Document numbering issue

Dear all,
       I want to display the document number as follows,
   for Sale order SO-RC1-08-09-0001
In Document Number Setup if am giving    SO-RC1-08-09in Name field it shows error because of lenth so am giving SO-RC1-08-09 these information in prefix but it will not come to PLD Display as well as document display sale order.So how to display document number for sale order like this..
Regards,
guru

Hi Guru
The prefix and suffix is for printing purposes mainly. You can add a UDF and display the prefix and doc no. together in the UDF.
Kind regards
Peter Juby

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Document Numbering Issue in user defined form

Dear All,
There is UDO with manageseries = true. Series and DocNum fileds are binded to database (Combobox And Edittext). I can easly get next number and assign to Docnum field while selecting series from Combobox. The problem is when i choose series diferent than default and add document i get warning message "The actual posted document number is :XXXXXXX". No matter which series i choose system always takes default one. I found other threads accourding to this issue but no solution found.
Regards,
Guru

Hello,
How guru. Is your problem solved? As i'm have a similar peroblem -
I have created a user form using screen painter and want to save data to my user defined table -
Document - U_OPCD
Document Rows - U_OPCD1
First i was using the SAPbobsCOM.UserTable object to save data to my usertable. But after registering it as a UDO (as i wanted document numbering series for it) i'm unable to save data using this SAPbobsCOM.UserTable object. As i'm uable to access the default fields (DocNum, DocDate, Series....) added to the table by SAP.
Can u help please?

Document numbering issue - Incorrect documents opening from Reports

We follow repetitive document numbering with different series name.
During a customised report generation, the details displayed in the report are correct, but when I click on the document number from the report, it opens a different document with the same doc number but a different series name.
I understand that this is due to the repeatitive numbering used, but is there any method by which the system opens exact document as displayed in the report.
Version - SBO 2005 B , PL 42
thanks in advance,
Avinash.

You may try to add DocEntry to see:
SELECT T1.SeriesName, T0.DocNum, T0.DocEntry,T0.DocDate, T0.CardCode, T0.CardName, T0.DocTotal,T0.Project, T0.DocStatus FROM dbo.ORDR T0 INNER JOIN dbo.NNM1 T1 ON T0.Series = T1.Series WHERE T0.DocStatus ='O' ORDER BY T0.DocDate
When you click on DocEntry (Internal Key), it should work.
Thanks,
Gordon

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Been having nothing but problems with the Document Numbering Action provided by Adobe and unfortunately have a big need for it.
Currently, whenever I deselect "Include Page #" forces the the Doc# to become "Exhibit/Document NaN" and won't number the documents at all. Just showing Document NaN or Document undefined.
You can try and manually change it, but it will just over ride you.
Also, how can I change the text propertoes? I don't want Helvetica 10px Black which is default, and while I can change the background, I would like to be able to at least adjust the text size and color.
Tried on 3 computers, done a full Acrobat and Action reinstall and all have the same problem.

Well, I've found that if I simply allow the first document to have a page number, it will allow me to remove it for all the subsequent pages without issue. Then I just go back and edit it later.
Still trying to figure out a way to change the text colour and size however.
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Error while updating the Document Numbering Form

While attempting to update Document Numbering , I received the following error message:
"Another user-modified table "(NNM1) (ODBC -2039) Message 131-183
What does this mean?
thankx and regards,
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Hi Vikas,
Repeat the changes you are trying to make one step at a time and make sure you click on update in both the series screen and the document numbers screen every time.
I've faced this issue and doing this helped.
Regards,
Hamsa

Document Numbering and Series - Reset

hi all
     How r u ? I m having a issue regarding the Document Numbering and series
     Document Numbering
     Document         Default Series    First no   Next no       Last No.
     A/R Invoice         ARI_A             1           1         100000
     Series - A/R Invoice - Set up
     Name       First No   Next No. Last No.
     ARI_A       1           1      100000
     ARI_B       1           1      100000
        General                         Posting Date            Due Date
     Code           Name        Active     From        To         From          To
     FY-08-09-01   FY-08-09-01   Yes       01/04/08   31/03/09        01/04/08   31/03/09
     FY-09-10-01   FY-09-10-01   Yes       01/04/09   31/03/10        01/04/09   31/03/10
My Current Posting period is FY-08-09-01
     1.After completion of this year FY-08-09-01, the document series ARI_A and ARI_B specified above should reset to 1.
     2.In FY-08-09-01 March 24 ' 2009 one invoice is raised , the Invoice Number is ARI_A --7250 but the payment for that invoice is coming during the mid of April 2009 (now the financial year get changes FY-09-10-01 . So how to close the Invoice ARI_A --7250 that had been raised in the previous Financial Year...
Edited by: Rajeswari Palaniyappan on Mar 3, 2009 8:22 AM

Check this thread that answers your question
[Re: How to Re-Initiate the Document Numbering]

