Down Payment Blocking and Release

Hi,
My company reauires a block for all down payment request and subsequently release by the manager for further processing.
Can some one explain how to go about it. Is it standard SAP??
Best Regards,
Sathya

Hi Satya /
I feel this can be achieved in standard SAP as under :
When a person want to process a down payment , we have make the post option disabled , so that he can park that down payment document. when he park a document , it can triggar a mail to his/her superior.
The next level person can post the down payment after duly verifiying the same .
changing Authorisation roles , this can be done.
assign point if helpful

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Standard SAP Report - Payments blocked and released

Hi Experts,
We are having a requirement where the payment will be blocked for the invoices generated through Invoicing Plan.
But we need a report " To know the status of payments blocked and released according to the invoicing plan". Do we have any standard SAP report on this requirement?
By
Prabhu

Hi,
Use t.code: FBL1N , enter company code & select document type "KZ" in dynamic selection
and then select & execute for....
1.Open Items in status segment for not paid to vendor
2.Cleared Items in status segment for paid to vendor
Regards,
Biju K

Cancel down payment Invoice and accounting document without lines item

Dear masters,
I have a problem with down payment invoice cancel. As you know when doing invoice down payment request, after release to accounting, the accounting doc will have special G/L indicator is F (noted item). And when I cancel this billing down payment and after release to accounting, the accounting doc of cancel invoice will not have any lines item. Now I want to have lines item for cancel down payment, how can I do that? I really appreciate your support!
Regards,
Nguyen Pham.

Dear Nguyen,
As i understand your process you created Downpayment Request from SD.
Then created Downpayment with reference to that request.
Then you generated Billing invoice and released to accounts.
After that you cleared the downpayment with the Billing document.
Now you want to cancel all this.
First cancel the downpayment by FBRA reset and reverse.
Then cancel the billing document.

Down payment Invoice and AR Invoice

Hi,
Can anyone please advise the details of this note for PL44 - I am unable to find reference to this note on the SAP notes page?
Error 'Down Payment sum cannot be greater then total sum', note 1244893
We have PL42. We have created an AR invoice and a Down payment seperately. Both IN and DT are appearing as positive figures in the incoming payment window - how can we reconcile these transations?
Thanks Lisa

Note 1244893 - Error 'Down Payment sum cannot be greater then total sum'
Summary
Symptom
In Tax Groups for output documents, you define a tax code. You
create a sales order with this tax code. You create a partial A/R down payment request and pay it. You copy the A/R down payment request
into the A/R down payment invoice. You open a created sales order and
copy it into the A/R invoice, and then attach an A/R down payment invoice. You try to add the A/R invoice and get the following message:
Down Payment sum cannot be greater then total sum [3703-3].
The A/R invoice cannot be posted.
Other terms
JDT1, OINV, Financials
Reason and Prerequisites
Application error
Solution
This issue will be fixed in a future patch. See the info.txt file
on SAP Service Marketplace to verify when the fix was included.
Header Data
Release Status: Released for Customer
Released on: 15.09.2008 08:29:58
Master Language: English
Priority: Correction with high priority
Category: Program error
Primary Component: SBO-SD-INV A/R Invoice
Secondary Components: SBO-FIN Financials
Affected Releases
Software
Component Release From
Release To
Release And
subsequent
SAP-M-BO 2007 2007 A 2007 A
Related Notes
1294071 - Overview Note for SAP Business One 2007 B Patch 09
1257957 - Overview Note for SAP Business One 2007 A Patch 44

Block and release vendors at different level

Hi experts,
I'm working on a workflow who can block and release vendor after creation or modification. The problem is that I want block, first, the vendor for purchase and after, for the payment.
So I need two level of validation : the first for purchasing and the second for finance. So I need to create one event with the transaction MK01 or MK02 and after the validation I have to call the transaction FK01 or FK02.
I use the BOR LFA1 with specific method to block and release one of this views (purchase or financial) but when a vendor is saved, there is no distinction between the purchase view and the financial view. I can not distinguish the transaction who call the event.
So if there is someone who can help me quickly, it will be great!
Thank you
Benjamin

