Down Payment To customers and Vendors

Hi,
Please explain me step by step the procedrue involved in downpayment to vendors and customers with journal enteries. please
Thanks

Hi Soumya,
SPECIAL GL INDICATORS PROVIDED BY SYSTEM
A - Down Payments
F - Down Payment Request
DOWN PAYMENT REQUEST - CUSTOMER
1. DEFINE ALTERNATIVE RECONCILIATION ACCOUNT : SPRO u2013 Ref IMG u2013 FA u2013 AR& AP u2013 Business Transactions u2013 Down Payment Received u2013 Define Reconciliation Account for Customer Down Payment
There select account Type : D and Special GL A
Account assignment : Give the Recon account and SPL GL. and SAVE
2. CUSTOMER DOWN PAYMENT REQUEST :
Accounting u2013 FA u2013 AR u2013 Down Payment Entry u2013 Down Payment u2013 F-37 Request
ENTER DOWN PAYMENT RECEIVED : Accounting u2013 FA u2013 AR u2013 Document Entry u2013 Down Payment u2013 F-29 Down Payment
DOWN PAYMENT CLEARING :
1. Accounting u2013 FA u2013 AR u2013 Document Entry u2013 Down Payment u2013 F-39 Clearing
2. MANUAL CLEARING : F-32
Hope It will Clear.
Regards,
Kishore K

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WBS elements for Customers and Vendor, Bank entries....

Hi SAP Guru's,
For revenues and Costs we can trace them thru WBS elements entry in FI at the time of actaul amount sepent.
But for making the Advance payments to Customers and vendors or for any other Capital purpose, How to track the payments projects wise?
in f-29 for f-48, there is no option of giving the WBS elements. Pls help How to the WBS elemts filed Mandotory in FI Documents for all the entries posted in FI for vendor, customer, Banks accounts also?

Hi,
This is possible if you configure posting down payment in CO. You do it via OKEP transaction. The, after checking that you have configured number ranges (KANK), you can reconstruct your down payments in WBS via OKBG. You can see this customization steps under: Project Systems - Costs - Actual Costs - Update Down Payments.
Regards,
Eli

Automatic Clearing for Customers and Vendors

Hi,
We want to clear the open items at a time for the customers and vendors.
Ex: Cutomer "A" contains 15000 Dr(20 Line items), 12000 Cr(15 Line items) and closing balance 3000 Dr
Now we want to clear the all open items at a time and remaining(3000 Dr) balance for open items.
We don't want Manual Clearing(F-32)
Is this possible through F.13 or others?
Thanks in advance

No you cant
The automatic program groups items from an account together where they have the same
entries in the following fields:
Reconciliation account number
Currency
Special G/L indicator
Five freely defined criteria from document header or line item, for example,
assignment field, reference number, and so on.
If the balance, in local currency, of the items within a group is zero, the system
automatically clears them and creates clearing documents.
All accounts requiring automatic clearing must be defined in Customizing.
The automatic clearing program does not clear:
Noted items
Statistical postings and certain special G/L transactions relating to bills of
exchange
Down payments can only be cleared if down payment clearing items of the
same amount have already been posted.
items with withholding tax entries

Age analysis for customers and vendors

Hi All,
i needs to create an age analysis report on customers and vendors (0FIAR_C03), analysis could be done on <30 days, >30 days,>60,>90,>120 days , i needs to calculate these based between netdue date for payments and system date. any one can give idea how to do this
thanks in advance.
regards
raja

Hi Raja
http://help.sap.com/saphelp_nw04/helpdata/en/41/4b73415fb9157de10000000a155106/frameset.htm
Try checking the above link. You can use RKF .... Use offsets --- for example <30 offset is -30 in varibles.....
Standard reports should give some idea
Regards
Naga

