Document Management in SAP

Hello all,
Can anyone tell me how I can manage office documents through a Z-application in SAP such that i can upload, manage and download a Word document through the application?
I am not familiar with the Document Management Service of SAP. Can it be linked to my application and the result obtained?
Regards
Heleena

Hi,
Did you check about GOS??
About GOS(Generic Object Services):
http://help.sap.com/saphelp_46c/helpdata/en/be/3fe63659241157e10000009b38f889/frameset.htm
http://help.sap.com/saphelp_nw04/helpdata/en/be/3fe63659241157e10000009b38f889/content.htm
on how to create attachments:
http://help.sap.com/saphelp_nw04/helpdata/en/87/50dbfba27f11d389c80000e8216438/content.htm
and for a detail picture of GOS:
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/BCSRVOBS/BCSRVOBS
Cheers
VJ

Similar Messages

Document Management in SAP Solution Manager

Hi All,
I would like to know If you are using SAP Solution Manager as a central tool for overall Documentation Management?
Could you please share some information about your solution?
Many thanks.
Regards,
Ridouan

Hi Ridouan,
For this i suggest two options:
*Use Template Projects to manage templates:
http://wiki.sdn.sap.com/wiki/display/SM/Template+Projects
*Use Solutions to re-use some structures:
http://help.sap.com/saphelp_sm71_sp01/helpdata/en/87/38037ccd314c9aac4f026f1ba34558/frameset.htm
further about document management: http://help.sap.com/saphelp_sm71_sp01/helpdata/en/46/87f790498b5cede10000000a114a6b/frameset.htm
Kind regards
Fabricius

Using Document Management within SAP

Hi,
I'm relatively new to SAP and need to have some information about using the Document Management Services within SAP. As with other ERP products there are drawbacks to allowing this functionality such as disk space concerns, upgrades, performance issues. Based on some other threads I've read about this it looks like some of the options can be disable to eliminate some of the disk space concerns.
Could anyone point me to a good document that describes Document Management Services and the benefits/drawbacks? I would also be extremely interested in personal experiences of why you would and wouldn't use it.
Thanks,
Julie

Hi, Julie
Purpose;
The Document Management Service (DMS) is a service of the information management infrastructure provided by the Knowledge Provider within the framework of SAP Web Application Server. The central task of the DMS is to process documents and document-like objects on the basis of application-specific content models. Only the DMS can modify document administration data and save this data in a storage medium, such as the SAP database.
Implementation Considerations;
In order to use the DMS, you need to implement some Customizing steps. For details, see the Implementation Guide (IMG) under the following path: SAP Web Application Server ® Basis Services ® Knowledge Provider ® Document Management Service. The IMG modules contain details on the individual Customizing activities.
http://help.sap.com/erp2005_ehp_04/helpdata/EN/1a/aea9375d79fb7de10000009b38f8cf/frameset.htm
Also go through these urls for further information
DMS
http://help.sap.com/erp2005_ehp_04/helpdata/EN/04/92713a46f311d189470000e829fbbd/frameset.htm
http://help.sap.com/erp2005_ehp_04/helpdata/EN/c1/1c31a243c711d1893e0000e8323c4f/frameset.htm
http://help.sap.com/erp2005_ehp_04/helpdata/EN/bd/8063fbbc43c54e901dd7733d946198/frameset.htm
Benkaraj
??P
Edited by: benaka rajes on Jul 23, 2009 11:42 AM

DMS Document Management from SAP LSO and IT1062

Hi Experts
I need to use the Knowledge Link Infotype (IT 1062) for linking to documents in the DMS for use from within SAP LSO.
I can upload the documents using Tx OAOR, but how do I add the link to the document in IT 1062?
Is there another way of uploading the document which I should be trying?
What is the best / easiest way to upload a document to DMS and also link to it in IT 1062?
Thanks in advance
Anton Kruse

HI Everyone
I`v done a research and i believe its better to do the standard way of managing contents for LSO.
Based on my finding its better to use Kpro(Knowledge provider) for this purpose. DMS and CMS Services both are Kpro Services when DMS uses(in standard way) for documents related to MM and CMS recommended for LSO.
CMS can link to KM(Knowledge management) and also using Authoring Environment you can manage all contents related to LSO.
AE allows you to use external Authoring Tools in order to provide eLearning. indeed you can use CMS repositories to store LSO Docs.
Since you may decide to give users an access to learning material it is a good idea to upload docs in a way that easily being accessible from web.
Integration between CMS and DMS is possible( refer to link below: Integration of CMS & DMS).
Authoring Environment:
http://help.sap.com/saphelp_ls200/helpdata/en/e6/c9e81df5ed11d5997000508b6b8b11/frameset.htm
Integration of CMS and DMS refer to SAP SCN:
http://help.sap.com/saphelp_erp60_sp/helpdata/en/15/aea9375d79fb7de10000009b38f8cf/frameset.htm
Any idea/recommendation/suggestion from you experts warmly appreciated.
Regards,

