Document versions in external repositories

If Im using an external document repository liked with the portal (DMS, File System, etc), can I still use document versioning control? Where are the versions stored (in KM or in the external system)?

Hi Guest,
I am quite sure that if you use an external document repository you can only use the features provided by the external repository. If the external repository provides document versioning and the repository manager used to integrate the repository in the KM repository framework does implement the functionality then you may be able to use document versioning.Otherwise, not.
Hope I could help!
Best regards,
Martin

Similar Messages

Versioning on external Repositories

Hi,
Can some one tell me if there is a way to provide versioning on external repository, which is on Windows 2003 running IIS... ?
Regards,
Nrisimhanadh Yandamuri

Hi,
You can use CM repository Manager instead of File Repository Manager.
See this thread, Explain you.
http://help.sap.com/saphelp_nw04s/helpdata/en/e3/923230b24e11d5993800508b6b8b11/frameset.htm
https://www.sdn.sap.com/irj/sdn/thread?threadID=96642
https://www.sdn.sap.com/irj/sdn/thread?threadID=184669
Senthil K.

KM external repositories

Hi All,
We are using the existing CM repositories to store the documents. Persistence mode is DB.
we have a new use case for which we need to create a cRoom.
the users expected to upload and maintain Tera Bytes of documents.
My questions are
1.From performance & scalability point, does using the same DB mode is good? or we need to change the persistence mode?
and secondly, please give some suggestions for using external repositories inside KM. I saw some alterntatives to be Lotus notes, WedDAV & File system in this order.
2. what are the advantages & disadvantages in using these external respostiories?
3. Can i stll use the same KM interface (standard & custom) to upload & retrieve the documents from these external repositories?
4. Is there any comparison avialable between these repositories?
Please let me know your comments and share your experties. this would be really helpful in deciding.
thanks in advance.
regards,
Senthil

Hi,
DB : This mode is useful when there will be large number of request to upload data in KM. The data here means files, folders and their related properties(meta-data).
DBFS : This mode is useful if your upload file size would be high. In these mode file will be stored on file system, its related properties and folder will be stored in database.
FSDB : In this mode File system is given more importance, since folders and files are stored in file system while properties are stored in database, due to which performance is affected.
SAP recommends DBFS mode for managing large amount of data and using FSDB mode if there will be more read request.
You can find more details on this from below link :
http://help.sap.com/saphelp_nw70ehp1/helpdata/en/62/468698a8e611d5993600508b6b8b11/frameset.htm
Using external repository depends on your organization how they would be using KM. There was requirement to integrate Sharepoint to some repository and that same should be used by SAP portal and also various user required direct access to server where they can quickly mass upload, easily create folders. Thus we integrated Windows file system with both portal.
Thus it would depend on organization. You can even integrate SAP DMS if required. The UI will be same for all operation.
You can integrate various external repository as explained in below link :
http://help.sap.com/saphelp_nw70ehp1/helpdata/en/e3/923227b24e11d5993800508b6b8b11/frameset.htm
Regards
Jigar Oza

Document Search - External Repositories

Hi Folks,
Has anyone of you worked on integrating the content of external repositories in Document Search within CIC ? Would really appreciate if you could share your experience doing the same.
Here are the details of what I am trying to achieve:
Background:
We are on CRM 2007 and Implementing Customer Interaction Center (CIC).
ECC 6.0, Enterprise Portal (EP) 7.0.
TREX 7.0. We use a single TREX System for both CRM and Enterprise Portal (EP).
We do not have SAP Content Server, Enterprise Search and not in scope for the CIC Project.
As part of CIC, One of the Key Tools we are trying to implement is the Document Search. We have repositories on the CRM System and External to CRM.
For the Document Stored on CRM we will be using KPro (Tcode SKPR07) and Indexing on TREX to be searched through CIC Document Search. This is available Standard, out of the Box.
For External Repositories ( i.e. Portal KM Documents , Documents on Intranet Windows System ) we donu2019t have a Standard design in CRM to Integrate them into the CIC Document Search using TREX.
Any insight for implement Integration of External Repositories into CIC Document Search would be really helpful.
Regards,
Sumit B

