Document Management in SPRO TCODE

Hi friends,
i have one problem regarding to document management(in SPRO- cross application-control data ).
i have to create screen(object) for rbkp table for uploading the document.
in function group CV130 there are lots of standerd objects(screens). but not for RBKP table. i have to create object for same i have to add one more screen and its flowlogic in function group CV130
would it be possible. if yes, then give me the procedure, if no tell me other way to
upload the document.
thanks in advance.
Vinod PArhad

Hi Sabita,
Did you check this article on Content Life Cycle Mngt supports all SAP GRC products. Check the link for detailed article and I hope this would be right direction for your company to go.
http://www.sdn.sap.com/irj/bpx/go/portal/prtroot/docs/library/uuid/e0431d8f-2298-2e10-5fb0-87840e285f4c
warm regards,
Asok Christian

Similar Messages

Document Management System(DMS)

Dear Expert,
We need to store the Employee revision letters( in PDF format) in DMS. Letters are currently in HTML format which we will convert them in to PDF format & store the same thru Document Magement System (DMS).
I would like to know,
1. How can we use DMS to store the letters in PDF format?
2. Where can I find DMS configuration part in SPRO?
3. I understand that DMS is a unique concept availabe in SAP HR. So how can I link DMS to HCM?
4. Is SAP Archive link related to DMS ?
5. Any documents/links related to this kinldy send it across.
Thanks in Advnace,
Regards,
Damodar Pai.

hi
try with this
SAP DMS - Document Management System
SAP DMS are for storing documents such as CAD drawings, Materials pictures etc.
With the document management system, users will be able to view the documents with ease within their SAP systems.
Installing the SAP DMS requires a little bit of planning on how you want to do it.
You have to give a little thoughts to stuff such as :-
1. The total numbers of documents that will be store monthly.
2. The average file size of each documents.
3. The capacity of your present R/3 system.
4. Your present network bandwidth.
5.   Document Archiving Strategy.
6.   Backup and Recovery Plan.
Additional purchasing of hardware are required, especially if you have large amount of documents to stored.
With this in mind, you can then decide on how you want to do it.
You can do this in a few ways :-
1. Import the documents into the R/3 system.
2. Use an external document server.
3. Have a dedicated PCs where all the documents are stored.
Most companies that intend to used DMS will opt for Option 2 as they does not want to overstretch the R/3 database.
Options 1 requires you to setup the conversion interface.
The conversion interface allows R/3 to automatically covert your files and import it into the R/3 database.
Here is a simple example of storing documents into your PCs, just to have a feel how the SAP DMS works:-
For those using Citrix, you have to set this at the Citrix Server where the SAPGUI is located.
Configure SM30 - V_TDWE_C1
Put this command in your autoexec.bat
SET HOSTNAME=PC1234
Restart your pc.
You can create/manage your documents in transaction code CV01N / CV02N
Assigning Documents to a Material Master Record
Access a material master record in Create or Change mode, and select Basic Data.
To create links to documents, choose Additional data -> Document data.
The Link to Documents dialog box appears.
Assign one or more documents to the material.
If you do not know what the document number is, you can search for it using the search help or by choosing Find document.
When assigning a document to a material, you have the following options:
1. Viewing the document by choosing it in the Link to Documents dialog box.
2. Viewing any originals of the document by positioning the cursor on the document and
   choosing Display originals in the Link to Documents dialog box.
To return to the Basic Data screen, choose Continue.
Save your data.
all the best
madhu

Link between table EKKO-EBELN and DMS - Document Management System

Hi to all,
I wanted to know the form to connect or link the Document Info Record (inside "Define Object Link") to object DRAW (DMS) with table EKKO-EBELN (order head). In standard form it is possible to do it with EKPO (Purchase order item) This is in transaction DC10 Define Object Link.
Thanks!
Greetings
Martin

