Documents Attached to Notifications

Hi Experts,
May i know is it possible to atache the documents while creating the notification but before saving it.I know once you save the notification then in change mode doccument attached option is coming but is it possible to get the same during creation.
AR

I am assuming that you are attaching documents using general object service - it is only possible if you allow early allocation in the notification type - the system requires a notification number which is not available in other cases and hence you can only do this in change mode but if you activate early allocation the notification number is available and hence you can attach documents on create

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Print the Pictures documents attached in Notification or in sap

I have created a form and attached in QM02 transaction to print rejection report
we have requirment...we need to print the pictures which attached to notification with the rejection report form
please guide me if some know how to print the pictures with form which attached to notification
Thanks in advance

I have created a form and attached in QM02 transaction to print rejection report
we have requirment...we need to print the pictures which attached to notification with the rejection report form
please guide me if some know how to print the pictures with form which attached to notification
Thanks in advance

Incorrect PO pdf document attached.

I am working on the workflow issue
This is on 11.5.10.
The issue here is in the notification which is send to the requester has incorrect PO pdf document attached.
For ex : PO 100 ,has the pdf attachment of 130.(attached are the PDF files for both POs)
is there anything to do with work flow customization

We are seeing the same problem. The pdf document is being generated in a 2 step process. In step 1, an oracle rdf report is running to generate xml data. In step 2, the BI Publisher layout is applied.
When we do Inquire > View Document, step 1 is being skipped and the cached version of the xml data is being processed in step 2.
Running the Print PO report manually executes both steps 1 and 2 and generates the desired report. However it doesn't refresh the cache. An Inquire > View Document still shows the old data.
The only way we have found to fix Inquire > View Document is to generate a new PO revision. This reloads the cache.

Plsql clob document attachment goes as blank file !!!

plsql clob document attachment
when I generate a plsql document, the email attachment goes fine.
But if it is made a pl/sql clob document , the attachment goes as a blank file with just the name of the document attribute inside.
What other changes should i make for plsqlclob?
Is any notification mailer configuration issue involved?
** knock knock **!! please help me out of this...

2 things to do:
1) Confirm everything looks correct when viewing the notification using the Worklist.
2) Set the Mailer to debug mode and see if you see any errors in the log file.
plsql clob document attachment
when I generate a plsql document, the email attachment goes fine.
But if it is made a pl/sql clob document , the attachment goes as a blank file with just the name of the document attribute inside.
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** knock knock **!! please help me out of this...

Rejection comments as an attachment to notification

Hi All,
I am creating attachment on rejection of workitem (MM02) through BO SOFM method CREATE.
Now my requirement is to send the rejection comments (as the notification along with the attachment created) to the workflow initiator.
Please let me know how this can be achieved or if any other way of sending the rejection comments.
Thanks,
Sangeeta

Hello Sangeeta !
               Do you want rejection comments should be sent as an attachment in notification or you want send reject comments as notification without attachment ?
               If you want to send the rejection comments in attachment , create a method in the business object using the function module SAP_WAPI_ATTACHMENT_ADD.Create a background task with this method and pass the export parameters to the next task which should be a mail step.The approver should attach the rejection comment document in the previous step( i.e., user decision step) before clicking reject button.
             If you want the rejection comments to be sent as notification without an attachment, create a method using function module CATSXT_SIMPLE_TEXT_EDITOR.Create a task based on this method.The agent of this task should be the agent who carried out rejection.Incorporate this step in workflow after decision step.Create a mail step as next step in workflow.Pass the comment details from the previous task step to mail step and send it to initiator.
Regards,
S.Suresh

Documents attachment in Inspection Lot

Hi
My requirement is to attach the documents (WORD or PDF or .Tiff or Excel file) in Inspection lot Usage decision Screen. Also Any user should be able to see all Documents attached in that Inspection Lot.
I have attached the document from "Services For Objects" tab which is available in Usage Decision Screen. But after attaching the Docs I am unable to see what docs I have attached in Inspection Lot.Even I have done the Usage Decision & Save My entries.
"Services For Objects" tab is available in almost all transaction & it is at left hand corner top most tab below enter green tab.
Plz help me How to attach the Docs in Inspection Lot & How to Display it in Same Inspection lot screen?
Waiting for your reply
Thanks
Pavi

