Down payment reducing the commitment with reference to PO

Dear All,
The budget is 1500 USD. The PO was created with an amount of 1000 USD and kept down payment as 250 USD . So the balance is 500 USD. While making down payment through ME2DP, system will bring FM objects from PO against advance line item. After this step, the commitment will reduce from 1000 USD to 750 USD. If any user enters expenditure directly in FI by using the same budget code, system will allow for the remaining amount 750 USD. When we are doing service entry sheet against this PO for full amount 1000 USD then system is giving error message as budget exceeded by 250 USD. This is due to commitment reduced while making down payment. We used the derivation rule based on transaction type to overwrite the commitment but system is bringing commitment field value from PO at the time of posting.
Please give us the solution to avoid reducing the commitment while making down payment with reference to PO.
Update profile: 000101
Value Type: 61 (Statistical Update)
Regards,
Sree

Hi Sree,
You need to check or Configure Automatic clearing of Down Payments, please check the IMG setting:
Public Sector Management>Funds Management Government>Actual and Commitment Update/Integration>Integration>Configure Automatic Clearing of Down Payments/Down Payment Requests:
Activate check box "DP Clr" down payment clearing during a GR/IR
If this flag is set, the down payment is cleared automatically during the creation of the goods receipt (GR) or invoice receipt (IR), depending on your FM settings.
Regards
Javed

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Service PO Commitment with reference to statistical IO is not get reduced.

PO is created with Account assigned to Internal Order stastically and Cost center as real cost object. Wih PO creation we check commitment in system
According to standard SAP, at creation of PO, system creates commitment & while doing GR/IR, system should reduce PO commitment and increase actual by that amount. Service PO is created for amount 239200 USD with Account Assigned Category K, Item category D, Account assigned to Cost Center & Statistical Orders (9 orders by approximate 11% ) So, initially there is commitment of 26000 USD on each service order. However from March 2009 onward business has done GR and IR for this PO approximate 50000 USD but nor commitment have reduced neither any commitment line item were posted in system.
As a result of it, business actual budget is fully consumed by (Commitment + Actual) and while doing IR budget deficient errors is received.
Here main problem is, non reduction of Service PO commitment while doing GR and IR.
Tried below approch so far.
CoAr / Order type Comitment acitive, Costcenter updates commitment and GL is valid on delivery date. Service PO order unit is JOB and commitment reduction is based on value match with PO details.
In order to test really probelm is with Commitment updation or reporting. I checked COOI and COSP with reference to object no.
but there is only one posting in line item of original PO amount and at total level there are two posting one is origiona one and seocind is with zero amount. but in both total line item for one of the peiod quantity is incomplete even after clicking Final Invoice.
Even after final Invoice ticked thre is not commitment line item gets posted in system. Even I run RKANBU01 program.
This is quite strange, if some one can give me other suggestion to proceed further.
With Regards
Nitin P.

Hi Nitin,
When in the purchasing document, the indicator goods receipt
non-valuated is NOT set, the commitments will take into account the
information from the GOODS RECEIPT booked against the purchasing
document in order to reduce the commitments. In this case
the commitment can be reduced fully by setting the final delivery
indicator in the PO item (EKPO-ELIKZ).
When the indicator for non-valuated goods receipt is set, then system
will use the invoice information in order to reduce the commitments.
In this case EKPO-EREKZ can reduce the commitment to 0.
For positions that are using quantity-based commitments (Customizing ->
General settings -> Check unit of measurement), the commitments will be
reduced based on the quantity invoiced and not in the value. In transaction CUNI, the unit of measurements used at PO ITEM
level must be set to value based commitment.
For the commitments reduction the base value used is always the local
amount. The commitments will be reduced according with the actual posted
amount in local currency and in order to reduce the committed value in
the foreign currency, system converts the actual amount in local
currency using the exchange rate from the purchasing document.
In transaction OKKP, the commitment management indicator must be
active for the given controlling area in the current fiscal year.
Cost centers: In transaction KS02, in register "Control", the
commitment update indicator must NOT be set.
Check also the attached notes carefully in order to solve
your problem:
735404    Delivery completed indicator, final entry sheet indicator
634298    FAQ: Commitment update in the service
772206    Commitment Update in Service Purchase Orders
639523    Commitments reduction behavior for Purchasing documents
534993    Short instructions RKANBU01
459509    FAQ: Commitments in purchasing
433597    Commitment update for services or invoicing plan
339264    IR plan:commts reductn for invoicing plan (net doc)
303610    Invoicing plan: commitments only reduced for period
204376    Commitments - valuated GR with value-based commitmt
165823    Incompl.reduct.PO commts in Cash Mgmt/Forecast
152571    Composite SAP note: Missing or incorrect commitments
Regards,
Edit

