Dumb User - Smart Folder

Clearly, I don’t understand the whole “Smart Folder” or “Smart Mailbox” thing. Really, I’m missing something pretty darn basic. I’ve made several “Smart Folders” and then entered a bunch of conditions, and that’s it. I try to test it by sending myself a message with the criteria I set, but nothing happens. So, I figure it has to be something with the “Smart Folders” but still I’m lost. Now, I don’t even understand how to delete all this wizardry and cry for help.
Regards,
MBP-15" / 2.16 / W8612... Mac OS X (10.4.6) G4 Tower (OS 9/10), Dell 620 WorkStation (XP Pro), Gateway P4 (XP Home)

We can most definitely help out. Let's start out by you telling us what kind of Smart Mailbox you want. Then tell us how you built it. It's probably something simple and having another set of eyes look at it may help.
One thing you can test yourself is on one of the Smart Mailboxes you've created, be sure that the condition is set to "All" or "Any" based on your needs. "All" means that every test you give it must pass in order for the whole thing to be true. "Any" means if any one of the conditions is true then the whole thing is true. Having this one setting wrong can throw the whole thing off.
Bronson

Similar Messages

Smart folder seems dumb

Maybe it's me...
I've tried entering every possible variation of subject line into a smart folder in Mail, to move messages from a certain email discussion list to that folder. Nevertheless, many messages, seemingly described accurately in the smart folder's inclusion criteria, don't make it to the smart folder.
Is this a known issue?
The larger problem is that the filter for the smart folder doesn't seem to have a "reply to" criterion. Some email discussion lists are best identified by their reply-to addresses.
Am I overlooking something? Suggestions?
Thanks in advance,
Tim
533 mhz dual CPU G4 Mac OS X (10.4.7)

I just complain on support forums to fill up my
otherwise empty life.
The email address is always the same, but the recipient's
name is inconsistent, depending on how the user enters it.
I don't fully understand this. What does being inconsistent mean here? If participants must send their messages to [email protected], there is no way to be inconsistent about that. Unless the list server suppresses that address from the headers, then a single condition specifying [Any Recipient] [Contains] use-revolution (or [Any Recipient] [Contains] lists.runrev.com) should work...
No matter how I enter the "any recipient" field, many
messages stay in the in box instead of getting sent
to the smart folder.
Well, they shouldn't be sent to the smart mailbox, but they should definitely appear there...
It doesn't seem like so many similar criteria should
be necessary.
Agreed. A single condition is all that should be needed. I don't understand why it doesn't work for you.
Even when "any recipient" meets one or more of these
criteria, the message often remains in the in basket.
The messages shouldn't remain in the Inbox often. They should remain there always. That's how smart mailboxes work.
Some messages do get picked up by the smart folder.
Others don't. I don't see a pattern.
Could this be a Spotlight issue?
Maybe if I could get the smart folder to work right,
the "reply to" criterion would be irrelevant.
I think so.
I tried a smart folder instead of a filter. I thought
it would be easier. Maybe smart folders and filters
use different mechanisms. I haven't tried to do the
same thing with a filter yet.
Not only do they use different mechanisms (smart folders use Spotlight, whereas rules do not), but they serve different purposes as well. I you do actually want your messages to be moved out of the Inbox and into their own mailbox, that's what rules are for -- and they allow you to to specify arbitrary headers in the conditions.

How to create a smart folder that only selects from a specific directory?

I am trying to create a smart folder that lists all my iPhoto original content in the last few months. I want this so that my wife can connect into the smart folder over the LAN when copying specific photos to her PC.
I am have trouble working out how to restrict the search to only those files that exists in the iPhoto directory. When I look at info for a photo is states "Where: /Users/Shared/iPhoto Library/iPhoto Library/Data/2009/....etc etc".
However if I add an filter for "Where from" begins with "/Users/Shared/... etc etc" it returns nothing. Is there a way to do this?

Find the iPhoto library file.
Right click -> Show package contents.
Double click the Originals folder.
Type anything in the Search box at the top of the Finder window.
In the top of the Finder window, click "Originals".
Click the + (plus) sign next to Save.
Select Kind is Image.
Click the + (plus) sign again.
Select *Created date* is *within last 3 months* (or whatever you want).
Go to the search box and delete what you typed. Don't hit the X to delete the search text.
Now save the smart search.
This is saved in ~\Library\Saved searches. Copy or move it to the desktop where your wife can get access to it.