Thank you for the help.
Regarding the event condition in SWEC, it doesn't correspond to my situation so I will try the FM but I don't really how to do : I mean which condition I can put, or which action I can put for check the transaction.
The thing is that I'm not really good in FM cause I'm more functional.
So if someone could help me on the code to check transaction before block a vendor, it could be great.
Thank You

Relation between Ap down payment invoice and Ap invoice

Hi sap members
pls help in this scenario what is the query relation for ap down payment invoice and ap invoice solution given vilbe appreciated
regards
Jenny
Edited by: Jennifer Anderson on May 3, 2010 11:02 AM

hi Gordon
can u write a query and send regarding this relation i need fields like
SELECT Distinct T0.[DocNum][Invoice No ], T0.[CardName], T0.[DocTotal], T1.[DocNum][Ap Down Payment No],T1.[CardName], T1.[DocTotal]
FROM OPCH T0 , ODPO T1
WHERE T0.[CardName] = T1.[CardName]
and T0.[DpmAmnt] = T1.[DocTotal]
GROUP BY T0.[DocNum], T0.[CardName], T0.[DocTotal], T1.[DocNum],
T1.[CardName], T1.[DocTotal]
in Ap invoice Query i need Ap down payment Docnum
Regards
Jenny

DIFFIRENCE BETWEEN AP DOWN PAYMENT REQUEST AND AP DOWN PAYMENT INVOICE

HI
ALL
Please tell me the diffirence between AP DOWN PAYMENT REQUEST AND AP DOWN PAYMENT INVOICE
And Please tell me when those are applicable in practical scenarios in SAP B1
Prasad

Hi,
You can check these threads to find out more:
Re: AP Down Payment Request is not being Linked with AP Invoice
Re: Down Payment Problem....
Re: A/P down Payment Issue
Thanks,
Gordon

About AP Down Payment Request, AP Down payment invoice and AP reserve inv.

Hi:
Which are the main differences? I need to pay in advance to my supplier 100% of the invoice, the purchase invoice would be received one month later. How can i link them? And what about the payment, how can i remember easily that invoices are missing when the account balance is = 0 because the payment is done.
Best regards,
Alberto.

Hi,
There is a business need for companies to issue/receive Invoices including tax (or
VAT) for Down Payments made or received. These Invoices can then be cleared with
partial or final Invoices. Companies can record a Down Payment received in SAP
Business One by creating a Payment not based on an Invoice. However, due to legal
requirements in certain countries the recording of a Down Payment requires an Invoice
or a billing document.
Down Payment Request and Down Payment Invoice documents have their own numbering series. The Down Payment Invoice
resembles a regular Invoice and the Down Payment Request resembles a Sales
Quotation. The user may define a different series under Invoices to be used in the
Down Payment document. Neither of these two documents affects the On Hand stock
or the stock valuation. They can be of Items or Service type.
The process for them are:
Down Payment Invoice>Payment of Down Payment Invoice >Regular Invoice> Payment of Regular Invoice.
Down Payment Request>Payment of Down Payment Request > Regular Invoice >Payment of Regular Invoice and Clearing of Down Payment.
For the invoice paid, you can find a Payment Means icon from Invoice window, click on it, there is payment information and a link for it.
Hope this helps,
maggie an

Combine Down Payment Request and Payment of Open Item

I am paying $ 1000 to a vendor to cover $ 300 down payment request and $ 700 for an open invoice. Is it possible to make one payment transaction to cover “down payment request” and “payment of open item”? I want only one amount to appear in the bank ledger account. Thank you, Pravin

Hi
In payment program configuration under the payment method configuration for your company codes, make sure that under grouping of items, the two radio buttons are not selected. This should combine the two items into one payment document. Screen shot attached
regards
Sanil Bhandari

Reconciliation of a A/R Down Payment Request and a A/R Invoice

I want to do a reconciliation of a A/R Down Payment Request (100% paid of a total ) with a A/R Invoice. I want to do an internal reconciliation through BP> Internal Reconciliation > Reconciliation . A/R Down Payment Request is for 100% of the document total. I cannot create a Down Payment with the Down Payment Request and the invoice because the total es 0.00 . So I need to make an internal reconciliation. But when I select both documents, and press the reconcile button, the following errrors apears Payment transactions applied to down payment requests cannot be reconciled here [Message 3821-19] How do I reconcile both documents ?

