Document Splitting on Balance Sheet Accounts.

Hello,
We have a scenario wherein
Document splitting characteristic is profit center
and financial posting is as under
Dr/Cr   Account     Item Category       Profit Center
Dr      B.Sheet1      01000                     No prctr
Cr      B.Sheet2      01000                     Prctr 1
Cr      B.Sheet2      01000                     Prctr 2
Cr      B.Sheet2      01000                     Prctr 3
Cr      B.Sheet2      01000                     Prctr 4
While posting we get an error..... profit center not derived on 1st line item
Which business transaction / variant can meet this requirement. If standard setup cannot meet this requirement than what Z-setup can help achieve splitting in above scenario.
Regards
Jayesh.

Hi,
Once check Define Document Splitting Characteristics for General Ledger Accounting, De select the profit center option in the Mandatory Column.

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Document Splitting - full balance sheet

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Do we we have to setup Document splitting functionality when the requirement is to have a full balance sheet by Segment, Profit Center or by Business Area or are there other possiblities to meet this requirement?
Many thanks

Hi Jan
I fully subscribe to Chintan's view...
If you are on ECC version of SAP, does not make sense to ignore Doc Splitting and look for other haphazard avenues
Br, Ajay M

REQUIREMENT TO STOP BALANCE SHEET ACCOUNTS FROM ACCEPTING PROJECT AT JOURNAL CREATION OR ANY FINANCIAL DOCUMENT CREATION.

Dear Gurus,
I have a requirement from my client to stop balance sheet account from accepting project at financial document creation or journal entry because this process distrupt the profit and loss account report or transaction report by project as balance sheet items are not expected to be part of this report.
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Hi Nagarajan,
Thank you for your response.
My sample is whenever an entry is raised to be posted to a balance sheet account such account should not allow user to post but only in revenue and expense account. E.g. A Stock account should not allow project assignment but a cost of sales, expenses or sales revenue accounts should only accept project assignment.
Only P&L items should allow project assignments.
I hope this is clear is enough.
Regards,

Inheritation of tax codes in G/L balance sheet accounts (New GL)?

Hello everybody,
one of my customers is migrating to New GL, where they want to use document split for some fields.
For some balance sheet accounts the they also want to inherit the tax code to the balance sheet account line (for reporting purposes).
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Hi Angela,
as Nauma already posted, inheritance is only possible for document split characteristics and tax code is not such a characteristic.
But even if its possible to inheritate / substitute the tax code into the BS sheet line item, what if the posting contains different tax codes (eg visiting an austrian restaurant: the bill contains 10% VAT items (Food) as well as 20% VAT items (beverages wo milk))?
What should be the rule for BS account tax code? So the requirement sounds strange...
Best regards, Christian

Balance sheet accounts not updating in GLPCA / GLPCT

Hello,
I am working on MySAP 6.0 version and posting FI document giving profit center as an account assignment.
When I check the table entries in GLPCA and GLPCT I could see only P&L accounts updated in these tables but not the balance sheet accounts viz Bank Account.
To be more elaborate if my entry is as under
Dr Expense Account (PCA1) GLPCA / GLPCT (It is updated)
Cr Bank Account (PCA2) GLPCA / GLPCT (ignoring this line item)
However if I post a similar entry directly into PCA module these tables do get updated with balance sheet accounts.
Would anybody have any reasoning for this?

HI
Originally till 4.7 SAP had only month end transaction to push many of balance sheet items to PCA only from the new versions it is having this online transfer usinf assignment of PCA to Gl accounts and then deriving PCA through splitting rules. Thats is why P7L items automatically flow however for balance sheet items especially creditors and debtors, bank and others it requires proper derivation.
Even in Balance sheet Asset will flow automatically
Anand

CO account assignment on a GR/IR Account (Balance sheet Account)

The GR/IR account line item on Goods Receipt(GR) documents picks up the account assignment ( WBS Element, Cost center or an Order) from the Purchase order account assignment.
The GR/IR account is defined as a Balance sheet account. So it is abnormal to pick up a CO account assignment on the GR/IR account line item on a Goods receipt or Invoice document.
I shall appreciate if some expert here lets me know if there is a fix(an OSS note) in order for the GR/IR account NOT to pick up a CO account assignment on the subsequent documents(Goods receipt and Invoice) from the Purchase order.
Thanks in advance.
Vijayanth

Hi Vijaynath,
If you have the modules like CO, PS, FM, IM and activated the above modules, at the time of the GR system compulsarly will ask for account assignment. Because PO might be crated for a project or cost center. In the above 2 cases system will look for account assignment.
I guess system picksup the cost center or WBS against the Raw Material account but not for the GR/IR clearing account. Please check it.
For the raw material and asset accounts you can create statistical cost elements.
Thanks & Regards,
shashi kanth.

