DOWN PAYMENT IN MILESTONE

Hi,
I have done downpayment request in milestone billing by using billing type FAZ.
But further milestone billing I need to billing with billing type F2. When I try to do with the first line items milestone, I get a zero billing document. Why this is happening, how to billing the other milestones with the billing type F2.
Do I need to enter another line item for actual milestone billing using F2.
Please find the attached screen shot for reference, I would be grateful if you could explain with screen shot.

Hi,
You have to create FAZ (Document type :DZ) to begin with if you have to proceed the way you have explained and later on while creating the F2 , this FAZ amount will get cleared based on your adjustment. (this way F2 will have the reference of the FAZ with the requests)
To create FAZ document with reference to project follow the procedure below:
Hi,
In your case you have five milestones 200K each without the Down payment milestone.: (This gives a total net value as 200K*5= 1000K=100%)
If you have had maintained the downpayment of 200K milestone then the total number of milestones will be Six instead of Five.
this way the total net invocing value will be (200K+1000K) i.e 120%. which after down payment clearing will become 100%
So to proceed with your question, please maintain 6 milestones instead of 5 milestone.
Unfortunaly in the present scenario you can not proceed with percentage but can only proceed with the manual adjustment.
hope its useful.
Reward points if useful.
Thanks..

Similar Messages

Milestone Billing with Down Payment

Hi,
I have a milestone billing plan with down payment. The process steps are as follows;
1. Create a sales order (ZPN, copy of OR) with 50% down payment using Milestone billing plan.
2. Create the down payment request (FAZ)
3. Receive the down payment.
4. Create delivery
5. Create final invoice
I have a copy of invoice F2 (ZFN) that I want to use for the Final Invoice, and an Item catgory copy of TAN (ZTAN).
when I want to generate the final invoice a message displays this :
"Item category ZPN ZTAN cannot be invoiced with billing type ZFN"
Can anyboy help me??
Thanks in advance
Itzel

1.CHECK THE COPY CONTROLS
2.Check the item category controls

Several down payments in purchase order

Hi
We've setup the down payment via ME2DP (via LOG_MMFI_P2P) and the process works great. However one requirement from my business it does not solve: How can we enter several down payments during PO creation?
example: We know that for we will pay the goods in 3 parts: 20%, 30% and finally 50%. How can this be solved?
KR
Jimmy

Hi
Do these payments are down payments or milestones ? if these are Milestones..I would recommend you to explore invoicing plan functionality.
You can also refer below document to understand the functionality
http://wiki.scn.sap.com/wiki/display/ERPSCM/MM-SRV+The+Invoicing+Plan
Thanks,
Jagdeep

Credit Note issue against AR Down payment

Hi,
The business process is down payment and milestone billing. We have raised the FAZ for the down payment for 100 EUR and we have recieved the payment from customer and posted the same in F-29.
1. We have to raise the credit memo against the down payment ( We need to cancel the cleared down payment). When issuing credit note against the credit memo, the following message appears:
No account is specified in item 0000001001
Message no. F5670
Diagnosis
No account was specified for account type "S" in item "0000001001" of the FI/CO document.
System Response
The Financial Accounting program cannot process the document.
Procedure
A system error has probably occurred in the application you called up. Check the data transferred to item "0000001001" of the FI/CO document.
2. If we try to create the final invoice then the down payment recieved line item also will be flown. And if try to issue the credit note agaisnt the Billing document also the same issue.
Normally the Down payment is noted item and we are doing manual posting of incoming payment in FI. And the same we are clearing. And we need to issue the Credit note. And there is no account determination for the down payment line item.
Please advise.
Thanks
Sreekantha

