Document Management System - Link to Personnel Administration

I will like to upload and link scanned personnel records (in PDF) to the Personnel Numbers in the Personnel Administration of the Human Capital Management module.
How do I do this?
Chris

I'm required to design and develop stub code for a Web-based document upload and management application which will enable users to upload and manage a variety of research papers and technical documents.

Similar Messages

Document Management System(DMS)

Dear Expert,
We need to store the Employee revision letters( in PDF format) in DMS. Letters are currently in HTML format which we will convert them in to PDF format & store the same thru Document Magement System (DMS).
I would like to know,
1. How can we use DMS to store the letters in PDF format?
2. Where can I find DMS configuration part in SPRO?
3. I understand that DMS is a unique concept availabe in SAP HR. So how can I link DMS to HCM?
4. Is SAP Archive link related to DMS ?
5. Any documents/links related to this kinldy send it across.
Thanks in Advnace,
Regards,
Damodar Pai.

hi
try with this
SAP DMS - Document Management System
SAP DMS are for storing documents such as CAD drawings, Materials pictures etc.
With the document management system, users will be able to view the documents with ease within their SAP systems.
Installing the SAP DMS requires a little bit of planning on how you want to do it.
You have to give a little thoughts to stuff such as :-
1. The total numbers of documents that will be store monthly.
2. The average file size of each documents.
3. The capacity of your present R/3 system.
4. Your present network bandwidth.
5.   Document Archiving Strategy.
6.   Backup and Recovery Plan.
Additional purchasing of hardware are required, especially if you have large amount of documents to stored.
With this in mind, you can then decide on how you want to do it.
You can do this in a few ways :-
1. Import the documents into the R/3 system.
2. Use an external document server.
3. Have a dedicated PCs where all the documents are stored.
Most companies that intend to used DMS will opt for Option 2 as they does not want to overstretch the R/3 database.
Options 1 requires you to setup the conversion interface.
The conversion interface allows R/3 to automatically covert your files and import it into the R/3 database.
Here is a simple example of storing documents into your PCs, just to have a feel how the SAP DMS works:-
For those using Citrix, you have to set this at the Citrix Server where the SAPGUI is located.
Configure SM30 - V_TDWE_C1
Put this command in your autoexec.bat
SET HOSTNAME=PC1234
Restart your pc.
You can create/manage your documents in transaction code CV01N / CV02N
Assigning Documents to a Material Master Record
Access a material master record in Create or Change mode, and select Basic Data.
To create links to documents, choose Additional data -> Document data.
The Link to Documents dialog box appears.
Assign one or more documents to the material.
If you do not know what the document number is, you can search for it using the search help or by choosing Find document.
When assigning a document to a material, you have the following options:
1. Viewing the document by choosing it in the Link to Documents dialog box.
2. Viewing any originals of the document by positioning the cursor on the document and
   choosing Display originals in the Link to Documents dialog box.
To return to the Basic Data screen, choose Continue.
Save your data.
all the best
madhu

How to upload the data to SAP-DMS(Document Management System)

Dear sir,
How to upload the data to SAP-DMS (Document Management System) please give me the code for this .ex for (excel format or tab deliminated) to sap system through BAPI i have to pass.
regards
R M Patil

Hi,
May be following link may help you.
/thread/315373 [original link is broken]
/message/205534#205534 [original link is broken]
Thanks,
Sree.

Document Management System Configuration

Hi All,
As I have Installed ECC6.0 EHP5,now I want to configure Document Management System into it.
As I am new into it.Can anyone provide me details regarding the same?
Thanks & Regards
Ajitabh
Edited by: jitu001 on Jan 18, 2012 12:36 PM

Hi
I hope you have installed the content server.
For configuration you may find following link useful:
http://help.sap.com/saphelp_nw70ehp2/helpdata/en/53/96b53cb74e1676e10000000a114084/frameset.htm
Regards

Document management system using oracle text

i plan to create document management system using oracle text with following features
1) document comparision
2) document search
and more...
can oracle text be used to display documents of various formats by converting them to HTML. and can search keywords be highlighted in the document.
please help!

