Document type in AP payment program

Hi Sapians,
I would like to know how (where in config) the document type is selected for payment run?
In our company when payment is made to vendor within the company code document type ZP is used. If one company code pays for vendor in another company code document type ZK is used. I would like to know where is it controlled in config.
Thanks in advance for your help. Any advise would be appreciated.
-SD.

Hi,
Goto FBZP there 'payment methods in company code' tab you will find document types you use while making payments through APP.
Assign points if useful.
Sarma BH

Similar Messages

Document selection in Automatic Payment program F110

Hi Experts,
Is is possible to use document number as selection criteria for automatic payment program (F110). Currently the options available are Vendor and Customer, In the "free selection" tab we can enter only one document at a time. Is it possible to select multiple documents for payment?
Thanks and regards,
Achal

Hi,
It is possible to enter multiple documents.
You can enter a list of single documents or in intervals.
Enter the document number in ascending order.
Ex:
Individual documents.
10001,10003,10011
If the documents are in a sequence you can enter the Interval like this
(10001,10011)
Hope it helps you
Regards
Andrew
Edited by: Andrew J on May 28, 2009 4:26 PM

Assignment of different Dicument Type in Automatic Payment Program

Hi SAP Gurus,
Presently the payments are being handled centrally at Corp Office in a State. The payment method is C and the clearing doc type is KZ. Now the Company is also starting to use APP at another office in another state. The payment method is C only but for bifurcation purpose of line items the clearing doc type is to be BB which is havng a different number range. But in FBZP, system allows one doc type which is to be entered in Payment Methods for country. Is there any way in which I can do this?

Hi,
You can create a substitution for this (TR OBBH).
With
Whe company code is xxxx
and document type is KZ
Transaction code is F110, (Have a look for the transacton code in a payment document)
Then
Document type is BB
Paul

Document Type in Outgoing Payment

Hi All,
I would like to know which table stores the information about the document type selected in Outgoing Payment.
Thanks,
Joseph

Hi,
Check the table OVPM
Try this...
select distinct(DocType) from OVPM
Regards,
Priya

Maintain payment Terms according to PO Document Types

Hi,
We want to maintain Payment Terms according to PO Doc. type. Now in our system PO have disable Payment Terms.
But we have a requirement that for 1 Doc. Type they should be changeable.
How it is possible???

Hi,
Document type concept is used to differentiate the differentiate procurement processes like example:
YNB: For Standard procurement
YIMP: For Import
YSUB: For Sub Contracting
YSER: For Service
A company may have 10 payment terms and one should not use document type based on payment term. Payment term is maintained in vendor master and from vendor master payment tem flow to purchase order.
For each payment term, if one creates document type, then imagine how many document types will be created to meet business process requirement. Consultant should think & simplify business with proper designing for uses of minimum document types for procurement processes.
Regards,
Biju K

How to generate checks when executing Automatic Payment Program (F110)

Is it possible to generate checks automatically when I execute the automatic payment program? Will reward points to any suggestion. Thanks!