Hi ,
We have done the document reverse and reset in FBRA.or normal item cancel in FB08.
Business want to issue Debit Note with reference to the Down payment invoice(FAZ). While doing the same I am facing the account determination issue, as the down payment is with only noted item.
Hope my issue is understood correctly.
Debit Note issue with reference to Down payment line item
Case 1: Business has created only Down payment request and received down payment incoming payment against FAZ. Further milestone related billing is not yet done.
Step 1. Create Order with down payment and billing plan
Step 2. Create Invoice with FAZ
Accounting entries: only one line item with noted item A down payment request.
Step 3. Post incoming payment
F-29 done
Step 4. Reversal of Incoming payment
F-39 Clear down payments or
Down payment document reverse and reset in FBRA.
or FB08.
Step 5. Issue debit memo (DR)against the FAZ
Create Debit memo request and debit memo
Error: Document XXXXXXX saved (no
accounting document generated)
Message no. VF050
When tried to release the document to accounting, the following error.
No account is specified in item 0000001001
Message no. F5670
Diagnosis
No account was specified for account type
"S" in item "0000001001" of the FI/CO document.
System Response
The Financial Accounting program cannot
process the document.
Procedure
A system error has probably occurred in
the application you called up. Check the data transferred to item
"0000001001" of the FI/CO document.
There is no account determination for the Down
payment line item(as it was noted item and the payment is entered in FI ).
Can this be over come by issuing the Debit note from FI with reference to Down payment Invoice FAZ ?.
Case 2: Business has created Down payment request and received down payment incoming payment against FAZ .Mile stone related billing is also done which will have Milestone billing line item and Down payment line item.
Step 1. Create Sales order
Step 2. Create Down payment request
Step 3. Post incoming payment
F-29 done
Step 4. Create the next mile stone related billing.
Invoice XXXXXXXX with Down payment cleared line item and invoicing line item
Step 5. Raise debit note with reference to Milestone relating line items
Only line item with invoicing line needs to be selected while raising Debit memo request:
Step 6. Create billing document
Note: For the down payment line item, we need to follow the process of Case 1(Can this be over come by issuing the Debit note from FI with reference to Down payment Invoice FAZ ?) by issuing FI Debit note.
Thanks
Sreekantha

No suitable down payment requests exist

Hello Gurus,
We have Revenue Recognition with down payment and milestone billing process.
While taking the customer down payment (T.Code-F-29) I am able to select the special G/L indicator-A (Down Payment) clicking on the button Requests and the remaining process is working perfectly.
The issue is: our FI consultant has created multiple special G/L indicators (one for each Divsion). If I select any other indicators created by him while doing the down payment (F-29) I am getting the error message as "No suitable down payment requests exist".
Is there any SD configuration setting needs to be done to allow any of the special G/L indicators?
OR
If there is any FI related setting to be done?
Please guide me how to resolve the issue.
Thanks,
Sreehari.

Hi shreehari
Kindly check the FBKP Setting for Customer "D" does proper GL are assigned or not check
and both GL should be reconciliation Account 1) for Vendor reconcilaition account and another
should be for Special GL indicator the Try down payment for the customer
Hope this is help ful
Thanks
Trinath

Down Payment Processing in Milestone billing

I have created sales order that does milestone billing. The down payment is 10 % of amount - Billing type FAZ and condition type AZWR is included in Pricing Procedure and ERL is asigned.
I also have done all the required settings from the help file at:
http://help.sap.com/saphelp_47x200/helpdata/en/4a/ac853478616434e10000009b38f83b/frameset.htm.
But the sales order still says G/L account not found and not saving. Is the G/L account need to found at sales order itself ? If so, where in sales oredr type I have to assigne account determination like KOFI00 etc ? Can any explain this ?
Does the down payment in sales order do the account determination to find G/L account as in case of regeualr billing docs ?