Hi Guest,
I am quite sure that if you use an external document repository you can only use the features provided by the external repository. If the external repository provides document versioning and the repository manager used to integrate the repository in the KM repository framework does implement the functionality then you may be able to use document versioning.Otherwise, not.
Hope I could help!
Best regards,
Martin

Cannot Open Previous Document Versions SharePoint 2013

Having a issue where opening a previous document version is not working in SharePoint 2013.
Have tried:
Multiple document librarys/documents (new ones too)
Multiple Site Collections
Multiple Web Applications
Multiple User Accounts
Multiple Computers / Versions of Word
Multiple Users
It makes no difference.
Cannot find anything in the logs, word just says:
Could not open 'https://site.domain.com/site/site/_vti_history/2/Library/test.docx'
Have tried with a versioned PDF document and it downloads OK.
InfoPath MVP | SharePoint 2010 MCITP & MCPD | Office 365 MCITP |
CUBE4 SharePoint Blog | InfoPathTips.com

Hi,
You mentioned this works fine externally. Internally are the sites HTTPS or HTTP?
If it is HTTP, what does the AAM map look like? If it’s HTTPS, where does SSL terminate on the NLB/TMG or on the servers?
You mentioned you tried on multiple web applications, did you try and create a brand new one using just a server name as the URL?
If so what was the behavior?
You should be able to find the error message in the ULS logs.
Check all the servers, maybe it’s an unexpected server. Also make sure that verbose logging is enabled.
Regards, Savoeurn Va Microsoft Online Community Support

Is there a way to comment on specific Document Version?

I have high hopes for document versioning. However, I can't find much information on the details. I'd like to understand how it works a little bit better. I have lots of questions. But the first thing that came to my attention is that to be really useful, I would need to make comments for a specific version. If I make a fundimental change in the document, I'd like to be able to make a comment about that version. Otherwise, I have to visually inspect the documents to see what version I need to restore. When working with very complex documents, it is very hard to visually inspect for that meaningful change.
Also, I would really like to read up on how versions work and documents behave. For instance, what is the significance of moving the file or copying the file. When does the versioning remain intact and when will it be left behind. I'd really appriciate if somebody could point me to any documentation or in depth review of the document versioning feature in Mountain Lion.
Thanks,

Apple hasn't posted much besides this: OS X Lion: About Auto Save and Versions.
There are some independent reviews such as: Mac OS X 10.7 Lion: the Ars Technica review. Scroll down to the contents for the section on Document revisions.
Bottom line -- because it only saves the previous contents of changed "chunks," you can't alter an existing Version; just make a new one.
Note that the actual file contains only the current contents; all the versions info is in a hidden, protected database. So when you move, copy, back-up, or send a file, only the current version goes with it.

DMS Document Storage in External Content Server

Dear All,
We are working on a DMS scenario, where we need to store the document in an external content server, and not in SAP DB. We are evaluating the solutions around the content server, and we see that SAP provides a HTTP Interface to SAP Content Server, and this interface can be configured through OAC0 and OACT, and managed through CSADMIN. Now, a set of questions:
1. If we intend to use SAP Content Server, do we need to purchase additional license for it? Our understanding is that the software is delivered with SAP Installation DVD, and as such no licensing charges are required.
2. If we DO NOT intend to use SAP Content Server, and rather use an external content server (Possibly utilizing the File System at the OS level as a repository), how will the configuration of OAC0 and OACT look like in such a case? We definitely can not use HTTP Content Server as storage type, How will the entries be organized in this case?
Has anyone worked on a scenario like this? It will be really nice if you can share your experience and expertise in this regard.
Awaiting replies.
Thanks and Sincere Regards,
Sid

Hi Ravindra,
Thanks for the clarification. Do I understand correctly that, for a external content server (without an installation of SAP Content Server) also, we need to specify the storage type as HTTP Content Server ? But in such a case, how will the work processes be handled? As I understand, SAP Content Server engine will handle the incoming/outgoing requests through a Web Server. So, don't we need a similar arrangement for an external content server also? In that case, will the connection parameters be for a HTTP Content Server or for RFC Archive, where we can specify a RFC Destination of type G and connect through it?
Thanks and Regards,
Sid

Document version history does not open

Hello:
In an on-premises SharePoint 2013 SP1 installation, a site using HTTPS has a particular document library with versioning turned on. If a user views the version history for a particular file, each version is listed with a hyperlink to view. However,
on this site the document (in this case, a PowerPoint presentation) refuses to open. An error message from the client application states that the document cannot be open.
What is causing this behavior? Another farm in this environment using HTTP does not experience this behavior.

