Document management in Oracle

Hello,
We are planning to migrate the customized document management system from various platforms to oracle. The requirement is to have the document submitted into the document repository from various directory and serching the documetns and viewing of th edocument. where in a list of document on the given search criteria are selected and can be opened / viewed together.
Can anyone please advice what is the best approch that can be used for this purpose.
Thanks ,
Nisha

IÂ´m certainly Oracle has a product for you, but it is not my field, so I am going to ask my friends and IÂ´ll let you know.
By the way, is your files a .pdf, .doc, .xls or just text files?
Have you ever heard of Oracle File and Oracle Text?
Regards,
Luiz

Similar Messages

Text Documents Management on Oracle

Is InterMedia the only way to manage text documents on Oracle? Suppose I have to store Microsoft Word documents on my database... How do I do that?
Thanks.

Intermedia will index all of the Office formats but only through beta2 of Office 2000. This site has a list of the formats supported, somewhere.
msr
null

What Tools should i use in a Document Management Project ?

Dear All,
I'm developing a Document Management System (DMS) to store all kinds of documents (voice,video,scanned english/arabic documents, autocad,....) but still i don't know what tools should i use ( Oracle Files or OCM ) and are there also any other supporting tools in such project ?

I need to know which tools could i use to develop my Document Management project :
Oracle Files or Oracle Content Management API's .....
is Oracle Files customizable ? and How ?

Requirements for a document management system

We are planning to implement a document management system Oracle Application Server. Here are the high-level requirements:
· High availability (24x7)
· 3000 users, worldwide, on WAN
· 600 GB of documents
· Workflow
· Alerts e-mailed on document adds/updated, for workflow
· Search of document titles, properties, keywords, content
· Daily backup of new/updated documents
In regards to Oracle Application Server (Portal), can someone provide me the following information:
1. What Oracle AS server architecture would we need to handle the above requirements?
2. What is the Oracle recommended method of scaling up our current Oracle Portal instance in regard to:
a. Capacity
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Lot of this features are already implemented in Oracle Portal, Collaboration Suit and Oracle Content Management SDK.
http://www.oracle.com/technology/documentation/collab.html
http://www.oracle.com/technology/documentation/cm_sdk_9042.html
Generally this products stores documents in database BLOB field.
I personally don't like this approach.
We developed a media library that stores the files in filessystem, but the metadata is in database. The database references to the file in filesystem with a BFile field
http://download-uk.oracle.com/docs/cd/B19306_01/server.102/b14200/sql_elements001.htm#i54873
The system is very fast so I think it was a good decision to store the media this way.
If you use this approach you have to create database and filessystem backup also.
Filessystem backup is much faster and there are several very good tools to make an incremental backup.
If you store media in a database you can use Oracle Media types:
http://download-uk.oracle.com/docs/cd/B19306_01/server.102/b14200/sql_elements001.htm#i121058
Message was edited by:
zsolt.lajosfalvi

Document Management System in Oracle EBS

HI All,
does the EBS offer a document management system where I can store, check in/check out, display... documents with meta data and also original files (like a pdf or word file)?
If something like this exists, what are the corresponding objects and is there also an API for it (pl/sql or even better, web service)?
Many thanks,
Konrad

It is possible to store documents/attachments in Oracle EBS database.
attachment tables
http://forums.oracle.com/forums/search.jspa?threadID=&q=attachment+tables&objID=c3&dateRange=all&userID=&numResults=15&rankBy=10001
This does not look a real "Document Management System" with meta data, version control, status handling and all that stuff, right?
If you are looking for a complete Document Management System, you may consider this product.
Oracle UCM: Document Management
http://www.oracle.com/us/products/middleware/content-management/document-mgmt/index.html
I need to integrate third party software to the EBS in so, other products do not help me. But thx anyway!
Best,
Konrad
>
Thanks,
Hussein

Document management system using oracle text

i plan to create document management system using oracle text with following features
1) document comparision
2) document search
and more...
can oracle text be used to display documents of various formats by converting them to HTML. and can search keywords be highlighted in the document.
please help!