Credit Memo all my material items to be directly posted to Balance Sheet account

Hi Experts
My client has a scenario where for certain items they create a credit memo request document and finally a credit memo document from the VKOA system is picking the revenue bearing GL and posting all the line items to that G/L account
Manually my customer is again checking and extracting the p/l and posting to balance sheet account
is there a way where we can directly post these entries to Balance Sheet account
Best Regards
Waseem

Hi Sanil
Thanks for the quick reply, can we assign a balance sheet account directly in VKOA in the G/L account field or do we need to add this in directly in Provision acc field
As suggested by you we already have the access sequence with respect to Order Reason, I am just doubtful wether we can directly give Balance Sheet account in G/L account field
Best Regards
Waseem

Cost center empty in general ledger view for balance sheet accounts

Hi !
We are implementing ECC6 with new GL functionalities. We activated differents scenarii: cost center, profit center and segment.
Using FB03 (display document) we noticed that in the entry view, everything is fine: cost center, profit center and segment are filled successfully.
However, in the New GL view, the cost center is not filled for balance sheet accounts.
Any solution?
Regards,
Julien

HI,
Cost center will never be filled for the Balance Sheet account. For Balance sheet account Profit Center is required to be filled.
Don't be afraid this is the fundamental practice across the globe. Cost centers will be filled in only Expense account.
Exception to above rule is Asset master will recieve cost center because this will help in determining asset per department.
Regards,
Chintan Joshi.

ITEM GROUP NEEDS TO BE SET UP WITH BALANCE SHEET ACCOUNT

I am trying to set up an Item so that I can charge it to a Balance Sheet account but the Item Group will not let me do this as it only allows me to charge it to either an Expense or Revenue account. Is there a way to correct this or change the current Revenue account it is being charged to a Balance Sheet account on the row level?

Hi Frank,
The reason why in some fields you can only have a certain account type is to avoid descrepancies and wrong accounting. They have been set up that way to allow the document flow in business one to create the correct entries.
Please consider that a revenue account will only be posted to once in this flow, there will be no debit balancing the credit in any target document. The same is true for the expenses.
Other accounts (Balance sheet accounts) like the allocation cost account will be balanced by the target document, the same is true for the BP Control account, it will be balanced by the payment.
The balances posted to the P&L accounts will remain there unless they are manually balanced or reversed by a credit note.
I hope it makes some sense.
Jesper

Transfer normal balance sheet accounts to PCA

Hi All,
Following 4 T-codes are available for transfer of balance sheet accounts from FI to PCA
1KEH                  EC-PCA: Transfer Material Stocks
1KEI                   EC-PCA: Transfer Assets
1KEJ                  EC-PCA: Transfer Work in Process
1KEK                 EC-PCA: Transfer Payables/Receivables
How do i transfer any other balance sheet account to PCA [other than through Default Profit Center (3keh)]
Regards,
Shridhar.

Hi Daniela, hi All, because this is my first posting I would like to introduce myself. I'm working with SAP since 1996, I'm certified FI and CO. I used to work as a consultant for six years and now I'm Inhouse SAP with Gerresheimer. http://www.gerresheimer.de/en/home.html
We are supporting our people around the world and also we are putting in new SAP systems in our organisation. Currently we have three different clients world wide, with different organizational levels. We are on SAP ECC 6.0 however not using the new GL yet.
So far so good ;-)..
===========
We are currently in the US trying to switch on balance sheet accounting for PCA due to business unit requirements.
We've got:
- Assets
- Material
- AP and AR
working! All with periodic transfer which we found more stable then online. When created the opening balances did match for AP and assets to FI and AR and material were just a little bit of, that was great.
Now we are running into the problem with all the other balance sheet accounts and still we are reading documentation, OSS Notes and all kind of stuff, but still we have problems. The issues are:
- Do we have to assign every account in 3KEH which is not covered by assets, ap/ar, and material? We tested it with a bank account and it is working, but the table in 3KEH only gives you the option of one PC, plus you can use derivation rule. Ok, there is a user exit but we are not sure about that...
- Why can't we use the profit center which is populated in the balance sheet account? Every BS account has the radio button 'profit center required' for example we have an accrual account in the PC is in there, we can see it, put when we move the FI document over with 1KE8 nothing happens.
- On the other hand we had an account and it was just working the way I described with 1KE8, the document was moved over to PCA.
We are really a little bit confused, since assets, AP/AR and material worked so well, we seem to be blocked on the other accounts and not sure what is the best way to go.
Any response is highly appreciated!
With best regards and all the best,
Thomas
Edited by: Thomas Sablonski on Jul 23, 2008 5:43 PM
Edited by: Thomas Sablonski on Jul 23, 2008 5:46 PM
======================================
We have got it working 100% looks nice...
basically the answer :
'- Do we have to assign every account in 3KEH which is not covered by assets, ap/ar, and material? '
is YES.
Thanks and regards,
Thomas
Edited by: Thomas Sablonski on Jul 24, 2008 11:40 PM

