Down Payment for Contracts

Hi,
I have a scenario where a vendor is having yearly contract (PO). He is paid upfront at the begining of the year when invoice for full amount is received (amount debit to vendor pre paid / alternate recon account and credit bank). Later at each month, partial amount is expensed (debit) and pre paid / alternate recon account credited accordingly. At the end of the year the full amount is expensed and pre paid account is also balanced.
I am thinking of using vendor down payment functionality (F-47, special GL indicator A), attach a PO (with Invoicing plan and ERS combination), make down payment. Up till this stage the FI entries are debit vendor pre paid / alternate recon account and credit Bank (which is expected). Now with the Invoice plan, the system creates vendor invoice automatically, FI entries are debit expense and credit vendor recon account. We don not want to pay the vendor again as down payment already exist. Is there an automated way now to post credit entry in vendor pre paid account.
I was also going through the earlier post where I found similar issue (Re: Down Payment). However while posting the invoice I am not getting the entries as mentioned in step 2 (check link) i.e. credit pre paid vendor recon account
Any help is appreciated or any solution as well
SR

we have used the following substitution to do that
pre-req
SYST-TCODE = 'F110' AND BKPF-BLART = 'KZ' AND
BSEG-BSCHL = '29' AND
BSEG-UMSKZ = 'A'
Substitution
field "Payment block' is substituted by constant " " (Empty)
Instead of KZ you need to use the document type that is assigned in the your config FBZP for Payment method in country.
This will not allow the payment for the subsequent invoices and payment program will automatically clear the Down payment when all the invoices which will net the downpayment to Zero have been posted.
Thanks
Ron

Similar Messages

How to create down payment for contract

Hi Gurus,
Can any one tell me the process of Initial Down Payment
for Value Contract?

Hi Marcin,
As far I know, the functionality of entering down payment in header will not allow you to post the DPR at header level, it has been given an option to enter the DPR as against at line item level available before.
Looking from a logical point of view, if a PO has more than one line item then then how to determine against which item the DPR has been entered, there may be line items with different delivery dates say one line item requires a down payment to be made, and the other doesn't and also it may come in much before than the item against which the DPR has been made, then it will be a mess for Finance to decide whether to pay for this item or balance the invoice against DPR.
Regards
Chandra Shekhar

Down Payments for Contracts

Hi All,
I have a Contract where we use Periodic Billing ( Billed Monthly / Quaterly) .
Can you Please let me know if there is any billing type to create Down Paymnets for Periodic billing in Contracts.
Thanks
Basha

Hi ,
Go to the change mode of the contract , go for billing plan document , there we find the downpayment billing type
thanks
Kuntla

Down payment against contract

Hi gurus,
do you know any possibility to link down payment to mm contract. Business process: We create mm contract. we need to pay some percentage of agreed value in advance (down payment). After down payment vendor make few successive deliveries. Contract is long term and we create PO for each delivery. Between deliveries can be few weeks, or few months. For each PO and GR against PO we receive one invoice. Invoice is partially closed with down payment (but not whole invoice, and not whole down payment). So all invoices are partially closed with part of down payment. For every big job we sign contract with vendor, so we can have few open contracts with same vendor in a same time. Agains each contract we create one particular down payment. all invoices should be closed with down payment which is linked for their contract.
What we need is link down payment to contract (contract field in DPR is text field and we can not chose from existing contracts), and to see in some report how much from down payment per contract left or to see which invoices are closed with particular down payment.
Is there any standard way to do this?
Thanks,
Anna

Hi,
Contract is outline purchasing agreement document but Purchase order is external purchasing document where commitment start with purchase order only with conditions.So advance payment can be configured and purchase order linked to it.
Refer links for more in details:
http://scn.sap.com/message/7151446
http://help.sap.com/erp2005_ehp_04/helpdata/en/fa/f6b132c23146918babf211677ac6b1/frameset.htm
Regards,
Biju K

Down payment for auc

Hi,
I have one purchase order which has an asset under construction. i want to make down payment for a vendor for this particular purchase order. But when i go for F-47 and enter spl. gl : A and give reference of Purchase order it gives me an error that down payment not possible for this class of assets.
I also tried for for spl GL B and M. but not working. Pls help.
sonali.

