Document Number Assignment.

Hi Guru's
Am a newbee in this mySAP PLM area and have a question regarding Number Assignment.
I have a small scenario. Company "S" aquired companies A,B,C & D. All companies were following thier own ways of generating new part numbers.Now the task is implement SAP in all these companies and standardise the procedure of generating the part numbers AS PER THE GROUPS.
Meaning, files belonging to one particular group should start with particulat number. like,
Assemblies -
S10XXXXX
Parts----
S20XXXXX
Piping assemblies-------S70XXXXX
Harness Assemblies----S80XXXXX
Library Parts----
S90XXXXX
Lables etc----
S91XXXXX etc.
The same should be followed in all the companies like S, A,B,C & D.
How to configure this type of numbering system ? I guess I should use mixed numbering , am I right ? Once done in SM, how normally it will be rolled out in other plants ?
Please suggest.
This may be a very basic question in DMS, but a clear answer for this will be really appriciated.
Thanks,
S.Achar.

Hi Achar,
in case you want to use such kind of document number, you should customize value '3' or '4' in the field 'Number Assgmt' in transaction DC10 for your document type. This kind of number assignments will also check the logic in BADI DOCUMENT_NUMBER01. Further you would have to create your own number exit and replace the standard program 'MCDOKZNR' with this own individual number exit program.
Within your own number exit you can define your individual logic for the generation of your document numbers. For further information please see also the small blue info button at the upper right corner at the document type detail screen.
Best regards,
Christoph

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Document number assignment can be found in the critical area (MATNRUnknown)

Dear all,
Pls advice me to resolve mention error which is pertaining to msg no -vf205 in sap.
while creation of idoc associated document (article and billing) is not generating by our system. when ill see the error its showing "upper limit of number range is exceeded" but in spro in not exceeding.
kindly advice .
Regards
Sunil kr.savita

dear raju,
we dont want to increase upper limit coz document no generated by system is within the no. range limit .
but when we double click on this error its showing.
Document number assignment can be found in the critical area
    Message no. VF205
Diagnosis
    Document number assignment for the number range object RV_BELEG in
    number range 49 is found in the critical area.
Procedure
    You can either increase the upper limit of the number range interval o
    set the current status back. You must, however, make sure that infutur
    no number is entered more than once.
regards

External Document Number assignment using Bapi_acc_document_post

Hi All Experts and Max,
We want to post th same external document no using BAPI_ACC_document_post, but we are unable to post thatexternal Document no.
Note: If we are posting the same no using transaction FB01 , we are able to post the document , if we are passing the Acc_do_no field as the external Document no.
Our requirement is to post the document no of the e.g A system to B system with th esame document No .
Kindly provide what value we need to pass in the obj_type , obj_key and obj_sys fields of BAPI_ACC_Document_post.
I am aware about the scenario that in case of internal document no creation we will get all these 3 fields from th eBAPI, but we need the values in case of external document no assignment.
We tried with obj_type as 'BKPFF' but we are not able to post the document with that obj_type, In that case Bapi is clearing the exterbal document no acc_doc_no field in the first subroutine.
Note: We are uploading a file in different system with the .dat format and we are using BAPI_ACC_DOCUMENT_POST method.
Please refer the below link for more issue details.
Link:[External Document Number assignment using Bapi_acc_document_post;
Kindly provide the solution.
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Rahul Sisodia

Hi All,
Please suggest if you came across such situation. <removed by moderator>
Thanks,
Rahul Sisodia
Edited by: Thomas Zloch on Sep 19, 2011 10:18 PM

Gaps in Document Number Assignment

Hi,
can somebody tell me what is the exact use of the report " Gaps in Document Number Assignment -S_ALR_87012342"
In what sort of instances we use this report/?
Thanks,
Regards
Gayani

The report is used mostly by SOX and Internal auditors to check if there are any gaps in the document number assigment. This could be possible if due to various reasons certain numbers have been skipped and document numbers are not in sequence. Also as per some of the local reporting GAAPs there hsould not be any gap in the document numbers assignment. To ensure all this this report is checked.
Thanks and regards
Kedar

Gaps in Document Number Assignment & Invoice Numbers Allocated Twice

In Period End Closing Financial Accounting there is Gaps in Document Number Assignment & Invoice Numbers Allocated Twice for day-end closing. I understand the difference between the two, but why is the business process procedure a process decision between the two as opposed to a process flow that includes one after the other?
T-Codes:
S_ALR_87012342 vs. S_ALR_87012341
Thanks in advance for you help!

