Down Payment scneario in SAP

Hi Colleagues,
How we can handle down the payment scenario in MM? Say, a business scenario where you have to pay 30% of the order value as soon as you order the item and the rest 70% payment you make after the delivery.
How can we deal such scenario in SAP MM?
Any input will be highly appreciated.
Regards,
Ranjan
Ranjan Sutradhar
SAP Business ByDesign Expert Support.

Hi,
Advance payments/down payment to vendor WRT to PO can be handled in F-47 and F-48 t.code. Can be defind above in payment term OME2.
Follow the following steps:
1.Check the Vendor reconciliation A/C,
2.Go to FS00, and check Filed Status Group,
3.Go to OBC4, check the Filed Status Group, what u have mentioned for the Vendor reconciliation account.
4. Go To material management segment and put optional entry for the field of Purchase Order and save.
5.Now come to F-48, enter the date, vendor, assign the sp.G/L transaction(A),bank sub account, amount,
then enter, it will take to next screen
Here you enter amount & your purchase order number with reference to your are going to make the payment. Now simulate and save.
6. After the GR & IR is done, Perform F-54 for Down Payment Clearing
Regards,
Biju K

Similar Messages

Down Payment Invoice in Sap Business One 2007

hi
Scenario.
Before Creating Sales Order Advance is taken from customer. Then Sales Order is created .
Before delivery performa invoice is raised indicating Advance & Balance Amount against that Sale Order
Example price = 225000 Taxes = 23410 Advance = 75000 Balance = 178410. Then finally invoice is raised for the full amount.
How this can be done.
Is there any document on How to link Customer Advance with A/R Invoice for Sap Business One 2007.
Thanks

Hi Manish,
The following would apply to 2007A but I would think it's the same or very similar for 2007B:
1. Enter your Sales Order - don't click 'Add' if you've also received a payment (advance payment or deposit)
2. Click on the Payment Means (money bag) icon
3. Select the payment method and enter the amount information, etc. (like a regular incoming payment)
4. Click OK to save the changes; you will return to the S/O window
5. Click Add to save the S/O and payment.
When doing this, SAP will not only add your S/O but create and AR DownPayment Invoice & Incoming Payment, all linked together.
If you've already processed your S/O, open it and copy it to an AR DownPayment Invoice.
Enter the DPM amount in the footer section.
Do steps 2 & 3 (above).
Add the AR DP invoice.
When ready to process the invoice, be sure to link the DPM before adding it otherwise there will be some manual steps to do.
Hope this helps,
Heather

A/R Down Payment Invoice with Discount

Hi,
I have a design question about the "A/R Down Payment Invoice" functionality in SAP B1 (version 8.81 PL09). Consider the following example:
I have a sales order with "total before discount" of 1000 euro. Customer gets 10% discount on this order, so order total is 900 euro.
I ask the customer to pay 300 euro of these 900 euro in advance (= down payment). I create a A/R Down Payment Invoice, I copy the sales order into the invoice. Then, I see the following on my screen: Total before discount = 1000 euro (which is correct), Down Payment = 90% = 900 euro. This is not correct, because 90% down payment would be 810 euro.
I go further and give 300 euro in as "down payment" and I ignore the wrong "down payment percentage". When I create my lay-out for my "down payment invoice", it is not possible to get the discount (of 10% = 100 euro in this example) printed. I only find the following information in the database table (ODPI): Total before discount = 1000 euro (correct), Discount percentage = 70% (NOT correct, should be 10%), Down Payment percentage = 30% (NOT correct, should be 33,33%).
This looks like a huge mistake in the design of a "down payment invoice" in SAP B1. How can I fetch the following data from the database:
1) Total before discount = 1000 euro
2) Discount 10% = -100 euro
3) Total after discount = 900 euro
4) Down payment = 300 euro
I can do line 1 and 4, but cannot find a way to retrieve line 2 and 3.
Regards,
Pieter

Hi Pieter,
Where did you set the discount? Is it on document level?
Have you tried on line level?
Thanks,
Gordon

Down Payment option

For the current system design that for AR invoice, user able to pick the AR Down Payment Invoice.
Whereas for AR Reserve invoice, it does not have the option to pick the AR Down Payment Invoice.
will SAP cater for this option in their further release?

