Document Management, Solman 7.1

Hi,
We have implemented Document Managment.
We have documents and their Z attributes maintaine in system.
I want to know where the actual data i.e. Document technical name and its corresponding attributes values maintained at backend ?
Is there any tabel for same.?
Any idea ?
Thanks,
Ankit

Hi
Please review this for the changes and new features in Doc, issue, Template management in 7.1
[http://help.sap.com/saphelp_sm71_sp01/helpdata/en/d1/0894462a3a455d8b7b4b178a8b6d9b/content.htm|http://help.sap.com/saphelp_sm71_sp01/helpdata/en/d1/0894462a3a455d8b7b4b178a8b6d9b/content.htm]
and the RKTs available in SMP
https://websmp210.sap-ag.de/rkt > SAP solution manager
Thanks,
Jansi

Similar Messages

Document Management / Full Text Search in Projects & SolMan Directory

Hello experts!
I want to implement Full Text Search in my SolMan and therefore need your help.
I have installed Trex 7.10 and am already able to search within my Solution Database (Problems/Solutions).
Now I want to be able to search within all documents in my SolMan Installation - e.g. Roadmaps, SAP Scenario Descriptions or my own uploaded documents.
In the IMG I already found the section Document Management but I cannot get the needed RFCs (IMSDEFAULT and IMSDEFAULT_REG) working.
There is already a RFC called IMSDEFAULT, which was created during the installation of Trex and runs the
Registered Server-Program: Trex_SOT_20080327090311
I tried to configure my RFCs according to the IMG but, as I said, cannot manage to get them working.
I hope anybody has an idea or an guide on how to implement Full Text Search!
Please be so kind and provide help - thanks in advance!
Best regards
Gerold

Gerold,
I am running into the same issues because we want to do full text search on project documentation within Solution Manager. The default RFC connections IMSDEFAULT_REG and IMSDEFAULT do not work with the standard settings.
We created one index for IWBSOLAR so maybe I also need to check IWBPROJ in SKPR06 for project documentation and create a new index for this one ?
The indexing for IWBSOLAR now fails although there seem to be over 6000 documents marked but none are put in the index. After indexing there is a list of the documents all with code 6401 but cannot find any where what this code means. It seems to be succesful as all entries are green.
Any help/suggestions on this topice would be greatly appreciated.

SolMan Document-Management Search

Hi,
sorry for my bad english first:
i'm looking for the solman under the aspect of a documentmangementsystem.
(describing bp, test, elearn, etc.).
just i wanna know, if the is a possibilitiy to search for documents, like a full-text-search.
As far as i know, there is no search functionalitiy in the roadmaps or in the SOLAR_PROJECT_ADMIN !
my just a SAP beginner, i read some books in this topic, but i haven't found any about a search funtion.
since now, i don't have much experience with the system real-world.
Can u help me?
thx
cya

Hi Marco,
Kindly refer to my postings in [this|Document Management in Solution Manager; thread.
As regards Project/ Guidelines/ Procedural documents, that aren't about the solution, you are right. They are normally not associated against Business Scenario or Process or Process Step level.
However, you may add them in Roadmap transaciton (RMMAIN) only if your project team members are going to access that transaction diligently and make correct use of it. If not, it will soon fall into disuse and create confusions on where the latest documents are stored.
More often than not, in the projects I have worked on since 2004, people tend to keep such documents in a shared folder or Intranet outside of Solution Manager.
Alternatively, if the folder (tree) structure is not a huge turn off, you can perhaps create a namesake Business Scenario called PMO and add folders underneath, against which you can hold documents.
Regards,
Srini

Document Management in two parallel projects

Hello SOLMAN experts!
My client has 2 BPH projects running in parallel: Project 1 & Project 2.
Project 2 is a copy of Project 1. Both have project documentation assigned to Business Process Steps.
For Project 1, due to the fact that it is running in parallel to the Project 2, my client needs to have a document management mechanism in place on how to deal with the two deployments in parallel.
Can SOLMAN manage the following: if my client changes a document in Project 1, - the same document will be updated or changed accordingly in Project 2?
Thank you.