hi patrick
try this.....ur problem may solve.....
Create Automatic Payment Transactions (F110)
Purpose
Use this procedure to generate checks proposals or ACH proposals and then subsequently issue checks or set up ACH files to be transmitted to the bank.
Trigger
Perform this procedure when through either an ACH or a check, a creditor of the University needs to be paid.
Prerequisites
Open invoices with reached due dates have to be present in the SAP system.
Menu Path
Use the following menu path to begin this transaction:
·         Select Accounting Financial Accounting Accounts Payable Periodic processing Payments to go to the Automatic Payment Transactions: Status screen.
Transaction Code
F110
Business Process Information
The automatic payment process will be centrally managed in the Accounts Payable Office. The automatic payment program will be executed each day for all open invoices (across vendors) in the system. There will be separate payment run execution corresponding to each payment method category:
Check payments: clears the open invoices and issues a check output
ACH payments: clears the open invoices and issues an ACH file output
Foreign currency payments: clears open invoices but no output is issued
State/Grant payments: clears open invoices but no output is issued
The process steps executed during the automatic payment program are:
Enter Payment Parameters
Edit/review Payment Proposal
Post Payments
Generate Payment Medium (print checks or create ACH payment file)
Generate Positive Payment File
The payment parameters are entered in order to limit the open invoices and credits selected for payment. It is important to note that the payment terms that are defined on the invoice will drive whether a invoice is due for payment during the current payment run. During the payment program execution, the invoices that are due for payment will be presented to the user on a payment proposal list.
The payment proposal is a list of expected payments grouped by vendor account. Invoices that are due for payment but cannot be paid due to some kind of accounting or system error are listed as exceptions. Examples of typical exceptions are missing banking information (for ACH payments) and blocked invoices. Some payment exceptions will be resolved at the Accounts Payable Office. However the Department must resolve some exceptions. When these types of exceptions appear on the payment proposals, the Accounts Payable Office will inform the Department of the blocked payment in order to get a resolution. Key personnel in the Accounts Payable Office will be the only resources to have access to the editing function of the payment proposal processing. Typically, there is no business reason the edit or change a payment proposal. Editing options for a payment proposal includes: changing the default disbursing bank account information or changing the payment method.
After the payment proposals have been reviewed and edited, the proposals are posted as payments. It is important to note that any open credit on the vendor's account is also taken in consideration when creating the vendor's payment. The payment method supplement defined on the invoice will drive the check sorting.
In addition to the printed check output, the payment program run produces an ACH file and a Positive Pay file. Both files are sent to the bank for further processing. The ACH file contains the vendor's payment and banking data. The Positive Pay file contains the check data (check processed, voided, etc) and is used for confirmation of payments.
Helpful Hints
·         The R/O/C column in the field description tables below defines whether the field is required (R), optional (O), or conditional (C).
·         On certain screens you may have to scroll to view some data entry fields.
·         Click the tab to view the current overall status of the payment process by viewing the informational messages.
Procedure
1. Start the transaction using the menu path or transaction code.
    Automatic Payment Transactions: Status
2. As required, complete the following fields:
·         Run date
·         Identification
3. Click the tab.
The payment program parameters are used to limit the program's selection of open invoices and credits.
    Automatic Payment Transactions: Parameters
4. As required, complete/review the following fields:
·         Posting date
·         Docs entered up to
·         Company codes
·         Pmt meths
·         Next p/date
·         Vendor
5. Click the tab.
Free selection criteria are extended parameter selection criteria used to limit the open invoices and credits selected in the payment run.
    Automatic Payment Transactions: Free Selection
6. Perform any of the following:
If You Want To
Then
Select data by a particular field value; use the match code on the Field Name field to obtain the required field
Enter the required field value to be considered in the payment program selection of open items. The field value is entered in the Values field
Payment selection can be based on fields on the invoice or credit memo document or fields on the vendor master.
Example: A (AP payment block)
Exclude the open items that match your field value
Select to the left of Exclude values.
Include only those open items that match your field value
Deselect to the left of Exclude values.
7. Click the tab.
This information is used to expand the information that is automatically recorded in the payment run log. The payment run log is used to diagnose any program errors during the payment run.
    Automatic Payment Transactions: Additional Log
8. Perform the following:
If You Want the Payment Program Log to Record
Then
Information on due date check
Select to the left of Due date check.
Activate this option.
Any payment method selection data
Select to the left of Payment method selection in all cases.
Activate this option.
Line item information the payment documents generated upon posting the payment proposal
Select to the left of Line items of the payment documents.
Activate this option.
9. As required, complete/review the following fields:
·         Vendors (from)
·         Vendors (to)
Enter the same vendor account number range for Accounts required section of the transaction.
10. Click the tab.
The specifications defined in this section of the transaction inform the payment program the correct form to use for check printing and the correct payment file format to use for ACH payments.