Hi Peter,
Sorry, I think you misunderstood my question.
In the Journal Entry, if we ticked on the Reverse check-box and specify the date.
We will receive the Reverse Transaction pop-up window when we log-in to SAP Business One.
But some user did not receive this Reverse Transaction pop-up window when log-in to SAP Business One.
How do set for the user so that he/she will also receive this Reverse Transaction pop-up window?
Regards,
Raymond

Down payment request and special GL indicator

Hi SAP Experts,
From several days I'm looking for an explanation of standard down payment process in SAP:
When we create down payment request for customer, billing type FAZ, corresponding FI document is created with special GL indicator "F".
Does somebody know what is the configuration for that? How the system determines that for FAZ billing type it should create special GL indicator "F"?
Thanks and appreciate any suggestions.

Dear Marin Please check in Google
Does somebody know what is the configuration for that?

Down Payment Chain

Hi All
Wanted to understand the concept of Down payment chain in SAP... Its use and significance.. Any documents/links other than SAP help would be helpful please.
Regards
Prasanna

Dear Prasanna,
I the Down Payment Chains application is
released only for Germany so far. Please see note 1021741 for more details.
This because SAP cannot guarantee that the application meets legal
requirements in other countries.
The Down Payment Chains were developed to meet the business requirements
of German construction companies. It is currently only released for
this country we know exactly the business requirements
for the following issues:
1. Special tax regulations for construction companies, for example
Down Payment Chains are subject to deferred tax for the construction
industry in Germany
2. We know how different kind of retentions are handled in this country
(security, special retentions and guarantee retentions)
3. Down Payment Chains are subject to a specific form of witholding tax
4. And a few other things
It is also important to mention that there is no MM integration. You
can only save the purchase order number in a down payment chains but
there is no functionality behind. In other words, at current the
application is an entire FI/CO/PS solution. Any possible MM integration
could only be realised as a Customer Development Project.
I hope this can help You.
Mauri

Down Payment Configuration

Hi guys.
Where do we do down payment configuration in SAP?
Pls advise.
Thanks
srik

Business Transaction u2013 Down Payment Received
Advances received from the customers will be tracked by using the Special General Ledger Transactions. When Special General Ledger Transactions are used system will be posting to an alternative Reconciliation account instead of normal reconciliation account, which is assigned in the customer master. In this active Alternative Reconciliation Accounts will be assigned in relation to the Customer Master Reconciliation account.
Define Reconciliation Accounts for Customer Down Payments u2013 OBXR
Account type : D
Special GL: A
Special GL indicator:Dwn payment
Double click on Sp GL Indicator A
u2022 Enter Company Code u2026u2026.. and enter
The Field descriptions of the screen are
Recon. Acct : The reconciliation account in G/L accounting is the account which is updated parallel to the sub ledger account for normal postings (for example, invoice or payment
Special G/L Account : The G/L account number to which spl gl transaction will be updated
u2022 Click to save.

About AP Down Payment Request, AP Down payment invoice and AP reserve inv.

Hi:
Which are the main differences? I need to pay in advance to my supplier 100% of the invoice, the purchase invoice would be received one month later. How can i link them? And what about the payment, how can i remember easily that invoices are missing when the account balance is = 0 because the payment is done.
Best regards,
Alberto.

Hi,
There is a business need for companies to issue/receive Invoices including tax (or
VAT) for Down Payments made or received. These Invoices can then be cleared with
partial or final Invoices. Companies can record a Down Payment received in SAP
Business One by creating a Payment not based on an Invoice. However, due to legal
requirements in certain countries the recording of a Down Payment requires an Invoice
or a billing document.
Down Payment Request and Down Payment Invoice documents have their own numbering series. The Down Payment Invoice
resembles a regular Invoice and the Down Payment Request resembles a Sales
Quotation. The user may define a different series under Invoices to be used in the
Down Payment document. Neither of these two documents affects the On Hand stock
or the stock valuation. They can be of Items or Service type.
The process for them are:
Down Payment Invoice>Payment of Down Payment Invoice >Regular Invoice> Payment of Regular Invoice.
Down Payment Request>Payment of Down Payment Request > Regular Invoice >Payment of Regular Invoice and Clearing of Down Payment.
For the invoice paid, you can find a Payment Means icon from Invoice window, click on it, there is payment information and a link for it.
Hope this helps,
maggie an

Setting up Down Payment Clearing Account & Down Payment Offset Acct

Hi
I wonder if someone could perhaps guide me to a possible solution on the above querie. I am trying to post a Down Payment invoice within SAP Bus One 2007A but get the following error: GL Account code is missing (1) [message 131-46].
I have spoken to our support who have suggested the course of action but the problem I have is I need to know which codes I should use to set these up?
Any feedback would be greatly appreciated.
Thanks
S4P US3R

dear,
map the down payment clearing account in G/L account determination -sales tab-map Down payment clearing account(Liabilitty Account). similary for purchase(Asset account)
Hope this will help you.
Regards,
Neetu

Down Payments / Noted Items

Hello,
I was trying to see if anyone can provide me with documentation about Down payments and Noted items in SAP FICO. Not just how to post these, but process and background info.
Thanks in advance and happy thanksgiving!!!