Hi,
I recommend to reset the settings in Internet Explorer(IE) and then close(IE). After that re-open the site in IE and then open the previous version of the documents in the site.
To reset IE, please go to Internet options in IE> click Advanced tab and then click Reset to reset the Internet Explorer settings.
Here is a similar thread for you to take a look:
http://social.technet.microsoft.com/Forums/en-US/d094d1ec-ae7f-4cd9-9cfa-68d44efa95dd/cannot-open-previous-document-versions-sharepoint-2013
Best regards.
Thanks
Victoria Xia
TechNet Community Support

Validity Date in document version

Hello,
new in the subject; could you please tell me how can I set the validity dates for a Document Version? I set the status "Release" and now I can see under Extras >> Versions the From and To Date (today and 31.12.9999) . Is there any way of changing these dates ?
Thanks

Hi,
You can use the classification and based on this report you can develop a new report which allows you to work on this information like set document version to invalid.
Regards
Thomas

Document Distribution for External Mails ids

Dear Expert Consultants,
I would like to know how to send Docuemnts as link from Document Distribution to external Mails. Also i want to know Mass printing functionality in DMS Documents.
Regards,
Deviprasad.P

Hi,
In the standard case you need to folow below procedure
1. Use TC SOCP to create external recipients. you may need BASIS help in this.
2. Create recipient list using TC CVI1.
2. Assign the documents to be distributed to this list. Document should be created before this step.
3. Assign External recipients to this list.
4. Distribute the document using CVI8.
5. TC CVI9 will help you to know the status of distribution.
Most important factor is that your SAP standard workflow which drives the distribution to external mail ids should be working. Please contact BASIS team if it has any problem. Without this distribution is not possible.
Hope it will help you.
Regards,
Atul

Document Summarization for External Accounting Documents - ECC 6.00

Hi All,
I would like to know about the Document Summarization for external accounting documents in controlling. please can anyone suggest when we have to use this in ECC 6.00.
Regards,
Pranav

Hi,
Please see note 1070629 - FAQs: New General Ledger Migration
https://websmp204.sap-ag.de/~form/handler?_APP=01100107900000000342&_EVENT=REDIR&_NNUM=1070629&_NLANG=E
Extract :
77. How can I deactivate classic Profit Center Accounting (EC-PCA) after activating the new General Ledger?
Note 702854 explains how to deactivate classic Profit Center Accounting.
If you use document splitting for profit centers in ERP2004, delete the dummy profit center from the table TKA01 also. For this purpose, Note 702854 provides the program Z30PCA23. Use the program Z30PCA23 to delete the dummy profit center of classic Profit Center Accounting in the controlling area.
Hope this helps.
Cheers,
Gimmo

Document version in CV01N

Hello experts,
Is it possible control the value of the field Document Version in CV01N. SAP maintain the last value used in this transaction, I would like to have this filed empty in every CV01N execution. Is it possible??
Thanks in advance.
Laura

Hi Toshit,
I was inactive for few days, Please let me know if you resolved this or still pending.
Thanks,
Rabi

