Document Scanning,Indexing and Archiving

Hi
I have been asked to do Document Scanning, Indexing and archiving documents in SharePoint 2013.
How to do this ?
Regards
Siva

Hello Siva,
you will need to use some third-party-soultion like Captiva Pro or Kodak Document Imaging or develope custom solution to archive and index documents, f.e. using Canon Scanner (for paper documents) with
Simplify Scan and barcodes, which you can use for achiving and indexing documents in SharePoint.
Regards,
Alexander

Similar Messages

How to attach document to invoice and archive

From trans VF03 I can manually attach document via
System -> Service Object -> Create attachment.
Does anyone know how can I attach the real invoice image (PDF file) to the invoice in back ground mode because I want to attach document to every single invoice.
My final goal is to attach the document to billing document and archive them to an external storage system. Can some one point me to the right direction. Thanks.

Hi
That tools create only an hit in some tables where the path of attach document is stored (not file).
So you should check which are those tables.
Try to see <a href="http://172.24.40.56/saphelp/helpdata/EN/c8/96c998142f11d389940000e8216438/frameset.htm">here</a>
Max

DMS (Document Management System) scanning Hardware and Software

Dear everyone
We are locking for a DMS system.
Requirements are:
1. Document Scanning Hardware and OCR Software. Automated metadata detection.
(Documents should automatically be assigned in Sharepoint)
2. Workflow management with Sharepoint and binding over WebService to Backend ERP and CRM System.
Where can I
find examples or case studies. Has anyone experience with such systems
(particularly scanning and document preparation 'OCR')
Regards
Kruljac Marijan

Are you looking for a bulk scanning and indexing software with data extraction capabilities? Do you want to scan and post documents and content to SAP, SharePoint or your DMS,
etc.?
Newgen offers OmniScan , a globally renowned, powerful solution for your enterprise wide scanning and content capture needs.
OmniScan can be used to scan paper documents, document images and forms. It can index them with business values and
export to other enterprise systems such as SAP, SharePoint, DMS, ERP, etc.
http://www.nwgn.us/1fxeP7O
Regards,
Shreya Muralidhar

HP Photosmart C4599 - Only part of document scanned

When I scan a document, sometimes only part of the page has been scanned when the HP Digital Scanning software displays the result of the scan. Other times the document scans ok and we can't work out why sometimes it works and other times it doesn't. We make sure that the A4 document is always in the correct position on the printer. Any help appreciated!

Been battling with this for months since i purchased an HP 6520: works if driven from my laptop, but scans in peices if driven from the HP scanner itself. HP replaced the printer- same problem. Been ongoing and no solution forthcoming. HP finally advised turning of the "auto selection" option, but i had already done the scan settings on my laptop show "combine into a single document".
Eventually i was referred to on-line support for one-on-one intervention and was advised this is a new problem related to OSX10.8 (But seeing the problems being reported for some while this doesn't appear to be correct) and that I'm one of three customers reporting this problem.
The problem, they tell me, has been escalated and should be fixed in future software updates, but i wouldnt hold my breath...!

I am using a program that opens a document in adobe and I need to save it back in the program. I get this message: this document is trying to connet to: fill://index.cfm?event=vendorsonly.submiteventform. Help

I am using a program that opens a document in adobe and I need to save it back in the program. I get this message: this document is trying to connet to: fill://index.cfm?event=vendorsonly.submiteventform. Help

Have you contacted the people who make the program? It sounds like something special from that program.

Adobe 9 Black on White Document Scans to PDF Invert Black to White and vice versa! Not Good!

I have the same problem as TexasLawyer (Jul 30 2009) whose question was not answered nor was there any answer to a commenter who said he has the same problem ("I have an old HP LaserJet 3330 multifunction printer, and prefer scanning documents out of Adobe Acrobat rather than the software that came with the scanner. However, after upgrading to Acrobat 9 Professional, the scans result in negative images. I tried using the option in Acrobat to create negative images, hoping that that would result in a positive, but it didn't work. I'm using Windows XP, also.")
Me too. Except I am running XP as a virtual machine in a MAC (Snow Leopard). I "upgraded" to Acrobat 9 from a functioning Acrobat 6 (worked fine with my setup to make correct B&W pdf's from scanned B&W documents on the HP 3330 before I installed Adobe 9--I got updates immediately and am at version 9.1.3) butthe Acrobat 9.1.3 scans on the HP 3300 invert white to black and black to white. The printer option box to invert black and white images was unchecked. I checked it and ran the scan again but same result--white of paper document is black in pdf and black is white in pdf. I can scan the B on W document using grayscale and get B on W but the file is too large and unacceptable due to smudges picked up with gray scale.
Can't understand how so basic a use of Adobe is this messed up.This has to be a common problem since many many users scan black on white documents to pdf. Does anyone have a solution to this? It is critical in my profession.
Thanks in advance to you problem solvers out there that can solve this for me and hte others in my boat who search these forums looking for the answer to this issue.
HavePulse
Oct 8, 2009

