Documents number is cleared automatically with clearing doc. ALE-extern

Hi Mr./Mis.
I'm from China, I found that when I posted one invoice and planned to clear it manually, but I failed to do this due to it was cleared automatically with clearing doc. ALE-extern, could you advise the reason and the solution, thank you in advance.

I have that behaviour in a system where IDOC FIDCC1 is generated to be sent to other system

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Invoice documents are automatically clearing with clearing no"ALE-EXTERN"

Hi,
Whenever we post any invoice documents, those documents are clearing automatically with clg doc no "ALE-EXTERN". The thing is it is happening only in Quality system. There are no probs in DEV & PRD systems.
Thanks in advance.
Regards,
Dharani

Hi Jan,
Thank you for your valuable reply. Message type FIDCC1 is activated in a distribution model (TC BD64).
Could you guide how can we de-activate the same.
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Dharani

Relation accounting document number and clearing document number

Hi everyone,
What is the relation between accounting document number and clearing document number.

For every accounting document when it is posted it should be available in BKPF Doc header table.. Once that document is closed or cleared..there is any entry made to BSAK for Vendors (Cleared Items) or BSAD for Customers (Cleared Items).
Eg: When a invoice is generated for a PO it gets created and is still not cleared or is not closed , it makes an entry in BSIK. Once it is closed it is available in BSAK.
Same is the case with Sales order..

Document Deleted and Created again with diff doc. number

Dear All,
We are having the scenario that we have some parked documents during the fiscal year (2009) and before the yearend closing, we intend to change the new posting date (01.01.2010) for those parked documents which were created through Logistics Invoice Verification.
When we give new posting date (01.01.2010) and make save as parked/completed, the system issues a message,"Document 5105601528 2009 was deleted and created again under 5105601532 2010".
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Regards,
Ranesh.

Hi
As you mentioned that you have changed the Posting Date in the Parked Document from old fiscal year to new fiscal year date 01.01.2010 , then the system will generate the Number based on the sequence available.
It is not possible to retain the same Document Number in the next fiscal year 2010.
Hence if you want the system to generate to the same old number, then in the new fiscal year, you shouldnt have any parked/posted document with that number.
As per my guess, in the new fiscal year already a Document was parked/posted with the numbers 5105601528, 5105601529,5105601530 and 5105601531.And the next number in sequence is 5105601532, iey when changed the posting date of the parked document system generated ihe next available number.
Hope you understand.
Regards
Venkat

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Hi~
We have ASN creation error with SA(Scheduling Agreement).
Portal Menu : Delivery-Receipts and Requirements-Due List for purchasing document(Supplier)
1. Select SA(Scheduling Agreement) line
2. Click 'Create ASN '
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"ASN ASN-1112, item 000001: Reference document number is invalid "
When we execute with PO, there are no error.
But with SA, there are always error.
Bestregards,
SKY

Hi SKY
Please make sure the external procurement releationship (SA) exists in the below transaction
/n/sapapo/pwbsrc1 between source and destination locations. i.e shipfrom and ship to
Also make sure that the external procurement relation ship is referenced in the transportation lane /n/sapapo/tl1
Select your product -specific transportation lane- go to detail screen
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All documents are getting modified automatically in a Doc-Lib if one doc is modified

Hi,
I have an issue with my document library, if I modify one document , it affects modified date for all documents in that library. Not sure what is the issue. Did any one face this type of problem? please let me know.

Hi cnivass,
Please go to the library and click Library ribbon->Workflow Settings, chek whether there are some workflows. And check whether there are some Event
Receivers in this library.
In addition, for narrowing down this issue, please create a new library and test again in the new library, compare the result.
And create a new library in another site, test again, compare the result.
I hope this helps.
Thanks,
Wendy
Wendy Li
TechNet Community Support

Why are linked documents randomly out of sync with source docs?

Regarding RoboHelp’s Link to Word feature…
I have a RH 9 HTML project on my local drive with several hundred help topics that are “linked as references” from Word documents on a network drive. All was well until recently… several of the linked help topics are showing as “out of sync” even though the source documents have not be changed or moved. The out of sync topics all seem to be randomly picked, and when I update one topic to get things back in sync, another topic appears out of sync. It is not project specific, because I created a new project and created links to the same Word documents and the out of sync issue happened again. I tried removing the cpd file and opening up the project so that a new cpd file is generated, but the problem persists.
Any thoughts on why this is happening? Is it some sort of connection issue?

Hi, I understand about the mismatch…the problem is there shouldn’t be any mismatches, because the source documents didn’t change at all, and no updates were made to the html help topics in RoboHelp. The mismatches appear for no reason that I am aware of. They are very random and I can “fix” the mismatches by performing an “update” for a few linked topics, but then a few more mismatches randomly appear.
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Bank account number against Document number

Hi Experts,
I have a scenario where i have Document no. of clearing doc. i.e. AUGBL and based on that i need to know bank account number i.e. BANKN.
Can anybody suggest the sap tables from where i can get it ?
Thanks,
Akash

>
Akash Sawant wrote:
> Hi Aditya,
>
> Probably it is vendor doc. no.
>
> Thanks,
> Akash
"Probably"?
You should verify before continuing.
Rob

SAP Document Access by Open Text - can it recognize barcode and identify document number from barcode.