Hello Jansi,
Thanks a lot for advice!
Unfortunately my client is quite keen to keep parallel documentation for both projects and do not want to use links, is there other way to update documents in 2 parallel projects?
If my client change a document in Project 1, can the same document be updated or changed accordingly in Project 2?
Kindly please advice,
Thank you & best regards,

How to store documents in SOLMAN DB

Hi Gurus,
I have uploaded some word document in the milestone called Business Blue print Completion in the project documentation tab.
But it is getting stored in the Temp location in the stand alone system.It is not getting stored in to SOLMAN DB.
How to store it in SOLMAN DB. So that we can access from any system.
Pl advice.

Hi sapuser_s,
I guess you should be aware by now, that the supposed Central place where it stores the documents is Knowledge Warehouse.
By centralising do you mean to store them on a webserver and not on KW of SolMan?
If so, did you try this option?:
SPRO
SAP Solution Manager -> Configuration -> Scenario-specific settings -> Cross-scenario settings -> Document Management -> Display Solution Manager Documents from External Application
Best regards,
Srini

Integration of CHARM and Document Management

Dear All
After a lot of time on sdn wiki and thanks to the key blogging contributors , I now have a decent understanding of how to configure CHARM
To go into more details, i would like to integrate CHARM with the Document Management within Solution MAnager
Would i be right to assume that this integration is currently today in use only by a few GXP kind of customers
But it seems the configuration of document management itself is not so difficult (eg creating document types, statuses, status schemes, signature strategy etc) The IMG has the steps described though in not great detail. Some topics are still bit specialized eg document versioning etc
I was wondering if someone who has already spent time in this area could write a SDN blog or SAP experts coudl write a wiki section
I see this as the next big improvement since everything would be out of the box and external document databases can be discarded etc
Also the workflow of informing and signing documents for clear visibility is on the same system etc
Some requirements could be
1) what could be the minimal document workflow
2) what kind of checks can be implemnet to prevent CD to move forward if a document is not in 'Approved' status
3) at what point could a QM come into picture
etc
Though the documentation is in bits and pieces, if we could have alll at one place - lets say how its done , would be very helpful
Like a Wiki or the SAP CHARM configuration guide
or like the ITSM book by Nathan Williams with illustrations :-)
Thx
Chandrakanth

This is very far from the type of integration I expect to see. Proper incident management means when a problem occurs and incident is logged into the sap service desk. If this incident requires a change it should be forwarded to the CHange Reqest Management (CHaRM). From there it should have a business impact analysis, then a system or architecture review, only then if it is approved should development be started, after the development, it goes into QA for testing. Since the business process is defined in the solman and there are test cases for this business process. It makes sense that one can use the test workbench to verify the business process, and document the testing. If there is a problem with the testing and it needs to go back to development, it should be connected to the same incident logged initially. There should not be a second problem logged. It is still part of the same incident and should be managed as such.
This question exists also for a maintenance project. Once I have an operational system and all the business process defined in the project and a change arrives into ChaRM, why canu2019t the change be done in the project like and implementation?
How can one find out the direction of this product? Does SAP have any plans to develop solman into an integrated tool or will it remain a bunch of simple tools that co-exist on the same server?

Error while triggering document manager taskflow in adf application?