Have you ever considered doing this in Oracle Application Express (free on top of the Oracle database)? How about something like:
http://download-west.oracle.com/docs/cd/B31036_01/doc/appdev.22/b28839/up_dn_files.htm
Index the files using the CONTEXT index, and perhaps the docs' meta with it using the Oracle Text MULTI_COLUMN_DATASTORE, and then when you write your query for a report on the documents include a search string.
I've created a number of APEX-based document management systems and it is quite easy once you get the hang of using this environment. I suggest looking at some of the tutorials/how-to documents and you'll be on your way quickly.
Start with the upload application. Once you can get your documents in, create a report that shows everything except the document. Verify all of this works correctly.
Add some "items" to the page for the report, and include them as bind variables in the where clause.
After that, add your Oracle Text index to the database, and toss in a "text-field" item to the APEX page. Modify your report query, adding the CONTAINS clause, and use the newly created item as a bind variable. There's your keyword search.
Linking to Oracle Apps is done through API's and may be over database links.
Hope it helps. Though not a step-by-step how to document, this should point you in the right direction. Get familiar with APEX as that covers most of what you described.
-Ron

Information on Document Management System in WebLogic 8.1

Ajay Bharadwaj wrote:
>
Charles Thanks a Lot for your reply but that link does not seem to work.
AJAY
"Charles Paclat" <[email protected]> wrote:
Ajay,
The document management software is part of the WebLogic Platform 8.1
and in
particular the WebLogic Portal. The online documentation for the portal
is
here:
http://edocs/wlp/docs81/index.html
Should be
http://edocs.bea.com/wlp/docs81/index.html
>>
I will cross post this email to that newsgroup as those folks are more
likely to have specific answers to your questions.
"Ajay Bharadwaj" <[email protected]> wrote in message
news:3f4ee2b1$[email protected]..
Hi
I want to get information on Document Management System in WebLogic8.1.
If some link can be provided which says about the topic from veryscratch
or
an e-book then i would be highly delighted.
Thanks
AJAY

Using PSE as a document management system

I used a program on my old computer with Windows Vista to file and organize scanned pdf documents. I could readily assign tags to a document, and then find the document using the tags. The tagging worked well. It was quick and intuitive.
I now have a new computer with Windows 7. I now realize that the program I used to tag documents will not run under Windows 7, and cannot be relied on to be useable in the future under Windows 15 or 20. So, I'm looking for a different system to file my electronic, scanned pdf documents that will be durable and long-lived, but not overly complicated or expensive. I'm dreading converting (probably meaning rekeying) approximately 1,500 documents filed in the old computer to a new filing system.
It occurred to me I could use Elements as a document management system. I could create a separate catalog for the filed documents, and use Elements to tag and find tagged documents. It wouldn't be as easy as the tagging system I had on my old computer, but my guess is that Adobe and Elements will be around for many years and are more likely to be functioning 5, 10 or 20 years from now. If it disappears, there is enough of a user base of Elements users that it seems likely there will be some means to convert from Elements documents to some other application using tags and captions.
Does this make sense? Has anyone else traveled this path?

Bobh123us wrote:
I used a program on my old computer with Windows Vista to file and organize scanned pdf documents. I could readily assign tags to a document, and then find the document using the tags. The tagging worked well. It was quick and intuitive.
Now can you tell us what this program was called so that we can tell you if there is an update for it to run on Windows 8.1.
PSE13 is for photos/images and it can tag them and sort them and you can do wonders with it but the learning curve is quite steep especially if you are not computer geek. If you want to try it before spending any money then I suggest download a full trial version and run it free of charge for 30 days. You can post questions here if you get stuck with it and people will try to help you with it.
The trial can be downloaded from this link:
<http://www.adobe.com/cfusion/tdrc/index.cfm?product=photoshop_elements&loc=us>
Direct link is here:
<http://trials3.adobe.com/AdobeProducts/PSE/13_0_esd/win64/PhotoshopElements_13_Trial_LS25_ win64.exe>
Good luck.