Hi,
"Services For Objects" tab is available in almost all transaction & it is at left hand corner top most tab below enter green tab.
Plz help me How to attach the Docs in Inspection Lot & How to Display it in Same Inspection lot screen?
Attaching documents from Services fro Objects tab uses doc type A2 : ArchiveLink. Default setting is to stored it into SAP database. In order you want to stored these attachments into content server, you need to define respository for the same accordingly.
In addition to these you need to maintain link tables for the objects pertaining to inspection.
For example:
=========
Tcode OAC2
QMICERT -> PDF
QMILETTER2 -> PDF
SM30 - TOAOM_C
BUS2078     QMILETTER1     X     A2
BUS2078     QMILETTER2     X     A2
BUS2078     QMILETTER3     X     A2
BUS2078     QMOLETTER1     X     A2
BUS2078     QMOLETTER2     X     A2
BUS2078     QMOLETTER3     X     A2
Tcode: OAC3
BUS2117     QMICERT          X     A2     TOA01
BUS2117     QMICERTPDF        X     A2     TOA01
Above is an example for Quality notification.
Also check that following tables entries are appropriately maintained.
TOAOM
TOADV
TOAAR
Hope this is useful.
Regards,
Deepak Kori

I need to visualize a document attached on a pdf file on an iPad. Is there any application to do that ?

I need to visualize a document attached on a pdf file on an iPad. Is there any application to do that ?

Yes. Quite a few actually.
Starting with Apple's own iBooks App, I also see many recomendations for Goodreader, and Adobe's own PDF Reader. Just to name a few. Look for them in the App Store. iBooks and Adobe reade are free. You can also search the App Store for other alternatives.
Also for most PDF's the Mail App can open them directly.

Why can I not attach a document to an email? Every time I want to send an email with a document attached to it, an error notice pops out. It tell me that the file is being used even when it is not. How can I fix this issue?

Why can I not attach a document to an email? Every time I want to send an email with a document attached to it, an error notice pops out. It tells me that the file is being used even when iall other programs are closed. How can I fix this issue?

Thanks Jeff, I was not aware that a template could be multi-page. (All the existing templates were 1 page)
But it worked, saving me some steps. When I was finished I renamed the document, and locked it.
Then tried to save it but could not because it was locked. I closed it, went to my Spread Sheet Folder ,
to find it, it was not there. The Finder could not find it either.
So I start over again.
I opened up Numbers and it showed my personal Numbers template folder, it contained both my new
original 4 page template and the vanished saved document!
I tried to delete the template containing these document data and could not - I had to go to the Library/Application Support/Numbers to physically remove it from this folder. Then I started over again. I Finally found out how to make it work: I can now "save as", and then lock, and it will go to place where I want it to be saved and locked.
The secret is: Click on the document title in the menu bar, and it opens up "Save as...", which works the same as in OS 10.4.11, and you can pick the place you want for saving. Once done that, you can then lock the document in the same pull down menu, and then close it.
I also found later that I can delete a template from its folder, by letting Numbers open the templates,
clicking on the one I want to remove, then go to the "Numbers Menu/File/Move to...", select "Desktop"
and from there the selected template can then be thrown into the Trash from there.
It appears now that the real fault of the Numbers software is that the "Save as" command is not available in the "Edit" or "File" pull-down menus, but hidden behind the title of the document.

Office 2007 Document Attaching in Solution Manager

Dear Gurus,
When document attaching in Solution Manager 7.01, the system does not support Microsoft Office 2007 formats. (docx, xlsx) Are there any customizing for this topic?
Thank you,

Hi,
Thanks, in lieu with your detailed system message, please try with this
The warning is because the file extension docx is not known for the
system. All the known extension is defined in table SDOKMIME by standard
. And customer can extend it in table SDOKMIME_C.
Actually that is only a warning message, which will not block the
following up processing. The docx file will be attached if you click on
the green tick. And the file can be previewed and checked later on.
If you would like to get rid of this warning anyway, you may extend the
customer table using the following step:
-spro->SAP Customizing Implementation Guide
->SAP NetWeaver->Knowledge Management
->Settings in the Knowledge Warehouse System
->Document Management Service
->Define MIME Type for File Name Extension
-add an entry like
File name extension = docx
MIME type of a Web object = application/vnd.openxmlformats
After everything has been done as above, please retry to attach, it should help.
Cheers,
sh

When I open a word document attachment in mail for IOS 7.1.1 the previous jpeg is showing on the first page. When I open the attachment from mail in mac OS X the jpeg does not appear. Can anyone help?

