Document Types - Physical Inventory

My Client want to have different document type while doing the Physical Inventory In stead of "IB" which is standard document sap has provided.
Client want to have separate document type . Please advise any menthod is available so that I can inform client accordingly
regards
Koteswar

I do not generally agree to your statement. It depends pretty much how big your system is and how many document you create per year.
I am just in the process of changing it from 9999 to year specific, because we will hit the last number in October or November this year.
And this change is awful as I need a time spot without any posting in the system which is almost impossible to find in a system which works 24 hours a day and 7 days a week, because you first have to make the current number initial before you can change the year. And if postings are going on then it might happen that document with wrong numbers get created, especially if the number range buffers are set to 10.
if you use yearly number ranges, then the year itself becomes the second key for the number range. This means you can have the same document number in every year.
in MIGO or MB03 you then have to enter the year together with the document number to find a unique document.

Similar Messages

Document types Inventory Mgmt.

What are the different document types in the inventory documents?
i.e. in GR/GI/TP/ST etc.
Also where to assign the number ranges to all these document types?

Dear Monica
In Inventory management following are the three main documents types.
1)Material document
2) Accounting Document
3) Physical Inventory Document
Whenever you post any document through MIGO , MIRO or physical Inventory material & accounting document is created .Accounting document will be created only in case of valuated transaction.
For both these documents & for diffrent transactions say MIGO ,MIRO or physical inventory documents you can assign number ranges as per your requirement in customizing.
I hope this reply will be helpful to you & if so please reward points,
Vivek Maitra

Physical inventory document - date of entry in the system

Hi,
Please tell me if it is possible to find date of entry to the system of the physical inventory document.
I couldn't find the creation date in IKPF.
In tables BKPF and MKPF we have CPUDT.
Regards,
Beata Chmura

Dear,
Please check tables:
IKPF Header: Physical Inventory Document
ISEG Physical Inventory Document Items
LINK Inventory document header in WM
LINP Inventory document item in WM
LINV Inventory data per quant
Regards,
Syed Hussain.

Help needed in Physical Inventory

If we are doing Physical Inventory in IM locations and we go ti MI01 there are tabs for Physical Inventory number and Physical inventory reference.
I understand why they are used just by clicking F1 over there, but how do we create those number.
Do we group different Physical Inventory Documents .....I am not able to understand how to use those fields.
Can anybody help me out in that.
Thanks
Mike

Hi,
It's a physical document number used outside SAP system and the same is mentioned over here (Similar to any reference field like reference number in Tcode: MIRO).
<u><b>Grouping Physical Inventory Documents by Physical Inventory Number</b></u>
Above the physical inventory document number, there is a physical inventory number. You can use this to group physical inventory documents that belong together organizationally in order to manage them more efficiently. This allows you to display the physical inventory documents for a particular month or department directly without having to search the list of inventory differences.
You issue physical inventory numbers when creating and changing physical inventory documents. To do this, enter a number or term of you choice on the initial screen or in the Physical inventory number field in the physical inventory document header.
(Physical Inventory number which will be used in report requirements and for grouping purposes so that you can have reports based on this input. (Just check reports MI22, MI24 etc))
Hope this helps.
Thanks,
Viswanath

Physical inventory using cycle counting

Hi all
Can anyone send me user maual for physical inventory using cycle count on [email protected]

PHYSICAL INVENTORY PREPARATION
1.Creating a Physical Inventory Document.
2.Blocking Materials for Posting.
3.Print & Distribute Physical Inventory Document.
PHYSICAL INVENTORY COUNT
1.Counting Stocks
2.Entering the result of count on Physical Inventory document printout
PHYSICAL INVENTORY ANALYSIS
1.Entering the result of Count in the system.
2.Initiating a recount; if necessary.
3.Posting Inventory differences.

Physical inventory document not showing the warehouse stock type in MI24

Hi Friends,
I am facing two issues.
1. In Production system, after executing MI31 for plant 3070, if i see the report in MI24, in Plant 3070, sLoc 0010, for some materials Warehouse stock type is not coming even though the materials are warehouse managed and having warehouse management views are there in material master. for some materials warehouse stock type is coming in the same plant and sloc.
2. In qulaity system, afetr executing MI31 for Plant 3070, no PID is generated for Sloc 0010 even though the sloc is having materials and those are warehouse managed and having warehouse management views are therein material master.
where i need to check for the problem,
Please help me in resolving this issue, this is high priority for me.
Thanks in advance,
Ravi.