Smart folder "Most visited" position in bookmarks toolbar is not consistent among 2 synched firefox installations

I have Firefox installed on 3 devices:
- desktop, windows XP
- desktop, linux ubuntu 12.04
- android mobile, ICS 4.0.4
Latest updated version of Firefox (Italian) on every device. Installations use Sync to synchronize bookmarks, passwords and history.
I have set browsers to show bookmarks toolbar.
The probelm:
"Most visted" smart folder, should be the first item on the very left side of this toolbar.
When I switch from one desktop to the other one, most visited folders does not stay in his position, but I find it on the very right side of the toolbar as last item. If I drag it on the left, when I switch to the other destop, after a while, it goes again on the right.
I close the browser before changing desktop.
I tried to delet the smart folder, ad reset it setting the proper key in about:config section.
This does not fix the issue.
How can I have the folder remain on the left side, and this being consistent among the various installations?

Hi Kossa,
You can also check if the issue occurs in
Clean Boot. If the issue disappears in the Clean Boot environment, you can continue to narrow down which entry is causing the issue.
Besides, uninstall it and re-download
a fresh copy of FireFox to check the result. If the issue still exists, create a new user account to see if it occurs.
If the issue persists, you can contact Mozilla Support directly and use Internet Explorer (IE) during the time.
J
Please Note: The third-party product discussed here is manufactured by a company that is independent of Microsoft. We make no warranty, implied or otherwise,
regarding this product's performance or reliability.
Regards,
Linda

MobileMe Gallery + Smart Folder; why doesn't it automatically update?

I used to use Photocasting on iPhoto 6. This worked great in that I published a photocast of a smart folder and any new items that matched the smart folder were automatically published.
I upgraded to iPhoto '08 specifically so that people could subscribe to an album via RSS and have it work on any computer.
Unfortunately, with iPhoto '08 the MobileMe Gallery doesn't seem to remember that it was based on a smart folder and I have to manually add additional pictures to publish in the MobileMe Gallery.
What am I missing? All I want is to have a smart folder automatically publish all new matches to an RSS feed for my friends & family to see new pics.
Please advise as to how anyone is able to accomplish this.

MobileMe galleries are separate from the album that you initially use to create them. Any photo added to the album also has to be manually added to the gallery. It's the nature of the beast. You can put in a feature request to Apple via http://www.apple.com/feedback/iphoto.html
TIP: For insurance against the iPhoto database corruption that many users have experienced I recommend making a backup copy of the Library6.iPhoto (iPhoto.Library for iPhoto 5 and earlier) database file and keep it current. If problems crop up where iPhoto suddenly can't see any photos or thinks there are no photos in the library, replacing the working Library6.iPhoto file with the backup will often get the library back. By keeping it current I mean backup after each import and/or any serious editing or work on books, slideshows, calendars, cards, etc. That insures that if a problem pops up and you do need to replace the database file, you'll retain all those efforts. It doesn't take long to make the backup and it's good insurance.
I've created an Automator workflow application (requires Tiger or later), iPhoto dB File Backup, that will copy the selected Library6.iPhoto file from your iPhoto Library folder to the Pictures folder, replacing any previous version of it. It's compatible with iPhoto 6 and 7 libraries and Tiger and Leopard. Just put the application in the Dock and click on it whenever you want to backup the dB file. iPhoto does not have to be closed to run the application, just idle. You can download it at Toad's Cellar. Be sure to read the Read Me pdf file.
Note: There's now an Automator backup application for iPhoto 5 that will work with Tiger or Leopard.

Sync a Smart Folder with it's contents to .mac?

Hi There,
I use Mail with a few smart folders to organise things.... not a power user by any means.
Here is a problem i'd love to find a solution for.
I subscribe to feeds in Mail.app on my main mac at work, during the day i'll flag the ones which i'd like to read further. I use a Smart mailbox to show me only flagged RSS. now, what i'd like to happen is for that Smart mailbox to sync with my .mac account somehow, so when i get home i can read the feeds at leisure...
Any Ideas?
I do know i could use a different app for my feeds, or google reader, but i like keeping things in one place as much as possible..

OK. Today, i finally found half a solution. . .
pretty simple. but works for now- unfortunately I have to manually sync...
so-
I created a smart folder with all flagged feeds in Mail.app
I wanted to view my flagged feeds on my other macs
I didn't want to use yet another piece of software, or web based app.
My simple solution is - keep a folder on my me.com server named RSS...
Now, go to your smart folder, drag and drop all the flagged feeds to your me.com folder.
head home, read feeds, unflag, or better delete when done...
now, can anyone tell me how to create a rule or some-such to make the moving of flagged feeds to my me.com account automatic?
Rules don't seem to have "flagged" only as an option.
thanks thanks thanks!

