Documents attached to Material components

Hi friends,
In the project builder, I have the option of attaching documents to the material components and then a PR is generated. Can this document be viewed by the person who is converting this PR to PO? Because I want this document to be viewed by the vendor alongwith the PO released to him.
regards
Pratap.V

Dear vishnu
Standard SAP provides with a solution for this requirement using PS texts. u can create PS texts specific to the material component and u can transfer to the PR. the following are the steps
1) In the network call up the component overview for a network or activity.
2) Select the components whose PS text you want copy into the purchase requisition.
3) Choose Components -> Copy PS text.
Hope this will solve ur problem.
Regards
Murali

Similar Messages

Automatic Document Attachment in PR from Material Master

I have attached Documents in Material Master with certain Material Codes . We are using DMS for Document attachment . Using MRP run , Purchase Requisitions get generated . My requirement is that these generated PRs must have Document attached automatically as per their attached Documents in Material Master
I will be highly oblised for the suggested solution .
Rgds
B mittal

Hi,
Please check whether the unit of price is same in both material master as well as in the PR.
Regards,
Divya

How to attach a document to a material

Hi
how to attach a document to the material.if i attach a document to a material. will get automatically pulled up to the bom and then to the
production order.
how to do this.

Hi,
First inCV01N transaction create document with proper document type which document u want to attach and continue,
In the Orginals subscreen click it on the open original and upload the file which is in ur local system.
Once u upload click it on the Object Link tab, In the Object link tab select the material master sub tab.
In this sub tab enter the material number and plant and save.
Go to material master -->Basic data1 view --> In this view click it on the basic data text tab, it will take u document sub tab in that select the document which u have attached and click it on the detail infomation, there u can view the document.
Note: For Document maintainance in the SAP needs separate server.
Regards
Vijay

Content server for Document attachment through "services for object" Icon.

Guys,
I have typical problem in installation of Content server for storing external documents.
We all know that we can attach the document in SAP using the icon SERVICES FOR OBJECT. By this we can attach the document to the specific object we want.
-Since my client wants only document attachment method not to completely implement SAP DMS, I proposed this method of attaching documents through services for object method.
-If documents are stored though services for object ,The attached document will directly get stored in sap database(correct me if I am wrong) while in DMS it ask you to select the storage location while u check in for any document
-By storing the doc thru "services for object " For long run when we store the documents in sap database our system will drastically get slow down.
-In this regard I have a plan to incorporate external storage server.
-Now I should know that how I should customize content server configuration so that the attachment through services for object will store into this content server I need to know how to define Client, Content Category, Content Repository, Document Area, Physical Machine, IP Address, Port. (OACT & OAC0)
I appreciate for immediate solution and Points will be rewarded for sure.
Regards,
Murali.S