Align MM and FI Document Numbers in Logistics Invoice Verification

Hi All,
Need help!
Requirement : Align MM and FI Document Numbers in Logistics Invoice Verification
Followed all the steps as per the SAP documentation : Materials Management > Logistics Invoice Verification > Incoming Invoice > Number Assignment > Maintain Number Assignments for Accounting Documents
As per the SAP documentation the configuration done should be enough to pass on MM Document No to FI document. But its not working as expected.
I have done the following:
1. Assigned MM and FI documents the same number range and both are in sync.
2. MM Documents are configured to be internally generated,
3. FI Documents are configured to be externally generated.
While during MIRO system generates errror and tells "Accouting Doc number are externally configured" (Not remembe the exact error) ? What is the solution for this issue. I need to align the MM and FI Document Numbers in Logistics Invoice Verification.
Gone through articles on internet and all discuss the same steps and configuration.
http://wiki.sdn.sap.com/wiki/display/BPX/HowtoAlignMMandFIDocumentNumbersinLogisticsInvoice+Verification
Kindly provide inputs as to what could be the missing configuration or probable solution.
Thanks!
Dev
Edited by: dev ahuja on Aug 19, 2010 3:03 PM

Hi,
Following step should be missing in your system:-
*Step 4. Update MM number range assignment. The last step is to assign the MM number range to your MM transaction via IMG menu path Materials Management>Logistics Invoice Verification>Incoming Invoice>Number Assignment>Maintain Number Assignments for Logistic Documents>Transaction - Assign Number ranges. Two transactions are available. LIV contains the following two internal transactions that are used for the MM document number determination:
u2022RD: manual invoice entry (MIRO)
u2022RS: cancel, reverse invoice (MR8M), evaluated receipt settlement (MRRL), EDI invoice receipt, invoicing plan (MRIS), and revaluation (MRNB).
You need to update the number range interval for transaction RD.*
Please check.
Regards,
Gaurav

RoboHELP to PDF Page numbering issue

HI,
I am experiencing a problem related to page numbers in the pdf generated through the RoboHELP source files. Hereby I am giving some images of the initial pages of the PDF, in which I have clearly explained the issue. I have removed the content and images related to our project. Please let me know, how I can overcome this issue.
NOTE: The page numbering issue was not there earlier. I have imported two frame maker files. Then I was not able to generate a PDF. That particular FM file had a table. Read in the Adobe forum that some type of tables may affect the generation of PDF. Hence, I have deleted the FM files. Since then I am facing the page numbering issue.
Here are the images with my explanation of the issue:
The following is an image of the pdf. This is actually the fourth page of the pdf, but it is numbered as xiv.
The next pae is numbered as xv. Again the numbering reverted back to xiv as shown in the following iamge.
Immeditely after the TOC, the 1st page is numbered as 115.
Again every 1st page of a chapter is starting as page number 115
The 2nd page of every chapter is numbered as 126.
The 3rd page of every chapter is numbered as 125.
The fourth page again numbered as 126 followed by 125, which is continuing till end of the chapter.
Please let me know how this issue can be solved.

I am not sure what is causing this but can suggest a workaround. Instead of publishing direct to PDF, create a Word document only. That may have page numbering issues but there you should be able to correct them. Then publish your PDF from Word.
See www.grainge.org for RoboHelp and Authoring tips
@petergrainge

Document numbers missing in BI (Delta)

HI,
we are extracting data from data source 0FI_GL_4 ( Daily dalta)
When i reconcile the data from BW to R/3 , observed that on GL account showing wrong values in BW.
Collected all document numbers associated to that perticular GL Account (GL Account updated in 40 Document numbers and 39 documnet numbers came to BW and one was missing as it is there in R/3)
When i check in FB03 there no reverce document for missing one and the time of posting also looks fine.
I got the same issue couple of times.
I tried to find the root cauuse for this but couldnt.
Could you please elobarate why document numbers are missing in BW from R/3.
Regards,
Siva.
Edited by: Siv Kishore on Oct 8, 2010 12:56 PM
Edited by: Siv Kishore on Apr 7, 2011 2:09 PM

Hi Mahalingam,
There could be various reasons for document number skipping. SAP has given various notes on this.
Note 175047 - Causes for FI document number gaps (RF_BELEG). The note is very comprehensive and has a reference of lot many notes.
Thanks
Aravind

Lockbox - SAP document clearing issue

Hello all,
Me along with our functional consultant are trying to figure out a lockbox document clearing issue and hope you could through some suggestions in. We are using FLB2 to clear SAP documents by using different search rules for invoice numbers on FLB2. Right now we have 5 different kinds of search rules based on document number (BELNR) and reference document number (XBLNR). We are able to clear the documents successfully if we have either document or reference documnet numbers in our input file using one of these 5 search rules. But now we would like to clear the documents also based on document assignment number (ZUONR). We tried few assignment numbers in the input file with all 5 search rules but FLB2 is not clearing any SAP documents. We are not sure if we need to have a new search rule specific to clearing the documents based on assignment numbers or how to create more search rules. Could you please suggest us if you have any thoughts on this?
Thanks,

Change AVIP-SFELD as ZUONR (for assignment number) and then put actual value you received in lockbox file in field AVIP-ZUONR. That way, payment advice is created for this check with value in assigment field and program will look for matching value in AR in assignment field.
Also usually if customer is not found based on MICR number or based on match found using Doc# or Ref#, system will update AVIK / AVIP-KONTO as "*", so you need to search for customer number also and update it here.
Hope this helps.

