Document Management System created with Oracle Portal

I am currently reponsible for creating a DMS with Oracle Portal 10.1.4. I want to know, are folders usually represented as Portlets or Page Items?

One more question. Our Oracle Portal system will be the "window" into several other applications, including Oracle Discoverer and external applications. The plan is that the functionality for the DMS should only be for the DMS. Because the DMS will have basic and advanced search functionality that should only search the DMS repository, do you suggest creating a separate Page Group for the DMS or one overarching one for the overall Portal and the DMS piece will have subpages? I'm not sure if development will be more complicated or simplistic with a individual DMS Page Group.

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Migrating Third Party Document Management System into SAP EP KM

Hello Everyone,
We are having a requirement to Migrate the documents from Third Party (Intraspect) Document Management System into SAP Enterprise Portal KM.
Documents in Intraspect are storing in Oracle Database. Our requirement is to Mirgrate the documents from Intraspect database to Portal KM Database.
Please suggest that how we need to approach in Migrating the documents and permissions from Intraspect to KM.
Thanks in Advance.
Regards,
Sridhar.

Hi,
Our requirement is to migrate the documents from intraspect oracle database to KM database.
Please suggest how the migration happens from database to database. And also suggest whether this will effect the performance of portal as the intraspect database having very high volume of documents.
If you have any links or any documents on this, please provide me.
Thank You.
Regards,
Sridhar.
Edited by: SridarReddy on Jun 4, 2009 1:36 PM

Integrating Microsoft Filenet content Management system with oracle portal

1. Client is having Microsoft Filenet system as content management.
2. Client wants to integrate Filenet system with oracle portal.
3. Please confirm whether it is feasible or not and kindly suggest us the
document for integration process.

I think clue is on the this line;
at oracle.security.jazn.oc4j.JAZNFilter.doFilter(Unknown Source)
make sure LDAP connection is working. Make sure use default ports for all connections. Most of the samples on the OTN uses default port, if you change them you, you have to modify sample code.

Document management system using oracle text

i plan to create document management system using oracle text with following features
1) document comparision
2) document search
and more...
can oracle text be used to display documents of various formats by converting them to HTML. and can search keywords be highlighted in the document.
please help!

Have you ever considered doing this in Oracle Application Express (free on top of the Oracle database)? How about something like:
http://download-west.oracle.com/docs/cd/B31036_01/doc/appdev.22/b28839/up_dn_files.htm
Index the files using the CONTEXT index, and perhaps the docs' meta with it using the Oracle Text MULTI_COLUMN_DATASTORE, and then when you write your query for a report on the documents include a search string.
I've created a number of APEX-based document management systems and it is quite easy once you get the hang of using this environment. I suggest looking at some of the tutorials/how-to documents and you'll be on your way quickly.
Start with the upload application. Once you can get your documents in, create a report that shows everything except the document. Verify all of this works correctly.
Add some "items" to the page for the report, and include them as bind variables in the where clause.
After that, add your Oracle Text index to the database, and toss in a "text-field" item to the APEX page. Modify your report query, adding the CONTAINS clause, and use the newly created item as a bind variable. There's your keyword search.
Linking to Oracle Apps is done through API's and may be over database links.
Hope it helps. Though not a step-by-step how to document, this should point you in the right direction. Get familiar with APEX as that covers most of what you described.
-Ron

Document Management System in Oracle EBS

HI All,
does the EBS offer a document management system where I can store, check in/check out, display... documents with meta data and also original files (like a pdf or word file)?
If something like this exists, what are the corresponding objects and is there also an API for it (pl/sql or even better, web service)?
Many thanks,
Konrad

It is possible to store documents/attachments in Oracle EBS database.
attachment tables
http://forums.oracle.com/forums/search.jspa?threadID=&q=attachment+tables&objID=c3&dateRange=all&userID=&numResults=15&rankBy=10001
This does not look a real "Document Management System" with meta data, version control, status handling and all that stuff, right?
If you are looking for a complete Document Management System, you may consider this product.
Oracle UCM: Document Management
http://www.oracle.com/us/products/middleware/content-management/document-mgmt/index.html
I need to integrate third party software to the EBS in so, other products do not help me. But thx anyway!
Best,
Konrad
>
Thanks,
Hussein

ECC integration with Document Management System

Hi,
Can anybody provide step by step approach for connecting ECC with Document management system(product of EMC).
Also would appreciate if somebody clarifies the folllowing queries
1) Do we really need Archivelink if we just want to store documents and access documents from DMS.
2) What are the configurations required at DMS side and what are the configurations required at SAP ECC.
Any solution to my problem will be much appreciated.
Thanks & Regards
Prabhat

If you Google 'Flash SCORM' you should find a good deal of
info.
Dave -
Head Developer
http://www.blurredistinction.com
Adobe Community Expert
http://www.adobe.com/communities/experts/

Document Management System with HR.