F110 Netting between customers and vendors balance

We are on ECC 6.0
We want to pay net amount to Business Partners that are both our customers and vendors.
i.e. if we owe the vendor $1000 and the customer owes us $300, the invoices are all due for payment, we want to issue a payment to the vendor on the net amount of $700.
I have done the following:
1) put vendor number in customer master record; put customer number in vendor master record.
2) check on the "Clearing with vendor" button in the customer master record
3) check on "Clrg with cust." button in the vendor master record
4) in the payment run parameter, I put in both the vendor and the customer account number.
5) Both the vendor and the customer have the same payment method on their master records and the payment method field is blank on the items.
The proposal show
1) payment of $1000 (vendor invoice) will be made
2) $300 (customer invoice) cannot be paid because it is in debit balance.
I read the related messages on the Forum and got the impression that Transaction code F110 can do the netting that we are looking for. Have I missed anything? OR do I have to manually clear the two accounts before running the payment run??
Pls advise
Linda Lui

HI,
See for both the payment of customer and vendor the code are different. proposal is checking the vendor code or customer . as these are different is too item are not grouped.
just for the debit balance customer give the payee as the vendor code this will set is right. and payment will be grouped .
it should work. assign some points.
with regards
Krishna Singareddy.

Blocking a Down payment for a particular vendor

Hi Gurus,
Can i block payments in form of Down payments to a particular vendor. All other bills that are due are eligible to be paid.
I need this control to ensure that Payments for a particular vendor is always against an invoice and not downpayment.
I cannot put the payment block in the vendor master because it will block payments for all other invoices
Please help
Thanks so much

Hi.
I am Basically MM guy. To resolve this issue I would like to suggest a work around.
You can use the two payment terms.
1) One payment term in the company code (In vendor master record in the Payment transaction accounting). In this payment term you have set a payment block indicator
By doing this system will block all the invoices or Down payment which are posted in FI. Against this vendor. Hence system will not allow you to pay to this vendor against down payment.
2) Another payment terms in the purchasing view of the Vendor master. In this payment terms do not set any block.
When you post an invoice against a PO your accounting document will not be blocked.
Hence you can pay to a vendor with reference to PO invoice.
I am not sure. I hope it will work. If it helps award me.
Cheers
Umakanth

DOWN PAYMENT FOR CUSTOMERS

Hi
Can anyone send me a write up on the standard down payment creation, reciept and clearing the same against customer invoice in SAP?
My email id is [email protected]
Regards
Sanil Bhandari

1 - Down Payment Request for Customers Use TC: F-37
Here you create Noted Item this line item you can use wile creating Down Payment
2 - Down Payment Use TC:F-29
3 - Transfor SP Gl to Normal by Clearing of SP GL Use TC: F-39
4 - By clearing of Normal Gl : F-32
5 - Incoming Payment Use TC: F-28
These are the Process for Down Payment for Customers,
i hope you this is use ful for you,
Thanks,
TML

OBYA Settings for Intercompany Customers and Vendors

Hi SAP folks,
I have a small question on TC: OBYA
We have 2 co codes (CC10 & CC20) . We have customer and vendor account with the same number 900CC10 in Co Code CC20 and customer and vendor account with the same number 900CC20 in Co Code CC10
The requirement is such that if vendor invoice is posted in CC10 for vendor 900CC20 , then automatically customer invoice should be posted in CC20 for customer 900CC10 and vice-versa. Same logic applies if customer invoice is posted in CC20 for customer 900CC10 , then automatically vendor invoice should be posted in CC10 for vendor 900CC20.
How should i configure these accounts in TC: OBYA.
In OBYA....
Co Code1
Posted in CC10
Cleared Against CC20
Receivable                   Payable
Debit P.K.                   Credit P.K.
Acct debit                       Acct credit
Co Code2
Posted in CC20
Cleared Against CC10
Receivable                   Payable
Debit P.K.                   Credit P.K.
Acct debit                       Acct credit
I shall appreciate if you can guide me. Do we also have to make settings for trading partner in the master data for customers and vendors.