Document Numbering Problem

Hi Created one user define table of Document Type...
this table used to store some parameters..(Addon)
i uploaded nearly 200 parameters to that table using SQL bulk upload concept succesfully..
But as per sap the next document numbering will ( in NNM1 table) be 1 only for that table..
later while adding parameters manually through user defined screen(add-on) it shown error "
This entry already exist in table - ODBC error")
so i updated that next no value to 201 in NNM1 table ..
still its showing same error..
is there any way to solve this issue... i must upload using Bulk upload,later the client may add through screen..
( due to some problem in DTW for User defined Table i worked sql bulk upload method)
Regards,
Ganesh k

Hi Jane Jing,
i understood the problem..
my another doubt , as per Note 804685.. i uploaded all document type data successfully,
for document rows i had some problem..
for ex my two table name is @HEAD (document) @ROWS(document Rows)
sample data: @HEAD txt file contains following data:
Docentry DocNUm Field1
1             1             A
2             2             B
3             3             C
@ROWS txt file contains following data:
DocEntry Role
1              Stores
2              Purchase
3              Quality
there is no problem in document table.. but in rows table i got all row details under one DocEntry(that too final one)
Output:
DocEntry   LineId      Role
3                 1          Stores
3                 2          Purchase
3                 3          Quality
please let me know my mistake.....
Regards,
Ganesh k

UDO Numbering issue

Good day,
I have an add-on that uses a UDO. When I click OK I don't set any code on the numbering of the UDO as it increases itself. Now I get an error saying "To Generate this document first define numbering in the administration module". It worked and stopped working after months. Then we upgraded to a newer version and it worked for a while and then stopped working by itself again.
Please explain to me step by step how to fix this. We have logged a query with SAP, but they say:
Unfortunately, as this is a 3rd party add-on, we are unfamiliar of how
the program or code works with the standard SAP Business One. This is
currently beyond the scope of support we provide. We suggest that you
contact the 3rd party reseller for assistance in this issue.
Where/How does one fix this?
Thanks,
Adele

Adele,
The Document Numbering Setup window is under
Administration >> System Initialization >> Document Numbering
Please check to see if the Document Numbering for this UDO object is set correctly here. Also is this an Add On you created or someone else?
Krishnan

Document numbering nightmares !

Hello All,
I really need an expert to resolve this one !
After all my experimentation with document numbering , here's what ive concluded -
1. Defining multiple series for a document (and clicking the default button) has no effect , till such time 'Default' is selected in the period indicator drop down.
2. There's no way to automatically link a financial period to a specific to a series (wrt the 'Period Selector drop down at the bottom of the series setup window). In a case where I'd like document series to automatically move with the Financial Periods, I conclude that this is not possible in B1, lest this series window has a serious bug in it !
My particular issue is, that the customer needs to post sales documents in future dates. In a case where the posting date falls in the next period, thers's no way to automatically generate the document number for that period. The user is forced to change the default series, and then post the document (and then perhaps switch this back into the previous series)
In a multiuser environment, this is practically not feasible.
Please give me your suggestions as to how you all have faced / resovled similar situations.
Cheers !

Dear Marcella,
I am using SAP Business One 2007 A (8.00.175) SP: 00 PL: 30 and my problem is not about posting in future dates. I am already aware of the settings under system initialisation.
My problem is with LINKING specific documetn number SERIES to a FINANCIAL PERIOD.
For example for the month of AUG and SEP, I have the following Financial Periods defined.
FY 2008 08
FY 2008 09
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I would like the documents to take up the series as the positing date changes (posting within Aug or Posting into SEP while current date is still in AUG)
The series setup interface seems to provide this linkage, but I feel it does not work.
Please advice accordinlgy.
Cheers.

F.05 Document numbers for valauation and reversal

Hi All,
We recently applied Support stack 18. (Earlier we had Suppport Stack 13)
After applying this stack, we observed that, When we run F.05, Forex valuation,
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Suppose i run this for GL account 11801 and GL 11832,
Valuation for GL11801 and reversal for GL11801 are posted with document numbers in sequence and then Valuation for GL11832 and reversal for GL 11832 are posted.
Earlier, all the valuations are posted for 11801 and 11832 in one sequence and reversals are posted in one sequence.
Now the situation changed.
Please advise, how to resolve this issue.

Hi,
In that case, you need to reverse the documents manually via FB08 or F.80
SAP will not do the reversal automatically if you have not selected in F.05
Regards,
Gaurav

Document numbering ... non superusers cant use documents.

I have all document numbers linked to financial periods. However, for each of the series defined, group reads as '1'.
Now, any non-superuser cannot create transactions , as the system alerts 'document numbering' has to be defined first.
As a quick solution, ive had to define these users as superusers , and they can key transactions.
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Please help.

Hi,
Check Note No. : 1057873. Probably it would help in your issue.
Regards,
Jitin

Document numbering issue

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