>
Ravi Kumar Bittavarapu wrote:
>> 1. In Production system, after executing MI31 for plant 3070, if i see the report in MI24, in Plant 3070, sLoc 0010, for some materials Warehouse stock type is not coming even though the materials are warehouse managed and having warehouse management views are there in material master. for some materials warehouse stock type is coming in the same plant and sloc.
>
> 2. In qulaity system, afetr executing MI31 for Plant 3070, no PID is generated for Sloc 0010 even though the sloc is having materials and those are warehouse managed and having warehouse management views are therein material master.
>
> where i need to check for the problem,
>
> Ravi.
in your training documents (just kidding) .
You wrote that your storage location is warehouse managed. But MI31 is the transaction to craete physical inventory documents for a non-warehouse-managed location.
You have to create your physical inventory with WM transactions like LX16.

Error while creating physical inventory document with zero count

Hi,
I am trying to create a physical inventory document for a material that has zero stock and that is not batch managed but I am geting an error as below.
"Item 001: No batches that can be included in phys. inv. exist.(Message no. M7701)"
This error occurs only for one or two materials.
I am able to create the physical inventory document for other materials which is also zero stock and there is no batch managed for the same.
Can anyone pls advice.
Regards,
Ramya

hi
if your material is split valuated, but not batch managed, then the split valuation type is shown in field batch number. And...it is a batch then.
To be able to do a zero count you have to have a batch record whose batch number is the valuation type.
If you never had stock in the storage location you want count, then you have to
1. extend the material to this storage location with MMSC
2. create the batch record with MSC1N for this storage location.

Posting a physical inventory document

Hi Experts,
My colleague was posting a physical inventory doc through transaction MI07 last month, January. However, we got an error which says period 012/2009 is not open for account type S and the G/L account. I noticed that the posting date of the inventory doc is by december. in addition to that, we could not open the 012/2009 period. we tried posting it this month but we still got the same error. I appreciate any comment regarding this. Thanks!
Edited by: Bryce Larken on Feb 25, 2010 9:25 AM

there are 2 requirement, the posting period in finance (OB52) has to be open for postings, and the MM period has to be open for posting.
In MM you can only post to current and previous period. Even you still can post to last year in Finance, MM does not allow this anymore as we currently have February and december is not the previous period to February.
Hence you have only one option; Delete the inventory document in MI02, and create a new inventory document and conduct the count. Take it as learning experience. Next time you will post documents in the SAP given allowed time frame.

Post Handling Unit Physical Inventory Document

Hi Experts,
Is there a BAPI or a FM to post/clear the physical inventory document created for a handling unit? The manual transaction used in this is 'HUINV05'.
If there is no BAPI or FM, kindly help in finding a way how to capture in recording the commands executed in an ALV.
Points will be rewarded.
Thanks...

HI
In the transaction OB52 please change for all account types, since you have changed only for type S which is general, please do change for the rest of the account types like M for material, k for vendor, D for customer as well.
Hope this helps.
Regards
Vignesh

Output type for HU physical inventory process

Hi All,
During a HU physical inventory process we print the physical inventory
document (the list) by transaction HUINV02.
The customer would like to make a few changes in the layout.
we didnt find the standard form and also not the output type.
is anybody know if there is a form or output type for this list?
Thanks,
Sharon.

Ok.
I think you need to create a new output type for this. Because even I did not find it anywhere in NACE.
Here is the print program: RM07IDRU.
As you already have the form name, you can create the output type.
Vishwa.

Physical Inventory Document deletion in Production system

Hi Friends,
There is an physical inventory document # xxxxxxxxx from 2003, which has
also posting block, which is likely to cause that couple of materials
can not be maintained.
Now This document needs to be simply deleted in tx
MI02. I tried this in Test system and did not have any trouble.
However I am not sure can i do the deletion in Production system..??
Pleae guide me is there any problem in production to cancel this Document.
What type of precations i need to take care in Production system.
Brgds,
RK

Hi there
You can delete it directly, it is not an issue, if you want to cross check ( if the material with CC), you can run in MICn for those materials and generate session page you can see for avail for the generate session to create the new PI/CC (based on the Last count date as the older one, not the recently counted and deleted,,)
Hope it helps
Senthil

Multiple physical inventory document active for same material-storage locat

hi experts,
I am using transaction code MI31 for creating physical inventory document for all materials at a particular warehouse(storage location). User is selecting direct generation of of PI documents in the transaction. If by mistake he presses execute button more than once system is creating as many copies of physical inventory documents. As per ERP system logic it sound very wrong to have multiple physical inventory document active for same material-storage location ( no batches or special stocks exist ).
Is there a message number or some standard setting to prevent such occurrence.
regards
Avinash

Hi,
Syetem won't create again physical inventory document, if allready PI is active for the same part number, plant, storage location & batch/valuation type.
Check your PI documnets
Regrads
KRK

In Physical Inventory Check_Which movement type used for stock difference.