Down payment against the Internal Order - for Capital Expenditure

Dear friends
I am getting an error while making down payment against the purchase order.
The order of my entries or steps are as follows:
Created one internal order for Capital WIP with budget and availability control activation.
Created one purchase order against a vendor with reference to the above Internal Order.
When I am making the down payment to the vendor through tcode:F-48, the system throwing an error
"Define Cost Elements for Down Payments".
Can any one please explain why this error is coming. When I checked in Internal orders, there is a TCode: OKEP for Define Default Cost Elements for Down Payments.
System is asking for cost element, but where as what ever the down payment we are making is nothing but advance which is current asset. Why system is asking for cost element?
Can any one give me the guidance how to handle the issue.
Thanks in Advance
Kiran Kumar A

The reason is when you want the down payment for AUC to be capitalised, then you would need to create cost element for Downpayments.
Normally as per design of SAP, down payment being a Balance Sheet Account (Current Asset as you rightly mentioned) doesnot need / accept an Cost object, as a special case since down payments for AUC needs to be capitalised and hence need to be carried to Controlling (Internal Order) by creating Cost Element for Downpayments.
Go ahead and create the cost element. That would resolve your issue.

Problem of Down Payment for the Asset under Construction

Hi All:
My problem is, after do down payment for the AuC, we got an additional amount under the values booked of AuC, double checked the accounting document, found that system generated two items when doing actual settlement with t-code CJ88, for example, when display asset value, system lists the value as follows:
Net book value: 194,325 (Normally only has this value under the AuC)
Down payment: 93,950
I don't know why? And how to balance the asset values? Please give me some hint, thanks in advance.
Thanks
Kai
Edited by: Kai Jiang on Jan 14, 2009 6:52 AM

Hi,
I think the system behavior is right ! When posting the final invoice and clearing the down payment the additional items (Down payment: 93,950) were cleared. Go ahead!
Good luck
Tao

How to clear the down payment against the vendor invoice in the payment program?

A down payment is made $25 Later an invoice is posted for $100 Now i want to Pay $75 to Vendor But the Automatic payment program is not clearing the down payment against the vendor invoice. Could you please help how to clear the down payment against the vendor invoice in the payment program?

Swathi,
Need your help i have a strange situation
1) F-48 and document posted with document no = 15..... in company code = L002 with payment block getting populated automatically
2) F-48 and document posted with document no= 15..... in company code = Us11 without payment block and the screen does not even show payment block, I had to check this from BSEG table
My question is
a) How and where does this payment block is triggered through configured and how to process next steps.
b) when I use F-48, how do we do the actual payment, is there a check printing and linking it to the KZ document or is check printing done outside the system and the KZ document type does not have any linkage.
c) If I do FB60 for a higher amount how do we pay partial amount.
Your response is appreciated.

