Double Invoice

All,
Suppose I have a PO for 100 KG. Then I have done GR for this PO for full quantity .
Now done Invoice verification for 100 kg .
Now if again I am doing Invoice verification for some quantity against the same PO ,its allowing me to do it .
I have already activated 'Set check for double invoices ' in SPRO .
Now how I can prevent this double invoicing .?
Kindly advise.
regards

Dear PVS,
Also check the double invoice check in the Vendor Master of that perticular vendor.
Then try to do the invoice again.
In SPRO also, set double invoice check select for the C.code,Doc date and ref.
Thanks & Regards,
Krishna Reddy

Similar Messages

Configuring double invoice check for vendor invoices posted through FB60

Dear all
Can anyone tell me how to configure double invoice check for vendor invoices posted through FB60.
for miro documents..we can use Tcode OMRDC
Is there any such tcode which can be used for configuring fi invoices for double checking..
regards
Expertia

Dear Expertia,
In FI,when checking for duplicated invoices, the system compares the
following :Vendor, currency, company code, gross amount of the invoice,
reference document number and Invoice document date.
SAP Note 305201 clarifies this in a more details; please read it.
The following fields must be identical for Duplicate invoice check
     Company code                              (BUKRS)
     Vendor number                             (LIFNR)
     Currency                                  (WAERS)
     Reference number                          (XBLNR)
     Amount in document currency               (WRBTR)
     Document date                             (BLDAT)
If the document is having any one of the above filed different then the
system does not consider it as a duplicate invoice.
Also It will check duplicate invoice check in vendor master data and
in posting key is there check box selected for sales related
The setting you making in OMRDC i.e Materials management->Logistics
Invoice Verification->Incoming Invoice ->Set Check for Duplicate
Invoices is only valid for MM and not FI invoices posted via FB60/FB65
You should check the F1 help on field "Chk double inv." (LFB1-REPRF)
in the relevant vendor master record (transaction FK03).
Please also check, that message F5 117 has been set correctly in the
IMG using this path:
Financial Accounting -> Financial Accounting Global Settings ->
Document -> Default Values for Document Processing -> Change Message
Control for Document Control For Document Processing
Finally & mainly, go to the relevant posting key is defined as sales
related in transaction OB41. You have to flag this field if the
duplicate invoice check should work.
I hope this helps You.
mauri

Check Flag for Double Invoices or Credit Memos

hello
can i one please explain me the effect of
"Check Flag for Double Invoices or Credit Memos"
please explain with explain
thanks
vijay

as terms itself says that u can post the same invoice twice it helps u in posting the same invoice twice
suppose u have post invoice 1103#
now by mistake user trys to enter the sam e invoice to release the payment then system dispalys a messge wrning or error
but to activate it u need to do the settings in spro-mminvoice---incoming invoice
and mark the check box in vendor master

MM-Check Double Invoice functionality for Vendor Invoices

Dear All,
How Check Double Invoice functionality for Vendor Invoices can be implemented in SAP?
We have implemented Check double invoice with the standara sttings for it however if i give my referenece text differently it will aloow me to post double invoices and against vendor open items are shown for payment?
Is there any other efficient way to do it?
Thanks and Regards
Shrinivas

dear SAPian friend,
go through the below link and you will find the solution with the screenshots.
http://sapfunctional.com/MM/Duplicate/Invoices.htm
U can also do the setting using the SPRO t-code:-
path is
>>SPRO
>>SAP Reference IMG
>>Materials Management
>>Logistics Invoice Verification
>>Incoming Invoice
>>Set check for duplicate invoices

Check for double invoices

Hi,
1) Can someone explain me what is meant by "Check for double invoices " field in vendor master and its importance?
2) I am also confused between "Check for double invoices " filed in vendor master, and set check for Invoce duplication in "SPRO -> SAP Reference IMG -> Materials Management -> Logistics Invoice Verification -> Incoming Invoice -> Set check for duplicate invoices". Can some one exaplin that too?