    Automatic Payment Transactions: Printout and DME
11. As required, complete the following fields:
·         RFFOAVIS
·         RFFOUS_C
12. Click the tab.
    Exit editing
13. Click to save the data.
If you want to delete the payment program parameters entered, select Edit Parameters Delete.
    Automatic Payment Transactions: Status (2)
The system displays the message, "Details have been saved for the run on XX/XX/XX XXXX."
14. Click .
If you want to refresh the screen in order to view the current status (processing step) of the payment program click at any time.
    Schedule Proposal
15. Perform one of the following:
If You Want To
Then
Execute the payment program (i.e. process the payment parameters entered and create a payment proposal) immediately
Select to the left of Start immediately.
Activate this option.
Designate a target computer
Enter the name in the Target computer field.
16. Click to process the payment parameters and create a payment proposal.
While the payment program is selecting and processing data, the status will display the message, "Proposal is running." When the payment proposal has completed and is ready for review/edit, the system will display the message, "Payment proposal has been created."
    Automatic Payment Transactions: Status (3)
The system displays the message, "Proposal run has been scheduled."
17. Click .
    Automatic Payment Transactions: Status (4)
The system updates the status, "Payment proposal has been created."
18. Perform one of the following:
If You Want To
Then
Go To
Execute the payment run
Click .
Step 19
Edit the payment proposal
Click .
Step 43
Display the payment proposal
Click .
Step 54
Display the payment proposal run log
Click .
Step 57
Delete the proposal
Select Edit Proposal Delete.
Step 60
Display the proposal list in a printer friendly format
Select Edit Proposal Proposal List....
Step 62
Display only the exception (error) invoices or credits
Select Edit Proposal Exception List....
Step 67
Exit this transaction
Step 72
    Schedule Payment
19. Perform the following:
If You Want To
Then
Execute the payment program (i.e. process the payment parameters entered and create a payment proposal) immediately
Select to the left of Start immediately.
Activate this option.
Designate a target computer
Enter the name in the Target computer field.
20. Click to process the payment proposal and post the payment documents.
While the payment program is selecting and processing data, the status will display 'Payment is running'. When the payment proposal posted the status will display 'Payment run has been carried out. Posting orders X generated, X completed. (X will represent the total number of checks produced).
    Automatic Payment Transactions: Status (5)
The system displays the message, "Payment run has been scheduled."
21. Click .
    Automatic Payment Transactions: Status (6)
The system updates the status, "Payment run has been carried out." If you click after seeing the status update, "Payment run has been carried out", the system will display an update to the status, "Posting orders: XXXX generated, XXXX completed."
22. Perform one of the following:
If You Want To
Then
Go To
Review the payments posted
Click .
Step 23
Display the payment proposal
Click .
Step 26
Display the payment proposal run log
Click .
Step 29
Display the payment list in a printer friendly format
Select Edit Payments Payment List.
Step 32
Display only the exception (error) invoices or credits
Select Edit Payments Exception List.
Step 36
Print the payment run information
Click .
Step 40
Exit this transaction
Step 72
    Job Log Entries for F110-XXXX-XXXX / XXXX
23. Review the displayed information.
24. Click .
25. Return to Step 22.
    Display Payment Proposal: Payments
26. Review the displayed information.
27. Click .
28. Return to Step 22.
    Job Log Entries for F110-XXXX-XXXX-X / XXXX (2)
29. Review the displayed information.
30. Click .
31. Return to Step 22.
    List Variant
32. Click .
    Payment list
33. Review the displayed information.
34. Click .
35. Return to Step 22.
    List Variant (2)
36. Click .
    Payment list (2)
37. Review the displayed information.
38. Click .
39. Return to Step 22.
    Schedule Print
40. As required, complete/review the following fields:
·         Start date
·         Start immediately
·         Start time
·         Target computer
·         Job name
41. Click .
42. Return to Step 22.
    Accounting clerk
43. Click .
    Edit Payment Proposal: Payments
44. Review the displayed information.
45. Perform one of the following:
If You Want To
Then
Go To
Continue with the payment process
Click .
Step 18
Review/edit invoice information for the payment (invoice numbers, discounts, payment amounts, etc).
1. Click on the line you want to select.
2. Click .
Step 46
Change the key payment information (payment method, house bank, payee name and address, etc.)
1. Click on the line you want to select.
2. Click .
This option does not work for lines that have exceptions.
Step 51
    Edit Payment Proposal: Open Items
46. Double-click on the line you want to choose.
    Change Line Items
47. As required, complete/review the following fields:
·         Payment block
·         Discount amount
·         Cash discount %
48. Click .
49. Click .
50. Return to Step 45.
    Change Payment
51. As required, complete/review the following fields:
·         Payment method
·         Pmt meth.supl.
·         Due date
52. Click .
53. Return to Step 45.
    Display Payment Proposal: Payments
54. Review the displayed information.
55. Click .
56. Return to Step 18.
    Job Log Entries for F110-XXXX-XXXX-X / XXXX (3)
57. Review the displayed information.
58. Click .
59. Return to Step 18.
    Delete proposal
60. Click .
    Automatic Payment Transactions: Status (7)
The system displays the message, "Data and log deleted."
61. Go to Step 72.
    List Variant (3)
62. As required, complete the following field:
·         Variant
63. Click .
    Payment list (3)
64. Review the displayed information.
65. Click .
66. Return to Step 18.
    List Variant (4)
67. As required, complete the following field:
·         Variant
68. Click .
    Payment list (4)
69. Review the displayed information.
70. Click .
71. Return to Step 18.
72. Click until you return to the SAP Easy Access screen.
73. You have completed this transaction.
Result
You have executed a payment proposal, executed and posted a payment run and printed checks.
reward me points.......dont forget