Mismatch of version of external and kernel dp lib

Hello All
i'm trying to uppgrade a was abap kernel 7.00 from version 133 to 16 on db2 udb database.
I use the files:
SAP Kernel 700 64-Bit, Unicode, AIX64bit - FOR ECC60 Landscape:
SAPEXEDB_146-20000977.SAR
SAPEXE_146-20000978.SAR
lib_dbsl_156-20000977.sar
dscdb6up_2-20000977.sar
R3ldctl_17-20000977.SAR
R3load_86-20000977.SAR
R3szchk_15-20000977.SAR
dw_160-20000978.sar
librfc_34-20000978.sar
R3trans_159-20000978.SAR
tp_157-20000978.sar
But the dispatcher is failing down during the sapstart with the
following error message:
"kernel runs with dp version 232000(ext=109000) (@(#) DPLIB-INT-VERSION-232000-UC)
length of sys_adm_ext is 576 bytes
SWITCH TRC-HIDE on ***
***LOG Q00=> DpSapEnvInit, DPStart (00 1196054) [dpxxdisp.c 1239]
shared lib "dw_xml.so" version 133 successfully loaded
shared lib "dw_xtc.so" version 133 successfully loaded
shared lib "dw_stl.so" version 133 successfully loaded
shared lib "dw_gui.so" version 133 successfully loaded
shared lib "dw_mdm.so" version 133 successfully loaded
DpMsgAdmin: Set patchno for this platform to 133
Release check o.K.
ERROR => gateway (pid 1495260) died [dpxxdisp.c 15566]
DpGwCheck: appc_adm.stat = 2
DP_FATAL_ERROR => Gateway could not be started - I better exit now
LOCATION SAP-Gateway on host uedcb410 / sapgw00
ERROR dp lib version mismatch, please check installation
TIME Thu May 22 07:26:51 2008
RELEASE 700
COMPONENT DP
VERSION 239000
RC -9999
MODULE dpxxtool2.c
LINE 688
DETAIL version of external and kernel dp lib mismatch (ext lib
version is 239000 / kernel lib version is 232000)"
but the files dw*.so doesn't exist on our server . We have the files
dw*.o as it's needed by the disp+work.
(uedcb410:dc2adm 47> ldd disp+work
disp+work needs:
/usr/sap/DC2/SYS/exe/run/dw_gui.o
/usr/sap/DC2/SYS/exe/run/dw_xml.o
/usr/sap/DC2/SYS/exe/run/dw_xtc.o
/usr/sap/DC2/SYS/exe/run/dw_mdm.o
/usr/sap/DC2/SYS/exe/run/libregex.o
/usr/sap/DC2/SYS/exe/run/dw_stl.o
/usr/lib/libwlm.a(shr_64.o)
/usr/lib/libC.a(shr_64.o)
/usr/lib/libC.a(shr2_64.o)
/usr/lib/libC.a(ansi_64.o)
/usr/lib/libpthreads.a(shr_xpg5_64.o)
/usr/lib/libc.a(shr_64.o)
/usr/lib/libpthread.a(shr_xpg5_64.o)
/usr/lib/libC.a(shr3_64.o)
/unix
/usr/lib/libC.a(ansicore_64.o)
/usr/lib/libc_r.a(shr_64.o)
/usr/lib/libC.a(shrcore_64.o)
/usr/lib/libcrypt.a(shr_64.o)
uedcb410:dc2adm 51> disp+work -V |more
disp+work information
kernel release 700
kernel make variant 700_REL
DBMS client library DB6_81
DBSL shared library version 700.08
compiled on AIX 2 5 005DD9CD4C00
compiled for 64 BIT
compilation mode UNICODE
compile time May 13 2008 21:18:59
update level 0
patch number 160
source id 0.160
We have a mismatch of version of external and kernel dp lib (ext lib
version is 239000 / kernel lib version is 232000)"
Do i need to update other .sar files from sapnet ?
Did somebody have the same error ?
Thanks in advance .
Best Regards.