PCA report for balance sheet accounts

Hi,
i have assigned Profit Center in Material.
So the Cunsumption account hit the Profit center.
If i see the GL document profit center assigned at line item, but i couldnot able to view the PCA report for Balance sheet account
Can you please help.
Thanks,
Sudha

Hi Wamman,
We are in ECC 6 and New GL is not activated.
Clssic PCA maintained PC in 3KEH.
Assigned PC in Material Master consumption entry Consumption (P&L) to Inventory (B/S)
Consumption (P&L) updated with Profit center and PCA document created
Inventory (B/S) line updated with Profit center but PCA document was not created.
Kindly help
Thanks,
sudh

Post balance sheet account to profit center accouting

Hi.experts.
I want to post some blance sheet accounts to profit center accounting,these account include material stock,wip. what should I do?
thanks in advance.
Fannt

Hello
Balance sheet items can be transferred periodically or online in realtime
You can transfer the following balance sheet items to Profit Center Accounting in the standard SAP system at end of period:
    Payables and receivables
   Material stocks
   Assets
   Work in process
This can be done in period closing activities for AR/AP
The assignment of payables and receivables to various profit centers is basically derived from the offsetting entry line of the FI document to which they belong. It is not possible to make structural changes to them within Profit Center Accounting. If, for example, you assign a new profit center to a material, or change the derivation rules when creating sales orders, these actions do not affect the assignments of documents which have already been posted.
The payables and receivables to be divided are calculated in FI at the end of the period. To do so, call up the SAP Easy Access screen and choose Accounting ® Financial Accounting ® General Ledger ® Periodic Tasks ® Closing ® Regroup ® Debit Balance Sheet Account Subsequently.
Enter the company codes for which you want to perform the calculation. For these company codes, the payables and receivables are divided according to profit center and business area. The results are then saved.
You can now transfer the data to Profit Center Accounting. Do not choose the next menu option Post B/S readjustment n Financial Accounting. Instead, transfer the data in the Profit Center Accounting application menu, under Actual Postings ® Period Closing ® Transfer Payables/Receivables
You obtain a list of all the company codes in the active controlling area. Select the desired company codes and the period and fiscal year which you want to transfer to Profit Center Accounting.
The system then posts the payables and receivables to Profit Center Accounting under the reconciliation accounts of the general ledger. No FI documents are created in the process
You can call up the function for transferring material stocks in Profit Center Accounting Customizing, under Actual Postings ® Transfer Selected Balance Sheet Items ® Set Up Material Stocks.
The selection screen provides you with the choice of all company codes within the active controlling area. Select the period to be transferred. The current period is always based on the status of Materials Management. Normally, the data from the previous period is transferred.
You access the transfer function by choosing the following path from the Customizing menu for Profit Center Accounting: Actual postings ® Transferring selected balance sheet items ® Generate opening balance for work in process.
The selection screen provides you with the choice of all company codes within the active controlling area. You also enter the period and fiscal year.
You generally work with the standard results analysis version 0. Should you wish to use a different results analysis version, note that this must be set up in CO Customizing for updating in Financial Accounting, as the corresponding account determination is required.
The program transfers all changes in work in process within a single period. When running this function for the first time with a given controlling area, please select the field Create opening balance. The system then posts the opening balance to the start period. You can also post the opening balance to period 01 at fiscal year change, so avoiding having to carry the balance forward.
You access the transfer program by selecting Actual postings ® Transferring selected balance sheet items ® Generate opening balance for assets in Customizing for Profit Center Accounting.
The selection screen provides you with the choice of all company codes within the active controlling area. The depreciation area book depreciation per trade law (01) is provided as a default. You also select the posting period and the fiscal year.
You should run the program in the background, as large amounts of data are normally selected. If you select the field Line item, a line item will be created for each asset in Profit Center Accounting. When handling a large volume of data, you should only use this option for test purposes.
The system assigns assets to profit centers indirectly, via assigned internal orders or cost centers (see Assigning Assets). The program transfers the acquisition and product costs, as well as cumulated value adjustments. The accounts used for this transfer are taken from account determination for Asset Accounting.
Note that it is only possible to calculate key figures (such as Return on Investment) in Profit Center Accounting correctly if an indirect statement of assets and depreciations is made in Financial Accounting
Reg
*assign points if useful

Can we create a cost element for a Balance Sheet account?