Logic in Creation of Document Types

Good Morning Folks-
Is there documentation on when to create a new document type? I am on an AR project and I have a client that has (in my opinion) duplicate document types. For example, they have 2 document types for incoming payments and they are different because cash comes via lockbox(FLB2) and the other comes from a wire. I have 4 document types to identify invoices and they are different because they come from the legacy system or created in SAP, etc. They have a document type for credit memos and typically I have seen it is the same as an invoice but differentiated by posting key. For credit memo, would be posting key 11.
I am trying to find some documentation that gives advice and warnings about this. I have worked with 9 US A/R projects and at most had to be concerned with was only 4 document types. I know what the definition of a document type is but they think it is to have them by source. I see warning flags here. I don't even know how to create clearing rules because it is so complex. In addition, they are unable to balance from their legacy system to SAP.
Points promised

Hi,
This looks to be a Business Process question or as per the requirements of the client. You can find documentation on document types and how to configure, but not on how many document types to be set up. This purely depends upon Business practice adopted by the client.
If a client has moved from a legacy system to SAP, the document types used in legacy system also influences this decision. There will be some reluctance to reduce or increase number of document types vis a vis legacy system.
There should be too many or too less number of document types. Basically, document types will be helpful for reporting and analytical decision making.
Thanks
Murali.

Transaction ME59N for different PO document types

Hi,
I am in process of setting up process for converting PRs into POs automatically through transaction ME59N.
I have created various document types per Plant. That means, one PO document type for one plant & other document type for another plant.
Now, my problem is how can I control (or select) the document type while running the program. I want to run the program for MRP generated PRs in various plants with different PO types.
There is no selection possible for PO document type in transaction ME59N.
Is there any way out for the selection of PO document type in transaction ME59N.
Regards,
Prashant Kolhatkar

Hi Prashant,
This area of configuration might help you out:
Materials management -> consumption based planning -> planning -> procurement proposals -> define external procurement then the MRP Group button.
Have a look.
Steph.

Different Doc.Types for Cash Payment & Cash Receipt

Dear All,
Is it possible to have different doc. type & no.ranges for different plants for cash receipts & cash payments?
Regards
Marcus.

