Document Number GAPs

Dear all,
Can you help in letting the us know the systems behaviour where in the system is posting a document and alloting us a document number.
However when we subsequently retrive the said document number we are unable to find said document in FB03.
Rgd,
Dhirav shah

Dear DHIRAV SHAH!
This problem happned, when you delete your park document number/delete.
We also faced this problem, Then we moved the current status of document number to further 2 documenet number.
There is standad solution available for this, please check oss.
At this time I'm not on my PC
Hope this will help!
Don't forget to reward point
Thanks

Similar Messages

Gaps in billing document number range

Dear all,
Our SAP system is getting gaps in number range for billing document. I have checked the buffering status for number range its status is "No buffering".
SAMUNDER SINGH

Dear Customer,
In SD module, the gaps in invoice number may be caused normally due to
two reasons:
- update interruptions - the number is set in to the invoice at the
beggining of the program . If an interruption of the process happens
after the assignation of this number, the number has run in the range
and cannot be recovered. Update terminations in transaction VF01 and
VF04. The billing document number is reserved prior to the update.
After a possible update termination, it cannot be used again.
Update terminations are displayed in transaction SM13. At present,
is no possible solution.
- Object RV_BELEG is buffered. In this case the performace is improved
but this gaps are produced.
I am sorry to tell you that there is no way to solve the gaps or to
'refill' the missing invoice numbers.
There is a report RFBNUM00 that shows the gaps regarding the FI-
document numbers.
But for the SD invoice numbers you could do a hardcopy of the update
termination that caused the invoice number gap; this termination can
be seen in the syslog.
We know that in different countries you have to explain document gaps
to Legal Authorities.
For this reason there is report RFVBER00 to document gaps occured due
to an update termination. The report RFVBER00 does only list update
terminations that are not older than 50 days (or according to what time
is maintained in your system).
So it could be that this log has already been cleaned up.
It is necessary that these update terminations are documented before
the 50 days expire.
Or a second possibility is that the gaps occured NOT due to an update
termination.
Gaps without update terminations cannot be (easily) explained.
They can be (only) detected via report RFBNUM00.
Report RFBNUM00 displays these document number gaps for the number range
object RF_BELEG.
The only thing I can offer to you is to monitor the VBRK numbers
carefully.
To fulfill the legal requirements I would recommend to document the
number gaps but not to add any invoice numbers manually.
regards
Claudia

Document number disrepencies for the same Document Type

Dear All,
I found an issue with Document number range with document type SA wherein last month document posted starts with 1431..... and in current month document posted starts with 1400..... how can this be possible? NOTE: The same document number range is attached to another document type as well.

Refer SAP Notes
1828201 - Missing document numbers for accounting documents
175047 - Causes for FI document number gaps (RF_BELEG)
1522367 - Document number gap reason and analysing method

Document Number Skipping

Dear Gurus,
Auditors pointed out that document numbers are skipping.I think the problem can be solved by changing the buffer range in SNRO.
But I donot know which object is related to FI document.Pls suggest the number range object and also tell me if I am correct.
Regards
Raju

Hello,
The following link is informative.
http://sap.ittoolbox.com/groups/technical-functional/sap-acct/why-the-fi-document-number-gaps-258112
Please go through SAP help on document number skipping.
You will also find certain threads in this forum on this issue.
Regards,
Ravi

Gaps in Document Number Assignment

Hi,
can somebody tell me what is the exact use of the report " Gaps in Document Number Assignment -S_ALR_87012342"
In what sort of instances we use this report/?
Thanks,
Regards
Gayani

The report is used mostly by SOX and Internal auditors to check if there are any gaps in the document number assigment. This could be possible if due to various reasons certain numbers have been skipped and document numbers are not in sequence. Also as per some of the local reporting GAAPs there hsould not be any gap in the document numbers assignment. To ensure all this this report is checked.
Thanks and regards
Kedar

Gaps in Document Number Assignment & Invoice Numbers Allocated Twice

In Period End Closing Financial Accounting there is Gaps in Document Number Assignment & Invoice Numbers Allocated Twice for day-end closing. I understand the difference between the two, but why is the business process procedure a process decision between the two as opposed to a process flow that includes one after the other?
T-Codes:
S_ALR_87012342 vs. S_ALR_87012341
Thanks in advance for you help!