Need Info About Document Management System

Hi All,
I need information about Document Management system.
How it is linked with KM
Thanks
Arun

Hi Arun,
DMS is available in R/3 Systems as a individual module and can be linked with KM using DMS Connector for KM. Find the links below..
Check this out...
<a href="http://help.sap.com/saphelp_nw04/helpdata/en/30/08a037b9e62417e10000009b38f889/frameset.htm">DMS</a>
<a href="https://www.sdn.sap.com/irj/sdn/thread?threadID=26682">Thread 1</a>
<a href="https://www.sdn.sap.com/irj/sdn/thread?threadID=235959">Thread 2</a>
Hope this helps.
Regards,
Venkat.

Document managment system

Hi experts,
Can any body explain DMS(document management system). Its urgent

Hi,
Pls see the link below:
http://www.sap-img.com/sap-dms.htm
DMS benefits
Hope this helps.
Regards,
Amit

Migrating Third Party Document Management System into SAP EP KM

Hello Everyone,
We are having a requirement to Migrate the documents from Third Party (Intraspect) Document Management System into SAP Enterprise Portal KM.
Documents in Intraspect are storing in Oracle Database. Our requirement is to Mirgrate the documents from Intraspect database to Portal KM Database.
Please suggest that how we need to approach in Migrating the documents and permissions from Intraspect to KM.
Thanks in Advance.
Regards,
Sridhar.

Hi,
Our requirement is to migrate the documents from intraspect oracle database to KM database.
Please suggest how the migration happens from database to database. And also suggest whether this will effect the performance of portal as the intraspect database having very high volume of documents.
If you have any links or any documents on this, please provide me.
Thank You.
Regards,
Sridhar.
Edited by: SridarReddy on Jun 4, 2009 1:36 PM

How to save ALV extract to document management system

Hi all,
i have a requirement of saving the alv extract to DOCUMENT MANAGEMENT SYSTEM. Could any one of you please help me out in giving a solution to do this.
Thanks in advance.
Kiran

Hi
check this
SAP DMS - Document Management System
SAP DMS are for storing documents such as CAD drawings, Materials pictures etc.
With the document management system, users will be able to view the documents with ease within their SAP systems.
Installing the SAP DMS requires a little bit of planning on how you want to do it.
You have to give a little thoughts to stuff such as :-
1. The total numbers of documents that will be store monthly.
2. The average file size of each documents.
3. The capacity of your present R/3 system.
4. Your present network bandwidth.
5.   Document Archiving Strategy.
6.   Backup and Recovery Plan.
Additional purchasing of hardware are required, especially if you have large amount of documents to stored.
With this in mind, you can then decide on how you want to do it.
You can do this in a few ways :-
1. Import the documents into the R/3 system.
2. Use an external document server.
3. Have a dedicated PCs where all the documents are stored.
Most companies that intend to used DMS will opt for Option 2 as they does not want to overstretch the R/3 database.
Options 1 requires you to setup the conversion interface.
The conversion interface allows R/3 to automatically covert your files and import it into the R/3 database.
Here is a simple example of storing documents into your PCs, just to have a feel how the SAP DMS works:-
For those using Citrix, you have to set this at the Citrix Server where the SAPGUI is located.
Configure SM30 - V_TDWE_C1
Put this command in your autoexec.bat
SET HOSTNAME=PC1234
Restart your pc.
You can create/manage your documents in transaction code CV01N / CV02N
Assigning Documents to a Material Master Record
Access a material master record in Create or Change mode, and select Basic Data.
To create links to documents, choose Additional data -> Document data.
The Link to Documents dialog box appears.
Assign one or more documents to the material.
If you do not know what the document number is, you can search for it using the search help or by choosing Find document.
When assigning a document to a material, you have the following options:
1. Viewing the document by choosing it in the Link to Documents dialog box.
2. Viewing any originals of the document by positioning the cursor on the document and
   choosing Display originals in the Link to Documents dialog box.
To return to the Basic Data screen, choose Continue.
Save your data.
Regards
Anji