When I open a word document attachment in mail for IOS 7.1.1 the previous jpeg is showing on the first page. When I open the attachment from mail in mac OS X the jpeg does not appear. Can anyone help?

gonsa47 wrote:
When I open it in pages or word the correct company logo appears.
Does the mail app display whatever is in the document without the ability to differentiate between hidden or non hidden images?
The mail app will not display fillable form fields in PDF files that can be seen in real PDF apps. I say real PDF apps because the form fields in PDF apps will not appear in the iBooks app either. IMO, iBooks is not a real PDF app.
So, I would say that the mail app cannot differentiate between hidden and non hidden items

New DMS document attachment to order header - can it also be done to a task list?

With business function LOG_EAM_CI_6, you can now attach DMS documents to the order header or operation level in the 'Additional Data' tab.
Since a lot of clients use documents to list complex preventive maintenance instructions, is it also possible to attach a DMS document to a task list header (or operation) and have it show up in the new 'Additional Data' screen area of the resulting order (using a maintenance item/plan to generate the order)? Or do we still have to use the task list operation PRT functionality and have it show up in the order's operation PRT?

Hi Arthur,
I have configured Task list as per the SAP note 1821916 & activated DOC_TL_GUI. This allowed me to attach documents to the Operation &/or Header of the Task Lists. The problem I am facing is when I assign the task list to the work order the documents are not transferred . You have stated that they have transferred to the work order so I am wondering if there is something I missed.
Arthur Balajthy wrote:
And I checked that by adding documents to a task list header or operation, the work order generated from a maintenance plan/item referencing that task list does have those documents attached also.
I haven't tried from a Plan but will do that now.
I assumed if they were attached to the Task List Operation they would transfer to the Work Order like everything else on the Task List
Thanks in advance

Enable to save documents attachement on purchase order

Hi Experts
I attach a document to a purchase order, i save it.
When i open my purchase order i dont find mu documents attached, but when i apply on modify the system give me all documents attached on the purchase order.
How can i resolve this please?
Thanks

Hi,
I am a little confused. You said when you 'apply on modify', you call see all the attachments again.
Would you please tell me what you mean by 'apply on modify'?
Meanwhile I suggest you deactivate save and change BADI for PO and retest the issue.
Regards,
Ivy

Mass download of documents attached to change documents

Hi to all,
we've been using ChaRM in Solution Manager for more than 6 months on my project and we've added a lot of documents (word and excel files) in change documents (SDMI, SDHF). I wonder if there is a way to download all files from the change documents programmatically or if a transaction codes exists for that.
Best regards,
Stéphane.

Hi Roel,
Thanks for your reply. I was afraid the answer is no...
As far as I know, documents attached to change documents are not accessible through SI80 (I didn't managed to find them). So i'm trying to create my own report to download documents from chosen solman transaction. Since i'm not an abap expert and Solution manager code is a little bit complex for me that could take time... I will let you know when/if I succeed.
If anyone else has an answer to that question...
Best regards,
Stéphane.

Content server for Document attachment through "services for object" Icon.

Guys,
I have typical problem in installation of Content server for storing external documents.
We all know that we can attach the document in SAP using the icon SERVICES FOR OBJECT. By this we can attach the document to the specific object we want.
-Since my client wants only document attachment method not to completely implement SAP DMS, I proposed this method of attaching documents through services for object method.
-If documents are stored though services for object ,The attached document will directly get stored in sap database(correct me if I am wrong) while in DMS it ask you to select the storage location while u check in for any document
-By storing the doc thru "services for object " For long run when we store the documents in sap database our system will drastically get slow down.
-In this regard I have a plan to incorporate external storage server.
-Now I should know that how I should customize content server configuration so that the attachment through services for object will store into this content server I need to know how to define Client, Content Category, Content Repository, Document Area, Physical Machine, IP Address, Port. (OACT & OAC0)
I appreciate for immediate solution and Points will be rewarded for sure.
Regards,
Murali.S

