Down payments with invoice reference

Dear Experts:
I want to know the procedure for booking down payments or advances from customers through INVOICE REFERENCE. I know one thing the procedure can be carried out by routing down payments through SD but how,i dont know. Please guide if any of you have any idea.
Regards

Hi
From FI, the following three transaction code is the flow for recording and clearing down payments.
1) F-37 - Request - just recording the request. Noted item
2) F-29 - Down Payment - Receiving payment
3) F-39 - Clearing - clearing it against related invoice
Thanks
kamala

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Partial Payment (with invoice reference) for Invoice-based items

Hi Gurus,
I'd like to make partial payments to credit memos while "Include partial payment" is activated. However, if i activate "Include partial payment, partial payments for invoice-based items are no longer possible (partial payment amount is displayed only, and full amount is automatically applied).
My credit memos were posted via BAPI_ACC_DOCUMENT_POST. I've read that when using BAPI, invoice reference field is automatically populated with "V".
Can you please enlighten me what is SAP's logic behind this. How does SAP determine invoice-based items? And is there a workaround so I could still make partial payment while it is activated? Thank you.
Regards,

Hai Dianne,
Check it once OBA4 & OBA4 t.codes both are Tolerance Group
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Madhu I

Down payment with PO reference

Hi ,
I am making a PO . I want to make down payment against the PO . What is the process of doing the same . I want to see the Downpayment details when I see PO Status .

Hello,
Use the below transactions
F-47     Down payment request
F-48     make payment
F-54     clearing vendor down payment.
Regards

Error in Payments with Invoice Reference

Hi All,
We are trying to bring in payment transactions too within the ambit of the Funds Management at our workplace, and we are facing an issue.
While posting an outgoing payment to a vendor, we get an error "Document splitting information in clearing document is inconsistent"
The type of document is KZ (Vendor Payment), and I had defined the following settings before running this transaction against an Invoice that was due.
1) Activated "Online Payment Update" in "Define Settings for Payment Activation" (everything else is inactive)
2) Activated 3 other fields in the Document Splitting - "FIPOS", "KNBELNR" and "VOBELNR".
3) Created 2 commitment items, one with Financial Transaction 80 and Commitment Item category 3 (assigned to the bank clearing account) and other with the Financial Transaction 90 and Commitment Item category 1, and (assigned to the main Bank Account)
When we tried to settle the vendor from the above mentioned bank account (commitment item with Financial Transaction 90 is assigned to this), we are facing an error
Now I am not sure where the inconsistency is arising from, even the Update Profile is 350, which has both the Commitment and the Payment basis. Can someone throw light on what I'm missing out on ? Would really help a great deal in our efforts....
Thanks and Regards,
Wy

Hi All,
Just to add on to the information, we had created a seperate document splitting variant AKON and assigned the payment transaction to it, as mentioned in the online payment pdf.
We also created a seperate 60/3 commitment item and assigned it to the vendor account, apart from the 90/1 commitment item that we had assigned to the bank accounts. We also changed the vendor payment transaction KZ to AKON, the variant mentioned in the article. Apart from that, even the bank accounts were assigned the 04000 cash account.
Now when we run the payment transaction for the vendor, we get the error
"FM invoice for 1000 4700000010 2011 002 could not be found"
The second line item is the vendor, and 4700000010 is the invoice number.
Any suggestions as to what could be the possible reason for this error ? Could not find a lot of documentation on this, found a similar thread which suggested that the Vendor G/L be assigned to the proper commitment item. The suggestions have been implemented, but could not get past this.
Regards,
Wy.

Down Payment with reference capital PO (Down Payment Entry)

Hi,
This is regarding Down Payment entry.
While making Down Payment with reference capital PO including taxes (f-48) we are getting the entry as below
Vendor A/c                                                   Debit
Asset   A/c                                                   Debit
Cenvat Clearing A/c                                      Debit
Cenvat Clearing A/c                                      Debit
Input Tax Clearing A/c                                  Debit
Bank A/c                                                      Credit
Down Payment Clearing A/c                        Credit
Input Tax A/c                                                Credit
But User is asking the entry should not be like, he wants the entry should be while making F-48
Vendor A/c                 Debit
Bank A/c                     Credit
We are using 4.7 version.
someone has told me that if we implement some patches then system will show the entry whichever user is asking.
Is it possible? Is there any solution for this?
Please help me on this.
Regards,
Schilukuri

Hi,
No, that is not requirement.
We will make the down payment with reference of Capital PO including taxes
then system will generate 7 to 8 line items. But user is asking system should show only 2 line items as i said above.
But someone has told me that if we apply some patches system will generate the entry as per user requirement.Since we are using 4.7 version.
any one can help me on this..
Regards,
Schilukuri