Error at the time of down payment against the PO

Dear friends
I have created a purchase order for Rs.10000 is net and gross amount for Rs.12000 which is including 2000 for taxes etc.
When I am making a down payment request for Rs.12000/- system is throwing an error order value will be exceded. System is allowing me only for Net amount of Rs.10000, beyond that it is not allowing me.
(Here I have changed the warning message to Error message on request of the client, as the down payment against the purchase order should not allow more than Purchase order value.)
Is there any provision to make the down payment on gross payment basis instead of net amount.
Thanks in advance
Kiran A

not answered

Invoice number of the forwarder with reference to shipmnet document

Hi All,
Currently i am working on shipment and new to shipment.
I would like to find the invoice details of the forwarder with reference to Shipment number. Currently we have flow like shipment document>shipment cost document to the forwarder>PO (created in background and entry sheet)-->Invoice of the forwarder.
Could you please provide the exact table where can I find the invoice w.r.t. shipment number or forwarder of the shipment.
If we require any otehr changes, pls provide BADI.
It will be appriciated for quick and right solution.
THank you
Regards
Kishore

If you create the invoice using MIRO transaction, then the table for the invoice is RBKP (header data) and RSEG (item data).
Outbound process - To link invoice to shipment/shipment cost, you will need entry sheet which will be created when service acceptance document is created
Inbound process - use the PO number then from PO go to delivery -> shipment -> shipment cost.
VTTP-VBELN contains delivery docnument (shipment item table)
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Down-payments reducing commitments?

Hi,
for projects/ orders we are reflecting the commitmens and are making down-payments. Now it seems that our down-payments are not reflected in the commitments (so are not reducing them).
Is there a way to change this behaviour? I've looked up in the customising but haven't found settings to change it.
Thanks a lot in advance.
Best Regards,
Hansi

Hi,
What commitment do you have in mind? CO or FM... If it's for CO, check note 861036.
Regards,
Eli

Down payment functionality for PO with account assignment K Cost Center

QUESTION: Is there a way to turn-on down payment functionality for cost centers?
When a vendor down payment is posted via tcode F-47 against a PO line item with INTERNAL ORDER as the account assignment, SAP posted the following documents from the payment run (tcode F110):
1. Accounting Document
dr vendor / GL= downpymt clearing / internal order = IO1234 / cost center = CC5678
cr bank
2. Controlling Document
dr internal order IO1234
However, when a vendor down payment is posted against a PO line item with COST CENTER as the account assignment, SAP does not post any Controlling document, just the accounting document:
dr vendor / GL= downpymt clrg / cost center = CC5678
cr bank
From my research, it appears that the down payment functionality applies to internal orders and projects only. Then settlement is run to move the values from internal order to AUC assets and/or cost centers. Perhaps I'm missing a configuration step for the cost center piece?
Your prompt response will be much appreciated. Thanks in advance!

system wont generate any controlling document for noted items downpayment and normal payments.
Because all are balance sheet accounts. Controlling documents will generated for only P&L accounts.
Your analysis correct.

Down payment request for contract with periodic billing

Hi Friends,
Could anyone help me in understanding the configuration settings for down payment / advance payment senario for a CONTRACT which has Order related billing (I have done for Order with milestone billing plan).
The contract has order related *periodic billing plan* where settlement period is suppose quaterly billing and actual invoice is happening on 1st date of the quarter. But i want to create a down payment request say 10 days before the billing date[(actual invoice(F2) date] of every quater as an advance payment/ down payment.
FYI...
For order i am using standard billing rule 1 in milestone billing plan for final invoice but for downpaymnet billing dates (added additional settlement periods then actual invoice settlement period like 3 adv pay ment og 20%, 30% 50% & one actual invoice period for whole amount 100% as D4 doc only) i am manually changing the billing rule as 4 to create a down payment req.
But in contract as its has periodic billing plan no billing rule changing option (no additional settlement period can be added, only settlement period for actual invoice is getting proposed) so i can't have two different rule for a settlement period. no settlement period can be added separately for adv paymnet/down payment.
Kindly respond ASAP.
Rgds
Manish

Hi, Many thanks for your response.
But the down payment functionality for a SO with milestone billing i have already implemented.
The question was for CONTRACT Side (say rental / service contract). The contract has periodic billing (monthly / Q'ly).
Kindly let me know if you/anyone has any idea for config settings for a contract with the senario mentioned in previous thread post.
Thnx & Rgds
MG

Clear Down Payments at the time of Invoice Posting

Hi,
At the time of invoice posting (customer/vendor) we will a message on exsting down payments. Is it possible to link the down payment with current invoices??   Please let me the possibilities.
Thanks
Partha

