Document management system configs and status

Question

Can anybody tell me the configs and flow of document status and document version in DMS....
Vijay

Answer 1

Hi Vijay,
Document Versioning in DMS can be controlled as per the following selection criteria,
Value Description
0 No version numbers
1 Numeric version numbers 00 .. 99
2 Numeric version numbers 01 .. 99
3 Alphanumeric numbers A0 .. Z9
4 Alphanumeric numbers A1 .. Z9
5 Alphanumeric numbers AA .. ZZ
6 AA .. AZ,A0 .. A9;BA .. Z9
7 as 6, but without 0
8 _A .. Z ; AA .. Z9
9 as 5, but 00 allowed
A as 6, but 00 allowed
for USER-EXIT
in dc10, the number which u select automatically controls the version each time you create a document under same document number/doc type/doc part.
if you need to create a document under user-defined version or manually entered number then you can choose ur version which lies between the range selected.
There is no such unlock status displayed on Document info record (DIR).
beside document status you can see something called as "Not Released" indicator in red colour.
the document status changes from "Not Released" to "Released" once the status is set in which setting is done.
for configuration,
dc10>select doc type>click on define document status-->create new statuses if required/double click on the final status (say Released) and set the status "Release Flag".
under "Status type set to 'S' locked status".
save and create a document.
prior you need to set the status network using system defined statuses or even you can create your own user defined statuses.
once the status is set to Released, automatically document will set to Released along with the release date and also it will get locked so dat it cannot be further edited by anyone.
Thank You,
Manoj
Pl. reward if useful.