Have you ever considered doing this in Oracle Application Express (free on top of the Oracle database)? How about something like:
http://download-west.oracle.com/docs/cd/B31036_01/doc/appdev.22/b28839/up_dn_files.htm
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I've created a number of APEX-based document management systems and it is quite easy once you get the hang of using this environment. I suggest looking at some of the tutorials/how-to documents and you'll be on your way quickly.
Start with the upload application. Once you can get your documents in, create a report that shows everything except the document. Verify all of this works correctly.
Add some "items" to the page for the report, and include them as bind variables in the where clause.
After that, add your Oracle Text index to the database, and toss in a "text-field" item to the APEX page. Modify your report query, adding the CONTAINS clause, and use the newly created item as a bind variable. There's your keyword search.
Linking to Oracle Apps is done through API's and may be over database links.
Hope it helps. Though not a step-by-step how to document, this should point you in the right direction. Get familiar with APEX as that covers most of what you described.
-Ron

Error while triggering document manager taskflow in adf application?

Hi Everyone,
I am just following the below blog post.Andrejus Baranovskis's Blog: Oracle UCM 11g Remote Intradoc Client (RIDC) Integration with Oracle ADF 11g from this post same way ..
In my adf application I have created one task-flow in which one jsff page to show case UI. below is my page structure.
https://dl.dropboxusercontent.com/u/78609236/pagestuf.png
its working fine if I have one folder for one employee.If I have sub-folders for Employe when I navigate to sub-folders of employee in document manager task-flow as a Explorer layout.
again when I click in Emplyee from above table I am not able to trigger document manger with-respect to selected row from table.
I can see this error on UI https://dl.dropboxusercontent.com/u/78609236/error.png
in log I can see this log. but not able to see reason for this Error.
<UIXRegion> <_warn> Error processing viewId: /doclib-navigator/treeNav URI: /oracle/webcenter/doclib/view/jsf/taskflows/treeNav/treeNavigator.jsff actual-URI: /oracle/webcenter/doclib/view/jsf/taskflows/treeNav/treeNavigator.jsff.
java.lang.IllegalStateException
    at oracle.webcenter.doclib.internal.view.FileExplorerTreeModel.enterContainer(FileExplorerTreeModel.java:169)...
this is not complete trace.
can any one please kindly help me on this issue.its quite urgent for me.
Thanks
Shankar

Hi Alejandro,
I can see the Error log while starting the WC_Spaces server.can you please see the log and give me some solution.
<Feb 10, 2014 5:41:24 AM EST> <Warning> <oracle.adfinternal.view.faces.webapp.rich.RegistrationFilter> <ADF_FACES-30163> <The application is running with the new window detect flag off. It is hi        ghly recommended that this flag be turned on to ensure proper functioning of your application whe        n new browser windows are launched. In web.xml set the context parameter oracle.adf.view.rich.new        WindowDetect.OPTIONS to 'on'.>
<Feb 10, 2014 5:41:24 AM EST> <Warning> <oracle.help.common.xml.HelpXmlPullParser> <BEA-000000> <no more data available
java.io.EOFException: no more data available
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        at org.xmlpull.mxp1.MXParser.more(MXParser.java:2985)
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        at oracle.help.common.xml.ParserFactory.createParser(Unknown Source)
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>
<Feb 10, 2014 5:41:27 AM EST> <Notice> <Log Management> <BEA-170027> <The Server has establishedconnection with the Domain level Diagnostic Service successfully.>
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Enterprise Manager for Oracle 8.1.5 Win NT 4.0

Anyone know where can I download the Enterprise Manager for Oracle 8.1.5 running Windows NT 4.0?
The one in the Oralce download is for 8.1.6?
Thanks
Eng Wah

Depends on how big is your database.
For small database, doing a export and import is quick and dirty.
For larger database, I would suggest migrate the database. But this means a lot of work and test. This is what I would do if I am doing amigration:
1. Do a cold backup of your 815 database
2. On your new test box, try to install 815 and start your old database
3. Upgrade your database to 8174
4. Install 10gr2 on your new test box
5. Migrate your 8174 database to 10gr2.
6 Test a lot
7. Repeat steps 1-6 2-3 times
8. Document tthe process and your test results completely.
9. Repeat what you document on your production box.