The following Customizing settings have to be made for down payment processing:
Settings for the billing plan - To activate the billing plan function, maintain the materials, for which you wish to process down payments, with item category group 0005 (milestone billing). This gives the item type TAO via item type determination. The item type TAO calls up the billing plan function.
You need to implement the following activities in the billing plan for down payments:
Maintain deadline category - This determines the billing rule (percentage or value down payment) for the down payment request. The system assigns billing type FAZ (payment request) defined in the standard system with billing category P. (For the billing type FAZ there is the cancellation billing document type FAS in the standard system).
Maintain the deadline proposal - Use the down payments that are due for the proposed deadlines.
Maintaining a Pricing Procedure with the Condition Type AZWR:
In the standard system the condition type AZWR is delivered for the down payment value already provided but which has not yet been calculated. You must include this condition type in the relevant pricing procedure before output tax.
Enter condition 2 (item with pricing) and the calculation formula 48 (down payment clearing value must not be bigger than the item value) for the condition type AZWR.
Before the condition AZWR you can create a subtotal with the base value calculation formula 2 (net value). If the condition AZWR is changed manually, you can get information on the original system proposal from the subtotal.
Maintain the printing indicator - The pricing procedure can not be marked as a transaction-specific pricing procedure (field Spec.proc.) The condition type AZWR has the calculation type B (fixed amount) and the condition category E (down payment request / clearing).
Maintaining the Billing Document - In the standard system there is the billing type FAZ (down payment request) and the billing type FAS for canceling . The down payment is controlled using the billing category P of the billing type. A billing type becomes a down payment request when the billing category P is assigned. You have to maintain blocking reason 02 (complete confirmation missing) for the billing documents and assign it to billing type FAZ.
Copying control - Copying requirement 20 must be entered in copying control at item level for the down payment request. In the standard system the order type TA for copying control is set up according to the billing type FAZ for the item category TAO.
Copying requirement 23 must be entered in copying control at item level for down payment clearing. In the standard system the order type TA for copying control is set up according to the billing type F2 for the item category TAO.
Financial Accounting settings - A prerequisite for down payment processing is that the account is assigned to the underlying sales document. To do this, change the field status settings in Customizing as follows:
Set reconciliation accounts (transaction OBXR) - For the `received down payments' and `down payment requests' from
the G/L accounts you have selected, you should assign the field status definition G031.
Maintain accounting configuration (transaction OBXB) - For the down payments (posting key ANZ in the standard system) and the output tax clearing (posting key MVA in the standard system), you must maintain the posting key.
You must also carry out a G/L account number assignment for the tax account.
Maintain the posting key (transaction OB41) - For posting key 19, set the sales order as an optional field !!!
Maintain the field status definition (transaction OB14) - For field status variant 0001, field status group G031, set the
sales order as an optional field !!!
Assign the company code to the field status variants (transaction OBC5)
By useing tcode---> VKOA assing the G/L accounts for account deteramination

Down Payment processing for Sales orders using Milestone Billing Plan

Hi,
The business scenario is as follows.
The delivery for the sales orders are to be created only after the pre payment( a percentage of the total sales order value) is made by the customer.
Hence the sales orders while creation are blocked for delivery creation using credit block by means of a userexit.
The credit manager checks the blocked sales orders using VKM1 transaction and verify if there are any payments made by the customer to cover this pre payment to be made.
If it is enough to cover then he releases the sales order manually for delivery creation.This is a complex process since there are too many sales orders and the payments made by the customer may not match the amount to be paid(it can be greater or lesser).The customer just pays a huge amount which is to be distributed among the sales orders for pre payments.
Later, when the invoice is created, the customer account is cleared manually using F-32 transaction for the oldest open invoices.
Here again there is a huge manual effort involved since he need to distribute the amount against the invoices using oldest open item principle.
As a solution we are planning to implement "Down Payment processing for Sales orders using Milestone Billing Plan".
Is this the right solution?
Can you please give the steps in detail to implement this functionality for above scenario?
We are using SAP 4.7 version without Project Systems.
Thanks in advance.
Regards,
Ragesh

Hi Ragesh
Check the links where you will get the entire down-payment configuration
[https://forums.sdn.sap.com/post!replydownpayments ]
Regards
Srinath

Sales Order with Partial and down payment (milestone billing)

Hello Experts,
I have configured a scenario where a down payment and a partial payment and a closing invoice is done on the billing plan for a sales order. The down payment request was done and posted manually in FI and the process went well. The issue i have is that the down payment is not reflected in my partial invoice or my second invoice and my closing invoice as well is not reflecting the payment made for the partial invoice (which is suppose to contain the amount less the down payment).
Please, how do i resolve this issue?
Thanks.