Advantages of third party Document Management vs SAP

We have had the IXOS product installed for a long period of time to store our SAP related documents such as drawings, POs, Invoices. We also use IXOS to store our SAP archived data thru the SAP archivelink interface. Due to cost and support issues, we are looking to replace IXOS. The big question that keeps coming up is whether we actually need a third party product any longer or can SAP's content server and DMS handle the same items. Our CIO continues to ask why do we need IXOS. Unfortunately, I do not know enough about what SAP has in this area now to give him a definite answer. Any input on this would be greater appreciated.

This is quite a good link...
http://www.sap-img.com/sap-dms.htm
Iw as at the recent SAP world Tour and the only people providing information on this were a company called Imagenow.
We will be implementing a Document and record management system in the coming months. And would be intersted other's feedback!

Performance Issue in Document Management of SAP Solution Manager

Hi
We have 10k+ documents in our current project and searching any specific document takes time of around 1-2 min. Searching document via SOLAR_EVAL or Menu-->Find Document of Solarxx is giving same output in terms of response time, later being slightly better. Other projects which have comparatively less documents, etc are fine in search response times and other functionalities implemented in system like issue mgmt, etc are also ok in terms of performance.
Can anyone please advice how this performance issue of searching specific document can be resolved?
What first thing which hits me is cleaning SolMan KW and either archiving/deleting old versions of document (because snapshots of every change in single document is stored in solman). If this can really help in making performance better for searching documents, please advice in detail as how this can be done or share any document.
If anyother way this can be achieved, please let me know that also.
Points will be awarded.
Thanks in advance.
Regards,
SM

Hi
1) Is deleting older documents is definitely going to improve response time of searching. You said 'yes' but just wanted to double sure.
Yes
2) This program deletes all unsed and de-linked document. I can understand 'De-linked' but not 'Unused'
i meant the samething
3) Deleting documents based on user id is big problem. We have almost 800 Users in SolMan, who has used this project form last 5+ years. So all these 800 users have to go into multiple selection of user id
Try giving *
4) I tried this on our sandbox (SP19 Level) which has shown all unused documents which can be deleted. But this deletion has to be done one-by-one. In our production, if we have 10K+ documents, i assume almost thousand or more will be residing as de-linked in KW
Try giving *
5) Any Documentation available on this program.
Learnt by experience but you can check some sapnotes below
Note 1124579 - Using SOLMAN_UNUSED_DOCUMENTS to delete unused documents
Note 1377997 - SOLMAN_UNUSED_DOCUMENTS: No deletion conf. for each doc.
Hope above clarifies
Regards
Prakhar

Document Management System(DMS)

Dear Expert,
We need to store the Employee revision letters( in PDF format) in DMS. Letters are currently in HTML format which we will convert them in to PDF format & store the same thru Document Magement System (DMS).
I would like to know,
1. How can we use DMS to store the letters in PDF format?
2. Where can I find DMS configuration part in SPRO?
3. I understand that DMS is a unique concept availabe in SAP HR. So how can I link DMS to HCM?
4. Is SAP Archive link related to DMS ?
5. Any documents/links related to this kinldy send it across.
Thanks in Advnace,
Regards,
Damodar Pai.

hi
try with this
SAP DMS - Document Management System
SAP DMS are for storing documents such as CAD drawings, Materials pictures etc.
With the document management system, users will be able to view the documents with ease within their SAP systems.
Installing the SAP DMS requires a little bit of planning on how you want to do it.
You have to give a little thoughts to stuff such as :-
1. The total numbers of documents that will be store monthly.
2. The average file size of each documents.
3. The capacity of your present R/3 system.
4. Your present network bandwidth.
5.   Document Archiving Strategy.
6.   Backup and Recovery Plan.
Additional purchasing of hardware are required, especially if you have large amount of documents to stored.
With this in mind, you can then decide on how you want to do it.
You can do this in a few ways :-
1. Import the documents into the R/3 system.
2. Use an external document server.
3. Have a dedicated PCs where all the documents are stored.
Most companies that intend to used DMS will opt for Option 2 as they does not want to overstretch the R/3 database.
Options 1 requires you to setup the conversion interface.
The conversion interface allows R/3 to automatically covert your files and import it into the R/3 database.
Here is a simple example of storing documents into your PCs, just to have a feel how the SAP DMS works:-
For those using Citrix, you have to set this at the Citrix Server where the SAPGUI is located.
Configure SM30 - V_TDWE_C1
Put this command in your autoexec.bat
SET HOSTNAME=PC1234
Restart your pc.
You can create/manage your documents in transaction code CV01N / CV02N
Assigning Documents to a Material Master Record
Access a material master record in Create or Change mode, and select Basic Data.
To create links to documents, choose Additional data -> Document data.
The Link to Documents dialog box appears.
Assign one or more documents to the material.
If you do not know what the document number is, you can search for it using the search help or by choosing Find document.
When assigning a document to a material, you have the following options:
1. Viewing the document by choosing it in the Link to Documents dialog box.
2. Viewing any originals of the document by positioning the cursor on the document and
   choosing Display originals in the Link to Documents dialog box.
To return to the Basic Data screen, choose Continue.
Save your data.
all the best
madhu