Hi Sumit,
i've 2 CoCd INTA and IPW, where IPW as a customer INTA and INTA as a vendor for IPW.
So IPW make Purchase Order to INTA and INTA make Sales Order to IPW.
how to set automatic posting in OBYA ?
Transaction BUV - Clearing between company code
Posted in            INTA
Cleared againts IPW
Receivable                                          Payable
Debit Pst Key   ?                                 Credit Pst Key    ?
Accoun debit   ?                                 Account Credit   ?
Receiveable Payable
Posted in            IPW
Cleared againts INTA
Receivable                                          Payable
Debit Pst Key   ?                                 Credit Pst Key    ?
Accoun debit   ?                                 Account Credit   ?
Best regards,
Korintus

Clearing with Customers and Vendors

How does this master data attribute work exactly? To really simply does that mean that if Company A bills Company B for $100 purchase and Company B bills Company A for a different $100 purchase then during payment and cash receipts the two won't actually end up exchanging cash? Or will they both send invoices of $100 to each other? When and where would this attribute be used typically?

The clearing between the customer and vendor can happen by following the below settings
1. The customer number must be entered in the corresponding vendor master record
a. FK02->General Data -> Control
In the u2018Account controlu2019 tab, in the u2018Customeru2019 field, enter the customer number
b.In the Company Code Data u2013> Payment Transaction Accounting, select the checkbox - u2018Clrg with Custu2019
note:If you do not fill u2018Customeru2019 field ,the u2018Clrg with Custu2019 field can not display.
2. The vendor number must be entered in the corresponding customer master record
a. FD02->General Data -> Control
In the u2018Account controlu2019 tab, in the u2018Venderu2019 field, enter the vendor number
b. In the Company Code Data u2013> Payment Transaction Accounting, select the checkbox - u2018Clearing with vendoru2019
3. For testing, create a vendor invoice through FB60 and customer invoice through FB70. Note that customer and vendor are properly selected.
4. To see the vendor/customer balance both together use FBL1N/FBL5N, when you execute FBL1N select customer check box, when you execute FBL5N select vendor check box along with open item/cleared item check box
5. For clearing the open items. Use the TCode F-32. On clicking the u2018Process open Itemsu2019, the vendor invoice (KR) and customer invoice (DR) are shown automatically. It will generate the FI document with proper entry.
Note: Partial / Residual payment between customer and vendor is also possible

Integration of customers and vendors- customer exit for renaming

We are planning to use customers for capacity reservation functionality and vendors for subcontracting in APO.
Due to this, we will need Vendors and Customers in APO.
Currently some plants are using same number range for customers and vendors.
So, we will have to rename either customer number or vendor number.
In such situation, do you recommend renaming customer number or Vendor number?
Do you see impact of renaming customer or vendor in above processes?
Can you please e-mail me which customer exit I should use and steps that should be followed for renaming?
Thanks,
Srini

Your problem:
Different location types with the same name or number in the external system. For example, a customer and a supplier both have the number 1000. This problem occurs especially with vendor and customer numbers.
You can do the following:
described in SAP Note 458914.
Activate BAdI Implementation for Location Prefix
Procedure
1.     Access the activity using one of the following navigation options:
SAP SCM Menu     Tools  Customizing  IMG  Execute Project  SAP Reference IMG  SAP Implementation Guide  SCM Basis  Integration  BAdIs for Specific Applications  Location and Business Partner  BAdI: Inbound Processing for Location
Transaction Code     SPRO
2.     In the Business Add-Ins: All Implementations for Definition SMOD_APOCF001 dialog box, go to the Defined filters table and select the suitable implementation for your problem situation, for example:
Field Name     Entry Value
Bus. add-in implementation name     APOCF001_TYPEDIF
Implementation short text     Locations of different type with similar names
3.     Choose Change.
4.     Confirm the warning message.
5.     On the Business Add-In Builder: Change Implementation APOCF001_TYPEDIF screen, choose Activate business add-in implementation.
6.     In the Prompt for transportable Workbench request dialog box, enter a workbench request and press ENTER.
7.     Choose the Back pushbutton (F3) twice.