Hi,
See from what i feel from your description is, the business process is as follows:-
1) You receive the down payment request, this goes to a special g/l with indicator "F". Now when you recieve the payment you subsequently clear the amount through T-code F-29. In this case the down payment amount or the advance is treated as a deposit, which you adjust against each partial invoice, or completion of certain project.
2)When you create a partial invoice, considering the example in my earlier post you book complete value of the invoice i.e. RS 800.
The client requires that RS 720 and Rs 80 should goto seprate g/l accounts. IN this case you need to define a condition type say "zadv" assign a new account key to it say "zad" in SPRO>SALES AND DISTRIBUTION>BASIC FUNCTIONS>ACCOUNT ASSIGNMENT/COSTING>REVENUE ACCOUNT DETERMINATION>DEFINE AND ASSIGN ACCOUNT KEYS.After billing of the correspoding amount I.e RS 80 will be cleared through F-39. Please check the same with you FI consultant.
3)Since the condition tab page is greyed out , SPRO>SALES AND DISTRIBUTION>BASIC FUNCTIONS>PRICING>PRICING CONTROL>DEFINE AND ASSIGN PRICING PROCEDURE>ASSIGN PRICING PROCEDURE TO BILLING TYPES. Also check in tcode VOFA wether oc. pric. procedure si assigned or not.After doing this you can add teh condition type "ZADV".
also you can refer to this link down payment condition type (azwr)
Regards
Aadesh Kamat
Edited by: aadesh123 on Jul 14, 2011 6:41 AM

Down Payment Report (SAP Std)

Is there any SAP Standard Report available for viewing the different down payments paid and final payment by the customer in case of milestone billing?
Plz help.
Regards,
Anbu

Hi,
I am not sure if any specific this kind of report is avialable.Try if the following works for you
/R
Controlling Total Debit/Credit bkgs - F.03
Generate FI Account balance - F.08
Generate Month-to-date Inv. register - F.02
Process payments - FBZ1
Rqst Individual Customer Corresp. - FB12
Generate Customer Correspondence - F.61
Enter Batch totals under Control ttl - FB07
Display G/L Acct. totals - FBL3N
Reverse Posted Amounts - FB08
Customer Refunds - FBL6
Customer Refund to other than Payer - FB05
Clearing Debit/Credit on Cust. acct. - FB1D
Customer Balance in Local Currency - F.23
G/L Account Balance Report - F.08
Create Invoice - legal entity adjust - FB01
Generate Cust. Acct. statements - F.27
Generate Dunning Letters - F150
Generate Billing Due List - VF04
Generate Blocked Billing Doc list - VFX3
Inq. via Credit Release Screen - VKM1
List orders by partner - VA05
Past Due invoices by customer - FD11
Check number info by G/L account - FBL3N
Display customer Line items - FBL5N
Reward points if useful
Regards,
Amrish Purohit

Summarizing open items in down payment request from SD

Hello!
We have a sales order with a billing plan, let say, 20% down payment, 80% - final invoice. There are 3 items in the sales order. When creating the down payment request the system creates 1 document with 3 customer lines. We would like to have 1 document with only 1 customer line. Is it possible to summarize customer lines on the down payment request?
OSS note 213852 "Analysis of down payment processing with FI" says that summarization is not possible, but the note was issued in 2002. Were there any updates since then?
Thank you!
Edited by: Anna Strokova on Oct 7, 2008 8:58 PM