Hi Murali,
Don't Worry, its possible,
All attachments can be stored in SAP Content Server also, but through archiving process.
Set up a database storage system.
Preparation
Make sure that the HTTP plugin is active.
Transaction SMICM, "Display Services" function key (shift F1)). The list of services must contain a port other than 0 for HTTP.If not, you must adjust the relevant profile parameter.
Typical entry:
icm/server_port_0 PROT=HTTP, PORT=1080, TIMEOUT=900
Make sure that the /sap/bc/contentserver service is active.
If no user is defined, then use transaction SU01 to create a new user. Use the "System" user type.Assign
the SAP_ALL and SAP_NEW profiles to the user. (Eg: HRUSER/PLMUSER/PPUSER etc)
Transaction SICF, select: default_host - sap - bc -contentserver. Select the function to display/change the service. Make sure that a user is defined.
Using the relevant data from the newly created user, maintain the anonymous logon data for the
/default_host/sap/bc/ service and save & activate the changes in transaction SICF. Double click on content server and give the user name which has been created (HRUSER/PLMUSER/PPUSER/MMUSER etc)
Check the system PSE.
Start transaction STRUST. Expand the system PSE. The system PSE must be "green" for each application
server.
Determine a suitable exchange directory.
The exchange directory must be accessible from each application server. If all application servers are running on the same platform (for example, Windows), one network directory that is accessible on all application server (for example,
server\share) is sufficient. You can generally use the global directory
(profile parameter DIR_GLOBAL).You can use the RSPARAM report to determine the profile parameters.
Setting up the storage
Create a table for storing the data. Using transaction SE11, create a copy of the SDOKCONT1
table. If you want to create the repository database, you can name the table ZCONT_DB, for example. Save the
table as a local object. Activate the table.
Create a repository.
Use transaction OAC0 to create a new repository.
Use the following parameters:
Repository Max. two characters, for example, Z1
DocArea: ARCHLINK
Storage type: R/3 database
Storage subtype: normal
Version no. : 0046
Contents table <table name> for example: ZCONT_DB
Exchange directory <directory name> for example:
server\share\
Make sure that the exchange list ends with a \ (or /on Unix).If you are using a variety of platforms, you must use transaction FILE to define a suitable logical file name and use this name. Save the settings.
1. Maintain view table TOAAR_C, via SM31
 Cross client table displayed as information, forget it
2. In field 'StSytm' you must entered 'Z1' as your system need, or anything that you need but you must configure HR Archive link too.
3. In field 'Arch.path' (direct above Spoolpath), entered path in your system, this real path in your operating system. May be you should confirm to your Basis consultant where exactly you could store picture files. So if you enter '/', your file exists at root directory at your UNIX system.
4. Choose 'File store' radio button
5. Save.
First
1. You have to create a number range for SAP ArchiveLink.
 IMG: Basis Components-> Basis Services -> SAP ArchiveLink -> Basic Settings-> Maintain number ranges
 (Trxn OANR). Create number range 01 from 0000000001 to 9999999999 without the external number flag.
2. Document type HRICOLFOTO must exist with document class JPG.
 IMG: Basis Components->Basis Services->SAP ArchiveLink->System Settings->Maintain document types
 (Table TOAVE, Trxn OAC2).
3. Document type HRICOLFOTO must be linked to object type PREL and Infotype PA0002.
 IMG: Personnel Management->Personnel Administration->Tools->Optical archiving->Set up Optical Archiving
 in HR. (View V_T585O, no Trxn). In the first two columns there are minuses, the third (Date) has
 a plus - don't put a flag in the check box.
4. Check which content repository (Archive) is linked to document type HRICOLFOTO and object type
 PREL. IMG: Basis Components->Basis Services->SAP ArchiveLink->Basic Settings->Maintain Links (Table
 TOAOM_C, Trxn).
Test
Test the repository.
Use transaction SE38 to start the RSCMSTH0 report. Specify your repository (i.e. Z1) and start the test.
The report must run without errors. If no problems occurred, you can use the new repository with Archive Link after you carry out the Archive Link Customizing. If problems do occur, check whether one of the related
notes helps.
For More Details :
http://service.sap.com/archivelink.

NOTE:- Screen Shots are missing, i was not able to paste here, One more thing is we did this for uploading a PHOTOS into Content Server, Similarly you have to create a REPOSITORY and Z-TABLE to bring all the Attachments from all the selected Objects and then route them to the CONTENT REPOSITORY.
Your Senior ABAP guy would help you in this, if not i may try to help you more by monday.
Regards
Rehman
Reward Your Points if Satisfied.

Document attachment

Hi,
I am working with document attachment (DMS), Here I am facing the problem. The Document available at one PC. Create document In SAP and attached in material master.
SAP system finds the document in same System and did not find in other system. Because document is not available in other system.
Pl help me for find the document in all SAP system .What are the configuration need for that and where store the original document in SAP for all SAP user.

What do you mean for "all" systems? Are you referring to multuple clients? Multiple instances of SAP?
If you made the proper attachment in DMS the document should be available to everyone. If you just made a link or reference to a document, it must be on computer system available to the network like a network file server.
Craig

Document attachment multiple lines PO

Hi there,
Does anyone know if it is possible to see an indicator at item overview level on a PO to indicate that there is an attachment?
Using the document management system, it is possible to attach documents at an item level. This is done by clicking on the "document" icon at item level. The icon is underneath the item overview and is a picture of a document with a paper clip.
However, if I have several lines on a PO, I would like to be able to see on the item overview which ones have a document attached. Otherwise, I have to select each line individually, click on the "document" icon and see if there is a document.
Has anyone seen how this can be done? (e.g. if a line is deleted on a multiple line PO, the "trash" icon appears next to each line in the overview)
ANy thoughts appreciated. I have searched SAPfans, SDN and OSS and have found nothing so far.
thanks
Donal