Order Document Management

Hi All,
Can anyone please tell me what is Order Document Management in SAP SCM ? Is it part of APO ?
Thanks,
Prabhat

Hi Prabhat,
Order document management (ODM) is a collection of individual functions that can administer documents within logistics. These documents (for example, purchase order, sales order, delivery) are also used within logistics to document individual goods movements. Within order document management, the structure of a document is split up according to components. You can thus use the components for the different documents. You can customize ODM settings under SCM Basis component of customizing screen.
For further details please refer to the below link.
http://help.sap.com/saphelp_scm40/helpdata/EN/c1/6feb513038494f921200f10f497487/content.htm
Regards,
Raghav

Document Management within PM

Hi,
are there any sources which are giving insights and descriptions on document management within SAP PM? Does anybody have experiences with document management within PM?
Best regards,
Dennis

Dennis,
You can use the standard Document Management System (DMS) for this purpose.
See [here|http://help.sap.com/saphelp_erp60_sp/helpdata/en/c1/1c31a243c711d1893e0000e8323c4f/frameset.htm] and [here|http://help.sap.com/erp2005_ehp_03/helpdata/EN/01/d549fc4ab311d189740000e8322d00/frameset.htm] for more info.
PeteA
[www.pjas.com]

How to save ALV extract to document management system

Hi all,
i have a requirement of saving the alv extract to DOCUMENT MANAGEMENT SYSTEM. Could any one of you please help me out in giving a solution to do this.
Thanks in advance.
Kiran

Hi
check this
SAP DMS - Document Management System
SAP DMS are for storing documents such as CAD drawings, Materials pictures etc.
With the document management system, users will be able to view the documents with ease within their SAP systems.
Installing the SAP DMS requires a little bit of planning on how you want to do it.
You have to give a little thoughts to stuff such as :-
1. The total numbers of documents that will be store monthly.
2. The average file size of each documents.
3. The capacity of your present R/3 system.
4. Your present network bandwidth.
5.   Document Archiving Strategy.
6.   Backup and Recovery Plan.
Additional purchasing of hardware are required, especially if you have large amount of documents to stored.
With this in mind, you can then decide on how you want to do it.
You can do this in a few ways :-
1. Import the documents into the R/3 system.
2. Use an external document server.
3. Have a dedicated PCs where all the documents are stored.
Most companies that intend to used DMS will opt for Option 2 as they does not want to overstretch the R/3 database.
Options 1 requires you to setup the conversion interface.
The conversion interface allows R/3 to automatically covert your files and import it into the R/3 database.
Here is a simple example of storing documents into your PCs, just to have a feel how the SAP DMS works:-
For those using Citrix, you have to set this at the Citrix Server where the SAPGUI is located.
Configure SM30 - V_TDWE_C1
Put this command in your autoexec.bat
SET HOSTNAME=PC1234
Restart your pc.
You can create/manage your documents in transaction code CV01N / CV02N
Assigning Documents to a Material Master Record
Access a material master record in Create or Change mode, and select Basic Data.
To create links to documents, choose Additional data -> Document data.
The Link to Documents dialog box appears.
Assign one or more documents to the material.
If you do not know what the document number is, you can search for it using the search help or by choosing Find document.
When assigning a document to a material, you have the following options:
1. Viewing the document by choosing it in the Link to Documents dialog box.
2. Viewing any originals of the document by positioning the cursor on the document and
   choosing Display originals in the Link to Documents dialog box.
To return to the Basic Data screen, choose Continue.
Save your data.
Regards
Anji

SAP Easy Document Management 7.0

Hie Gurus
I am implementing SAP document Management and have tried using SAP Easy DMS version 6.0. I understand that there is Easy DMS version 7.0 but i dont know were to find it so that i can download it, the link that i found on help.sap.com could not open so i am kind of stuck now can someone help me please.
My second problem is that on initial login to SAPeasy DMS the Private and Public folders are not being created as folders, its like the system is creating the files right but i cannot open the files because they are not like the Folder icons that i should see. even when i go back to the backend using SAP GUI and and selecting the document via Browser the icons of the two folders are just like for other documents and i cannot open the files.