The report is used mostly by SOX and Internal auditors to check if there are any gaps in the document number assigment. This could be possible if due to various reasons certain numbers have been skipped and document numbers are not in sequence. Also as per some of the local reporting GAAPs there hsould not be any gap in the document numbers assignment. To ensure all this this report is checked.
Thanks and regards
Kedar

CO Document number assignment

Dear Sir,
CO document number assignment not possible for business transaction COIN in CO area xxxxxxx And how to assign business transaction COIN to a number range group? How to create a new number range group?
points will be rewarded

Hi,
The number range for CO document is maintained at controlling area level.
Use T-code KANK for maintaing the number range.
Regards
Amit Parkhi

No CO-document number assignment (CO area 2000, activity COIN)

Hi
I am getting the above error while issuing the materials against Order( mvnt. type: 261).
Basically, the error is While maintaining Controlling area the activities like (COIN, CPPA,CPPP,FIPA,KABG,...etc) are not got copied. Now, it is not allowing to copy also.
I want to create these activities/elements and assign the number ranges to it. So,Can anyone tell me How to create these activities/elements??
Best Regards,
Ajit.

Hi Ajit,
You can do this in TR code KANK
Provide your controlling area 2000
Click on mantain(F6)
in the menu bar click on group---Insert
Then provide a text(Controlling Documents) and mantain No range. Lets say from 0000001 to 20000o and save
now you will see variuos activities like COIN, KABG are there below not assigned.
Check the box against controlling document range you have created.
put the cursor on COIN and click on select element(F2) and then click on assign element group(F5)
And Save
Reagrds
Pratiksha

INVOICE: Gap in document number assignment

Hi,
on the sap sd system of the customer, executing the RFBNUM00N report they turn out some numeration jumps for the invoices.
The SD invoice range is internal, while the range of the accounting documents is external, therefore the problem should be in the invoice number determination in SD.
The number range object RV_BELEG is not buffered.
This problem has legal consequences.
We work at a release 4.7.
Do you have advices to be given?
Thank you,
Maddalena

Hello Maddalena,
Plz refer to OSS note: 19050.
Also, plz check this thread:
Re: Number range Skip
I hope this helps.
Rgds,
Raghu.

MIRO Invoice document number range to be assigned based on company code

Hello all,
We have different company codes in single client and we want each company code have diffrent set of Invoice document number. and seprate number range assignment i.e internal or external
But SAP standard support Invoice document number assignment based on financial year..
Please help me, how I can customize this in my system?
Regards,
PAVAN

Hi Pavan,
I assume you're talking about logistics invoice number (financial invoice number depends on company code as a standard)
pls have a look at exit LMR1M003 (function module EXIT_SAPLMRME_003).
I hope this helps. Kind regards,
Alvaro

Invoice & Accounting Document Number

Dear Experts,
We are facing number range problem. When we are saveing an invoice then Invoice number and accounting document number showing different. It should come same number. Can you pls advice why this is happening and how I can resolve this issue.
Thanks in advance for your kind support.
Best Regards.
Ripon Kumar Paul

Dear Ripon,
Please check the below which will help you achieve same document number:
SAP gives you customizing options to make both document numbers the same. The solution lies in the number range assignment of the MM and FI document. You need to configure the MM document number assignment as internal and external for the FI documents. (FI documents are set up with external-assigned numbering, while the MM document has internal, or system-generated, numbering.) In this case, the MM document number is passed on to the FI document, which means that the number of the FI document is identical to the MM document.
Because the document number assignment in MM is not company code-specific, in contrast to the FI document, you need to take the following points into consideration before using external document number assignments for FI documents. They have the following effects on your system:
Continuous number assignments for FI documents are not guaranteed, especially if you have more than one company code.
The document number ranges in MM and FI have to be the same for all company codes.
In Release 4.6C, you need to use internal number assignments for revaluation documents, invoice reduction documents, Evaluated Receipt Settlement (ERS) postings, or reversal documents. There are no restrictions as of SAP Enterprise 4.70.
Use a different number range assignment for FI invoice posting (FB60), because FI invoice postings usually use internal number range assignments and the postings originate in FI, not MM.
If you use document parking and the number range intervals are fiscal year-dependent, you cannot change the posting date of the document if the fiscal year is different to that determined for the previous posting date. In this case you have to delete the document and re-enter it. There are no restrictions for fiscal year-independent number ranges.
What do you do if you have already posted thousands of invoices in your system and the numbers are already different? In this case, you need to find unused number range intervals in MM and FI. Since most companies do not change the SAP standard delivered number ranges during the original implementation, number range interval 52 is usually available in MM and FI.
Now let's look at the detailed customizing steps. With the following customizing steps, you can align the MM and FI document numbers going forward only. No fix is available for invoices already posted in your system, since SAP does not allow the change of document numbers.
Step 1. Maintain FI document number range. Use transaction OMR4 and go to Number range for document types in FI. Select the company code for which you want to create the new number range interval and click on the change interval button. Insert a new document number range by clicking on the insert interval button on top of the screen. In this example, I created number range interval 52 with the document numbers 5200000000 u2013 5299999999. Don't forget to set the external number range check box (Ext).
Step 2. Assign FI number range to FI document types. The second step is to assign the number range created in step 1 to the FI document type for invoices. Again use transaction OMR4 and go to Document type. Double-click on the document type, which you are using for LIV invoices. In my example, I used the SAP standard document type RE. In the number range field, assign the new number range interval 52.
Thanks!!!
Murlidhar Khatri