In Case of Physical Inventory we are getting the stock differences after count results, Help me in doing the transaction thru which the stock is adjusted and which Movement types are used for the difference posting, What all documents are created in the process.
The system has Warehouse Management in place, so please answer in reference to WM.
How the Bin is identified in that case if there is stock addition.
Thanks in Advance

HI,
Check for your ware house physical inventory process in spro whether it is done through continuous inventory process or Through annual inventory process.
SproLogistics execution-WM>Activities->Physical inventory--> Define types per storage type
PZ-Continous inv
ST-Annual
Regards,
velu

Type of Physical Inventory

Dear All,
            how many type of Physical Inventory we can do in SAP.Please explain in detials & also Steps(T-code).
Regards
Pavan

Hi,
Physical Inventory Locate the document in its SAP Library structure
Purpose
This component allows you to carry out a physical inventory of your companys warehouse stocks for balance sheet purposes. Various procedures can be implemented for this.
Scope of Functions
In the SAP system, a physical inventory can be carried out both for a companys own stock and for special stocks. Inventory for a companys stock and for special stocks (such as consignment stock at customer, external consignment stock from vendor, or returnable packaging) must be taken separately (in different physical inventory documents), however.
Note that the blocked stock returns and the stock in transfer cannot be inventoried. If these stocks are still to be counted in a physical inventory, you must transfer post these stocks to other stocks capable of inclusion in a physical inventory.
The stock in a warehouse can be divided into stock types. In the standard system, a physical inventory can be carried out for the following stock types:
·        Unrestricted-use stock in the warehouse
·        Quality inspection stock
·        Blocked stock
Note
If batch status management is active, the first stock type covers both unrestricted-use stock and restricted-use stock.
Inventory of all stock types mentioned can be taken in a single transaction. For the materials to be inventoried, one item is created in the physical inventory document for every stock type.
Physical inventory takes place at storage location level. A separate physical inventory document is created for every storage location.
If a material does not exist in a storage location, this means that no goods movement has ever taken place for the material in the storage location. The material, therefore, has never had any stock in this storage location. The material does not exist at stock management level in the storage location. It is therefore not possible to carry out a physical inventory for the material in this storage location.
This is not to be confused with a material for which a goods movement has taken place and for which the stock balance is currently zero. A physical inventory must be carried out in this case, since storage location data is not deleted when the stock balance is zero.
Physical Inventory Procedures
The SAP System supports the following physical inventory procedures:
·        Periodic inventory
·        Continuous inventory
·        Cycle counting
·        Inventory sampling
Periodic Physical Inventory
In a periodic inventory, all stocks of the company are physically counted on the balance sheet key date. In this case, every material must be counted. During counting, the entire warehouse must be blocked for material movements.
Continuous Physical Inventory
In the continuous physical inventory procedure, stocks are counted continuously during the entire fiscal year. In this case, it is important to ensure that every material is physically counted at least once during the year.
Cycle Counting
Cycle counting is a method of physical inventory where inventory is counted at regular intervals within a fiscal year. These intervals (or cycles) depend on the cycle counting indicator set for the materials.
The Cycle Counting Method of Physical Inventory allows fast-moving items to be counted more frequently than slow-moving items.
Inventory Sampling
In Structure link MM Inventory Sampling, randomly selected stocks of the company are physically counted on the balance sheet key date. If the variances between the result of the count and the book inventory balance are small enough, it is presumed that the book inventory balances for the other stocks are correct.
Updating the Logistics Information System (LIS)
The physical inventory is connected to the Logistics Information System (LIS). When inventory differences are updated in the LIS, they are displayed both on a quantity and on a value basis. The physical inventory items are aggregated at inventory number level, plant level, storage location level, and material level. If you need more detailed information on the inventory differences in the LIS, you can access the list of inventory differences directly from the LIS and continue the analysis at item level.
Restrictions
The posting of physical inventory differences is subject to certain time constraints:
·        The posting period is automatically set during counting. Therefore, the inventory difference must be posted to the same period or - if postings to the previous period are allowed - in the following period.
·        The fiscal year is set by specifying a planned count date when creating a physical inventory document. All subsequent postings to this document must take place in this fiscal year and/or in the first period of the following fiscal year, if postings to the previous period are allowed.

Automatic Physical Inventory Document creation

Hi Gurus,
In Customising for movement type, it can be specified whether a physical inventory document can be generated when that goods movement is posted. I am unable to understand why certain goods movement type require the physical inventory documents to be generated. For eg, movement type 653. Can someone explain the business requirement for a physical inventory document to be generated for this movement type?

if 653 movement is customized to generate an automatic inventory document, then this is a customizing done by you or your colleagues. SAP delivers only movement types 711 to 718 with this indicator activated.
go to OMJJ, put the cursor to this box and press F1, SAP explains very well the purpose for this settings.

Document Types - Physical Inventory

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