Hi Goutham,
I think you should have posted this question to PLM forum i.e. Product Lifecycle Management (PLM). Project System is part of PLM .
Down payment request can not be created automatically from the project structure or milestone in projects.Milestones in projects are used for billing purpose.
You can use transaction f-47 to enter down payment request.
Please refer the link below for down payment request.
http://help.sap.com/saphelp_erp2005vp/helpdata/en/01/a9c78f455711d182b40000e829fbfe/frameset.htm
Hope this helps.
Reward points if you find useful.
Regards
Tushar

Down payment no final invoice (F2)

Dear experts
I have configured the system for down payment. I have followed the steps defined for this configuration, i.e:
1) Billing plan. Data related:
a) Material with item category group 0005 (milestone billing).
   b) Billing plan type: 01 (Milestone Billing)
   c) Date category: 03 (Down payment request -proc.)
   d) Date proposal
2)     Pricing Procedure:
a)     Subtotal with the base value calculation formula 2 (net value) before the condition AZWR.
b)     Condition Type AZWR
i)     Calculation type B (fixed amount)
ii)     Condition category e (down payment request / clearing).
iii)     Included before output tax.
iv)     Condition 2 (item with pricing)
v)     Calculation formula 48
vi)     Printing indicator
3)     Sales document: TA
4)     Sales document position TAO
5)     Billing Document
a)     Billing type FAZ (down payment request)
b)     Billing type FAS for canceling.
c)     Billing category P of the billing type.
d)     Blocking reason 02 (complete confirmation missing) ->assign it to billing type FAZ.
6)     Copying control
a)     From TA  FAZ. Copying requirement 20 entered at item level (item category TAO).
b)     From TA  F2.    Copying requirement 23 entered at item level (item category TAO).
7)     Financial Accounting settings
a)     Field status definition G031 assigned to reconciliation accounts - For the `received DP' and `DP requests'.
b)     Posting key for DP (ANZ) and for output tax clearing (MVA)
c)     G/L account number assignment for the tax account.
d)     For posting key 19, set Sales Order as an optional field (OB41).
e)     For field status variant 0001, field status group G031, set the sales order as an optional field.
f)     Assign the company code to the field status variants (transaction OBC5)
After that to create the DP I have done the following flow:
1. Create sales order (VA01) with a DP set throught a billing plan
2. Create an invoice (VF01) for DP request
3. Collect the down payment related (f-29)
4. Clearing the DP (f-39)
And this should ends with the creation of a final invoice (throught VF01, invoice type F2). However, when I try, the sales orders doesn't have any invoice outstanding to be created and condition AZWR is no updated. Therefore I cannot create the final invoice.
Is there any customizing or step in the process that I have missed??

Dear Arijeet
Thanks for your answer.
I have made a new test not doing F-39 before the invoicing. I.e.:
1) VA01 sales order
2) VF01 invoice FAZ
3) F-29 collect DP
4) VF01 invoice F2 -not working
So I have got the same result: no data to be invoiced at all from the original order
I'll appreciate any other suggestion
Kind regards
B