Hi Everyone,
I am just following the below blog post.Andrejus Baranovskis's Blog: Oracle UCM 11g Remote Intradoc Client (RIDC) Integration with Oracle ADF 11g from this post same way ..
In my adf application I have created one task-flow in which one jsff page to show case UI. below is my page structure.
https://dl.dropboxusercontent.com/u/78609236/pagestuf.png
its working fine if I have one folder for one employee.If I have sub-folders for Employe when I navigate to sub-folders of employee in document manager task-flow as a Explorer layout.
again when I click in Emplyee from above table I am not able to trigger document manger with-respect to selected row from table.
I can see this error on UI https://dl.dropboxusercontent.com/u/78609236/error.png
in log I can see this log. but not able to see reason for this Error.
<UIXRegion> <_warn> Error processing viewId: /doclib-navigator/treeNav URI: /oracle/webcenter/doclib/view/jsf/taskflows/treeNav/treeNavigator.jsff actual-URI: /oracle/webcenter/doclib/view/jsf/taskflows/treeNav/treeNavigator.jsff.
java.lang.IllegalStateException
    at oracle.webcenter.doclib.internal.view.FileExplorerTreeModel.enterContainer(FileExplorerTreeModel.java:169)...
this is not complete trace.
can any one please kindly help me on this issue.its quite urgent for me.
Thanks
Shankar