Hi,
1) Can someone explain me what is meant by "Check for double invoices " field in vendor master and its importance?
This field for vendor reference while doing MIRO
2) I am also confused between "Check for double invoices " filed in vendor master, and set check for Invoce duplication in "SPRO -> SAP Reference IMG -> Materials Management -> Logistics Invoice Verification -> Incoming Invoice -> Set check for duplicate invoices". Can some one explain that too?
here you can define criteria for duplicate invoice including reference field also
In vendor master press F1 for duplicate invoice indicator ,you will get good info with Example.
how it work
check following link also
[http://help.sap.com/saphelp_470/helpdata/en/ce/4f3e39ea3aee02e10000000a114084/content.htm]
Regards
kailas Ugale
Edited by: kailasugale on Jan 16, 2012 2:43 PM

Check double invoice with GL account and Reference field

Dear SAP GURU's,
I am very new to SDN. I have one query.
I know we have the option of control double invoice against Vendor/Customer by using reference field. But here my client is asking that control has to be from GL account and reference field, becoz some times he will receive the shipping bills 3 or 4 times agianst one billing document ( i am booking Transporter Vendor invoice by using FB60) with same bill number but expense GL's will be different most of the times. Some times knowingly or unknowingly same GL Expenditure account will be repeated with the same shipping bill number. This was happend most of the times.
So can i know how can i get the GL account and Reference field checking and error message for the same.
Thanks & Regards,
Shobha.

Dear Shobha,
I feel that having a check on GL is not a good idea. If your client insists you can go for an exit or BTE.
We used BTE to have the same functionality of Logistics for FI documents also in our office.
Duplicate Invoice check process documentation is given below for your ready reference --
with Regards
Check Flag for Double Invoices or Credit Memos
Indicator which means that incoming invoices and credit memos are checked for double entries at the time of entry.
Use
Checking Logistics documents
Firstly, the system checks whether the invoice documents have already been entered in the Logistics invoice verification; the system checks invoices that are incorrect, or invoices that were entered for invoice verification in the background.
Checking FI documents
The system then checks whether there are FI or Accounting documents that were created with the original invoice verification or the Logistics verification, and where the relevant criteria are the same.
Checking Logistics documents
In checking for duplicate invoices, the system compares the following characteristics by default:
Vendor
Currency
Company code
Gross amount of the invoice
Reference document number
Invoice document date
If all of these characteristics are the same, the system issues a message that you can customize.
When you enter credit memos or subsequent adjustments, the system does not check for duplicate invoices.
Exception: Country-specific solution for Argentina, where invoices and credit memos are checked for duplicate documents.
No message is issued if you enter a document that has previously been reversed.
Dependencies
The system only checks for duplicate invoices in Materials Management if you enter the reference document number upon entering the invoice.
In Customizing for the Logistics invoice verification, you can specify that the following characteristics should not be checked:
Reference document number
Invoice document date
Company code
This means that you can increase the likelihood that the system will find a duplicate invoice, because you can reduce the number of characteristics checked.
Example
The following document has already been entered and posted:
Reference document number: 333
Invoice date: 04/28/00
Gross invoice amount: 100.00
Currency: EUR
Vendor: Spencer
Company code: Munich
You have made the following settings in Customizing:
The field "Reference document number" and "Company code" are deselected, which means that these characteristics will not be checked.
Now you enter the following document:
Reference document number: 334
Invoice date: 04/28/00
Gross invoice amount: 100.00
Currency: EUR
Vendor: Spencer
Company code: Berlin
Result
Because you entered a reference document when you entered the invoice, the system checks for duplicate invoices.
The reference document number and the company code are different from the invoice entered earlier, but these characteristics are not checked due to the settings you have made in Customizing.
All other characteristics are the same. As a result, the system issues a message that a duplicate entry has been made.
If the "Reference document number" had been selected in Customizing, the system would have checked the document and discovered that it was different from the invoice entered earlier, so it would not have issued a message.
Checking FI documents
Depending on the entry in the field "Reference", one of the following checks is carried out:
1. If a reference number was specified in the sequential invoice/credit memo, the system checks whether an invoice/credit memo has been posted where all the following attributes agree:
Company code
Vendor
Currency
Document date
Reference number
2. If no reference number was specified in the sequential invoice/credit memo, the system checks whether an invoice/credit memo has been posted where all the following attributes agree:
Company code
Vendor
Currency
Document date
Amount in document currency