Hi Martin,
Within table DRAD you can see all linked objects to a specific document info record (DIR).
To be able to link objects to DIRs you have to maintain the correct objects in customizing.
First of it is necessary to maintain the correct screen numbers for all needed objects within the customizing. Therefore go to transaction SPRO and select
Cross-Application Components
> Document Management
> Control Data
> Maintain Screen for Object Link
Here you can enter all needed SAP objects with the name and
the related screen number. If you do not know the object or the screen number you can display a list of all SAP standard objects in transaction SE80 under function group CV130 ("Screens").
So for material master you maintain the following entry:
SAP object Screen Description Auth.
MARA 201 material master 1
Please note that the system automatically adds the leading "1" which is displayed in function group CV130 under
"Screens". So for object MARA you just have to enter 201 instead of 1201.
The value "1" in the column "Auth." is necessary to grant that always the latest dynpros and authorizations were used when linking this object to an document info record. This will avoid different problems by displaying linked documents from the object side.
The next step is to decide which objects should be used in the different document types. Therefore please go to transaction DC10 and choose the relevant document type. Afterwards please select "Define object links". Here you can
add all needed objects only by entering the object. The correct screen number is taken automatically. Also note the blue information buttons in the upper right corner which contain further necessary information about the possible settings of the current screen.
After doing these settings in customizing you should be able to link the maintained objects to document info records and oppositely by using the DMS transaction CV02N (tab "object links") or the object related transactions.
Important notes regarding the object link functionalities are:
Note 880077: Performance problem using object links
Note 885977: Extension to note 867241 on object links
Note 926060: Extension of note 885977 for object link Purchase Order
Note 960202: Object Links Deleted While Adding New Objects
Note 1002648: Wrong behavior while using RFC_CHANGE_DOCUMENT_MASTER

Document Management System with HR.

Dear Friends.
I wish to know is it possible to integrate the HR module with Document managment system. well the business scenario is I have hired one employee ( e.g: 32202) ans stored all the documetns related to the hired employee.. like application , credentials. etc in the DMS. now when i want to see this hired employees data from the DMS, can i see? without going to DMS system by simply clicking on employee number in PA30 tcode something... please reply me
I would appreciate your any help.
Thanking you
Regards
Naeem

Naeem,
you can use PM01 -infotype enhancement to include an icon to display document from HR. At PAI of the customised screen, you may call function "CV120_START_APPLICATION" to pop up the relevant document located at DMS.
hope the above information help
regards,
rachel

SD Document Management system(DMS)

Dearl all;
can anyone tell me the standard SPRO settings for SD Document Management System step by step.
Thanking You;
Joydeep Mukhopadhyaya

Hi Joydeep,
Could you post across what requirements/scenarios you are attempting to handle in SD via DMS?(or Archivelink as the case may be..)
..tell me the standard SPRO settings for SD Document Management System step by step...
Please familiarize yourself with the [Forum rules|https://wiki.sdn.sap.com/wiki/display/HOME/RulesofEngagement]. IMO,it would make more sense in investing in a SAP DMS/Archivelink expert to handle the configuration,more so if its a clients production system that you are looking at.
Regards,
Pradeepkumar Haragoldavar

SNC - Order document management (ODM)

We have a requirement to implement a new solution in the SNC for the handling of returnable packaging account statements. So we need to create 2 new structures in the SNC to hold the data that will be sent from our ERP system across to the SNC.
We would like to implement these new structures in the ODM.
Firstly is this possible?
If this is possible, how would a person go about doing it?
I have worked out you need to go into SPRO->SCM Basis->Order Document Management but from there I dont really know how to proceed.
Is there any kind of tuturial that is a step by step guide on how to create a new ODM structure. We are trying to implement variants of the tables RLACSTHD and RLACSTIT
Any help on this would be greatly appreciated.

Hi,
It is possible to extend the ODM.
1)You need to identify at which level you need to extend ODM (I mean Z-field needs to be created) like header level or item level.
2) Once you identify the lsay header level then create manually Z-field in extendable component and then regenerate the ODM.
I am not sure whether any standard documentation is available for this but just follow the above mention steps.
When you have a custom field in ODM and you need to fill up the same:
So you can check the class
/SCMB/CL_ODM
In this class you have methods :
SET1 - Sets data at one level
SET2 - Sets data at two levels
SET3 - Sets data at three levels
Hope this miay help you.
Regards,
Nikhil

Document Management distribution workflow

I have activated the document management distribution workflow. When I start the documenent distibution the workflow is not started. When I go back to check the started of the workflow in spro it will be deactivated.
How can I activated it permanently or is there some configuration that need tobe done?
Points will be awarded.