Setting up a Document management system in SharePoint 2013

Hello All,
I have come across a scenario where Customer needs a Document management system for their organization.
They want to keep the documents of different departments like sales, HR,Finace in corresponding folders and want to include a workflow for approval of the Documents. Also, Documents related to particular department can be modified or added by users in that
department.
I thought of creating a seperate site collection for this purpose & document libraries of each department, setting up the permission on document library level. Is this a correct approach?
I am new to Enterprise content management system of sharepoint. Can anybody give me a guidance on this how to get started.
Regards
Vishnu
dfd

Creating separate site collection for each department will help you scale and grow better and easier to group SharePoint sites together.
Refer to the following articles which will give you an idea about the plan you should do before building a Document management system
http://technet.microsoft.com/en-us/library/cc263267.aspx
http://blogs.msdn.com/b/sgoodyear/archive/2009/07/25/determining-between-sharepoint-site-collections-and-sub-sites.aspx
http://atinkerersnotebook.com/2013/10/02/creating-your-own-document-management-system-with-sharepoint/
http://community.dynamics.com/ax/b/tinkerersnotebook/archive/2013/10/02/creating-your-own-document-management-system-with-sharepoint.aspx
--Cheers

How to install EASY DMS (Document Management System) setup in windows 7

Dear Experts,
Recently we have started a project to establish document management system in SAP. So, i have downloaded easydms7.1sp04 from the servicemarketplace service.sap.com/swdc and setup is successfully installed in windows Xp and unable to install successfully in windows 7.
The SAP is upgraded in our company to release ERP6 EHP6.
In windows Xp the DMS is accessing to all the systems in the landscape( DEV, QAS, PRD).
But, In windows 7 it is only accessing the production system and if creating manually the systems prompting the error about RFC and hosts in windows 7.

Hi Sir,
As mentioned earlier it is prompting me the error
Logon Failed (RFC_ERROR_LOGON_FAILURE)
Name or Password is incorrect (repeat logon)
But it is accessing only the production system in windows 7 but not all the 3 systems which are in landscape. I dont know how can it proceed to logon to the production system only with out other systems .
Thanks in advance
Regards,
Easwar

Document Management System in Oracle EBS

HI All,
does the EBS offer a document management system where I can store, check in/check out, display... documents with meta data and also original files (like a pdf or word file)?
If something like this exists, what are the corresponding objects and is there also an API for it (pl/sql or even better, web service)?
Many thanks,
Konrad

It is possible to store documents/attachments in Oracle EBS database.
attachment tables
http://forums.oracle.com/forums/search.jspa?threadID=&q=attachment+tables&objID=c3&dateRange=all&userID=&numResults=15&rankBy=10001
This does not look a real "Document Management System" with meta data, version control, status handling and all that stuff, right?
If you are looking for a complete Document Management System, you may consider this product.
Oracle UCM: Document Management
http://www.oracle.com/us/products/middleware/content-management/document-mgmt/index.html
I need to integrate third party software to the EBS in so, other products do not help me. But thx anyway!
Best,
Konrad
>
Thanks,
Hussein

Document Management System

i want to write a Document Management System to read the content of the MS Word file and convert it to the PDF file using java.
Does any java api can do this??
Thank You

There are a number of solutions, none of which, unfortunately, are trivial:
In decreasing scale of difficulty:
a) Hand-code the entire solution. PDF and MS DOC are both well documented formats.
I wouldnt recommend you try this.
b) Use ready-made open source libraries:
Other than the ones mentioned earlier, there is an Apache Libraray (POI ?) which can be used for reading and writing streamed OLE objects (which is what a word doc is)
c) Use the Java-Activex bridge and use mature COM/Activex components
WinWord itself is an Activex component. There are loads of mature Activex components that can spew out PDF.
d) If platform is not an issue, use C# or VB.NET
I'll probably get flamed for this.
I am not a .NET advocate usually, but in this particular case you should be able to complete your task with least effort by using mature Activex libraries and one of the .NET languages.

Document Management System - Link to Personnel Administration

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