Double invoice check for customers

Hello,
I was surprised that there was no double invoice check functionality in AR. What I have done is in transaction OBA5, maintained the following entries:
Message type - 117
Online - E
Batchl - E
However when I put an invoice with the same reference for customer, there is no error message displayed. When I do the same for vendor invoice, it works fine. I am surprised that the functionality is active for AP and not for AR.
Is there something that I am missing? Please advise.
Regards
Keyur

Hello,
We normally use transaction VF01. However, sometime we also use transaction FB70 to post direct FI Invoices relating to rebates etc.
This is where the functionality of double invoice check will be useful.
Thanks
Keyur

Double Invoice check across company code

Hi All,
I have been trying to use the double invoice check functionality across company codes. i.e. when an invoice is posted in Company code A with ref no: xxx, and when I try to post a new inovice with the same reference ie. xxx in company code B, system does not give error message.
Please note: I have maintained message in application F5, no: 117 and 312.
Also in customization for double invoice check, I have unchecked "Check Company code" and checked "check reference" and "check invoice date"
I have also maintained the double invoice check flag in the vendor master.
Please help at the earliest.
Regards,
Ankush

Hi Ankush,
Good Day,
Duplicate invoice check across company code will not check for FI related invoice ( Like FB60)
But you can able to achive this with BTE ( SAMPLE_PROCESS_00001110 for FI Duplicate invoice check)
Steps for Implementing a BTE
(1)Goto transction FIBF menu Environment->Info System (P/S )
(2)Select the BTE you want to implement.
(3)Press button Sample function module
(4)This brings you to SE37 - Copy the sample function module to a Z-function module (First create a new function group for the function module) . Note: The name of the Z-functionmodule is not important
(5)Edit the code in the new function module
(6)Go back to transaction FIBF - Menu Settings->Products -> Of a customer and create a new product whicj identifies the new product . Remember to mark the Active field.
(7)Go back to FIBF menu Settings->P/S function modules->of a customer - Create an entry that links the BTE and Product with the new function module
Best Regards,
KSK

Double Invoice Check - Against the Delivery Note/ Bill #

Dear All,
I have a requirement here, Bit different from the Regular Double Invoice Check,
I will receive the Material A, 10 different times, will do the GR 10 times & enter the Bill # & Challan # during GR. While posting the Invoice i want the system to check against which Bill # i am posting the invoice. Say during GR my Bill #s were 1 to 10. I receive the Invoice from my Vendor from 1 to 5 today, so i posted the invoice. After few days He will send a duplicate Invoice with Bill # as 5, & he will inform me that he lost original Invoice so he is sending the duplicate. As i have'nt posted Bill # 6 to 10, system will accept the Bill 5 also again. How can i avoid these things ?
regds,
CB

Hi,
Already I am maintaining these Bill # & Delivery Challan # during GR. My issue is during Invoice i want a check. In Invoice we have a reference field at header, If i am posting a single GR as a single invoice thats OK. But if I am posting more than 1 GR in single Invoice, where can i maintain the Bill # ? Any solutions pls ?
regds,
CB

Create a validation for check double invoice

Hi,
I have read here on SDN for check double invoice on reference number. We want to create an warning message if same reference number is posted twice, not depending on invoice date. So if I, on 1st of October have posted an invoice with reference number 123 and then want to post with same reference number on 2nd of October I want to have an warning message. If I had understand right I need to make a validation for that. Is it true that I need to have a programmer to do that or how am I doing (one thread said that this was the solution, see; )?
I suppose that my prerequisite will look as follows:
BKPF-BLART = 'KR' OR BKPF-BLART = 'RE' (I want the check when entering both an invoice in FB60 and MIRO)
How will my "check step" look like when I want to check if this reference has been entered before? Please describe in technical name.
Is it possible to do a validation for getting a warning, or is it just possible with error message?
I have also tried to change in IMG, in Material management > Logistics Invoice Verification > Incoming invoice > Set check for Duplicate invoices. Here we have all fields selected (check co. code, check reference, check inv. date). I changed to just select check reference, but this doesn´t solved my problem.
Best regards Lisa