The report is used mostly by SOX and Internal auditors to check if there are any gaps in the document number assigment. This could be possible if due to various reasons certain numbers have been skipped and document numbers are not in sequence. Also as per some of the local reporting GAAPs there hsould not be any gap in the document numbers assignment. To ensure all this this report is checked.
Thanks and regards
Kedar

Use of Official Document number in VAT Books for Italy

Dear All,
I would like to share with you a big doubt I have regarding the use of Official Document Number in the VAT Books. This is a requirement for an Italian client.
According to my clients requierement they would like to manage 5 different VAT Books:
1. Sale book (for all finished products sold in Italy, EU and outside EU)
2. Sale book for sundry sales (CAPEX, services, other goods ...)
3. Purchase book (for all the goods bought in Italy and out-side EU and for all the services bought in Italy)
4. EU purchase book (for all the goods and services bought from EU suppliers and for all the services bought from not EU suppliers)
5. EU sale (reverse charge) book (with the same numbers and amounts of the purchase book number 4)
For every VAT Book they want the Officil Document number to be displayed. Not only that, they want the Official Document Number to end in 1 (XXXXXXX1) at the start of every natural Year for EVERY VAT Book, and have sequential numbering with no gaps.
My intention is to use: RFKKITVATM. This is a specific VAT report for Italian Companies. The report selects documents that contain regular VAT and that have been assigned an Official Document number (ODN). You run this report to generate such a list for the current month. It selects documents with an ODN based on the invoice or credit memo posting date. You can create as many layout-variants (one per VAT Book??).
My question is: The VAT Books are based on different VAT Codes. How can we have every single VAT Book to start with an Official Document number ending in 1? The number range will be Document type dependant and not VAT Code dependant.
As per my knowledger, To use Official Document Numbering (ODN) in Italy we have to make a number of settings:
- Activate ODN
- Specify which document types the system is to assign official document numbers to.
- Assign installation-specific function modules to events
- Define Number ranges
Have you faced up a similar requirement? Is this a legal requierement or is my client mixing up with another legal requierement related to this subject: To print a sequential number and the fiscal year on each page of the reportu2019s output list. The System starts the numbering automatically at 1, as it does for each subsequent year.
Many thanks in advance for your help.

Hello All,
Am facing an issue when implementing the ODN solution for Italy. I cannot replicate the ODN in field BKPF-XBLNR_ALT when posting Invoice via MIRO.
1. I have Defined a Document Class per VAT Book
2. I have Assign a Document Class to Document Types (in my example Document Type "RE" to Document class "43". And select "Generate Official Document Number, with date control".
3. I have mantained Number ranges
4. I have Assign the Number ranges to Document Class.
5. In order to transfer the ODN from Billing docs to Accounting docs I have entered the Document Type "RV" at Billing Document Type level.
It all works as expected except for the Accounting documents coming from Logistic Invoice verification - MIRO transaction. Document Type "RE" is used for posting but my field BKPF-XBLNR on Accounting document remains blank.
Is there any additional step am missing?
Thanks in advance.
Regards,

Document Number templates

How Gurus
I would like to have a document number that includes a fixed part and a changing part, for example PF/HCM/0001, i want PF/HCM/ to be fixed and then the number will always increase, how can i make this happen. I have tried checking on number assignements but i couldnt get anything meaningfull but i have a feeling that this is possible in SAP, pliz help me.
partson