How to install Oracle BPEL Process Manager for OracleAS Middle Tier

hi,
i need to install BPEL process manager, so i download the following file from otn
1.soa_windows_x86_101310_disk1
2.soa_windows_x86_bpel_101310
here i read the document named b28980.pdf from bpel\doc\pc.1012 to install BPEL PM
so i start to complete the pre-installation task
1.installed Oracle database 10g
2.Run the Integration Repository Creation Assistant on the Database
3.Install Oracle Application Server 10g Release3 (10.1.3.1.0) and select either the J2EE Server installation type or the J2EE and Web Server installation type. selected J2EE and Web Server installation type
and installed according to the Oracle application server installation guide.
installed OracleAS in the path : D:\product\10.1.3.1\OracleAS_1
4.Install the current release of Oracle BPEL Process Manager for OracleAS Middle Tier
here they mention to select the J2EE and Web Server installation type because that type is selected in Oracle AS installed in Oracle Application Server
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2.BPEL process manager for Oracle AS Middle tier (107MB)
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pop up window opens with title dependencies
error:
BPEL Process manager for oracle AS Middle tier will run on top of a supported Oracle Application Server 10.1.3.1.0 J2EE server and Web Server Or J2EE server instance. this location does not contain this instance. Please select new Oracle home that contains a supported instance.
so i changed the destination path to : D:\product\10.1.3.1\OracleAS_1\BIN then also i got the same error.
please any one mention the path for J2EE and Web Server instance for installing the BPEL PM for Oracle AS Middle Tier.
Thanks in Advance
Aswath Thaniga

If you choose the developer version you will be fine.
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cheers
James

Using the Document Manager Rich Text Editor

I'm wondering whether there is a reasonable way we can use the Rich Text Editor (based on CKEditor) that is contained within the Document Manager task flow (primarily for editing Wiki pages) outside of the Document Manager itself? We have another type of content we need a Rich Text Editor for, but it would be great if we could use the inline image links, tables, links to documents in the content repository, etc.

Have you consider use Site Studio + Content Presenter?
http://docs.oracle.com/cd/E17904_01/webcenter.1111/e10149/content_cp.htm
http://george.maggessy.com/2012/05/inline-editing-in-content-presenter-for_10.html
[]'s

Project Document Management for Primavera?

Hi,
I made some test with Oracle UCM trying to evaluate if it could be suitable to be used as a Document Management for Projects. My perception after these (short) tests is that UCM seems to be too generalist and too complex to be used in conjunction with Primavera Software: it seems to me that it could bring to an iceberg, being the out of water part quite smaller than the underwater architecture.
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I update the post to add some other result. I configured the Content Repository (using JackRabbit) and the Workflow Repository; I saw that there is an option to configure the AutoVue to be accessed by P6 Web.
I didn't find a way to configure the access to JR repository from the PM Client Application. The result is that the WP&Docs Documents are visible from P6 Web in another tab , near the documents in the repository while this repository files are not accessible (Am I right?) from the PM client application.
In my honest opinion, getting access to the repository if still not possible, from the PM client should have an highest priority than enlarging options for P6 Web.
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Fabio D'Alfonso
Edited by: Fabio D'Alfonso on Oct 11, 2009 11:17 PM

repository documents are not currently available from the P6 client application.