Hi Alejandro,
I can see the Error log while starting the WC_Spaces server.can you please see the log and give me some solution.
<Feb 10, 2014 5:41:24 AM EST> <Warning> <oracle.adfinternal.view.faces.webapp.rich.RegistrationFilter> <ADF_FACES-30163> <The application is running with the new window detect flag off. It is hi        ghly recommended that this flag be turned on to ensure proper functioning of your application whe        n new browser windows are launched. In web.xml set the context parameter oracle.adf.view.rich.new        WindowDetect.OPTIONS to 'on'.>
<Feb 10, 2014 5:41:24 AM EST> <Warning> <oracle.help.common.xml.HelpXmlPullParser> <BEA-000000> <no more data available
java.io.EOFException: no more data available
        at org.xmlpull.mxp1.MXParser.fillBuf(MXParser.java:2978)
        at org.xmlpull.mxp1.MXParser.more(MXParser.java:2985)
        at org.xmlpull.mxp1.MXParser.parseEntityRef(MXParser.java:2216)
        at org.xmlpull.mxp1.MXParser.nextImpl(MXParser.java:1319)
        at org.xmlpull.mxp1.MXParser.next(MXParser.java:1137)
        at oracle.help.common.xml.HelpXmlPullParser._processDocument(Unknown Source)
        at oracle.help.common.xml.HelpXmlPullParser.<init>(Unknown Source)
        at oracle.help.common.xml.ParserFactory.createParser(Unknown Source)
        at oracle.help.common.xml.ParserFactory.createParser(Unknown Source)
        at oracle.help.web.config.parser.OHWParser.getGlobalConfiguration(Unknown Source)
        at oracle.help.web.rich.core.RichOHWContext.createGlobalConfiguration(Unknown Source)
        at oracle.help.web.rich.OHWServlet.init(Unknown Source)
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        at weblogic.security.acl.internal.AuthenticatedSubject.doAs(AuthenticatedSubject.java:321)
        at weblogic.security.service.SecurityManager.runAs(SecurityManager.java:120)
        at weblogic.servlet.internal.StubSecurityHelper.createServlet(StubSecurityHelper.java:64)
        at weblogic.servlet.internal.StubLifecycleHelper.createOneInstance(StubLifecycleHelper.java:58)
        at weblogic.servlet.internal.StubLifecycleHelper.<init>(StubLifecycleHelper.java:48)
        at weblogic.servlet.internal.ServletStubImpl.prepareServlet(ServletStubImpl.java:539)
        at weblogic.servlet.internal.WebAppServletContext.preloadServlet(WebAppServletContext.java:1981)
        at weblogic.servlet.internal.WebAppServletContext.loadServletsOnStartup(WebAppServletContext.java:1955)
        at weblogic.servlet.internal.WebAppServletContext.preloadResources(WebAppServletContext.java:1874)
        at weblogic.servlet.internal.WebAppServletContext.start(WebAppServletContext.java:3154)
        at weblogic.servlet.internal.WebAppModule.startContexts(WebAppModule.java:1518)
        at weblogic.servlet.internal.WebAppModule.start(WebAppModule.java:484)
        at weblogic.application.internal.flow.ModuleStateDriver$3.next(ModuleStateDriver.java:425)
        at weblogic.application.utils.StateMachineDriver.nextState(StateMachineDriver.java:52)
        at weblogic.application.internal.flow.ModuleStateDriver.start(ModuleStateDriver.java:119)
        at weblogic.application.internal.flow.ScopedModuleDriver.start(ScopedModuleDriver.java:200)
        at weblogic.application.internal.flow.ModuleListenerInvoker.start(ModuleListenerInvoker.jva:247)
        at weblogic.application.internal.flow.ModuleStateDriver$3.next(ModuleStateDriver.java:425)
        at weblogic.application.utils.StateMachineDriver.nextState(StateMachineDriver.java:52)
        at weblogic.application.internal.flow.ModuleStateDriver.start(ModuleStateDriver.java:119)
        at weblogic.application.internal.flow.StartModulesFlow.activate(StartModulesFlow.java:27)
        at weblogic.application.internal.BaseDeployment$2.next(BaseDeployment.java:671)
        at weblogic.application.utils.StateMachineDriver.nextState(StateMachineDriver.java:52)
        at weblogic.application.internal.BaseDeployment.activate(BaseDeployment.java:212)
        at weblogic.application.internal.EarDeployment.activate(EarDeployment.java:59)
        at weblogic.application.internal.DeploymentStateChecker.activate(DeploymentStateChecker.java:161)
        at weblogic.deploy.internal.targetserver.AppContainerInvoker.activate(AppContainerInvoker.java:79)
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>
<Feb 10, 2014 5:41:27 AM EST> <Notice> <Log Management> <BEA-170027> <The Server has establishedconnection with the Domain level Diagnostic Service successfully.>
<Feb 10, 2014 5:41:28 AM EST> <Notice> <WebLogicServer> <BEA-000365> <Server state changed to ADMIN>
<Feb 10, 2014 5:41:28 AM EST> <Notice> <WebLogicServer> <BEA-000365> <Server state changed to RESUMING>
<Feb 10, 2014 5:41:28 AM EST> <Notice> <Server> <BEA-002613> <Channel "Default[2]" is now listening on 127.0.0.1:8888 for protocols iiop, t3, ldap, snmp, http.>
<Feb 10, 2014 5:41:28 AM EST> <Notice> <Server> <BEA-002613> <Channel "Default[3]" is now listening on 0:0:0:0:0:0:0:1:8888 for protocols iiop, t3, ldap, snmp, http.>
<Feb 10, 2014 5:41:28 AM EST> <Notice> <Server> <BEA-002613> <Channel "Default" is now listeningon 172.29.248.56:8888 for protocols iiop, t3, ldap, snmp, http.>
<Feb 10, 2014 5:41:28 AM EST> <Notice> <Server> <BEA-002613> <Channel "Default[1]" is now listening on fe80:0:0:0:20c:29ff:fefa:4d9c:8888 for protocols iiop, t3, ldap, snmp, http.>
<Feb 10, 2014 5:41:28 AM EST> <Notice> <WebLogicServer> <BEA-000332> <Started WebLogic Managed Server "WC_Spaces" for domain "base_domain" running in Development Mode>
<Feb 10, 2014 5:41:28 AM EST> <Warning> <Server> <BEA-002611> <Hostname "localhost", maps to multiple IP addresses: 127.0.0.1, 0:0:0:0:0:0:0:1>
<Feb 10, 2014 5:41:29 AM EST> <Notice> <WebLogicServer> <BEA-000365> <Server state changed to RUNNING>
<Feb 10, 2014 5:41:29 AM EST> <Notice> <WebLogicServer> <BEA-000360> <Server started in RUNNING mode>

Using the Document Manager Rich Text Editor

I'm wondering whether there is a reasonable way we can use the Rich Text Editor (based on CKEditor) that is contained within the Document Manager task flow (primarily for editing Wiki pages) outside of the Document Manager itself? We have another type of content we need a Rich Text Editor for, but it would be great if we could use the inline image links, tables, links to documents in the content repository, etc.