Hi folks,
Is it possible to create a cost element for a balance sheet account? If yes, what are the scenerios we would need it and how is it done?
thanks in advance

Hello
Please review the below information regarding cost elements category 90 : Financial Accounting Balance Sheet Accounts
Category 90 is automatically assigned when you create cost elements in CO whose   general ledger accounts in FI are asset reconciliation accounts
(special balance sheet accounts), not income statement accounts. You
cannot change this category in CO master data maintenance.
FI does not require CO account assignments to cost elements of
category 90. However, if you enter an account assignment, it is only
recorded statistically for real objects.
Category 90 allows you to check order or project budgets for fixed
asset procurement. To do so, enter the investment order or WBS element
in the corresponding field in the asset master. The Asset Management
component ensures that the order or element automatically appears in
the document when you access the asset procurement.
The R/3 System debits the order/WBS element statistically in the
Controlling component, which you can then monitor with availability
control.
You can treat cost elements of category 90 as activity-independent as
part of cost center planning.
Also see note 75980 for further information. From the note:
The use of cost element category 90 is only provided in the standard
system in the following two cases:
1. As of Release 3.0G, asset acquisitions and down payments which are
      assigned directly to a fixed asset or asset under construction can
      be assigned to an account on internal orders or WBS elements
      statistically. In this manner, for example, an availability check
      can be triggered on the order or the WBS element for asset posting.
2. As of Release 4.0, cost elements of category 90 can also be created
      for material stock accounts to display material make-to-order stocks
      on sales orders or customer projects.
Regards
Javier Reviriego

Wrong assignment of Balance sheet accounts for Asset Classes...

dear all,
there is wrongly assignment of acquisition balance sheet account in asset class in t code is AO85 that is, Acquisition:Acquis. and production costs an Accumulated Depreciation Balance sheet account have been assigned. Also in t code AO93 for ordinary depreciation same correct accumulated depreciation Balance sheet account have been assigned.
Now i can say that Acquisition balance sheet account and accumulated depreciation balance sheet account are assigned with same GL (i.e. accumulated depreciation account).
The transactions data have been posted for the asset class with different tcodes i.e.
ABAVN Enter asset transaction: Asset Retirement
OASV Enter Transfer Posting
AIBU AUC Settlement
ABUM Enter asset transaction: Transfer in company code
AB08 Documents from asset
I wanted to post transaction data with correct acquisition account. What should i do to correct posted transactions..
Waiting for positive response.
regards
saqib usman

The best way is to create a new asset class and to transfer the existing assets.
An other option is to change the G/l account in the development system and transport to production. In development it is only possible to this when there are no posting in this asset class. When there are posting you have the option to reset in development asset accounting. Then you can change the G/L account. Have a look to SAP-notes with your error there is a note for.
When the changes are in production you can make a manual correction with the transaction ABF1 (SAP note 69225).
With this option you have the problem that the original postings are no longer in line with the asset account assignment. When you want to do a currency conversion in the future you have to make correction posting again in the old fiscal year

Default Profit center for balance sheet account

Dear All
I've problem when i display accounting document in billing, there is no profit center information in GL account VAT,since document spliting is not activated,so I maintain default profit center for balance sheet account (3KEH),.
can anybody tell me why this problem raised? where that i have missed the configuration?
Thanks And Regards
Adit

Hi Vijay,
Good day!
I would like to seek your advice regarding the default profit center for Balance Sheet Account:
We have this issue that BS account defualted to a certain profit center: I have done several testings but still cannot find why the BS account defaulted to the profit center
1. I have checked the FAGLBK3EH and the BS account in which PC defaulted is not maintained in this tcode.
2. also check the OBBH and the document does not contain any cost object wherein a profit center can be derived. also checked substitution, either both of this code does not defines the profit center im searching for.
Can you please advice some directions where to check and why certain profit center defaulted to balance sheet account.
Your advice is greatly appreciated.
Janice

Document Splitting on Balance Sheet Accounts.

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