Vendor down payment with input tax

Dear Expert
My client receieves down payment with input tax, to meet their legal requirement for VAT filing, they have to book entries as below;
When receieving down payment with input tax:
Dr. Down payment
Input tax
Cr. Bank
When receiveing vendor invoice for remaining AP amount:
Dr. Expense
Input tax
Cr. AP (remaining amount)
Then clear down payment by expense
Dr. Expense
Cr. Down payment
They do in this way, because input tax in down payment and input tax in remaining AP invoice should be listed as two items in their VAT report. And intput tax in down payment document is with reference field which is different from reference field in remaining AP invoice, and reference field is also one mandatory field in VAT report.
In this case, I can not use SAP standard T-code F-54 to clear down payment. But when I tried to create a manual JV to post entry with Dr. Expense and Cr. Down payment, it's OK, but then when I used F-44 to manully clear down payment doc by manual JV, I got problem because the amount in down payment is down payment amount + input tax amount, but the amount in manual JV is only down payment.
Does someone have a solution?
Thanks,
Nicole

Nicole,
Which country is this requirement for? As far as I know, there is no tax incidence on downpayment. Input tax arises only when you receive the invoice, right? Not when you receive a downpayment.

AUC Down payment : Open invoice at year end

Hi All
For LATAM countries I need to complete the Down payment to AUC
At present the configuration is working fine for the following
Create Order type Z60 (KO01).Create distribution rule for the order.
Create AUC (AS01) and assign order number (AS01) .Create receiving asset.
Create purchase order for the asset and assign asset number created above to the PO (ME21N)
Create Down payment request (F-47) with the PO assignment
Create Down payment F-48 with reference to the Down payment request sent earlier
Create Goods Receipt (MIGO)
Create Invoice Receipt (MIRO)
Clear down payment against invoice.(F-54)
ACC entry generated
1
Say 100 was paid as DP against the PO
50 Bank Cr 100
29M Vendor dpecial GL Dr 100
70 AUC DP A/C Asset Dr 100
50 AUC Clearing A/c Cr 100
2
Asset acquisiton invoice posting (ME21N)
70 AUC Asset Dr 2000
31 Vendor Cr 2000
3.
Clearing Vendor down payment (F-54) against invoice
39A Vendor Special GL Cr 100
26 Vendor Dr 100
75 AUC down payment Cr 100
40 AUC clearing GL Dr 100
Now I need to test the scenario wherein the invoice is not recd at period end SAP proposes the creation of a reserves for expected invoice and reversal when the invoice is recd .I have already enabled the transaction types necessary for dp at period end but require assistance on what should be the next steps to test this
Anyone having done a year end close with outstanding invoice....can you please send me the necessary steps for transfer ...is it manual..posting details would be great
Regards

Hi
has anyone encountered a similar situation ?

Down Payment with P&L setup

Hi Gurus,
need some help here, currently im using sales contract creation with periodic billing setup and issue Down payment request from VF04 for billing due.
1. im intend to setup DownPayment which have P&L account being setup. Currently i cannt see any P&L During request or Payment received. please adv.
2. When i create downpayment request from Sales contract , its created as noted item.
should i proceed with F-29 and continue with F-39?
when i proceed with F-29 , should i match with document from sales contract to clear off?
when i manage to clear-off the payment and request, is it necessary proceed with F-39 still?

1. F-37 Customer Down payment request. Noted Item.
[R] GL entries appear using my customer number instead of Special GL Account.
is that normal?
2. F-29 Customer Down payment with reference to customer DPR (Button 'Request' )
posted item and SP GL Item.
[R] what is "posted item and SP GL item" meaning?
i did select request and simulate and continue with post action.
3. F-22 customer Invoice.
[R] what posting key that i should put?
should i choose "post with reference"?
4. F-39 Clear the customer down payments.
5. aginest Invoice clear the customer down payment is called clearing of DP.
[R] what is "aginest" mean?
what is step no.5 should do ?
is this will bring P&L account?

Credit note with invoice reference are not concatenate in F110

When I create a credit note with invoice reference by VA01, the fields payment term, Baseline date for due date calculation, Assignment and Payment method are copied correctly from invoice to credit note, but in FI document the field invoice ref. 'BSEG-REBZG' is not filled. So when I run the transaction F110 Automathic Payment (for Italy) the invoice is rigthly payed but the credit not is included into Exceptions with the note 'No pymt possible because items with a credit bal.still exist'. If I put in the field 'BSEG-REBZG' the reference to the invoice, the one and credit note are concatenated and I have a rigth parzial payment.
There is a way to have this link when I post the Fi document by vf01-vf02 without putting it manually using FB03?
Thank you in advance
Gianluca.

hiii
please refer thi link reconciliation in 2005
https://websmp208.sap-ag.de/~form/sapnet?_FRAME=CONTAINER&_OBJECT=011000358700000789632007E
i would suggest you to upgrade your version, as reconciliation is very easy in higher versions
please refer sap note no 1051038.
Thanks
Rizz
Edited by: Mohammed Riyaz on Apr 24, 2009 4:01 PM