Hie Sreecharan. It is not working. The workflow is continuously being deactivated.
I am activating it in spro, under 'Perform task-specific Customizing'. Under CA, I go to Document Management and click on Activate Event Linking.
I expand WS20000104 and click on deactivate and it displays a green buttonthat it is activated.I then click on the properties of the event linkage button. and followed your instructions. The save button will be disabled. When I close the dialog box, on re-opening it, it would have defaulted to 'System presetting'.
Help.

CRM document management with smartforms

hi all techno-CRMS out there...
thanks for all ur help in past..
I came across one of the jobs specs that i saw on net which said crm document management with smart forms.. can any one please explain me wat it is??/
what is the role of smartforms in crm is of particular interest to me since i m an abaper goin to CRM now..
thanks in advance.
gaurav

Hi Ciro,
I agree with Michael, well that's from my experience.
What you need to do in CRM download Customizing Object
(tcode R3AC3) and download Business Object for
MATERIAL (tcode R3AC1). To start download use R3AS.
If you set the range of material you need to download
into CRM (in Business Object MATERIAL), you don't need
to run this steps everytime. It will happend automatically
I am not saying that downloading product from R/3 without
any problem. At first time, you will face that some
object need to be downloaded properly before you can
download Material (first download customizing object).
And you need to prepare Org Model in CRM also in order
to use these products in CRM transaction later.
These are basic steps need to be done (once) before
you can proceed to use it in any CRM document/transaction.
Cheers,
Gun.

Error while triggering document manager taskflow in adf application?

Hi Everyone,
I am just following the below blog post.Andrejus Baranovskis's Blog: Oracle UCM 11g Remote Intradoc Client (RIDC) Integration with Oracle ADF 11g from this post same way ..
In my adf application I have created one task-flow in which one jsff page to show case UI. below is my page structure.
https://dl.dropboxusercontent.com/u/78609236/pagestuf.png
its working fine if I have one folder for one employee.If I have sub-folders for Employe when I navigate to sub-folders of employee in document manager task-flow as a Explorer layout.
again when I click in Emplyee from above table I am not able to trigger document manger with-respect to selected row from table.
I can see this error on UI https://dl.dropboxusercontent.com/u/78609236/error.png
in log I can see this log. but not able to see reason for this Error.
<UIXRegion> <_warn> Error processing viewId: /doclib-navigator/treeNav URI: /oracle/webcenter/doclib/view/jsf/taskflows/treeNav/treeNavigator.jsff actual-URI: /oracle/webcenter/doclib/view/jsf/taskflows/treeNav/treeNavigator.jsff.
java.lang.IllegalStateException
    at oracle.webcenter.doclib.internal.view.FileExplorerTreeModel.enterContainer(FileExplorerTreeModel.java:169)...
this is not complete trace.
can any one please kindly help me on this issue.its quite urgent for me.
Thanks
Shankar