I have an HP6010 scanner (sheet feed) that is used to scan multiple page documents. If I use the WIA scanner option I cannot select page size and the scanner defaults to legal size. On the other hand if I use the Twain driver I get negative images on my scans. I just installed Acrobat X Pro and the same thing is happening. I was using Acrobat 9. In fact in duplex mode the scanner outputs a negative image every other page, and a standard image on the alternate pages. Either way I am frustrated. I can't remember when the problem began, but I believe I was running XP SP2 and Acrobat 7 or 8.
Ironically, if I push the scan to PDF button on the scanner, which uses an HP utility, it comes out fine. All pages are in positive mode.
I did try scanning in color even though the document is black and white. I believe that the scan was fine. No negative images, but scanning in color is like watching the sun go down.
I thought it was Vista and System 7, then I was told that it had to be a scanner issue and that I needed to talk to HP. However, if the scanner functions properly on its own, with the HP utilities, then it has to be Acrobat.

Document scanning software that allows for custom search fields, attaching a thumbnail to the scanned document file, and works with any scanner?

I am a professional photographer, with years of paper model releases. I would like to find a document scanning software that works with my exisiting flatbed scanner (Canon MP250) that I can customize the seach fields for (ie. name, agency, job, etc.) and also attach a thumbnail image to as a job reference. I would like the document to be searchable as well. I've looked at a few different document scanning software companies, but I haven't found one that allows me to attach a jpeg file to a scanned PDF. Does anyone know if software like this exists?

You can't do better than to use VueScan:
http://hamrick.com/

Question about composite index and index skip scan

Hi,
I have a confusion.
I have read Burleson's post on composite index column ordering (http://www.dba-oracle.com/t_composite_index_multi_column_ordering.htm) where he writes that
"......for composite indexes the most restrictive column value(the column with the highest unique values) should be put first to trim down the result set..."
But 10g performance tuning book tells this about INDEX SKIP SCAN ::
"... Index Skip scanning lets a composite index be split logically into smaller subindexes. In skip
scanning, the initial column of the composite index is not specified in the query. In other words, it is skipped.
The number of logical subindexes is determined by the number of distinct values in the initial column.
Skip scanning is advantageous if there are few distinct values in the leading column of the composite index and many distinct values in the non-leading key of the index......."
So if we design Composite indexes acc. to what Burleson said then how can we take advantage of index skip scanning. These two staements oppose each other,don't they ?
Can anybody explain this ?