Dear Sonali,
Please check if you have maintained GL account assignment for Down Payments clearing account in AO90.
Assign points, if useful.

Problem of Down Payment for the Asset under Construction

Hi All:
My problem is, after do down payment for the AuC, we got an additional amount under the values booked of AuC, double checked the accounting document, found that system generated two items when doing actual settlement with t-code CJ88, for example, when display asset value, system lists the value as follows:
Net book value: 194,325 (Normally only has this value under the AuC)
Down payment: 93,950
I don't know why? And how to balance the asset values? Please give me some hint, thanks in advance.
Thanks
Kai
Edited by: Kai Jiang on Jan 14, 2009 6:52 AM

Hi,
I think the system behavior is right ! When posting the final invoice and clearing the down payment the additional items (Down payment: 93,950) were cleared. Go ahead!
Good luck
Tao

MIRO Down Payment for PUrchase order ********* Exist

Dear all,
I have made PO with three line items in that third line item i have done the down payment.
i have made GRN and done Invoice for all the three line items.
My question user is again doing the miro for the same particular po. Now system throwing a error message saying that
Down Payment for PUrchase order ********* Exist M8138.
But my user id i was trying to do the same its not showing anything.
What could be the reason and SPRO Invoice verification--sytem attribute message i was checking there. It was not maintained this error message How system will bring this message in MIRO.
Could you pls clarify my doubt.

Thanks Kunal.
If duplicate entry exist also why its showing for only one User. Becos my user id its not showing that error message.
Then above message i have told that i havnt maintained any message M8. But where its picking this error message

Down payment for Normal Assets

Dear Experts,
I have an issue on Down payment for Fixed Asset.
User created an Fixed Asset (Normal Asset) which is not a AUC Asset.Created a P.O and Assigned that Asset into the P.O. Now he want to post the downpayment request for the same through F-47. Now they are getting the below error.
You cannot use this transaction type to post to this asset
Message no. AA 834
Diagnosis
The transaction type entered belomgs to transaction type group 15. It has been specified for this transaction type group, that it is only allowed to post to asset classes for which it has been explicitly allowed (for example, the asset class for assets under construction). The asset to which you are posting belongs to class 46 (chart of depreciation XXX). You cannot post to this asset class using the transaction type entered.
Procedure
Check the asset number you entered. You may want to allow posting to this asset class using this transaction type group.
here i have the below doubts.
1. Can we assign the other than AUC Asset Class in OAYB for down payment (Group 15). but the system is showing the AUC Asset Classes only.
2. Can we assign GL Accounts for Down payment and down payment clearing accounts in AO85 other than AUC Asset Classes also? becasue if i check F1 help for those fields its saying only for AUC Asset Classes.
Kindly help me for how to do the down payment for Normal Assets.
regards,
Gopi.P

Hi,
I have a simple solution for you, which treats your down payments made to asset POs also same manner as down payments to normal POs.
Please check the below thread.
[Asset Downpayment;
Regards,
Srinu

Workflow for approval of down payment for outward freight

Can somebody suggest if is there any standard workflow available or not for approval of down payment for outward freight in SAP system? I want to build a workflow for this purpose upto two level of approval.
Thanks & Regards,
Manas

Hi Manas,
There is business object BSEG for down payment request. Try to use that and u can find workflow as Arghadip said in other thread. In PFTC u can go for F4 and search.

Depreciation is calculated on Down payment for asset

Dear friends,
While i am making down payment for Asset to the vendor through transaction code F-48, the depreciation is calculated on the advance amount what i posted.
Please advice me ???
Regards
Mrutyunjaya

Dear Bernhard,
This setting is for new document. what about my old document which has already been given advance to the vendor and depreciation is calculated.
Ex- I have given Advance to the vendor for Asset on 22.01.2009 of Rs 165000 and depreciation rate is 4.75%, and on 16.02.2009 i receive the Asset from the vendor and invoice cleared against advance. System is showing bellow value.
Date         Amount               Dep Value
22.01.2009   Rs. 165000           Rs. 1959-
16.02.2009   Rs. 165000           Rs. 1959
Please advice me how to make rectification of depreciation amount on that asset.
Regards
Mrutyunjaya