Hi Murali,
Don't Worry, its possible,
All attachments can be stored in SAP Content Server also, but through archiving process.
Set up a database storage system.
Preparation
Make sure that the HTTP plugin is active.
Transaction SMICM, "Display Services" function key (shift F1)). The list of services must contain a port other than 0 for HTTP.If not, you must adjust the relevant profile parameter.
Typical entry:
icm/server_port_0 PROT=HTTP, PORT=1080, TIMEOUT=900
Make sure that the /sap/bc/contentserver service is active.
If no user is defined, then use transaction SU01 to create a new user. Use the "System" user type.Assign
the SAP_ALL and SAP_NEW profiles to the user. (Eg: HRUSER/PLMUSER/PPUSER etc)
Transaction SICF, select: default_host - sap - bc -contentserver. Select the function to display/change the service. Make sure that a user is defined.
Using the relevant data from the newly created user, maintain the anonymous logon data for the
/default_host/sap/bc/ service and save & activate the changes in transaction SICF. Double click on content server and give the user name which has been created (HRUSER/PLMUSER/PPUSER/MMUSER etc)
Check the system PSE.
Start transaction STRUST. Expand the system PSE. The system PSE must be "green" for each application
server.
Determine a suitable exchange directory.
The exchange directory must be accessible from each application server. If all application servers are running on the same platform (for example, Windows), one network directory that is accessible on all application server (for example,
server\share) is sufficient. You can generally use the global directory
(profile parameter DIR_GLOBAL).You can use the RSPARAM report to determine the profile parameters.
Setting up the storage
Create a table for storing the data. Using transaction SE11, create a copy of the SDOKCONT1
table. If you want to create the repository database, you can name the table ZCONT_DB, for example. Save the
table as a local object. Activate the table.
Create a repository.
Use transaction OAC0 to create a new repository.
Use the following parameters:
Repository Max. two characters, for example, Z1
DocArea: ARCHLINK
Storage type: R/3 database
Storage subtype: normal
Version no. : 0046
Contents table <table name> for example: ZCONT_DB
Exchange directory <directory name> for example:
server\share\
Make sure that the exchange list ends with a \ (or /on Unix).If you are using a variety of platforms, you must use transaction FILE to define a suitable logical file name and use this name. Save the settings.
1. Maintain view table TOAAR_C, via SM31
 Cross client table displayed as information, forget it
2. In field 'StSytm' you must entered 'Z1' as your system need, or anything that you need but you must configure HR Archive link too.
3. In field 'Arch.path' (direct above Spoolpath), entered path in your system, this real path in your operating system. May be you should confirm to your Basis consultant where exactly you could store picture files. So if you enter '/', your file exists at root directory at your UNIX system.
4. Choose 'File store' radio button
5. Save.
First
1. You have to create a number range for SAP ArchiveLink.
 IMG: Basis Components-> Basis Services -> SAP ArchiveLink -> Basic Settings-> Maintain number ranges
 (Trxn OANR). Create number range 01 from 0000000001 to 9999999999 without the external number flag.
2. Document type HRICOLFOTO must exist with document class JPG.
 IMG: Basis Components->Basis Services->SAP ArchiveLink->System Settings->Maintain document types
 (Table TOAVE, Trxn OAC2).
3. Document type HRICOLFOTO must be linked to object type PREL and Infotype PA0002.
 IMG: Personnel Management->Personnel Administration->Tools->Optical archiving->Set up Optical Archiving
 in HR. (View V_T585O, no Trxn). In the first two columns there are minuses, the third (Date) has
 a plus - don't put a flag in the check box.
4. Check which content repository (Archive) is linked to document type HRICOLFOTO and object type
 PREL. IMG: Basis Components->Basis Services->SAP ArchiveLink->Basic Settings->Maintain Links (Table
 TOAOM_C, Trxn).
Test
Test the repository.
Use transaction SE38 to start the RSCMSTH0 report. Specify your repository (i.e. Z1) and start the test.
The report must run without errors. If no problems occurred, you can use the new repository with Archive Link after you carry out the Archive Link Customizing. If problems do occur, check whether one of the related
notes helps.
For More Details :
http://service.sap.com/archivelink.

NOTE:- Screen Shots are missing, i was not able to paste here, One more thing is we did this for uploading a PHOTOS into Content Server, Similarly you have to create a REPOSITORY and Z-TABLE to bring all the Attachments from all the selected Objects and then route them to the CONTENT REPOSITORY.
Your Senior ABAP guy would help you in this, if not i may try to help you more by monday.
Regards
Rehman
Reward Your Points if Satisfied.

Print word document attached to an order

my requirement is to print the sap script for the PM order and as well as word documents attached to the order.
for an order, for an operations when PRT tools selected
word documents attached to it.
i need to print those word douments attached to PRT tools for an oparation.
pgm used is RIPRJT00
form PM_COMMON
i am able to oepn the documents attached to the order in PRINT PREVIEW.
when choosing print option it goes to update termination
Ajay

In order to save any type of document on your phone you need to have an app that supports that form of document.
There are several word processing apps but I prefer Pages. Buy this app. Once it is on your phone you can tap the Word document in your email to view it then tap the Share icon and Open in Pages.
If you edit the document and email it you will have the choice to send it as a Pages document, a Word document or a PDF file.

Documents Attached to Notifications

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