Dear Friends.
I wish to know is it possible to integrate the HR module with Document managment system. well the business scenario is I have hired one employee ( e.g: 32202) ans stored all the documetns related to the hired employee.. like application , credentials. etc in the DMS. now when i want to see this hired employees data from the DMS, can i see? without going to DMS system by simply clicking on employee number in PA30 tcode something... please reply me
I would appreciate your any help.
Thanking you
Regards
Naeem

Naeem,
you can use PM01 -infotype enhancement to include an icon to display document from HR. At PAI of the customised screen, you may call function "CV120_START_APPLICATION" to pop up the relevant document located at DMS.
hope the above information help
regards,
rachel

Integration with with 3rd Party Document management System

Hi
We are implementing Invoice Management in SAP, using the Opentext VIM ECC Addon.
The Customer has a 3rd Party Document Management System called DocHarbour which is NOT Archivelink enabled.
The process flow is that Invoices will be scanned and available in a share drive somewhere.
Using SAP and Invoice Management Work, we would like to attached these documents to the relevant SAP Documents, and then post them to the 3rd Party Doc Management System , but the Images must be retreival in SAP at any time .
Everything tells me the 3rd party Doc Management System needs to be ArchiveLink enabled for this work.
Is anyone able to shed any light on this issue , provide possible solutions , workarounds or infor ?
Any help or information appreciated.
Thanks in advance.

Dear Minesh
My suggestion would be use SAP Content server provided by SAP as is easily available and easy to setup.
Doing Integration with third party involves much time and efforts.
Client always thinks of Moon. Always show him his city.
With Regards
Mangesh Pande

Requirements for a document management system

We are planning to implement a document management system Oracle Application Server. Here are the high-level requirements:
· High availability (24x7)
· 3000 users, worldwide, on WAN
· 600 GB of documents
· Workflow
· Alerts e-mailed on document adds/updated, for workflow
· Search of document titles, properties, keywords, content
· Daily backup of new/updated documents
In regards to Oracle Application Server (Portal), can someone provide me the following information:
1. What Oracle AS server architecture would we need to handle the above requirements?
2. What is the Oracle recommended method of scaling up our current Oracle Portal instance in regard to:
a. Capacity
b. Achieving 24x7 availability
3. When documents are stored via an Item upload in Oracle Portal, are they stored in the database or as the actual file?
Thanks a lot,
Lpatnaik

Lot of this features are already implemented in Oracle Portal, Collaboration Suit and Oracle Content Management SDK.
http://www.oracle.com/technology/documentation/collab.html
http://www.oracle.com/technology/documentation/cm_sdk_9042.html
Generally this products stores documents in database BLOB field.
I personally don't like this approach.
We developed a media library that stores the files in filessystem, but the metadata is in database. The database references to the file in filesystem with a BFile field
http://download-uk.oracle.com/docs/cd/B19306_01/server.102/b14200/sql_elements001.htm#i54873
The system is very fast so I think it was a good decision to store the media this way.
If you use this approach you have to create database and filessystem backup also.
Filessystem backup is much faster and there are several very good tools to make an incremental backup.
If you store media in a database you can use Oracle Media types:
http://download-uk.oracle.com/docs/cd/B19306_01/server.102/b14200/sql_elements001.htm#i121058
Message was edited by:
zsolt.lajosfalvi

Integrated Document Management System

Hi,
We are considering Oracle IFS as part of an Integrated Document
Management system with the following functionality:
1. Document/Image Capture
2. Document Storage & Retrieval
3. Processflow/Workflow
IFS meets the requirement for the point 2 above. However, we are
looking for a Image Capture/Processing solution that will
provide scanning and OCR/ICR functionality. Are you aware of any
such solution that can easily be integrated with IFS, so that
scanned documents/images can be directly stored in IFS document
repository.
Thanx & Regards,