Hi,
The concept of Downpayment is to have the advance payment received booked in the system by creating a downpayment request/invoice.
In your case the Downpayment Request is 100%, so it becomes difficult to apply the same to the Invoice in the Payment window.
Through Internal Reconciliation window, the same cannot be reconciled. Check Note no. : 1340606 regarding the system behavior.
The following options can be checked in the COPY of the database :
1) Option of applying the Downpayment Request and the Invoice and making a payment of 0.01 cent and then transfering the same to the Rounding account.
2) Checking the option of AR Reserve invoice in case there is 100% Downpayment.
Please check and consult the account of the company.
Kind Regards,
Jitin
SAP Business One Forum Team

Blocking and releasing sales order using FM

Hi experts,
I am in quest of FM that can be used for blocking and releasing SO.i Can do it through t-code VKM3 but my requirement is using FM i want to change the status of SO as block or released.
Can anyone having any idea about this,please share.
Regards,
Pankaj Jain

Hi,
Refer the following post related to sales order releasing enhancements-
How to Release Sales Order
release strategy for sales order?
Sales order release strategy
Hope it helps.

Vendor Down Payment Block

How can i block a vendor for Down payment?
Both f-47, f-48 and automatic f100 should not work for this vendor.
please tell me the settings
Thanks in Advance.

Hi
Please create an FI validation for this... saying
IF Sy-TCode = F-48 or f-47 or f-100
and LIFNR = Vendor number.
Error message .Vendor cannot be used for this transaction.
May be you need to create a custom messgae for this.
Thanks & Regards
Kishore

Down payments configuration and condition AZWR value 0.

Hi,
I am trying to configure the standard down payments but I have the following questions:
1º ) I have configured the condition type AZWR with all the requirements from the manual, condition 2 and the calculation formula 48 but I donu2019t know which position in the pricing procedure has to be located the condition AZWR. It read something that has to be located just before the Tax Condition, my question is that the only requirement. Donu2019t you have any example of one pricing procedure? Because there isnu2019t anyone standard to check in the system.
2º) I have set the billing plan with the billings documents for example 40% FAZ 20% FAZ and 40% F2 however the condition type AZWR in the pricing procedure still with value 0. It doesnu2019t seem the right situation. It should have the value of invoices FAZ.
3º) I bill the first invoice FAZ and the condition AZWR doesnu2019t appear in the invoice due it is value 0 in the sales order I suppose so.
4º) It is possible to assign 40% of the one invoice FAZ to one invoice F2 and the rest 60% to other F2. If I can configure correctly the condition types and the pricing procedures.
Thank you in advance.
Best regards.
Edited by: ALBERTO MARTIN on Oct 19, 2009 11:45 AM

Hi Gabriel,
Please refer this link
http://help.sap.com/bp_bblibrary/600/BBLibrary_Start.htm
and search for building block E10: Configuration of down payment. Here I can not attach file.
Regards,
Mukul

MIRO still Payment Block after Release

Dear Experts,
I got a trouble with invoice process. We are using workflow to release payment block, so that the status of the MIRO can be changed from "P Payment Request" to "Free for Payment". The problem is the status cannot be changed to "Free for Payment" even after release via workflow has been carried out. When we checked the workflow status, the workflow runs well, and the release successfully done via that workflow. Another problem is : this case happens only on several MIROs randomly. Sometimes this case happens, while in another MIRO this case never happens.
Can you help me with the problem? Is there any reason why this kind of issue happens?
Thank you very much

hi,
check the below mwntioned link.
Payment Block after MIRO posting
regards
sumit simran

Down payment block - Urgent Pls

Hi all ,
Can some plesae let me know how to set payment block default on prepayments and cash in advance documents in order to prevent prepayments and cash in advance documents in special purpose ledger from premature payment refund to customer
Any help will be greatly appreciated.
Thanks

Hi Prasad,
It is SAP standard functionality, and it meant to prevent the Down payment from being paid when you run F110 - Auto-pay run. Logically the system should not be clearing the downpayment during auto-paymentrun, since the down payment should be cleared manually, hence the payment block.
If at all you want to change the functionality of this you can of course change this in Customising, but my opinion is thatyou should not.
Regards,
Satish Muvva.

Down Payment Blocking and Release

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