Down payment flow- first we have creatw the sundray creditors nad Advance sundray creditor gl a/c dreation
2.the link bet sundry creditors and advance sundray creditor in OBYR.
3. and posting the f-48 advance to vendor
                             f-43 posting invoive
                             f-58 transffer to specil gl a/c to normal gl/a/c
                             f-44 clearing
and customer also same prosures and link between in sundry debtors and advance debtor and (obyx)

Posting down payment using the payment program

Dear all,
I post the down payment with the payment program. After run payment program.
I choose Edit -> Payments -> Payment List to show the result of the payment run
But I receive message F0073
Program RFRALI20: No records selected
Disagonosis: The system did not find any data to be processed in the payment dataset
I don't know where payment medium program RFRALI20 is configured
How can I fix this problem to show show the result of the payment run?
please tell me step by step
Thank in advance
Minhtb

Hello Tran
I have been observing that you post questions / expect detailed answers and do not assign points.
Please consider to change this habit.
Members spend time and effort to answer your queries to your satisfaction and if they are not motivated, sooner or later, they could frame opinions on your intentions and practice.
Request you to motivate members to contribute to the forum.
Reg
Suresh

Down payment is not cleared with clearing amount?

Hi,
When I print the invoice after receiving down payment through F-29 and then clear this amount through F-39, and when I print the invoice for the same customer the Received amount for example $20 and cleared amount of $20 are printed as $40.
If some one help me to understand why this is happening ,and which field should show $0(or what ever the balance is), once the amount is cleared.
How to rectify this error in the invoice?
I appreciate your feed back.
wbr,
Sunil

Hi Milind, The print is z development.The example is as follows,when we printed the Invoice for the customer,
Amount of invoice against the new sales order...$100
Down payment received ...$40
Balance .........................($60).
But earlier on we received down payment of $20, which was cleared by equal amount of $20.The amount of down payment should be now $0.
This is the issue, and then the Z report picks up this $20 amount which was received as down payment.Is there way we should pick up$0 in this field.Second question, where to pick this $0 and how to pick(any changes in the coding we have to make) for this $0 amount.
I hope this explanation is enough.Please let me know if you like to have more details.
Thanks.
wbr,
Sunil

Automatic Clearing of Down payment at the time of creating Invoice

Dear All,
I have created a Service Purchase order. This is assigned to a WBS element.Then i created a vendor downpayment request against this order using F-47 then posted same from F-48. Then i created service entry sheet and accepted it.Now when i am creating a invoice in MIRO for this Service order, system gives an information message that Downpayment exists. But invoice amount is not reduced by the amount. Also downpayment is not reversed automatically. Is there any way to achieve this? I had to manually Clear downpayment after invoice is posted.I want that to happen automatically.
Regards,
Kamal

Hi Rafi,
Thanks for this information. We are running on ECC 6.0 / EHP4 & also the biz funtion activated. .
As of now, we are receiving just an info msg at the time of MIRO.
Is mere activation of this biz funtion enough or do MM & FI need to configure something to achieve automatic downpayment clearing?
regards

Down Payment Request (f-47) with BAPI_ACC_DOCUMENT_POST

Hi All,
I have a requirement to create a downpayment request (F-47). I have used bapi BAPI_ACC_DOCUEMENT_POST for this and implemented BTE RWBAPI01 and added the code in Function module for BTE.
BAPI is getting executed successfully and giving me a document number also, in the return table. But after calling BAPI_TRANSACTION_COMMIT the document no. doesnt get updated to tables. There is no error returned by either of the BAPI
In the next run, next document number gets generated.
Can anyone please help and let me know why the document is not getting updated in tables even though it gets generated.
Any help will be appreciated,
Thanks,
Kanchan

Hi,
I had checked the OSS notes as well, Note 884246 is already implemented.
I am not able to understand when the BAPI_ACC_DOCUMENT_POST is giving me a document number why is commit for the same failing.
Thanks,
Kanchan
Edited by: Kanchan Dalwani on Nov 18, 2010 11:06 AM

Down payment reducing the commitment with reference to PO

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