Hi,
We are a Kofax Partner and have used Kofax Ascent Software to
integrate with iFS. Essentially what we have done is the
following;
- We do not use the WebUI interface and have created our own
user interface with additional functionality for users.
- As part of the process we needed to scan documents into our
implementation of iFS and also provide the ability to associate
Meta Data with each image captured.
- In our opinion Kofax Ascent software is about the best on the
market for document/image capture and therefore we use this to
place the scanned images into a folder in iFS using the SMB
protocol.
- To read the images into iFS we have two method, a manual and
automatic interface.
- To manually pull the documents into iFS we created page which
requests certain information from the user and then reads the
scanned images and places them into the relevant folder in iFS
programmatically with the associated meta data. This is a Java
Bean which we have created for that purpose.
- To automatically pull the documents into iFS we created an
agent which is time based. At predefined time intervals it goes
to read the source folder and if anything is in there then it
will copy the files into the relevant folders in iFS again with
the associated meta data.
- To keep things as flexible as possible we have a property file
which provide certain generic information so that it can be
adapted to meet various client needs.
Naturally I do not want to go into the specifics of the Java
Beans that we have developed as this took a bit of time to get
right.
Hope this helps, if not give me a shout,
Regards,
Bernard Wright

Setting up a Document management system in SharePoint 2013

Hello All,
I have come across a scenario where Customer needs a Document management system for their organization.
They want to keep the documents of different departments like sales, HR,Finace in corresponding folders and want to include a workflow for approval of the Documents. Also, Documents related to particular department can be modified or added by users in that
department.
I thought of creating a seperate site collection for this purpose & document libraries of each department, setting up the permission on document library level. Is this a correct approach?
I am new to Enterprise content management system of sharepoint. Can anybody give me a guidance on this how to get started.
Regards
Vishnu
dfd

Creating separate site collection for each department will help you scale and grow better and easier to group SharePoint sites together.
Refer to the following articles which will give you an idea about the plan you should do before building a Document management system
http://technet.microsoft.com/en-us/library/cc263267.aspx
http://blogs.msdn.com/b/sgoodyear/archive/2009/07/25/determining-between-sharepoint-site-collections-and-sub-sites.aspx
http://atinkerersnotebook.com/2013/10/02/creating-your-own-document-management-system-with-sharepoint/
http://community.dynamics.com/ax/b/tinkerersnotebook/archive/2013/10/02/creating-your-own-document-management-system-with-sharepoint.aspx
--Cheers

How to install EASY DMS (Document Management System) setup in windows 7

Dear Experts,
Recently we have started a project to establish document management system in SAP. So, i have downloaded easydms7.1sp04 from the servicemarketplace service.sap.com/swdc and setup is successfully installed in windows Xp and unable to install successfully in windows 7.
The SAP is upgraded in our company to release ERP6 EHP6.
In windows Xp the DMS is accessing to all the systems in the landscape( DEV, QAS, PRD).
But, In windows 7 it is only accessing the production system and if creating manually the systems prompting the error about RFC and hosts in windows 7.

Hi Sir,
As mentioned earlier it is prompting me the error
Logon Failed (RFC_ERROR_LOGON_FAILURE)
Name or Password is incorrect (repeat logon)
But it is accessing only the production system in windows 7 but not all the 3 systems which are in landscape. I dont know how can it proceed to logon to the production system only with out other systems .
Thanks in advance
Regards,
Easwar

Document Management System(DMS)

Dear Expert,
We need to store the Employee revision letters( in PDF format) in DMS. Letters are currently in HTML format which we will convert them in to PDF format & store the same thru Document Magement System (DMS).
I would like to know,
1. How can we use DMS to store the letters in PDF format?
2. Where can I find DMS configuration part in SPRO?
3. I understand that DMS is a unique concept availabe in SAP HR. So how can I link DMS to HCM?
4. Is SAP Archive link related to DMS ?
5. Any documents/links related to this kinldy send it across.
Thanks in Advnace,
Regards,
Damodar Pai.