Hi Alejandro,
I can see the Error log while starting the WC_Spaces server.can you please see the log and give me some solution.
<Feb 10, 2014 5:41:24 AM EST> <Warning> <oracle.adfinternal.view.faces.webapp.rich.RegistrationFilter> <ADF_FACES-30163> <The application is running with the new window detect flag off. It is hi        ghly recommended that this flag be turned on to ensure proper functioning of your application whe        n new browser windows are launched. In web.xml set the context parameter oracle.adf.view.rich.new        WindowDetect.OPTIONS to 'on'.>
<Feb 10, 2014 5:41:24 AM EST> <Warning> <oracle.help.common.xml.HelpXmlPullParser> <BEA-000000> <no more data available
java.io.EOFException: no more data available
        at org.xmlpull.mxp1.MXParser.fillBuf(MXParser.java:2978)
        at org.xmlpull.mxp1.MXParser.more(MXParser.java:2985)
        at org.xmlpull.mxp1.MXParser.parseEntityRef(MXParser.java:2216)
        at org.xmlpull.mxp1.MXParser.nextImpl(MXParser.java:1319)
        at org.xmlpull.mxp1.MXParser.next(MXParser.java:1137)
        at oracle.help.common.xml.HelpXmlPullParser._processDocument(Unknown Source)
        at oracle.help.common.xml.HelpXmlPullParser.<init>(Unknown Source)
        at oracle.help.common.xml.ParserFactory.createParser(Unknown Source)
        at oracle.help.common.xml.ParserFactory.createParser(Unknown Source)
        at oracle.help.web.config.parser.OHWParser.getGlobalConfiguration(Unknown Source)
        at oracle.help.web.rich.core.RichOHWContext.createGlobalConfiguration(Unknown Source)
        at oracle.help.web.rich.OHWServlet.init(Unknown Source)
        at weblogic.servlet.internal.StubSecurityHelper$ServletInitAction.run(StubSecurityHelper.java:283)
        at weblogic.security.acl.internal.AuthenticatedSubject.doAs(AuthenticatedSubject.java:321)
        at weblogic.security.service.SecurityManager.runAs(SecurityManager.java:120)
        at weblogic.servlet.internal.StubSecurityHelper.createServlet(StubSecurityHelper.java:64)
        at weblogic.servlet.internal.StubLifecycleHelper.createOneInstance(StubLifecycleHelper.java:58)
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        at weblogic.servlet.internal.ServletStubImpl.prepareServlet(ServletStubImpl.java:539)
        at weblogic.servlet.internal.WebAppServletContext.preloadServlet(WebAppServletContext.java:1981)
        at weblogic.servlet.internal.WebAppServletContext.loadServletsOnStartup(WebAppServletContext.java:1955)
        at weblogic.servlet.internal.WebAppServletContext.preloadResources(WebAppServletContext.java:1874)
        at weblogic.servlet.internal.WebAppServletContext.start(WebAppServletContext.java:3154)
        at weblogic.servlet.internal.WebAppModule.startContexts(WebAppModule.java:1518)
        at weblogic.servlet.internal.WebAppModule.start(WebAppModule.java:484)
        at weblogic.application.internal.flow.ModuleStateDriver$3.next(ModuleStateDriver.java:425)
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        at weblogic.deploy.internal.targetserver.AppContainerInvoker.activate(AppContainerInvoker.java:79)
        at weblogic.deploy.internal.targetserver.BasicDeployment.activate(BasicDeployment.java:184)
        at weblogic.deploy.internal.targetserver.BasicDeployment.activateFromServerLifecycle(BasicDeployment.java:361)
        at weblogic.management.deploy.internal.DeploymentAdapter$1.doActivate(DeploymentAdapter.java:51)
        at weblogic.management.deploy.internal.DeploymentAdapter.activate(DeploymentAdapter.java:200)
        at weblogic.management.deploy.internal.AppTransition$2.transitionApp(AppTransition.java:30)
        at weblogic.management.deploy.internal.ConfiguredDeployments.transitionApps(ConfiguredDeployments.java:261)
        at weblogic.management.deploy.internal.ConfiguredDeployments.transitionApps(ConfiguredDeployments.java:246)
        at weblogic.management.deploy.internal.ConfiguredDeployments.activate(ConfiguredDeployments.java:169)
        at weblogic.management.deploy.internal.ConfiguredDeployments.deploy(ConfiguredDeployments.java:123)
        at weblogic.management.deploy.internal.DeploymentServerService.resume(DeploymentServerService.java:180)
        at weblogic.management.deploy.internal.DeploymentServerService.start(DeploymentServerService.java:96)
        at weblogic.t3.srvr.SubsystemRequest.run(SubsystemRequest.java:64)
        at weblogic.work.ExecuteThread.execute(ExecuteThread.java:256)
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>
<Feb 10, 2014 5:41:27 AM EST> <Notice> <Log Management> <BEA-170027> <The Server has establishedconnection with the Domain level Diagnostic Service successfully.>
<Feb 10, 2014 5:41:28 AM EST> <Notice> <WebLogicServer> <BEA-000365> <Server state changed to ADMIN>
<Feb 10, 2014 5:41:28 AM EST> <Notice> <WebLogicServer> <BEA-000365> <Server state changed to RESUMING>
<Feb 10, 2014 5:41:28 AM EST> <Notice> <Server> <BEA-002613> <Channel "Default[2]" is now listening on 127.0.0.1:8888 for protocols iiop, t3, ldap, snmp, http.>
<Feb 10, 2014 5:41:28 AM EST> <Notice> <Server> <BEA-002613> <Channel "Default[3]" is now listening on 0:0:0:0:0:0:0:1:8888 for protocols iiop, t3, ldap, snmp, http.>
<Feb 10, 2014 5:41:28 AM EST> <Notice> <Server> <BEA-002613> <Channel "Default" is now listeningon 172.29.248.56:8888 for protocols iiop, t3, ldap, snmp, http.>
<Feb 10, 2014 5:41:28 AM EST> <Notice> <Server> <BEA-002613> <Channel "Default[1]" is now listening on fe80:0:0:0:20c:29ff:fefa:4d9c:8888 for protocols iiop, t3, ldap, snmp, http.>
<Feb 10, 2014 5:41:28 AM EST> <Notice> <WebLogicServer> <BEA-000332> <Started WebLogic Managed Server "WC_Spaces" for domain "base_domain" running in Development Mode>
<Feb 10, 2014 5:41:28 AM EST> <Warning> <Server> <BEA-002611> <Hostname "localhost", maps to multiple IP addresses: 127.0.0.1, 0:0:0:0:0:0:0:1>
<Feb 10, 2014 5:41:29 AM EST> <Notice> <WebLogicServer> <BEA-000365> <Server state changed to RUNNING>
<Feb 10, 2014 5:41:29 AM EST> <Notice> <WebLogicServer> <BEA-000360> <Server started in RUNNING mode>