Alignment with customers and vendors for December 31 2010

Hi, I'm a bit new with SAP for this subject and now I have to make an account statement for the customers and vendors per December 31 2010. How can I make these statements so the customers and vendors can agree with the alignment? Please let me know step by step...
Thanks for the answer! Emiel

Dear Srinivas,
how can I make the selection for all customers and vendors because I have a whole list with outstanding invoices. In your solution I have to make a selection in accounts. And that's not what I want. Can I get a seperate statement by customer and vendor so I can mail this to them? But thanks for your previous answer and reply! Emiel

Forex Revaluation for customers and vendors

Hi,
I ran FAGL_FC_VAL for period end for forex valuation of customers and valuation. Following Entry is posted:
Unrealised Loss A/c... Dr
To Forex balancesheet adjustment A/c
Forex balancsheet adjustment A/c is normal GL account.
Now i want to see vendorwise and customerwise forex valuation. Let me know how to get this report.

Hi Deepak,
I feel very sorry to say that there is not report to display the foreign currency valuation for customers and vendors. But I think you could defined difference reconciliation account for customers and vendors, then defined a foreign
balancesheet adjustment A/c per reconciliation account in OBA1,then you could confirm the value in FS10K or FBL3N.
Hope this information are useful to you!
Best Regards,
Gladys xing

G/L recon a/c of customers and vendors treated like OI-manged a/c?

Hello ,
Can G/L reconciliation accounts of customers and vendors treated like OI-manged accounts ?
Regards,
Sandeep
Moderator: Not only "can", it should

Hi Sandeep,
As clarified by the members already and apart from that the reconciliation accounts maintained in vendor/customer masters are for to view in the financial statements.
in an year for a quarter if you want to see your total vendors/customer open balances you run the financial statements then you will come to know.
If you want to know individual balances, you have to go to sub ledgers i.e vendor/customer balance reports like FBL1N/FBL5N.
the Recon. GL Accounts are not meant for to view vendor/customer balances. That is to reconcile between gl and subledgers.
So that is the reason in maximum companies for recon gl accounts the open item and line item check boxes wont be selected.
All the vendor/customer accounts are automatically set as open items only. if you run the reports FBL1N/FBL5N you can see the cleared/open item symbol will come automatically.
where as if you take the gl accounts report FBL3n - unless until you select open item check box in master record this symbol wont appear.
And one more thing if you maintain the line item managed for recon gl accounts data will be saved twise in tables i.e 1) vendor tables (BSIK & BSAK) 2) GL Tables (BSIS&BSAS), so in long it will lead to system performance issues.
i hope this will give you some more clarity.
thanks & regards,
shashi kanth.

Issue with down payment tax cal and clearing it aganest vendor inv

HI,
I have an issue with down payment tax cal.
1.     I had configured withholding tax and raised down payment, tax has been cal
2.     In the next step I had raised inv, at this time also tax had been cal
3.     When I am doing down payment clearing the tax collected at the time of down payment had to be reversed but itu2019s not.
Can any one give me solution for clearing the tax that cal on down payment.
Thanking you.

Dear
Vendor master has got tax codes both at the time of payment and at the time of invoice. Hence system is calculating tds on both occassions.
Since you pay advance first tds calculated is right. Now while doing miro remove the tax codes manually and do miro/mir7/fb60.
If already MIRO/MIR7/FB60 done then reverse the invoice document and clear the tax GL accounts.
Regards

Payment terms for the customers and vendors

Dear FI Experts
Generally vendoru2019s payment terms purpose we will use document date and customers payment term purpose we will use posting date.
My query is what the logic behind this was, kindly explain this logic.
Regards,
venkataswamy

Hi,
For vendor, we store the invoice date of the vendor in the document date field and vendor generally specifies the payment term in their invoices based on their invoice date.
So we generally use the decoument date (vendor invoice date) for payment term calculation.
Whereas in case of customer, we issue the invoice and generally the invoice date is the posting date of our system, so we use the posting date for calculating the payment term. The customer have to pay according to out payment term to get the discounts etc.
I hope it is clear.
Regards,
Gaurav

Down Payment To customers and Vendors

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