Hi
I have activated DMS , but NOT able to attach Documents in PO , but i am able to attach at material master level . Can you help to resolve this .
Rgds : Paresh

History of document attachment and de-attachment (through CV01N)

Hi experts,
We have a requirement as under:
User created a PR and attachment a document to it. Subsequently PO was created and material procured. Later the requisitioner refused to accept the material claiming that the material procured is not as per the requirement. Then purchaser claimed that we have procured the material as per the details available in attached PDF file in PR line item. When checked there was no document attached to said PR and line item.
Now, please help in finding the history in PR document for attachment and de-attachment of document in PR through DMS tcode CV01N.
Thanks in advance.

..When checked there was no document attached to said PR and line item...
The document must exist.CV01n transaction is used purely for creation of a Document Info Record.A simpler approach to retrieve the created document would be via CV04n transaction meant for search.Herein,navigate to 'Object Links' tab,and under 'Purchase Req. Item' sub tab,key in the PR details and click 'Execute'.The relevant details should be available.
Regards,
Pradeepkumar Haragoldavar

Restriction of a document on the material plant views

Hello everyone,
I would like to link a document to a material, but to restrict this link only to the views related to plant level.
The document must not be reachable in the views "Basic data 1" and "Basic data 2", but must be reachable in the view QM for instance.
I have seen in SPRO (path : Cross-Application Components > Document Management System > Control Data > Define document types > Define object links) that it is possible to link the document to MARC table only.
It sounds good regarding my requirement but unfortunately it doesn't seem to work as expected.
Can someone has an idea on this issue ?
Thanks a lot.

Hi,
If it is PO extend the structure KOMPBEA with the item category PSTYP column...
If it is SO use the structure KOMPBV1
Try this..in the routine..
SY-SUBRC = 4.
**If sales order.
CHECK KOMPBV1-PSTYV = 'ZZZZ'.
**If purchase order.
CHECK KOMPBEA-PSTYP = 'Z'.
SY-SUBRC = 0.
Hope this helps.
Thanks
Naren

Use of field "design documents assigned" in material master

hi,
kindly help me to use the field "design documents assigned" in material master. whenever i creat material master (MM01) in basic data2 view this field comes with grey/black No Link indicator. how to use this and for what .
regards
roshan s.

Hi Roshan,
Insted of using this field u can assign Document directly to the Additional Data tab.
TO attach the document to Material Master go to Additional data ---> Document data, assign Document.
You can confirm it by pressing F1 key by selecting that Field.
Regards,
Dhaval
Edited by: Dhaval Choksi on Jul 10, 2008 3:26 PM

Reference a document in the material master

I'm wondering if anyone can suggest a way that we can do the following....
We basically want to have a field/location in the Material Master that will reference a document stored somewhere on a network server and in turn, display and print on the PO (the document name prints, not the contents). Any suggestions of where to start?
So in the MM for Material # 123456
MyField = "MyInspectionDoc.pdf" (MyInspectionDoc.pdx resides on \\mynetworkserver\MyInspectionDoc.pdf)
Or
Is there a way to have an attachment in the MM that will automatically be pulled into the PO when the PO is created (with the material item as a line item in the PO of course)

I think you are mixing DMS (document management) with GOS (generic object services)
GOS content is created as shown in your screen shots.
You cannot even see from any transaction which materials have a GOS attachment. The GOS attachment can only be accessed from the object (material master) where it was created.
DMS is a central component in SAP and embedded to the material master like it is done with classification too.
You can create the documents in CV01N transaction and link to the material or directly from material master. you can use CV04N to search for documents
In the material master you will find the link to the document in alternative data tab where you have as well your alternative units.
This screen looks like this one:
Those material master attachments/documents do not print automatically in a PO, for this you have to do some ABAP development

Document Linkage from Material Master to BOM

Hi friends,
I am having a scenario where in we have attached the material drawing document in the material master we want the same to be reflected in the BOM , the same can be made available in the BOM by manualy assigning the document is there any other method wherein this manual assignment can be avoided?
Best Regards
Abhi

You have to implement document Management module.
then it can be managed no of drawing for a material bom with versions.