MIRO document number range

Hello all,
We have different company codes in single client and we want each company code have diffrent set of Invoice document number. and seprate number range assignment i.e internal or external
But SAP standard support Invoice document number assignment based on financial year..
We want similar assignment as how number range has been assigned to accounting document based on Company code in FBN1..
Please help me, how I can customize this in my system?
Regards,
PAVAN

Hi
Hope this helps.
Re: how to assign INVOICE NUMBER RANGE TO ONLY ONE PLANT
Regards,
Maniraj

EDI Error : "Number assignment for ML document is incorrect"

Hi All,
We are getting the below error in EDI invoice generation.
"Number assignment for ML document is incorrect".
We have checked the number range for Material Ledgers. And the status is fine.
We are using EDI for Inbound invoice creation.
Can any body please guide us to solve this issue?
Regards
RS

Hi Srikanth,
The document types are assigned to the Parnter. But how will it be related to the Material Ledger.
We are getting the error while number assignment for Material Ledger Document.
Did we miss any settings are missing related to Material Ledger?
Regards
RS

Purchase Order Modification: External Document Number already assigned

Hello,
We're running Extended Classic Scenario in a SRM 4.0 implementation.
The problem is the following: When the user modifies a purchase order (this purchase order is already replicated to the backend), sometimes (not always), the next error occurs:
"Purchase Order XXXXXXXXXX: PO header data still faulty "
"Purchase Order XXXXXXXXXX: External document number XXXXXXXXX already assigned"
The system does not provide additional info (RZ20 give us the same message, no ST22 dumps...
We think it could be some kind of error in the standard BAPI BAPI_PO_CHANGE.
We've revised the SAP OSS but didn´t find anything....
Some idea?
Regards and Thanks in advance!!!

Hi
Any other rrors / dumps noticved in system using RZ20 and ST22 transactions ?
Have you seen this helpful pointers and link ?
The related SAP OSS notes are as under :
"Purchase Order item 00010 still contains faulty account assignment items"
Note 1000184 - Account assignment error when document transfer to back end
Note 966323 - Service Item: Not able to create PO in ERP backend
"Purchase Order item 00010 still contains faulty account assignment items"
Re: How to create a PO in R/3 from a local Bid Invitation in classic scenario ?
Re: From local Bid invitation PO is not generated in backend
Do let me know.
Regards
- Atul

Document number 1700000000 has already been assigned

Dear all
I create a credit memos but when I post I receive message "Document number 1700000000 in company code HDQC and fiscal year 2008 has already been assigned"
I checked in IMG define number range but I don't know where to assign number range to document type
Anyone tell me why I meet this error and how to fix it
Thank in advance
Minh

Use Transaction code OBA7 to go to Change view Document Types.
Select and double click on Relevant Document Type
Assign Number Range
You can also view number range information from this screen to check number ranges.

External document number already assign

Hi,
I am running Extended Classic Scenario.
In my Application Monitors under Purchase Order : Backend application errors
I once in a while get an error like this:
"PurchOrder 3000002452: PO header data still faulty "
"Purchase order 3000002452: External document number 3000002452 already assign ed"
As far as I can see the PO is fully copied into R/3 and if there is made a chage to the PO, it is also replicated in R/3
Does anyone have an idea why I am experiencing this error?

Hi
Which SRM and R/3 versions are you using ?
Please give complete Error message details using RZ20 Transaction ?
Any other dumps noticed in R/3 or SRM System, using ST22 Transaction ? If yes, give details.
Meanwhile, please look at the following SAP OSS Notes ->
Note 990946 - BBPSC01: Accounting error during PO creation
Note 815849 - FAQ: Account assignment system response
Do let me know.
Regards
- Atul

Document Number Assignment.

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