Down payment for asset plant and machinery

Dear Experts,
Can any body help me,   i have one issue user posted one asset po , in po asset is assigned,    now they are posting to that po some advance through f-48,   my asset class is plant and machinery, with No AUC option ,   this advance amount is posting to asset also and caluting deprection,   it should not post to asset and calculate depreciation.
regards
chandu

Dear AP,
thanks for your reply, my p.o account assignment is asset "A".   i need to track the down payament in P.O history.
In t.code F-48 second screen p.o reference we are giving automatically what we asset no. assing in p.o that is displaying.   If i revome also again it is coming and posting to asset and caluclting depreciation.   please suggest without post asset how to do the down payment for asset p.o.
please suggest
Regards
Chandu.

DOWN PAYMENT FOR CUSTOMERS

Hi
Can anyone send me a write up on the standard down payment creation, reciept and clearing the same against customer invoice in SAP?
My email id is [email protected]
Regards
Sanil Bhandari

1 - Down Payment Request for Customers Use TC: F-37
Here you create Noted Item this line item you can use wile creating Down Payment
2 - Down Payment Use TC:F-29
3 - Transfor SP Gl to Normal by Clearing of SP GL Use TC: F-39
4 - By clearing of Normal Gl : F-32
5 - Incoming Payment Use TC: F-28
These are the Process for Down Payment for Customers,
i hope you this is use ful for you,
Thanks,
TML

Down payment for Serivice Call!

Hi all!
I have a problem a bout services call. This is senarior of my customer.
Before create Service Call, they have Down payment for service (not for Item) and then they create Service Call in next step.
When they delivery some item( For Item) for Service Call and finish this service Call. Finaly, they want to create A/R invoice for this Service Call.
Now, i don't know apply down payment that done before for this A/R invoice for Service Call.
Can you help me what way to solve this problem???
Thank you!

Hi Tien,
You can use the std Downpayment Invoice feature for your scenario.
1. Create Service type A/R Downpayment invoice
2. Receive downpayment from Customer
2. After completion of service, Create an A/R invoice and apply the Downpayment Invoice before adding the invoice.
System allows even if the A/R invoice is item and the A/R Downpayment invoice is of service type.
Hope this helps.
Regards,
Hamsa

Down payment for Stock Vendors

Hi,
I need to create a down payment for stock vendors, If I create an invoicing plan but then I get this error saying "Invoicing plan not possible in case of GR-based invoice verification".
My scenario is that do make down payments to Stock vendors based on POs, is there any other way of nadling down payments for stock vendors.
thanks

Use transaction F-48 to create the down payment for Vendor.
than once you post the invoice it will know off the downpayment amount when the FI people clearing the invoice you posted.
You can post down payment aginst vendor with PO also.

Asset Down Payment for AUC

Hi,
I am having a query in Asset Down Payment for AUC
I have configured for both Acquisition: down payments and Down-payments clearing account in 'AO90' in asset module.
But I am still not clear why Down-payments clearing account account needs to be configured.
The entry I am getting are
1. F-47 DP request - I enter the Asset number here. Noted item.
2. F-48 -DP- an entry is created as follows:
Vendor     Dr     1000
Bank     Cr     1000
Acquisition: down payments     Dr     1000
Down-payments clearing account     Cr     1000
3. Now the Down-payments clearing account shows a credit balance all the time.
How should this be rectified
rgds
Vidhya

Hi Vidya,
Option 1: When you follow based on your example, ie., asset debited during down payment entry, asset entry will be reversed when you adjust down payment against invoice.
Option 2: Down payment request and down payment made against AUC asset with reference to Purchase order:
With reference to PO: Please refer sap note number 310368 valuated goods receipt paragraph and they have clearly mentioned about making down payments against asset/AUC purchase order without getting debited to asset account.
You have to make F5 378 message number to be a warning message instead of error message and you have to suppress asset related settings in OB41 posting keys 29 and 39. Posting key 39 is useful when you have down payment request.
If you have done this, then it will show only warning message during down payment that "purchase order is related to asset" and it will not be debited to asset account. Also after following the above steps, it is not necessary for you to give Acquisition: down payments G/L and Down payment clearing G/L in AO90 transaction code.
Hope this helps. Assign points if useful.
Regards,
Dwarak.

Down Payment for Contracts

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