Hi
It is possible to have seperate document types for cash payment & cash receipts.
If you are using normal documetn psoting transaction you can define the document type on your own while posting to the doucment.
If you are using the cash journal, documetn types hv to be specified in the configuration.
VVR

Different Document Types for different house banks

Hi Experts,
We want to differentiate the posting in house bank based on the document types. For example, if we use document type KZ, the house bank ABCD should be picked up.
Thanks,
Pratap

Hi,
You cannot assign this relationship.
However in case, you are using separate payment method for separate house bank, then you can assign the document type in the payment method definition.
Otherwise you can develop a validation and substitution to check this relationship of document type and house bank.
However in case you just need that in reporting purpose, please note that line items can already contain the house bank and you can also use that for reporting.
Regards,
Gaurav

In vendor payment advice to show the document type

Hi
Our customised vendor payment advice is designed in smartforms, we need to include document types for e.g. if Down paymentu2013KA, Invoice-RE to easy understand. From where can I call this document types? Because in our payment advice for FI we only have the table BSAK cleared items. Here BKPF always KZ and I didnu2019t get the origin document type. In automatic payment program after payment run, in payment list here we can see the document type KA or RE. Like same we need to show in our payment advice.
Please suggest.

I suppose based on the same ZUONR and AUGBL, you could find the related BSEG entries and from there, BKPF with the document type... but this needs to be verified whether it's the correct logic.
Even then, searching BSEG with those fields will be a performance problem unless you can do it via some secondary index.

Payment Program Document not automatically Cleared

Hi,
We created payments through F110 payment program and the vendor invoices were paid on 14th October.
We then ran the program again on 31st October and the same invoices were paid again.
We use the payment list to manually pay the telegraph transfer.
On investigation I can see the the payment document for the one on the 14th didnt automatically create a clearing document and is still open.
Can anyone tell me how this would not clear down and how to check for such errors if they seem to go through the payment program ok.
Thanks

Hi,
I could look into Tolerance Groups are proper set for the Company Codees. If the Tolerance Groups are not set properly, it would stop from clearing the documents.
I also hope you have set the config. steps proper in FBZP.
Regards,
Ravi

Payment Program - Generate additional clearing documents

Hi.
When executing an FPY1 payment run, say for a contract account. All open items that fall on the same due date are grouped into one payment document.
Due to restrictions set by our reserve bank no direct debit may exceed R50000.00. For this reason we need generate payment documents not exceeding R50000.00 but equalling the payment amount.
Eg:
3 open items all due on the same day: R200000.00, R600000.00 & R50000 = R850000.00
Instead of one payment document of R850000.00 we need 2 payment documents of R500000.00 and R350000.00 respectively.
Does any one know how this can be achieved?
Using the events provided is seems you can manipulate the document generated but not the amount of documents generated.
Any help will be appreciated. Thanks
FPY1 - IS-U - FICA - Automatic Payment Program - Direct Debit

Hi.
I think that you should look into event 0610. It should be possible there to change amounts of payable units. Check documentation of the event for name of structure holding changeable items.
Best,
Jean-Marie

F110 Automatic Payment Program- restrict items per payment document

Hi,
I want to know whether it is possible to restrict number of invoices to be paid in one payment document.
Scenario:
Suppose a vendor has 25 invoices to be paid normally all the invoices would be paid thru' one payment document but my client wants to restrict the number of invoices in one payment document as 10.
Is there any config to be maintained in FBZP?
I hope I am clear in my query.
Thanks
Suresh

Hello Suresh,
I feel that the number of items to be processed in a payment run cannot be restricted.
Please go through the below link to understand the various processing settings for the automatic payment program.
http://help.sap.com/saphelp_46c/helpdata/en/47/8bf634b576bc4ee10000009b38f83b/frameset.htm
With Regards
Vijay Gajavalli

Down Payments Error: Account type K is not defined for document type DZ T

I am getting the error message: Transaction code: F-29
Account type K is not defined for document type DZ
Message no. F5243
In this case i am trying to post a customer down payment in t.code: F-29.
In the document type DZ in OBA7 we tick only G.L and Customer tab as this is not a vendor document.
Also the settings in T. Code : OBXR where we maintain configuration for customers has been maintained with a special G/L reconciliation account.
any help will be really appreciated,
Regards
Satish

I have checked all the settings
OBXR for Customer Down Payments. It is with indicator A and a Special G/L Account has been configured.
The special G.L Account is of the Recon account type Customers with FSG as Recon accounts
The document type DZ in OBA7 is ticked for G.L and Customer and this is how i think it should be as i am not paying a vendor downpayment
but it still gives me the same error.
Regards
Satish

Document type in AP payment program

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