Hello Lisa,
Your first question,
Yes system does not check MIRO invoice while posting FB60 invoice. Because when you post invoice with using FB60 transaction, system check BSIP table for duplication. But when you post MIRO invoice system doesn't fill BSIP table.
So that your question answer is YES, you can register an invoice in MIRO with same reference without a warning.
Your second question,
BTE means Business Transaction Event. Those events are known as FI user-exit.
So that when you posting an invoice with using FB60, system triggered on BTE 00001110 as i said on my previous message.
I try to explain step by step how can you activate this BTE. But you need to ABAPer for giving warning message on this exit.
Call FIBF transaction -> Settings -> Products -> ...of a customer
Create a new line,
Product : ZXX
Text : BTE Products for FI Exit
Product active : tick checkbox.
Call SE37 for exit function and copy from FM SAMPLE_PROCESS_00001110 to ZFI_PROCESS_00001110. Then active your FM and go to FIBF transaction again.
FIBF -> Settings -> Process Modules -> ...of a customer
Define a new line.
Process : 00001120
Function Module : ZFI_PROCESS_00001110
Product : ZFI
And then you can some write ABAP code for validation and give warning message.
In this FM, If you don't want to check duplicate invoice for your cases you can set export parameter e_nostd = 'X'.
I hope it helps to you,
Regards,
Burak

FK02 - Check Flag for Double Invoices or Credit Memos

Hi,
What is the transaction in customizing to set the parameters for check flag for double invoices or credit memos ? (ex: date, reference number, etc.) (so that a warning message will pop-up if user tries to do such a transaction 2 times)
The check box check double inv. is already cheked in FK02, but I want to set the different parameters.
Julien

OMRDC

Posting double invoice - where is the control?

Hello Gurus,
Need your help.
Can anyone advice me on where in SPRO I can change so that the system will check the document reference number to determine whether the invoice has been posted before or not? The invoices are being posted in FICO-AP (transaction FB60) I want to avoid having two same invoices being posted.
In vendor master, the check for double invoice is checked. I've already setup the following steps for Logistic Invoice Verification Check:SPRO --> Logistics Invoice Verification --> Incoming Invoice -->Set Check for Duplicate Invoice.
But since we are talking about the invoices posted in FICO, I don't think the above step applies.
Any advice is wlecome.
Thank you in advance.
Anisah

Hi
Sorry. After so many days, I logged in today only.
I will give a gist of whats in my mind. You may need to talk to your abaper.
As you are aware of, user exist is kind of a small program which triggers at the time of posting a document.
Here the logic should check for the existing entries of XBLNR field values in BKPF and comapre with the value entered by the end user and then if its no duplication, allow otherwise, say entry exists.
But, pls note that XBLNR allows both alpha and numerical. So, slight mismatch also will be treated as new entry.
But, note that this will reduce system performance over a period of time. So, may be you need to come up with such a logic like BELNR+GJHER should be the value in XBLNR.
So, that it will be easy for the sytem to check for duplicate entries. As I said earlier, better not to enter alphabets in the xblnr.
Hope this helps
regards
Sridevi

Double invoice issue

Hi,
We have an internal vendor and so automatic invoice verification is implemented against the said internal vendor. However, the issue is there is a double invoice for some of the invoice refrence numbers. Check box for checking double inovice is already in place in the vendor master. Inspite of that there are double invoices for some of the invoice reference numbers.
I checked the settings in OMRDC and there are 3 fields checked - company code, document date and invoice reference number.
Point to be noted is the document date of the duplicated invoice reference numbers are different. I suspect that the invoices have been interfaced twice from the legacy. However, I need to check with the legacy team for the same.
Say for example:
Invoice 5555 is posted against invoice reference number 1234 for vendor XYZ on document date 28.12.2011.
Invoice 6666 is posted against invoice reference number 1234 for vendor XYZ on document date 11.01.2012.
In the above scenario - does it mean that the double invoice could go thorugh as the system checks the settings based on the combination of invoice refernce number and document date (for vendor vendor XYZ).
In other words - is it because the system found IV reference number 1234 on different dates that double invoicing could go though.
Please suggest.
Regards,
Soujanya.

Hi,
Ok...inspite of having same invoice refrence number - as they were interfaced on different dates, it has not checked for double invoice. In that case, to avoid such things to happen - I hope I should uncheck the document date in OMRDC and just retain invoice reference numbers and company code.
As far as the account key is concerned - ERL postings do not happen here as this is a case of purchases. However, could you suggest what is MRRL and where can I find it. And what is the siginificance of MRRL in GR.
Regards,
Soujanya.