Have you consider use Site Studio + Content Presenter?
http://docs.oracle.com/cd/E17904_01/webcenter.1111/e10149/content_cp.htm
http://george.maggessy.com/2012/05/inline-editing-in-content-presenter-for_10.html
[]'s

Activating u00E1 former Window after calling a Document management picture

Hi,
in an ABAP programm I am calling function module CVAPI_DOC_VIEW2 which opens a new window where I can view a Document management picture for a given material number.
My problem is, that the new called window is active and I have to use a mouse click to activate the first window to enter a new material number with a barcode reader.
How can I activate the first window through ABAP without having to use a mouse click again ?
Is there a function module or class available which I can call to activate the first window again?
Below you find a short programm which calls the funtion module CVAPI_DOC_VIEW2.
Thank you in advance for an answer.
Regards
Franz Grott
Tel. 0172-6056850
REPORT zdummy02.
SELECTION-SCREEN BEGIN OF SCREEN 9100.
PARAMETERS: p_matnr TYPE matnr DEFAULT 'CH-6300' OBLIGATORY.
SELECTION-SCREEN END OF SCREEN 9100.
START-OF-SELECTION.
TABLES: drad.
DATA: lt_drad TYPE TABLE OF drad.
CALL SCREEN 9100.
SELECT * FROM drad INTO TABLE lt_drad
    WHERE dokob = 'MARA'
    AND   objky = p_matnr.
LOOP AT lt_drad INTO drad.
    CALL FUNCTION 'CVAPI_DOC_VIEW2'
      EXPORTING
        pf_dokar       = drad-dokar
        pf_doknr       = drad-doknr
        pf_dokvr       = drad-dokvr
        pf_doktl       = drad-doktl
PF_APPTP       = '1'
     EXCEPTIONS
       error          = 1
       OTHERS         = 2
    IF sy-subrc <> 0.
      MESSAGE ID sy-msgid TYPE sy-msgty NUMBER sy-msgno
              WITH sy-msgv1 sy-msgv2 sy-msgv3 sy-msgv4.
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ENDLOOP.

I've run into this issue in CP4 as well though I've never been sure why it happens. It looks like you're opening the swf through a browser to so, for want of a solution, the easiest workaround is the edit the html file.
open it in a text editor such as Notepad.
Five or six lines down you'll find the title element which defines the title as it will display in your browser titlebar: <title>This text is the title that displays in your browser title bar</title>
Just change the text the the title you want and save the html file.
If you go with this solution, I suggest that when you are publishing the project again you deselect the option "Export HTML" in the publish wondow. Otherwise you will have to edit your html file each time you publish.
Hope this helps.
Niamh

DMS (document management) integrate document in product

Hello,
I want to integrate documents in my products (crm) in background. My documents are located in my server sap. ( so I have a URL of my document : file://server/folder/test.doc)
I have found only one mean. I try to use DMS (document management service) programming interface with the FM
1 - SDOK_LOIO_CREATE : I create a logical document
2 - SDOK_PHIO_CREATE : I create a physical document
but after..?
when do I download my document? when do I create the link with my product?
There is a documention here
http://help.sap.com/saphelp_crm31/helpdata/fr/15/aea9375d79fb7de10000009b38f8cf/frameset.htm
but it is not enough for me.
Can you help me, please?
Say me it's possible with DMS...
an example of coding is helpfull..
which FM uses..
Many thanks in advance for anything help,
Servane,
nb: I have tried to use BDS services but it use only in foreground.

no idea?