Using the Document Manager Rich Text Editor

I'm wondering whether there is a reasonable way we can use the Rich Text Editor (based on CKEditor) that is contained within the Document Manager task flow (primarily for editing Wiki pages) outside of the Document Manager itself? We have another type of content we need a Rich Text Editor for, but it would be great if we could use the inline image links, tables, links to documents in the content repository, etc.

Have you consider use Site Studio + Content Presenter?
http://docs.oracle.com/cd/E17904_01/webcenter.1111/e10149/content_cp.htm
http://george.maggessy.com/2012/05/inline-editing-in-content-presenter-for_10.html
[]'s

Activating u00E1 former Window after calling a Document management picture

Hi,
in an ABAP programm I am calling function module CVAPI_DOC_VIEW2 which opens a new window where I can view a Document management picture for a given material number.
My problem is, that the new called window is active and I have to use a mouse click to activate the first window to enter a new material number with a barcode reader.
How can I activate the first window through ABAP without having to use a mouse click again ?
Is there a function module or class available which I can call to activate the first window again?
Below you find a short programm which calls the funtion module CVAPI_DOC_VIEW2.
Thank you in advance for an answer.
Regards
Franz Grott
Tel. 0172-6056850
REPORT zdummy02.
SELECTION-SCREEN BEGIN OF SCREEN 9100.
PARAMETERS: p_matnr TYPE matnr DEFAULT 'CH-6300' OBLIGATORY.
SELECTION-SCREEN END OF SCREEN 9100.
START-OF-SELECTION.
TABLES: drad.
DATA: lt_drad TYPE TABLE OF drad.
CALL SCREEN 9100.
SELECT * FROM drad INTO TABLE lt_drad
    WHERE dokob = 'MARA'
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LOOP AT lt_drad INTO drad.
    CALL FUNCTION 'CVAPI_DOC_VIEW2'
      EXPORTING
        pf_dokar       = drad-dokar
        pf_doknr       = drad-doknr
        pf_dokvr       = drad-dokvr
        pf_doktl       = drad-doktl
PF_APPTP       = '1'
     EXCEPTIONS
       error          = 1
       OTHERS         = 2
    IF sy-subrc <> 0.
      MESSAGE ID sy-msgid TYPE sy-msgty NUMBER sy-msgno
              WITH sy-msgv1 sy-msgv2 sy-msgv3 sy-msgv4.
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ENDLOOP.