How to show document title instead of file name in Document Manager

In WebCenter Portal 11g PS5, there is the Document Manager task flow:
http://docs.oracle.com/cd/E23943_01/webcenter.1111/e10149/content_doctf.htm#BABGAICC
it displays a list of a Folder and its contents, much alike the output of the COLLECTION_DISPLAY service in the Content Server.
I was wondering if there is a way (customization) to display the dDocTitle of content items (or particular content items) instead of the file name.
While displaying the filename makes sense in a lot of cases we have a lot of Contributor Data Files that are saved as dDocName.xml which doesn't make much sense to the user viewing the folder they are stored in.

This is now possible using a customization and additional command-line properties, see the following Support note:
Support for Presenting Additional Content Metadata in Document Explorer View Task Flow [ID 1480966.1]

Conceptual questions with document management and Apex:

Hello Everyone,
I have reviewed or participated in thread discussions focusing primarily on subject matters concerning text editors, spellcheckers and document printing. The reason for this is due to our client requesting the creation of a basic centralized document management system that will enable users to create, edit and print technical documents in a database centric web-based environment. The caveat is that the client would like the same basic functionality that users get from MS Word. I know about FCKeditor or TinyMCE and their associated spellcheckers. What concerns me is that I have not found a possible plug-in to handle tracking changes, no one wants to re-read a large multiple page document again when all they would rather do is just view the changes. I know there are possible database schemas that might facilitate this type of functionality; I am just hoping it is more of a plug-in function.
So with all that being said my dilemma is how to approach the design of such an application using Apex, if that is possible. Some questions I have are:
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3. Would you store the document data using XML under condition 1, 2, both or not at all?
4. What types of data tables might exist, such as tables for document templates, work-in-process and final documents or something else?
I know there are a lot of other concepts/questions to consider and a large part of the design approach would be based on client requirements. My goal here is to gather different basic conceptual approaches, from forum members, in order to help facilitate a starting point for the project.
By the way I have seen on the Apex Latest Forum Poll, for quite sometime, where Document Management is an application that people would like to see developed. Can anyone from the Apex-team tell me if it is in the works and if so, when?
Thanks, in advance, for any suggestions.
Kyle

Hey Chet,
Thanks for the response; actually I had visited the sample package apps. site awhile back and did not realize more had been added. My problem is that I use Apex 2.1 and not 2.2, so unless there is a way to load the package apps. to the Oracle hosted site, I won't be able to review there design. It would be nice if Oracle tied these package apps. to their demonstration applications sample downloads function in Apex.
As for storing each line of the document in a single record, this was thought of as an initial approach. A concern by the team was how to program the logic to identify specific changed text in say a 5 sentence paragraph and how large the table would become if recording it line by line.
It is still a good approach to consider and we appreciate the input.
Thanks
Kyle

Document Management Portlet

I just wonder if anybody had a chance to use or evaluate prebuild portlets in the
WebLogic Portal 8.1. I would like to buy WebLogic to build our internal portal
but I need some functionality to be out-of-the-box like calendar, news, msg board,
hopefully dms, and so on...
Mostly, I'm interested in Document Management portlet and I wonder if anybody
heared anything good about that portlet that is slated for release at the end
of 2003.
Any comments are greatly appreciated,
Leszek

This page would be a good starting point:
- http://www.oracle.com/technology/products/ias/portal/index.html
Cheers,
Mick.

Document Management System workflow

Dear Sirs,
In document management system while doing document distribution system is creating partial order,inial order but no
distribution order.Further to that it saying
"Not yet sent to recipient
Message no. 25235
Diagnosis
No distribution has been made to the recipient.
Procedure
You cannot execute this function until the partial order has been
allocated to a distribution order package."
Pl. help me to find out the problem
Thanks and regards
Mrinmoy Chakraborty

you can do a developer level integration using iFS. Pls. check the docs for iFS to get more information. They have sample code to help u get started.
hth
satish paul
We installed Oracle Workflow Server 2.6.2. Database is Oracle 9i and the OS is Win NT.
Workflow is working fine and the notifications are reaching.
I would like to attach some documents to the workflow. How to do this? Is there anyway of doing this? As per our business needs one has to create and review the documents as the workflow progress.
-- aditya

Document management in Oracle

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