Dear,
For the moment forget the distinct values and the compressibility. I've tried to reproduce your case here below (using jonathan lewis table script)
create table t1
as
with generator as (
    select    --+ materialize
        rownum id
    from dual
    connect by
        rownum <= 10000
select
    rownum              c1,
    mod(rownum,1000)    c2,
    mod(rownum,5000)    c3,
    mod(rownum,10000)   c4,
    lpad(rownum,10,'0') c5,
    rpad('x',5)         c6
from
    generator    v1,
    generator    v2
where
    rownum <= 1000
alter table t1 add constraint t1_pk primary key (c3,c4,c5,C6);
create index idx_1 on t1 (c1,c2);
begin
     dbms_stats.gather_table_stats(
          ownname           => user,
          tabname           =>'T1',
          estimate_percent => 100,
          method_opt       => 'for all columns size 1'
end;
/and here are what I got with your two selects
mho.sql>> SELECT c1,c2
2 FROM t1
3 WHERE c2 = 3;
        C1         C2
         3          3
Elapsed: 00:00:00.00
mho.sql>> start dispcursor
PLAN_TABLE_OUTPUT
SQL_ID 4dbgq3m2utd9f, child number 0
SELECT c1,c2 FROM t1 WHERE c2 = 3
Plan hash value: 3723378319
| Id | Operation            | Name | Starts | E-Rows | A-Rows |   A-Time   | Buffers |
|* 1 | INDEX FAST FULL SCAN| IDX_1 |      1 |      1 |      1 |00:00:00.01 |       7 |
Predicate Information (identified by operation id):
   1 - filter("C2"=3)
17 rows selected.
Elapsed: 00:00:00.34
mho.sql>> SELECT c3,c4,c5,c6
2 FROM t1
3 WHERE c4 = 3
4 AND c5 = '0000000003'
5 AND c6 = 'x    ';
        C3         C4 C5         C6
         3          3 0000000003 x
Elapsed: 00:00:00.00
mho.sql>> @dispcursor
PLAN_TABLE_OUTPUT
SQL_ID fv62c9uqtktw9, child number 0
SELECT c3,c4,c5,c6 FROM t1 WHERE c4 = 3 AND c5 = '0000000003' AND c6 = 'x    '
Plan hash value: 2969533764
| Id | Operation            | Name | Starts | E-Rows | A-Rows |   A-Time   | Buffers |
|* 1 | INDEX FAST FULL SCAN| T1_PK |      1 |      1 |      1 |00:00:00.01 |       9 |
Predicate Information (identified by operation id):
   1 - filter(("C4"=3 AND "C5"='0000000003' AND "C6"='x    '))
17 rows selected.I didn't succeed to reproduce your index skip scan situation.
Best Regards
Mohamed Houri

Embedded Search Index AND Document Security?

I'm using Adobe Acrobat Standard 8.1.7.
It appears that I cannot have both an embedded search index and restricted security (e.g., password required to change document) on the same document.
Why is that?
If I start with security ON and then attempt to embed a search index, I get below error message:
A search index can not be embedded in this document because this document has restricted security permissions.
If I start with security OFF, successfully embed a search index, and then secure the document, Acrobat "strips off" the previously embedded search index. No warning message; no feedback to end-user; just kills it!
Why are those two functions mutually exclusive? Anyone know of a work-around?
Thank you in advance!

Hi,
As to "why", that might be floating out there in Adobe's devnet space or in one of the blogs maintained by Adobe's devnet crew.
Also good to know about use of embedded index - if used, cannot apply fast web view to the PDF. It is one or the other, but not both.
Work around? I've not come across one; but, that does not mean something isn't "out there" <g>.
Be well...

KM Document iView - index.html and main.css not properly displayed

Hello,
as a test we have put two files in the /documents repository in KM :
a) index.html
<head>
<link rel="stylesheet" type="text/css" href="./main.css"/>
</head>
<table width="92%" bgcolor="#FFFFFF">
<tr align="left" valign="top">
    <td> </td>
    <td colspan="5"><table width="100%" border="0" cellpadding="5" cellspacing="0">
        <tr valign="middle">
          <td width="85" bgcolor="#C7D9E9"> <p><b>Top Links</b></p></td>
          <td width="125" class="document-list"><a href="impax.html">IMPAX Client
            </a> </td>
          <td width="125" class="document-list"><a href="talkstation.html">TalkStation</a></td>
          <td width="125" class="document-list"><a href="ris.html">RIS</a></td>
          <td width="125" class="document-list"><a href="connectivity.html">Connectivity
            Manager</a></td>
          <td width="125" class="document-list"><a href="impax.html">IMPAX Server</a></td>
        </tr>
      </table></td>
</tr>
</table>
b) main.css
A:visited
    color: #264560
A:active
    color: #12212E
A:hover
    color: #14623D
A
    color: #336699
table
    margin-top: 0px;
    margin-bottom: 0px;
p
    color:#000000;
     font-family: Arial, Helvetica, sans-serif;
     margin-bottom: 0px;
    margin-top: 5px;
     font-size: 12px;
.document-list
    background-color:#C7D9E9;
    font-family: Arial, Helvetica, sans-serif;
    font-size: 12px;
    font-color: #000000
    margin-bottom:3px;
When going to Content Administration -> KM Content -> Documents and clicking the index.html file, the css file is taken into account, when i.e hovering over the IMPAX hyperlink, the path is http://<host>:<port>/irj/go/km/docs/documents/impax.html and the impax.html page is displayed when clicked.
However, when creating a KM Document iView (with or without content filter) pointing to /documents/index.html and displaying the iView, the style sheet is ignored, and the same hyperlink as above now refers to http://<host>:<port>/irj/servlet/prt/portal/prtroot/impax.html, which is incorrect.
-> How can this behaviour be explained?
-> When creating an URL iView pointing to /irj/go/km/docs/Agfa_Knowledgebase/index.html , everything works as expected.
Thanks for the help -