Further informaion can be found here:
Down Payment:
http://help.sap.com/saphelp_47x200/helpdata/en/59/ac922bcb0411d2acbe0000e8a5bd28/frameset.htm
Noted Items:
http://help.sap.com/saphelp_47x200/helpdata/en/01/a9c6cc455711d182b40000e829fbfe/frameset.htm

Idoc for Down Payment Requests/Noted Items in FI

Hi Experts,
I have a sspecific requirement of creation of noted items/down payment requests in SAP FI.
Could any one suggest the an IDOC and the values to e keyed in....
Ramana

hi,
use this baisc idoc type.
FIPARQ01.

HOW TO REFUND A DOWN PAYMENT

What is the transaction code for returning down payments to customers. Do we do a credit memo.
What do we mean by clear customer down payment. Is it applying the down payment towards an invoice or does it mean refidn customer down payment. I need to know how is refunding of customer down payment handled in SAP.
Thx
Lakshmi

Hi,
You are right clearing down payment means adjusting it to some invoice or debit memo...
down payment refund...2 alternatives..
1. You have already received the cash/credited to your Bank account
Refer to below procedure and if you system like incoming clearing acount and main account then the concerned document has also to be reversed...
2. Only you have got the check/the cover note from the customer
If you use FB08 ( reverse the document) then agiain you have to use f -32 to actually nullify the debit and credit open items in customer account( because there will be two open items).
If you use F-05, F-30 type of transaction in the first screen line item you put 50 and put bank account and then go to process open item and put the spl GL indicator ad clear the customer special GL item...
Hope it is clear
If useful assign points...
cheers
PK

Cancel down payment

Dear All,
How to cancel a down payment invoice in SAP Business One ?
Regards,
Kawish

Dear Mr Mazhari,
A Down Payment Invoice can be cancelled by a Credit Memo; however this Credit
Memo cannot be based on multiple Down Payment Invoices.
In addition, this Credit Memo will not affect the warehouse stock or the stock valuation.
Note that cash discounts are not available in the Down Payment Invoice.
For further information please read the following document:
https://websmp108.sap-ag.de/~form/sapnet?_FRAME=CONTAINER&_HIER_KEY=701100035871000371280&_OBJECT=011000358700004423952004E&_SCENARIO=01100035870000000183&
Kind Regards,
Marcella Rivi
SAP Business One Forums Team

Down payment cannot be copied because it is already closed

Hi experts, can you help me to know what are the Down Payment that can be applied as payment? ex : AR Invoice.
I don't know what status should I used. Here's my SQL query :
SELECT a.DocEntry, a.CardCode, a.Doctotal, a.DpmAppl ,a.DocTotal - a.DpmAppl [DDFBalance] FROM ODPI a
INNER JOIN DPI1 b ON a.DocEntry = b.DocEntry
WHERE a.DocTotal - a.DpmAppl > 0 and b.TargetType != 14 AND a.DocStatus = 'C'

Hi Bryan,
Adding to Edy And Eric's replies, please check the following thread:
Down Payment Invoice Process - SAP Business One 8.82 - SAP Library
Hope it helps.
Thanks & Regards
Ankit Chauhan

How to Add a correspondence type and tick the parameter(FI Down Payment)

Hi All,
To use the Down-Payments functionality of SAP for customer payments. Part of the process will be to print off a request for the customer to pay based on data that is entered into transaction F-37 (Down-Payment Request).
I have created a new sapscripts for the Down-Payment Request. We will need a new correspondence type creating for this print. For ZFI006 to show anything the u201CNoted Itemsu201D must be ticked when printed in ZFI006 using correspondence ZAP11.
Kindly advice me how to add a new correspondence type and the u201CNoted Itemsu201D must be ticked?
Thanks.

Hi,
You cannot define a payment type as that is based on a lookup defined under the navigation Setup>lookup>Payables.
This look up access level is System whihc implies it does not allow user level values to be defined.
So you have to use the available payment types,
Thanks
Manish Jain.

Down Payment scneario in SAP

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