We had this same issue today and folks that are not familiar with sapcpe can really be at a loss on this error, so I'm updating some of these older threads for clarification.
When sapcpe is active, you actually have two copies of the SAP kernel on your Unix file system:
/sapmnt/SID/exe - Which is probably where you update your kernel (this version was at 201)
(aka: /usr/sap/SID/SYS/exe/run)
/usr/sap/SID/DVEBMGS##/exe - A location many don't know about (this version was at 133)
Typically, sapcpe keeps these two locations identical and there are no mismatch errors but if anything happens to your configuration, the next time you update your kernel in /sapmnt/SID/exe, the replication does not occur and the mismatch happens as seen in (dev_disp or dev_disp.new):
***LOG Q00=> DpSapEnvInit, DPStart (18 22336) [dpxxdisp.c   1283]
DwSLCheckVersion: shared library version mismatch:
        shared lib "dw_xml.sl" version 133 <-> kernel version 201
        shared lib "dw_xtc.sl" version 133 <-> kernel version 201
        shared lib "dw_stl.sl" version 133 <-> kernel version 201
        shared lib "dw_gui.sl" version 133 <-> kernel version 201
        shared lib "dw_mdm.sl" version 133 <-> kernel version 201
This is made even more confusing because if you do an "ldd /sapmnt/SID/exe/disp+work" the results will tell you that it's reading those files from where you just patched your kernel. That ldd is incorrect, however. If the two copies of the kernel are not in sync, some files will indeed be loaded from /usr/sap/SID/DVEBMGS##/exe which will not match the other files that are loading from /sapmnt/SID/exe and you'll have the mismatch error.
Short Term: You can delete the contents in /usr/sap/SID/DVEBMGS##/exe and then everything is loaded from /sapmnt/SID/exe.
Long Term: Correct the configuration of sapcpe so that it keeps everything in sync and you don't have dualing kernels. (See note 1104735)

Java API: IFS Document Versions

Hello,
I'm trying to list all versions of a document in an web page, and provide a link to each document version (I'm currently using JSP and IFS Java API Classes as interface from Web to the IFS system).
To download a specific document version I need to know it's version because we are using different version atribution and I need to match our versions with IFS versions.
How can I get the version of a specific Document (Java API)?

okay folks, I've tried something and it seems to work:
Selector sel=new Selector(IFSSession);
PublicObject result=(PublicObject)sel.nextItem();
pw.println(result.getAnyFolderPath());
and voila !
typecasting is the key to OOP ;-)))
regards, F. Leeber

Error in creating Document versions

Hi All,
I am working in SAP ERP 6.0 EHP 4.0 system.
I have problem in creating new document versions.
I create a document with functional location and specify the mpd cycle. Then when i try to create a new version by copying the contents created from already created document.I change the MPD cycles in the new version and save it.
once when i display the first document created the mpdcycle specified in version 001 is copied to the 000 version.
The document is inconsistent where versioning of document doesnot work properly.
The problem which i found was the document identification guid remains the same for all the document versions getting created.The last documet version value is stored in the all the previous document versions.
The same is working fine in SAP ERP6.0 EHP3.0 sytem.
Please someone help me in resolving the above issue.
Regards,
Prasad.B

Hi,
Sorry instead of specifying as 2 characters by mistake i typed as 3 character field in the forum. I have maintained only two characters.
I have posted the same question in
SAP Community Network Forums » ABAP Development » ABAP, General
The forum link for your reference is
I have resolved the issue myself. I have replied with answer for the above question.
Below is the solution for my issue
There is a change in the standard code.The reason for the above problem was because of a missing Enhancemnet point in a standard function module 'CV110_DOC_CREATE_WITH_TEMPLATE'.
** IS-ADEC-MPD - Enhancement to copy MPD data
ENHANCEMENT-POINT CV110_DOC_CREATE_WTEMPL_01 SPOTS ES_SAPLCV110.
+*$*$-Start: CV110_DOC_CREATE_WTEMPL_01----------------------------------------------------------$*$*+
+**ENHANCEMENT 1 ZSF_AD_MPD_SAPLCV110.    "active version**+
+*** copy MPD relevant data from templ. doc to current doc**+
+**CALL FUNCTION 'MPD02_COPY_MPD_DATA'**+
    +**EXPORTING**+
      +**is_draw = ls_draw**+
    +**TABLES**+
      +**ct_drad = lt_drad.**+
+*ENDENHANCEMENT.**$*$-End:   CV110_DOC_CREATE_WTEMPL_01----------------------------------------------------------$*$*+
Created a custom enhancement point similar to SAP ECC6.0 EHP 3.0 system.
The reason was the buffer was not getting cleared previously.After inserting the above code the DIR's are getting created withot any issues.
Regards,
Prasad.B

Document versions in external repositories

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