Document Management in GRC 10.0 Process Control 10.0

Hi - Our Company is looking to implement GRC 10.0 Process Control 10.0. We have a bit of a challenge for which document management services to go with . Currently there is no integration between GRC 10.0 and OpenText or Sharepoint. I was wondering what solutions others have for Document Management in GRC 10.0
Thanks

Hi Sabita,
Did you check this article on Content Life Cycle Mngt supports all SAP GRC products. Check the link for detailed article and I hope this would be right direction for your company to go.
http://www.sdn.sap.com/irj/bpx/go/portal/prtroot/docs/library/uuid/e0431d8f-2298-2e10-5fb0-87840e285f4c
warm regards,
Asok Christian

Advance Search not working in Document Management Task Flow

Hi,
We are using Document management task flow to manage UCM content. The simple search works for us but the Advance search does not work. Does anyone know of any possible reason why this could happen. Any hint would be really appreciated.
Thanks
Salim

Hi Srinath,
Thanks for replying.
So in my scenario when I try to search the content using the simple search which is present at the right hand top corner I get the search result properly. But when I try to search by clicking on the Advance link which gives me a option to search by Filename, Keywords and adding other filters, it always returns zero search results.
Thanks
Salim

Project Document Management for Primavera?

Hi,
I made some test with Oracle UCM trying to evaluate if it could be suitable to be used as a Document Management for Projects. My perception after these (short) tests is that UCM seems to be too generalist and too complex to be used in conjunction with Primavera Software: it seems to me that it could bring to an iceberg, being the out of water part quite smaller than the underwater architecture.
I would know if there are some other opinions or guidelines to use UCM or some other Oracle Software with Primavera.
Thanks
Fabio D'Alfonso
I update the post to add some other result. I configured the Content Repository (using JackRabbit) and the Workflow Repository; I saw that there is an option to configure the AutoVue to be accessed by P6 Web.
I didn't find a way to configure the access to JR repository from the PM Client Application. The result is that the WP&Docs Documents are visible from P6 Web in another tab , near the documents in the repository while this repository files are not accessible (Am I right?) from the PM client application.
In my honest opinion, getting access to the repository if still not possible, from the PM client should have an highest priority than enlarging options for P6 Web.
Thanks
Fabio D'Alfonso
Edited by: Fabio D'Alfonso on Oct 11, 2009 11:17 PM

repository documents are not currently available from the P6 client application.

Setting up a Document management system in SharePoint 2013

Hello All,
I have come across a scenario where Customer needs a Document management system for their organization.
They want to keep the documents of different departments like sales, HR,Finace in corresponding folders and want to include a workflow for approval of the Documents. Also, Documents related to particular department can be modified or added by users in that
department.
I thought of creating a seperate site collection for this purpose & document libraries of each department, setting up the permission on document library level. Is this a correct approach?
I am new to Enterprise content management system of sharepoint. Can anybody give me a guidance on this how to get started.
Regards
Vishnu
dfd

Creating separate site collection for each department will help you scale and grow better and easier to group SharePoint sites together.
Refer to the following articles which will give you an idea about the plan you should do before building a Document management system
http://technet.microsoft.com/en-us/library/cc263267.aspx
http://blogs.msdn.com/b/sgoodyear/archive/2009/07/25/determining-between-sharepoint-site-collections-and-sub-sites.aspx
http://atinkerersnotebook.com/2013/10/02/creating-your-own-document-management-system-with-sharepoint/
http://community.dynamics.com/ax/b/tinkerersnotebook/archive/2013/10/02/creating-your-own-document-management-system-with-sharepoint.aspx
--Cheers

Itunes document manager pro will not open a document with .cwk extension. It will catch the document then error message states that it cannot open document. Can anyone tell me what Im doing wrong?

Itunes document manager pro will not open a document with .cwk extension. It will catch the document then error message states that it cannot open document. Can anyone tell me what Im doing wrong?

Forgive my ignorance but I have never hear of iTunes Document Manager Pro. If you mean Document Manager Pro, i was able to find that. Back to your problem, have you tried opening one of those files in the iOS iWorks apps? Form the quick read that I did about this, .cwk files can be opened by Pages, Numbers or Keynote, depending on what type of document that it is and those files can be read by Document Manager Pro, after properly saving them. I don't see that you can go directly from the .cwk file in Document Manager Pro without converting them first.
I took a very quick look at the app, so I may be a missing something about its capability.

Document Management, Solman 7.1

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