Hi,
You should correct the path to your css file in your index.html:
href="/irj/go/km/docs/documents/main.css"
Regards,
Praveen Gudapati

UltraSearch - Numbers of document discovered, fetched and indexed

I am using US 1.0.3.
- I have a table data source mapped to a table with the following characteristics:
> PK is a composite of three columns
> table has a total of 970 rows
> the column TITLE which is of varchar2 is specified as the content column
> Of the 971 rows, 82 rows have NULL in TITLE column.
> Of the 971 rows, only 196 rows have unique TITLE.
> There is no attribute mapping
- Here is the crawler summary:
Document discovered: 381
Document fetched: 381
Document indexed: 196
The rest are zeros.
My questions are:
(1) It seems US only indexes rows with unique value which explains why only 196 rows/documents are indexed. That is, rows with duplicate TITLE are not indexed. It seems to make sense. Is that correct?
(2) But why only 381 documents/rows are discovered and fetched? I would think it would discovered all the rows with NON-NULL value in the TITLE column: 889 (i.e. 971 82).
(3) In summary, how does US determine what rows to fetch and index?
Thanks!
C Cheung

Hi nyzonegirl,
Welcome to Numbers discussions.
Yvan is correct; nothing neither in iWork nor any Mac application will remove MS Office—Excel. If you were using Numbers there is a 30 trial for it, after 30 days it stops working or one purchases it. So it seems that the Excel work sheet you were using may have opened in Numbers not your Excel—a file association thingy.
Find on your HDD the Excel .XLS file, click on it once to highlight it. Now click File > Get Info, down the list it will read Open with:, change it to Excel (it may read Numbers). You'll have the choice to have all like files open in Excel as well.
Yes you're correct, Windows users won't be able to open Numbers files so if you decide to purchase iWork you'll need to do as Yvan suggested, Export to Excel.
As the need arises I use Excel, however, for my personal use 100% of the time I use Numbers. When I know Functions are the same I'll use Numbers then Export to Excel for Windows users.
Hope this helps you. Do let us know the outcome.
Sincerely,
RicD

My hp 8500A will scan with the hp scan program, and save, but I can't open the document

Using the HP Scan in my HP Program, I can scan a document with my HP Officejet Pro 8500A Premium P/F/S. The HP Scan program shows me a preview so I know it scanned correctly, and I can save the document as what I want, but when I try to open the saved document, right now I've been saving it as a PDF file, my PDF program will not open the document. I get a message that the PDF program can not open. Help, please
This question was solved.
View Solution.

Welcome to the forums horizonjeana,
I understand you are unable to open your PDF's to view them after they scan however, the scan preview is working fine. I would suggest updating Adobe to see if that helps!
Open Reader or Acrobat.
Choose Help - Check For Updates. If a new update is available, it installs automatically.
Once installed, restart you computer.
Try to print the PDF again.
http://helpx.adobe.com/acrobat/kb/troubleshoot-pdf-printing-acrobat-reader.html
I hope that works, let me know your OS if the issue persists.
Help to find which Operating System you are running:
Which Windows Operating System am I running?
Mac OS X: How Do I Find Which Mac OS X Version Is on My Computer?
Happy Friday
R a i n b o w 7000I work on behalf of HP
Click the “Kudos Thumbs Up" at the bottom of this post to say
“Thanks” for helping!
Click “Accept as Solution” if you feel my post solved your issue, it will help others find the solution!