Double Invoice from Vendor

Dear SAP Gurus,
If vendor sends me the invoice with same number (against same PO) then system should give message.
For this I made a tick in vendor master record - Check double invoice, but still invoices with same number (for same PO) are allowed.
Is there any other setting needed?
Regards
Rajan

hi
if the Value in the invoice is differing with the same refernce number then the system does not consider this as a duplicate invoice.
SAP checks 7 parameters for a duplicate invoice
BUKRS - Company code
LIFNR - Vendor
WAERS - Currency Key
XBLNR - Reference document
BLDAT - Document Date in Document
RMWWR - Gross invoice amount in document currency
XRECH - Indicator: post invoice
even if one of them differs then it is not considered as duplicate invoice.
Please check in the duplicate invoice if there is any difference.
Thanks & Regards
Kishore

DOUBLE INVOICE CHECK VALIDATION

Hi All,
We have one client in USA ,Their requireemnt is as follows for Double invice check for FB60 ,FV60 AND F-47
Double Invoice check required ,if REFERENCE NUMBER AND VENDOR NUMBER same for all business transactions irrespective of dates. In SAP there is Double check procedure with respective of Invoice date also. Can anybody help out in this regard?
is it possible to add validation for that ? or If any BTE ?
Rgds
Suma

Hello Lisa,
Your first question,
Yes system does not check MIRO invoice while posting FB60 invoice. Because when you post invoice with using FB60 transaction, system check BSIP table for duplication. But when you post MIRO invoice system doesn't fill BSIP table.
So that your question answer is YES, you can register an invoice in MIRO with same reference without a warning.
Your second question,
BTE means Business Transaction Event. Those events are known as FI user-exit.
So that when you posting an invoice with using FB60, system triggered on BTE 00001110 as i said on my previous message.
I try to explain step by step how can you activate this BTE. But you need to ABAPer for giving warning message on this exit.
Call FIBF transaction -> Settings -> Products -> ...of a customer
Create a new line,
Product : ZXX
Text : BTE Products for FI Exit
Product active : tick checkbox.
Call SE37 for exit function and copy from FM SAMPLE_PROCESS_00001110 to ZFI_PROCESS_00001110. Then active your FM and go to FIBF transaction again.
FIBF -> Settings -> Process Modules -> ...of a customer
Define a new line.
Process : 00001120
Function Module : ZFI_PROCESS_00001110
Product : ZFI
And then you can some write ABAP code for validation and give warning message.
In this FM, If you don't want to check duplicate invoice for your cases you can set export parameter e_nostd = 'X'.
I hope it helps to you,
Regards,
Burak

Double Invoice Check

Hi
How do we set the double invoice check in SPRO for Invoice Number and Reference field for Vendor Incoming Invoices
Regards
Sanil Bhandari

Hi,
Please go to vendor master > Payment Transaction Tab
Check the Double Invoice option...
System will carry out checking as mentioned below:
Checking Logistics documents
Firstly, the system checks whether the invoice documents have already been entered in the Logistics invoice verification; the system checks invoices that are incorrect, or invoices that were entered for invoice verification in the background.
Checking FI documents
The system then checks whether there are FI or Accounting documents that were created with the original invoice verification or the Logistics verification, and where the relevant criteria are the same.
Checking Logistics documents
In checking for duplicate invoices, the system compares the following characteristics by default:
Vendor
Currency
Company code
Gross amount of the invoice
Reference document number
Invoice document date
If all of these characteristics are the same, the system issues a message that you can customize.
When you enter credit memos or subsequent adjustments, the system does not check for duplicate invoices.
Exception: Country-specific solution for Argentina, where invoices and credit memos are checked for duplicate documents.
No message is issued if you enter a document that has previously been reversed.
Dependencies
The system only checks for duplicate invoices in Materials Management if you enter the reference document number upon entering the invoice.
In Customizing for the Logistics invoice verification, you can specify that the following characteristics should not be checked:
Reference document number
Invoice document date
Company code
This means that you can increase the likelihood that the system will find a duplicate invoice, because you can reduce the number of characteristics checked.
I Hope u found useful
Please Reward Points if Found Useful
Regards,
Jigar

Double Invoice

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