Document current version material master

We currently have our document management system configured to show the current version of a document. This works fine for documents in FR (final release). What is a problem is that in the material master we still see documents attached that are OB (obsolete) or AR (archive). Is there a config setting to not show archived documents when showing current versions? So we want our material master to show only the lastest drawing in FR status.
Thanks,
Joe

Hi Joe,
The 'current version' setting is like a filter. In case the radio button is set to 'Current Version' only the highest version of a document number is displayed.
The system logic depends on different circumstances and is like:
no version is released:
In this case the highest document version is displayed.
a version is in released status:
Then this version is displayed as the current one. Even if there are higher version numbers.
To be sure the system behavior is correct please check also if the notes 847511 and 775515 are implemented correctly.
I hope this information could be useful for you. If yes please donate some points.
Best regards,
Christoph

I need to visualize a document attached on a pdf file on an iPad. Is there any application to do that ?

I need to visualize a document attached on a pdf file on an iPad. Is there any application to do that ?

Yes. Quite a few actually.
Starting with Apple's own iBooks App, I also see many recomendations for Goodreader, and Adobe's own PDF Reader. Just to name a few. Look for them in the App Store. iBooks and Adobe reade are free. You can also search the App Store for other alternatives.
Also for most PDF's the Mail App can open them directly.

Why can I not attach a document to an email? Every time I want to send an email with a document attached to it, an error notice pops out. It tell me that the file is being used even when it is not. How can I fix this issue?

Why can I not attach a document to an email? Every time I want to send an email with a document attached to it, an error notice pops out. It tells me that the file is being used even when iall other programs are closed. How can I fix this issue?

Thanks Jeff, I was not aware that a template could be multi-page. (All the existing templates were 1 page)
But it worked, saving me some steps. When I was finished I renamed the document, and locked it.
Then tried to save it but could not because it was locked. I closed it, went to my Spread Sheet Folder ,
to find it, it was not there. The Finder could not find it either.
So I start over again.
I opened up Numbers and it showed my personal Numbers template folder, it contained both my new
original 4 page template and the vanished saved document!
I tried to delete the template containing these document data and could not - I had to go to the Library/Application Support/Numbers to physically remove it from this folder. Then I started over again. I Finally found out how to make it work: I can now "save as", and then lock, and it will go to place where I want it to be saved and locked.
The secret is: Click on the document title in the menu bar, and it opens up "Save as...", which works the same as in OS 10.4.11, and you can pick the place you want for saving. Once done that, you can then lock the document in the same pull down menu, and then close it.
I also found later that I can delete a template from its folder, by letting Numbers open the templates,
clicking on the one I want to remove, then go to the "Numbers Menu/File/Move to...", select "Desktop"
and from there the selected template can then be thrown into the Trash from there.
It appears now that the real fault of the Numbers software is that the "Save as" command is not available in the "Edit" or "File" pull-down menus, but hidden behind the title of the document.

Office 2007 Document Attaching in Solution Manager

Dear Gurus,
When document attaching in Solution Manager 7.01, the system does not support Microsoft Office 2007 formats. (docx, xlsx) Are there any customizing for this topic?
Thank you,

Hi,
Thanks, in lieu with your detailed system message, please try with this
The warning is because the file extension docx is not known for the
system. All the known extension is defined in table SDOKMIME by standard
. And customer can extend it in table SDOKMIME_C.
Actually that is only a warning message, which will not block the
following up processing. The docx file will be attached if you click on
the green tick. And the file can be previewed and checked later on.
If you would like to get rid of this warning anyway, you may extend the
customer table using the following step:
-spro->SAP Customizing Implementation Guide
->SAP NetWeaver->Knowledge Management
->Settings in the Knowledge Warehouse System
->Document Management Service
->Define MIME Type for File Name Extension
-add an entry like
File name extension = docx
MIME type of a Web object = application/vnd.openxmlformats
After everything has been done as above, please retry to attach, it should help.
Cheers,
sh

Documents attached to Material components

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