I've run into this issue in CP4 as well though I've never been sure why it happens. It looks like you're opening the swf through a browser to so, for want of a solution, the easiest workaround is the edit the html file.
open it in a text editor such as Notepad.
Five or six lines down you'll find the title element which defines the title as it will display in your browser titlebar: <title>This text is the title that displays in your browser title bar</title>
Just change the text the the title you want and save the html file.
If you go with this solution, I suggest that when you are publishing the project again you deselect the option "Export HTML" in the publish wondow. Otherwise you will have to edit your html file each time you publish.
Hope this helps.
Niamh

DMS (document management) integrate document in product

Hello,
I want to integrate documents in my products (crm) in background. My documents are located in my server sap. ( so I have a URL of my document : file://server/folder/test.doc)
I have found only one mean. I try to use DMS (document management service) programming interface with the FM
1 - SDOK_LOIO_CREATE : I create a logical document
2 - SDOK_PHIO_CREATE : I create a physical document
but after..?
when do I download my document? when do I create the link with my product?
There is a documention here
http://help.sap.com/saphelp_crm31/helpdata/fr/15/aea9375d79fb7de10000009b38f8cf/frameset.htm
but it is not enough for me.
Can you help me, please?
Say me it's possible with DMS...
an example of coding is helpfull..
which FM uses..
Many thanks in advance for anything help,
Servane,
nb: I have tried to use BDS services but it use only in foreground.

no idea?

Document Management in GRC 10.0 Process Control 10.0

Hi - Our Company is looking to implement GRC 10.0 Process Control 10.0. We have a bit of a challenge for which document management services to go with . Currently there is no integration between GRC 10.0 and OpenText or Sharepoint. I was wondering what solutions others have for Document Management in GRC 10.0
Thanks

Hi Sabita,
Did you check this article on Content Life Cycle Mngt supports all SAP GRC products. Check the link for detailed article and I hope this would be right direction for your company to go.
http://www.sdn.sap.com/irj/bpx/go/portal/prtroot/docs/library/uuid/e0431d8f-2298-2e10-5fb0-87840e285f4c
warm regards,
Asok Christian

Advance Search not working in Document Management Task Flow

Hi,
We are using Document management task flow to manage UCM content. The simple search works for us but the Advance search does not work. Does anyone know of any possible reason why this could happen. Any hint would be really appreciated.
Thanks
Salim

Hi Srinath,
Thanks for replying.
So in my scenario when I try to search the content using the simple search which is present at the right hand top corner I get the search result properly. But when I try to search by clicking on the Advance link which gives me a option to search by Filename, Keywords and adding other filters, it always returns zero search results.
Thanks
Salim

Project Document Management for Primavera?

Hi,
I made some test with Oracle UCM trying to evaluate if it could be suitable to be used as a Document Management for Projects. My perception after these (short) tests is that UCM seems to be too generalist and too complex to be used in conjunction with Primavera Software: it seems to me that it could bring to an iceberg, being the out of water part quite smaller than the underwater architecture.
I would know if there are some other opinions or guidelines to use UCM or some other Oracle Software with Primavera.
Thanks
Fabio D'Alfonso
I update the post to add some other result. I configured the Content Repository (using JackRabbit) and the Workflow Repository; I saw that there is an option to configure the AutoVue to be accessed by P6 Web.
I didn't find a way to configure the access to JR repository from the PM Client Application. The result is that the WP&Docs Documents are visible from P6 Web in another tab , near the documents in the repository while this repository files are not accessible (Am I right?) from the PM client application.
In my honest opinion, getting access to the repository if still not possible, from the PM client should have an highest priority than enlarging options for P6 Web.
Thanks
Fabio D'Alfonso
Edited by: Fabio D'Alfonso on Oct 11, 2009 11:17 PM

repository documents are not currently available from the P6 client application.

Document Management in SPRO TCODE

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