Hi
You can have the number assignment 3 -Mixed Number assignment with Exit so that if you pass ABC as document number it appends a number to it . But while creation , document number field cannot be left blank.
If you want to automatically generate this number try implementing the BADI ,DOCUMENT_NUMBER01~DOCNUMBER_CHECK() .
make sure that the number assignment for the documenttype is either blank or 1 .
you can try something like this :
METHOD if_ex_document_number01~docnumber_check.
DATA : tdwa TYPE tdwa.
DATA: subrc    TYPE inri-returncode,
        number   LIKE draw-doknr,
        number1 LIKE draw-doknr,
        new_number LIKE draw-doknr,
        new_num TYPE string,
        lv_docnum1 TYPE string.
CHECK sy-uname = 'MSRO'.
CHECK tcode = 'CV01'.
CHECK draw-doknr = '' OR draw-doknr = '*'.
CALL FUNCTION 'CV200_DB_TDWA_SELECT'
    EXPORTING
      pf_dokar = draw-dokar
    IMPORTING
      psx_tdwa = tdwa
    EXCEPTIONS
      not_found = 1
      OTHERS    = 2.
IF sy-subrc <> 0.
Implement suitable error handling here
ELSE.
    CALL FUNCTION 'NUMBER_GET_NEXT'
      EXPORTING
        nr_range_nr             = tdwa-inumnr
        object                  = 'DOKUMENT'
      IMPORTING
        number                  = number
        returncode              = subrc
      EXCEPTIONS
        interval_not_found      = 4
        number_range_not_intern = 8
        object_not_found        = 12
        quantity_is_0           = 16.
    CONCATENATE 'ABC' '-' number INTO new_num.
    WRITE new_num TO doc_number.
    CONDENSE doc_number NO-GAPS.
ENDIF.
ENDMETHOD.
This should work .
Best Regards,
Roopa

How to generate unique document number ?

Hi All,
We need to generate Document Number where there should be any gap, so that we cannot use sequence. For example : Invoice Number.
one possible approach like : Select MAX(InvoiceNumber)+1 from invoice, what if that table has millions of rows, is this reliable enough ?
How to avoid two user do the same query at same time that lead to dupplicate number ?
Anybody has done it this way in production? or any other approach ?
Thank you for your info,
xtanto

I strongly second Justin's strong suggestion about re-considering the requirement.
Be aware that for any of the schemes suggested to have a chance of working, all access to the table must be through stored procedures that use a SELECT FOR UPDATE on the counter table. No user in the database can have insert privileges on the document table except the owner. The owner's password should be kept in a locked safe and be unknown to anyone. If for some reason the owner needs access to the database, then remove the password from the safe, do what needs to be done, then get some guy off the street to set a new password, write it down and lock it in the safe again.
If you really need a gap-free number, it needsto be another column, separate from the PK. Use a sequence to generate the pk gaps and all, then create a procedure that runs periodically to update the gap free column. Soemthing like:
SQL> CREATE PROCEDURE fix_gap_free AS
2     l_v NUMBER;
3     TYPE id_tbl IS TABLE OF number INDEX BY BINARY_INTEGER;
4     l_ids id_tbl;
5     l_id2s id_tbl;
6 BEGIN
7     SELECT MAX(NVL(id2,0)) INTO l_v FROM t;
8     SELECT id, ROW_NUMBER() OVER (ORDER BY id)
9     BULK COLLECT INTO l_ids, l_id2s
10     FROM t
11     WHERE id2 IS NULL;
12
13     FORALL i IN 1 .. l_ids.COUNT
14        UPDATE t
15        SET id2 = l_id2s(i) + l_v
16        WHERE id = l_ids(i);
17     COMMIT;
18 END;
19 /
Procedure created.
SQL> SELECT * FROM t;
        ID        ID2
         1
         2
         5
         7So, id2 is going to be the gap-free column.
SQL> exec fix_gap_free;
PL/SQL procedure successfully completed.
SQL> SELECT * FROM t;
        ID        ID2
         1          1
         2          2
         5          3
         7          4So first pass is fine. Now lets add a few rows, so the table now looks like:
SQL> SELECT * FROM t;
        ID        ID2
         1          1
         2          2
         5          3
         7          4
         8
         9
        25and generate more gap free number:
SQL> exec fix_gap_free;
PL/SQL procedure successfully completed.
SQL> SELECT * FROM t;
        ID        ID2
         1          1
         2          2
         5          3
         7          4
         8          5
         9          6
        25          7If there may be deletions in the table, and you need to maintain the gap free nature, then just skip the WHERE id2 IS NULL predicate.
John

Reg: Billing Document Number Range Missing

Dear all,
in the system some billing documents are missing, when i try it to display it is showing no billing documents exsists.
if it is deleted, it should have shown cancellation docs atleast.
also no auto-archiving is active in the system.
pl help to trace those missing numbers.
Thanx

Hi,
Please check the OSS notes 24279 - Missing billing document numbers in VBRK and reasoning for the issue in Note 19050 - Gaps in document number sequence for billing docmts.
They might be of help to resolve your issue. The below thread also addresses similar issue.
http://scn.sap.com/thread/3257408
Thanks,