Scanning in both HP Officejet 7210 and Samsung printer - the document scans but no file is generated - any ideas how to fix this? (It worked fine before installing Mavericks)

Scanning in both HP Officejet 7210 and Samsung printer - the document scans but no file is generated - any ideas how to fix this? (It worked fine before installing Mavericks)

PS: forgot to mention: if your printer is on your wifi network, you'll have to enter your wifi password on the printer to connect it to the network before Printers & Scanners will see it.
Sometimes a reset of the wifi system is needed too. A full set of directions would be:
Try:
uninstall all printer manufacturer apps and "utilities"
go to System Preferences > Printers & Scanners > Print
control-click on your printer in the column on the left
select "Reset Printing System..." and "reset" in the dialog that follows
do a factory reset on your printer. You'll have to consult the printer manual for how.
power down everything: modem, router, computer, and printer
power up each item in turn in the same order: modem, router, computer, and printer. Let each power up completely before moving on to the next
enter your wifi password in your printer so it can connect to the network
go back to printers & scanners and it should see your printer and download a driver for it from Apple
resist the temptation to install any printer manufacturer apps in the future.

Document scanning in APEX

Hi all,
Apex 4.2.4
Oracle 11XE
I'm working on an CRM/accounting application. One of my wishes is to use OCR or document scanning in the app. The idea is that a user is able to take a picture of a quote (using her mobile phone). The picture should be uploaded to the database and relevant data, such as quote number, amount- and account details, should be interpreted and stored in the database. The application will be designed for desktop primarly, but parts will be available for tablet/mobile as well.
What I want to know for now is:
- Does anyone have hands one experience with such a requirement and can you please give me some pointers/warnings for pitfalls?
- Can anyone recommend a proper OCR sdk? Open source is a must. I've read some mixed reviews about Tesseract.
- My first idea would be to convert the image to xml so I can use xmlDB for further implementation and storage. Is that a necessity, or isn't it that important?
Any suggestions are welcome
Regards,
Vincent
http;//vincentdeelen.blogspot.com

Smartphone Image Capture
Use the File Browse Item Type - Upload smartphone image to database
Other Methods
Oracle 12c DBFS exposes a database table as a filesystem which can be "exported" as WebDAV or FTP.
Most MFPs can be configured to "scan to ftp". This works
an actual FTP client seems to not work, but if you PUT the file directly "PUT local /mnt/ftp1/dir/place/filename.pdf", that will work.
WebDAV is problematic due to Win7+ "secure link only" requirements. I haven't tried setting up a secure-WebDAV (secure XDB) yet.
OCR
You'll need to test making the call-out to see how long it takes.
You may have to do it as a background job.
Only other idea is to investigate how to integrate that process with Oracle Text Indexing.
I'm aware Oracle Text has an API to add your own "proprietary document format to series of text to be used for indexing".
In your case, this process would be the callout to the OCR.
I haven't tried any of that, but the theory sounds good.
Image -> XML???
nope. two different data types.
However, you can attach XML data to Image. DICOM (orddicom) is one standard.
You would be better off storing all the data in a table and using Oracle Text (with your add-on) to index the blob column
MK

Problems with Indexing and Classification

hi KM Gurus,
We faced some problems in Indexing and Taxonomies for which I would like to know the solution/reason.
(1) We tried providing query based classification in which the query condition which is based on the "Content" alone worked for us. Whenever we tried specifying conditions based on "file extension" or "title", it didn't work out. Did that work for anybody else?
(2) Also we are not able to get any proper info about the various options that are available while creating a query based classification. For example, there are two options like "title" and "string title". But we donno the difference b/n the two. If it works out we can find the difference. But it is not working too. So we are not able to find the difference between the two.
(3) And I tried setting the crawler parameter of my own instead of the standard crawler. But the index was found to be inactive when i set that to my crawler and it worked fine with the standard crawler. I am not able to make it active. Any clues behind this?
Expect all your guidance and help.
best regds,
alagammai.

Hi Alagammai,
concerning issues (1) and (2).
Normally the mentioned properties are displayed as 'Name' and 'Namme as String'.
These two properties are(in most cases) the title of the document.
One is indexed in 'Text' format. The other one in 'String' format. That results into different opportunities within the query based classification.
'Displayname as String' can be used to sort documents alphabetically: A, B, ... into categories.
'Displayname' allows you to do a linguistic scan on document titles.
To separate file types I would use the property MIME-Type.
But you may try to define a query *.doc for the property 'Name as String'.
Regards Matthias

Document Scanning,Indexing and Archiving

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