Advance payment and down payment with two diffierent tax code

HI expert!!!
i have one scenario that advance payment and down payment with different tax code.
in this time, advance payement post to vendor with po number, we do not know how to use tax code V1(deductable tax) or VF(Non-deductable tax), so we post advance payement amount by tax code V1(deductable) even though the amount included both. but we must know how amount is defined deductable tax or non-deductable tax when invoice.
when we want to post down payment with VF , we could not post it because advance payement posted with V1 tax code.
this is main problem with my scenario.
and as i know, can i post two advance payement to same vendor and same po item?, i can't do it with my system.
only one advacne payment is possible with one vendor and one po item. or amount of advance payment is all cleared by down payment, then i can post another advance payment to same vendor. is it standard process with po?
thank you in advance!!

hi,
As per my knowledge their is no difference between advance payment and downpayment.
and tax code is used for taxes purpose not for the payment terms.
taxcode is created in ftxp.and related percentages are maintained in fv11.
ex:-
if i want excise duty - 10% on basic value
education cesse 2% on excise duty
sec.education cesses 1% on excise duty
then fitst i have to create 3 condition types and that 3 condition types are used in my taxprocedure and that taxprocedure is assigned to country code..
after that i am created one taxcode in ftxp like v1= exciseduty10%educatiocess2%sec.edu.cesses1% with this description.
and given the values for that conditions in fv11.
and used that v1 taxcode in your p.o in invoice tab.
and payment terms are came from vendor not from taxcode.
Thanking you.

How to link Down Payment with Sales Order

Hello Experts,
How to link a down payment with sales order.
Regards,
Shazad

Hello Shazad,
You may check these threads first:
Down Payment Invoice/Request
Re: Down Payment Invoices
Thanks,
Gordon

Down Payments with out Billing plans is possible ?

Hi experts,
1. Is it possible Receiving down payments with out Billing plans?
Scenario is customer pays 50% payment firist and remaining amount pays before PGI. so how shall i map? Currently am receiving advance amount by using F-29 t.code.
2. If customer cancels his Sales Order how shalli pay advance amount return.
Thanks In advance
Rajendra

HI rajendra,
it is not possible to use downpayments without billing plan.either u have use milestone or periodic billing depending on business requirement.
if u r recieving advance from customer directly thru FI route ,system would generate accounting doc (parking doc ) as a reference which goes to particular G/l account.
use that doc number as reference and map it to downpayment condition record thru SD route in vk11,so that when ever u create a sales order system generates downpayment document with ref to this cond record.
if customer cancels order ,condition record for advance recived still exists which can be used to next transaction as advance.
but crucial part is once u have done PGI and billing for the advance recieved ,u will have to mark this conditionrecord as deletion or expired.sothat system will not use this or duplicate into other transactions.
this is feesible and achievable.
reward if helps !!!!!!

A/r down payment request/invoice

Hi
Can anybody give a link for Documentation Resource Centre, on a/r down payment request/invoice in sap 2007 B
Thanks

hi Madhan
Scenario.
Unit Price = 2,25000
B.E.D = 18000
Cess = 540
Vat 2% = 4871
Advance Payment = 70,000.
Balance = 178411.
Before Creating Sales Order Advance is taken from customer. Then Sales Order is created .
Before delivery performa invoice is raised indicating Advance & Balance Amount against that Sale Order
Example price = 225000 Taxes = 23410 Advance = 75000 Balance = 178410. Then finally invoice is raised for the full amount.
How this can be done.
Is there any document on How to link Customer Advance with A/R Invoice for Sap Business One 2007.
Thanks

Can I post a down payment with a Special G/L indicator?

I have to post a down patment.
I want to post a Down payment with posting keys 29 Special G/L debit and 39 Special G/L credit.
The system does not allow to post 29 Vendor subledger account to 50 G/L Bank account. Is it possible to configure that posting in the IMG?
A down payment Reconciliation account for the Vendor is determined to be posted by 29 and 39 posting keys in the IMG instead of the normal Reconciliation account. Is this correct?
Your help is highly appreciated.

Dear Velu,
Thank you very much for your answer.
I mean the offseting posting of the Debit Advanced suppliers account, which is Credit Expense or Bank clearing account. Do you know why the system restricts the offseting posting only to Espense accounts?
Try in the FB01 transaction when you choose 29 A Vendor line item and you choose Bank clearing account the system gives message 'Incorrect postings are ignored'.
Regards,
Desi
Edited by: Desi Stoyanova on Oct 20, 2008 10:05 PM
Edited by: Desi Stoyanova on Oct 20, 2008 10:06 PM

Post down payment with different currency from request with F-48

Hi all,
I have a problem when I try to post a vendor down payment with the transaction F-48. The down payment request currency is EUR but I want to do the payment with USD. If I put in the field Currency/Rate USD the transaction F-48 show the message u201CNo suitable down payment request existu201D, but if I put the currency EUR the down payment request appears but I just can post it with EUR.
Is it possible to select the down payment request in EUR and post it with USD using the F-48 transaction?
Best regards,
Miguel

Hello,
I have the same challange like Miguel in the original thread:
"Is it possible to select the down payment request in EUR and post it with USD using the F-48 transaction?"
Please let me know how to manage this case in SAP.
Kind regards
Zarko

Down payments with invoice reference

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