Billing document number skip

Dear Sir,
In some cases Billing document number (VF01) generate, (with reference to delivery number) but at the time create Excise Invoice against same billing document number, system given error "Billing document number does not exit".
& after that system will be allowed to create the billing document against same delivery. please help
Regards
BK GAIKWAD

Suitable suggestion has already been given. May be you can have a look at the following note which may help you.
Note 19050 - Gaps in document number sequence for billing docmts
Alternatively, you can execute report RFVBER00 which explains on document numbering gaps. Try this report in development before executing in production client.
G. Lakshmipathi
ps:- Please spell the name correctly

AR AUTOINVOICE ignores the checked box "copy document number to transaction

dear ,
AR AUTOINVOICE ignores the checked box "copy document number to transaction number"
I setup the batch source as check "copy document number to transaction number" but when
I import the invoice by auto invoice I found the transaction number is 2 and
the document number is 1
That mean the system ignore the check box in definition of batch "copy document number to transaction number"
Facts: Navigate -> Setup -> Transactions -> Sources
Setup Transaction Source with Automatic Transaction Numbering checked and Copy Document Sequence Number to
Transaction Number checked.
Navigate - > setup -> system option  tab (transaction & customer)
Document number generation level: when completed
Expected Behavior:
The Expected Behavior is that when I checked the "copy document number to transaction number" in definition of the source
AR Auto Invoicing must assign the document number to transaction number
Business impacts :
There is gaps with the sequence number for the invoice that not accepted from the finance auditor in the last of the year
thanks

check have u performed these steps or not.
you have to do all the necesarry set up steps:
1) Enable the Sequential Numbering Profile Option
2) Enable the AR: Document Number Generation Level Profile Option
3) Check Copy Document Number to Transaction Number box on Transaction Sources
4) Define Sequences
5) Assign Sequences to Categories
In batch source definition for your invoice, there is a flag for 'copy doc num to trx num'. is it ticked?

Document Number range autmatically getting updated

Hi,
I m in SAP ECC 6.0 and new GL concept is activated. I am posting a document. Document number is generated. But the update error is given. When i saw the document number range status in document number in general ledger view, the document number is updated to further 100 numbers.
For example:
Before document was psoted, current document status was 1800000100.
But after the document was posted, current document status was 1800000200.
Let me know why SAP is behaving in such a way. The above error is seen only in "Define Document Number Ranges for General Ledger View" and not in "Define Document Number Ranges for Entry View"

Here is SAP help text on buffering field.
Buffer flag
This ID determines whether the number intervals are buffered for assignements and checks.
Use
The number interval buffer is in the Shared Memory of the application server. Each buffer is used to store the external number intervals and a certain number (subinterval) of the internal number intervals. If the numbers of an internal number interval are used up, numbers are taken from the database via the number range server. The status of the number interval in the database is increased by the number of numbers fetched to the buffer.
Dependencies
When buffering number intervals, gaps may result in number assignment. Buffering is therefore not possible for applications, which require continuous number assignment.
Try removing the buffer, reset all transaction data (OBR1) and retest postings. If transaction data cannot be deleted, you should set the current number in SNRO to the most recent document number in BKPF/FAGLFLEXA and retest the postings.

BDAI for document number range

Gurus,
Whether there is a badi for document number range entry view.
Regards
Sachin Patil

This may happen when you try to create a purchase requisition but then abandon it half way through before saving. In this scenario, the number range is incremented but the document is not saved. The next time you will see a gap of 1 number.
Thanks,
Puneet

Invoice number gap

Hi Dears,
In one of our plant, after invoice no 110000296 next invoice no got generated as 110000311.
When we checked the invoice no 110000297, 298, 299....310 the invoice relates to 31.12.2006.
What could be the reason for this invoice gap.
We are maintaining Plant wise number ranges.
Thanks in Advance.
Regards,
Sankar

We are maintaining Plant wise number ranges
It could be because of either of the following user exits would have been used
USEREXIT_NUMBER_RANGE in program RV60AFZZ
USEREXIT_NUMBER_RANGE_INV_DATE in program RV60AFZ
Take the help of technical team and check why there was a gap in billing document generation. You can also search the forum with the text Billing Document number range bufferring.
G. Lakshmipathi

Document Number GAPs

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