Document IDs and the DocID Service in SharePoint Server 2010
My understanding is that the DOC ID looks up the absolute URL and then attempts to open the document.
My question is, how often does the data "refresh". That is, if you change the name of the document, or change the location, in theory the DOC ID service should update the absolute URL from the old name to the new name. But on my SharePoint site
it is not instantaneous and often takes overnight for the record relationship to update.
that is:
http://sitecollection/web/_layouts/DocIdRedir.aspx?ID=2960-489 =
http://sitecollection/site/SharedDocuments/DocumentV1.0.docx
so when I change the name of the DocumentV1.0 to DocumentV2.0
http://sitecollection/web/_layouts/DocIdRedir.aspx?ID=2960-489 =
http://sitecollection/site/SharedDocuments/DocumentV2.0.docx
Yet when you click on
http://sitecollection/web/_layouts/DocIdRedir.aspx?ID=2960-489 not long after changing the name (or location) I get a HTTP 404 error. Yet tomorrow I wont, so therefore the service has updated the static URL match.
How often does the DOC ID service refresh the data, and where is the setting to change it to more frequently on change of document name or location?
Thanks for any replies.
John
The behavior I found was completely different than yours, so I was hesitating to post, but here goes...
It is my understanding that there are only 2 timer jobs related to the document id service, the document id assignment job (which assigns document id's to existing documents) and the document id enable/disable job (which saves config settings across sites).
You can force the execution of those jobs and see if it makes a difference, see
http://blog.tangotechnologygroup.com/2011/02/16/sharepoint-2010-activating-the-document-id-feature/ . I've always assumed that sharepoint doesn't ever need to refresh the url, because it can just use the doc id to retrieve the document directly from the
content db and then establish the location of the document (which, after all, is just virtual and doesn't really exist). Based on that assumption, as long as the document has a document id, sharepoint can never lose track of it.
So, I've tested it out in an O365 environment and I got what I expected: changing names or moving files has no effect, the doc id redirection service always finds the latest location without any latency. Apparently, that is not what you're getting at all,
but I wanted to share my thoughts...
Kind regards,
Margriet Bruggeman
Lois & Clark IT Services
web site: http://www.loisandclark.eu
blog: http://www.sharepointdragons.com
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