Hello all,
for SAP Document Access by Open Text - can it recognize barcode ? As well identify document number from barcode ? With this document number can we configure the business transaction to which this scanned barcode could be attached as attachment link?
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Vimala

Vimala,
for SAP Document Access by Open Text - can it recognize barcode ?
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In your case ADA SAP Document Access by Open Text supports late storing with bar code and early storing with bar code scenarios of archive link
As well identify document number from barcode ?
Barcode is for indexing. During late archiving scenario you bind the index (barcode) to the SAP document number (invoice/Sales order..etc) which pop-ups a window for entry of SAP document number.
Typically real time scenario may be archiving email correspondence to each every SAP documents of sales process right from Quotation to Sales Order so that every user of the corresponding SAP document can view correspondence.
Similarly for early storing with bar code scenarios storing of all the partial (contract) deliveries with same barcode number to full fill the ordered quantity.
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Yes
Thanks,
Kolusu

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Print header: ISU_PRDOCH
Bill line item: ISU_BILLZ
Bill header: ISU_BILL
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Regards,
Sudip

Thanks Ravi,
But my concern is that wher can we get the document number. If we have the doc number then only we can get the details from EA22 & Ea40 transaction.
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Sudip

Routine to compare a clearing doc number with AC doc number in AR

Hi All,
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Look up on the delta between AR DSO to new Payment DSO.
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Please help

Hi Denise,
Try:
SELECT sales_doc
               date_doc
INTO TABLE t_ods
FROM /BIC/ZODS
FOR ALL ENTRIES IN RESULT_PACKAGE
WHERE sales_doc EQ RESULT_PACKAGE-NAST(10).
IF sy-subrc EQ 0.
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ENDIF.
LOOP RESULT_PACKAGE ASSIGNING <result_fields>.
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Regards.

EBS - MT940 - Auto Clearing with payment document number

Hi
I am getting the MT940 bank statement with the payment document number alongwith company code and year at line 86. For example:
900012345678902014?21
9000 - company code
1234567890 - Payment document number
2014 - Year
?21 - Not sure
I created a new search string as below:
( |^)#####################( |$)
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Assigned this search string for the bank account with interpretation algorithm 020 (document number search)and target field is Note to payee.
But, the system is not able to clear by looking at the payment document. Instead, it is trying to clear with the amount.
Could you please suggest me on this.
Thanks and Regards
Ashok

Hi Ashok,
Did you try with entring this BELNR number(1234567890) in FF_5 screen?
Regards,
Mohammed

F-30 Post with clearing screen 734, need document number with line item

We are trying to use the 'line item' selection for F-30 transfer postings, for when we are only clearing certain line items for a document number. I have seen this done at other clients, but when we go to the line item in additional selections, it gives us screen 731, which only has a line item number; it is grayed out where the document number should be. We need screen 734 which has both line item and document number; I cannot find how to get this in there in configuration. Can someone tell me how I get this in? Thanks!

We are trying to use the 'line item' selection for F-30 transfer postings, for when we are only clearing certain line items for a document number. I have seen this done at other clients, but when we go to the line item in additional selections, it gives us screen 731, which only has a line item number; it is grayed out where the document number should be. We need screen 734 in SAPMF05A which has both line item and document number; I cannot find how to get this in there in configuration. Can someone tell me how I get this in? Thanks!

F-32, clear customer - document number

Hi,
My client is using F-32 to clear customer items, it selects document no. as selction crieteria. it enters document number wrongly and press enters, system stores document no. user get back by pressing F3 once and select choose open items whr he again follow the same process as mentioned above and execute process open items. line items appears with current as well as last document selectin. now user says i want only current selectiion without getting out of Tcode, he doesnt want the system store the doc no.
on this i replied it is std functionality/feature given by sap whr if user misses or want to use diff diff selction crieteria this feature is useful. But client is not ready to accept it as a feature. he is sayin it is system bug.
Please advise.
Thanks
Homi.

Hi,
Better You can post a query to Service.SAP.com with your SID (S000xxxxxxx) . So that they will guide your client properly. If it is a bug they will send a patch file. and they will issue SNote for this.
Thanks
Chandra

Don't want cancellation of billing document to be cleared automaticly

When I cancel an RV Billing document, and this document isn't cleared yet (in FI), the cancelationdocument is automatically booked in FI and cleared with the RV Billing document.
I don't want this to happen because I have to send an overview of new not cleared billing documents to a thrid partie.
Is the a possibillity to step over the automaticcaly clearing functionality ?
Greetings,
Roelof Sol

Hi Roleof Sol
Welcome to SCN Forum
Please refer OSS notes 1259505 and 400000 . Also please check the following link which may help you.
No Automatic Clearing during cancel billing-VF11
No automatic clearing after cancel invoice VF11
Regards
Srinath

Documents number is cleared automatically with clearing doc. ALE-extern

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