hi
try with this
SAP DMS - Document Management System
SAP DMS are for storing documents such as CAD drawings, Materials pictures etc.
With the document management system, users will be able to view the documents with ease within their SAP systems.
Installing the SAP DMS requires a little bit of planning on how you want to do it.
You have to give a little thoughts to stuff such as :-
1. The total numbers of documents that will be store monthly.
2. The average file size of each documents.
3. The capacity of your present R/3 system.
4. Your present network bandwidth.
5.   Document Archiving Strategy.
6.   Backup and Recovery Plan.
Additional purchasing of hardware are required, especially if you have large amount of documents to stored.
With this in mind, you can then decide on how you want to do it.
You can do this in a few ways :-
1. Import the documents into the R/3 system.
2. Use an external document server.
3. Have a dedicated PCs where all the documents are stored.
Most companies that intend to used DMS will opt for Option 2 as they does not want to overstretch the R/3 database.
Options 1 requires you to setup the conversion interface.
The conversion interface allows R/3 to automatically covert your files and import it into the R/3 database.
Here is a simple example of storing documents into your PCs, just to have a feel how the SAP DMS works:-
For those using Citrix, you have to set this at the Citrix Server where the SAPGUI is located.
Configure SM30 - V_TDWE_C1
Put this command in your autoexec.bat
SET HOSTNAME=PC1234
Restart your pc.
You can create/manage your documents in transaction code CV01N / CV02N
Assigning Documents to a Material Master Record
Access a material master record in Create or Change mode, and select Basic Data.
To create links to documents, choose Additional data -> Document data.
The Link to Documents dialog box appears.
Assign one or more documents to the material.
If you do not know what the document number is, you can search for it using the search help or by choosing Find document.
When assigning a document to a material, you have the following options:
1. Viewing the document by choosing it in the Link to Documents dialog box.
2. Viewing any originals of the document by positioning the cursor on the document and
   choosing Display originals in the Link to Documents dialog box.
To return to the Basic Data screen, choose Continue.
Save your data.
all the best
madhu

Document Management System workflow

Dear Sirs,
In document management system while doing document distribution system is creating partial order,inial order but no
distribution order.Further to that it saying
"Not yet sent to recipient
Message no. 25235
Diagnosis
No distribution has been made to the recipient.
Procedure
You cannot execute this function until the partial order has been
allocated to a distribution order package."
Pl. help me to find out the problem
Thanks and regards
Mrinmoy Chakraborty

you can do a developer level integration using iFS. Pls. check the docs for iFS to get more information. They have sample code to help u get started.
hth
satish paul
We installed Oracle Workflow Server 2.6.2. Database is Oracle 9i and the OS is Win NT.
Workflow is working fine and the notifications are reaching.
I would like to attach some documents to the workflow. How to do this? Is there anyway of doing this? As per our business needs one has to create and review the documents as the workflow progress.
-- aditya

OLE2_OBJECT AND DOCUMENT MANAGEMENT SYSTEM (DMS)

Hi Experts.
I'm trying to make a excel inform like a catalog with materials and images which are in a Document Management System.
I'm using OLE2_OBJECT to make the inform in EXCEL, because I'm trying to do it with SMARTFORMS, and I cannot because I need to resize and put ok the images and with SMARTFORMS I cannot.
To see the information I have a ALV Objects with a custom container with the information to the database..., material, price, etc..., and in other container when you click in a row I show the picture which is in the DMS.
To do it, I use this method to get the URL to the image.
CALL METHOD cl_dms_thumbnail_display=>get_url
EXPORTING
i_doc = ls_doc "IMPORTING
e_url = g_graphic_url.
And after I call the method of instance of class cl_gui_picture to show the picture in the cl_gui_alv_container
CALL METHOD g_picture1->load_picture_from_url
EXPORTING
url = p_graphic_url
IMPORTING
RESULT = p_result.
In the code to excel print to insert the picture if I put this URL to my local pc, it's ok,
CALL METHOD OF picture 'INSERT'
EXPORTING
#1 = 'C:Documents and SettingsadministradorMis documentosMis imágenesprueba.bmp'.
but the URL of the g_graphics_url it's
SAPR3://SAPR3CMS/get/200/ZAFD_5F100/DC99BBC5172158F18A14005056C00008/DSR_20DEP_202_20BANDAS_20BROWN_20389_2020070719.JPG
and this URL it's nothing if I put in the internet explorer...
What can I do to do this??
If you have another idea I appreciate it.
Thanks.

Hi,
May be try this way . ( I am not 100% sure about this)
data : g_picture   type ref to cl_gui_picture.
data : g_thumbnail type ref to cl_gui_custom_container.
CALL METHOD cl_dms_thumbnail_display=>get_url
EXPORTING
i_doc = ls_doc "IMPORTING
e_url = g_graphic_url.
if not g_graphic_url is initial.
create object g_thumbnail
      exporting container_name = <Your container name>.
create object g_picture
       exporting parent = g_thumbnail.
call method g_picture->set_display_mode.
endif.
aRs

Document Management System created with Oracle Portal

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