Hi Aby
Please follow the following steps to download and install the Easy Document Management 7.0.
1.Go to SAP service market place (http://www.service.sap.com).
2.Click on "Software Download" available under the SAP Support Portal Group.
3.On the left hand menu, Click on "Download" and navigate to "Support Packages and Patches" -> "Entry by Application Group". 4.On the righ hand frame, Navigate to "SAP Application Components" -> "SAP ERP" -> "SAP ERP Enhancement Package" -> "EhP4 for SAP ERP 6.0"
5.Select Entry by compopnent -> SAP EASY DOCUMENT MANAGEMENT
There you will find the link to download the installation files under "SAP EASY DOCUMENT MGMT 7.00"
EASYDMS70SP03 0-20004358.exe - For Unicode and Non-Unicode version (32-bit and 64-bit support)
Check The Note 1314600 - SAP Easy Document Mgmt 7.0 SP03 Release information for Detail Information.
Hi Aby A humble Request. if possible try to put your own question by creating a new thread so that You can give point to question you have asked.
Hope Author Partson gives me points
With Regards
Mangesh Pande

Comparision between SAP Easy Document Management and MOSS2007

Hi,
Could anyone please guide what are the differet features available in SAP EASY DOCUMENT MANAGEMENT solution which are not present in MOSS2007.
I know both are very good and very robust solutions but i want to know which one is having better qualities.
Please guide.
Thanks and Regards

hi,
Acually speeking yes all product have their own advantage and dis advantages also. but alsways but as consultant, we could refeiring Edms, coz,
The types of documents range from "documents" in proprietary SAP format typically stored in the SAP database (such as financial documents, purchase orders, closed master records) to documents usually created, viewed and/or edited by applications other than SAP, though they may have some significance or bearing on business processes within the SAP system
itself (for example, technical drawings referenced from bill of materials stored in the SAP database).
Also, we could use external content server to store enormose data with out affecting the performance. also her we could extend[scale up] Content server.
this is like similar to Windows, user need not know full SAP. even though can work EDMS.
By using EDMS, we can integrate to Logisic [SAP] copmonents.
Also by Interfacing with, third party applction software like Acad, UG, Lous note........etc
Further details please refer this url........
Benakaraj
??P

How to upload the data to SAP-DMS(Document Management System)

Dear sir,
How to upload the data to SAP-DMS (Document Management System) please give me the code for this .ex for (excel format or tab deliminated) to sap system through BAPI i have to pass.
regards
R M Patil

Hi,
May be following link may help you.
/thread/315373 [original link is broken]
/message/205534#205534 [original link is broken]
Thanks,
Sree.

SAP - Document Management System

Hi,
I am looking for insights for implementing SAP Document Management System.
DMS can be used to store pictorial depiction of products, product specifications, drawings, instruction sheets for assembling etc.
I would be specifically interested in the following:
(a) Hardware sizing / landscape
(b) SAP DMS installation requirements
(c) DMS configuration template
(d) approach plan at a broad level
(e) integration with material master, sales order, production order etc.
(f) upload and retrieval of documents
If you have worked in any implementation project with SAP DMS, it would be nice if you can share your expertise on the above.
Thanks a lot in advance.
with regards,
Pinaki

Hi,
Did you check
http://help.sap.com/saphelp_nw2004s/helpdata/en/30/08a037b9e62417e10000009b38f889/frameset.htm
http://service.sap.com/instguides
http://service.sap.com/quicksizing
Eddy
PS. Which type of SDN Ubergeek/BPX suit are <a href="/people/eddy.declercq/blog/2007/05/14/which-type-of-sdn-ubergeekbpx-suit-are-you">you</a>?

Tools available to extract documents from SAP document management system

Hi ,
Can anybody provide some valid information on
Tools available to extract the documents and their associated meta data from SAP Document Management system and DIR (Document Information Record) to non SAP document management sysyem ?
Thanks..

Hi,
On ALE / EDI interface, you can use Message DOCMAS for triggering the outbound IDocs, you can use Program: RBDSEDOC
For ALE / EDI Configuration, you can refer the book by Arvand Nagpal which is a step by step guide.
Hope this helps.
Best Regards, Murugesh AS

Document Management in SAP

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