Down payment no final invoice

Hi,
I have created a down payment. It was ok, I have made the followign steps:
1. Create the downpayment using a millestone billing plan in the SD order
2. Create the down payment request in SD (VF01)
3. Posting the down payment request (VF01)
4. Collect the downpayment (F-39)
However when I have try to make the final invoice, no value have been substracted from the total invoice value (the down payment previously made have to be substracted). Why the downpayment quantity is not substracted in the final invoice?
I appreciate any suggestion
Thanks in advance
NOTE: I have made the down payment customizing:
1 Billing plan.
- Material with item category group 0005 (milestone billing).
- Billing plan type: 01 (Milestone Billing)
- Date category: 03 (Down payment request -proc.)
2 Pricing Procedure:
- Subtotal with the base value calculation formula 2 (net value) before the condition AZWR.
- Condition Type AZWR
   i) Calculation type B (fixed amount)
   ii) Condition category e (down payment request / clearing).
   iii) Included before output tax.
   iv) Condition 2 (item with pricing)
   v) Calculation formula 48
   vi) Printing indicator
3 Sales document: TA
4 Sales document position TAO
5 Billing Document: FAZ (down payment request)
6 Copying control
- From TA  FAZ. Copying requirement 20 entered at item level (item category TAO).
- From TA  F2.    Copying requirement 23 entered at item level (item category TAO).
7 Financial Accounting settings
- Field status definition G031 assigned to reconciliation accounts - For the `received DP' and `DP requests'.
- Posting key maintained for the down payments (posting key ANZ in the standard system) and the output tax clearing (posting key MVA in the standard system)
- G/L account number assignment for the tax account.
- For posting key 19, set the sales order as an optional field (transaction OB41).
- For field status variant 0001, field status group G031, set the sales order as an optional field.
- Assign the company code to the field status variants (transaction OBC5)

Hi Gonzalez
Say in the sales order ->item data -> billing data you have given the data as follows
Say for example :
Net value - 5000
No. billing date     date              billing type         amount
1st billing date     - 07/11/2008        FAZ              1500
2nd billing date   -   14/11/2008        FAZ               1000
Final Billing date   - 15/11/2008        F1                 2500
So when you create 1st billing you will get Rs 1500/- and for the 2nd billing you get amount of Rs.1000/- and When you do your final billing then you will get Rs.2500.
But when the 1st billing doc gets generated for Rs1500 it has to be cleared by FI also and even for the 2nd billing document and finally for the last billing date.Then the accounting gets cleared
Regards
Srinath

Down payments Report

Is there any SAP Standard Report available for viewing the <i>different down payments paid</i> and <i>final payment</i> by the customer in case of milestone billing?
Plz help.
Regards,
Anbu

reposting

Down payments u2013 Credit Management, Sales Value FD32.

Hi,
We have a problem with the credit management in Down payments. The down payments requests are not decreasing the Sales Value of the client. I mean when I bill a down payment, the sales value of the client in transaction FD32 keep with the same value. I have to bill the next milestone where the down payment is cleared to decrease the sales value of the client.
Billing Plan
1º Down payment 200
2º Final Billing 1000
Bill the down payment. Sales Value FD32 = 1000. It should be 800?
Bill the Final Invoice. Sales Value FD32 = 0.
Are there any way in the customizing to modify this behavior?
Thank you in advance and best regards.

Hello Alberto,
As you mentioned down payment of 200 and final bill of 1000, generally down payment is received at the start of activity. If you have credit limit say 500 and you receive down payment of 200 then system store down payment in separate GL account and when you carry out business, system first consider consuming down payment and then credit limit. So down payment never consider as sales till it get cleared off as it is before start of business as extra security to manage risk
Same thing happen when you do business with letter of credit
Hope this will resolve your confusion
Regards,
Mukul

Down Payment Final invoice accounting document split

Dear All,
We are using Milestone Billing and after posting the down payment request, while creating the final billing the Sales order line item and the down payment settlement line items are appearing. After successful creation of the final invoice the accounting document generated with 7 accounting lines. First 3 accounting line item related to final invoice and the last 4 lines are the downpayment reversal posting.
Now our requirment is instead of single accounting document 2 accounting document is required. One for Final invoice and the other one for the down payment. Please suggest us what are the customizations required to activate this.
Kind Regards,
Madhan.

Have a look at the following note
Note 1908168 - FBCJ: error FF848 for down payment
and if need, carry out the corrections as recommended in the note after checking with your FI consultants.
G. Lakshmipathi

DOWN PAYMENT IN MILESTONE

Similar Messages

Maybe you are looking for