Smart Folder Question

Hello People,
I am trying to do something fairly basic with a Smart Folder but it's not working and I must be doing something wrong, here's the deal:
I have an email account called [email protected], where our software sends us error reports when the users says "report to developer". So I've got lots of error reports. (Well not that many, but I've got quite a lot)
I'd like to create a smart folder that says:
IS IN MAILBOX "XXXXX"
AND
ENTIRE MESSAGE -> DOES NOT CONTAIN "a string i'd like to place like this one".
In theory this seems easy, but in practice is not working. I seems as if the "Contains, Does Not Contain, Begins with, etc." is always behaving like "Contains".
I've placed a screnshot that shows exactly that. If you take a look at it, the message shown has exactly that string on the first line "while establishing a connection".
http://img149.imageshack.us/img149/9180/errormailgk9.th.jpg
Could it be possible that "Entire Message" doesn't search message text?
Thanks

Austin Kinsella1 wrote:
Well, it is not just you - I have just tried a couple of smart mailboxes, and "does not contain" produces the same results as "contains". As far as I can see contains produces correct results.
Hhmmmm is this a bug or something we're not doing "right"?
By the way, thank you for trying

Mac Smart Folder not working for Images received o...

Hi Guys,
Im a project manager and uses Skype alot. For my ease Im using Mac Smart folder option to place all the filese I received in the selective folder.
Solution :
1. I created a Smart Folder
2. In Smart folder I place a filter "Where From"
3. In "Where From" I use the sender Skype ID
4. I put auto recieve file on skype this is convinent as I don't have to click on every file seprately
Issue :
Images recieved through Skype aren't providing all data like "Senders SkypeID" in More Info>Where From field. Getting this data for all other documents and audio files.
Key Finding :
Im using this method for the last one year but haven't got this issue in past. But recently my images aren't filter properly.
a. When I check the info of documet file. It shows me the sender name in "Where from" field - Thats perfect. (File>Get Info>Where From)
b. When I check the info of an iamge file. It doesn't show the sender username.
Please assist me on this issue as this impacting my overall project effeciency.
Note : The issue happened recently.
Regards,
Cashew.
Attachments:
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Screen Shot 2015-02-23 at 11.54.49 am.png ‏107 KB

hi there,
that error message sounds like you placed a shared folder within a parent folder that is not shared. It also can help to boot into Recovery Mode (pressing Command and R simultanously when hearing the startup tune), launch Disk Utility, select the disk containing your OSX installation (usually named Macintosh HD) and choose Verify Disk Permissions. Should any problems be reported select Repair Disk Permissions. Once that is finished, reboot normally.
Though unlikely, it might have happened during all the folder removing and readding that some Permissions are out of sync. So checking these Permissions is merely a precaution
Once you are back in "normal" OSX using your admin account, try this:
Open Terminal from the Utilites folder
enter the following commands one line at a time:
mkdir /Users/Shared/Family
mkdir /Users/Shared/Family/Movies
mkdir /Users/Shared/Family/Mom
chown -R <placeholder> /Users/Shared/Family
chmod -R 755 /Users/Shared/Family
Be sure to replace <placeholder> with your account's short name (no brackets!)
Now open System Preferences and select Sharing
Select File Sharing from the left pane
Click on the little plus and add /Users/Shared/Family to your shares (The subfolders are automatically included)
in the right most pane check the access privileges. They are set, so that you can read and write to those folders, while everyone else can only read. If you want everybody to have read and write privileges, use 777 instead of 755 within the terminal last command.
Now the other computers should be able to see and use the shared folder you just created.
If you create individual user accounts on your machine for every family member you want to access the shared folders, you can choose far more sophisticated levels of access privileges.
Hope this helps,
Chris

Help - save smart folder window disappearing

Dear friends
I have a really big problem with saving smart folders : i do all the steps until I press "save" - at that point the save widow only appears for 1 second and than disappears so I am unable to specify the location where I want to same the smart folder.
I get he same disappearing act when I try to add a shared folder in the "share" menu - I press the "+", the window appears for a second and than it's gone.
Please help as this is becoming very annoying.
Thanks
Chris

What you are experiencing is absolutely incorrect behavior for any OS. If you haven't already, you might start thinking about re-installing Leopard. You could try most or all of the typical troubleshooting steps first though. +i.e. Trash certain Preferences files, Repair Permissions, Reset PRAM, Unplug all devices, Log in as Guest user, Boot into Safe Mode, Check connections, Check for proper Firmware version, Un-install (clean) third party apps, Unplug power for 20 minutes, Hit the side of the case real hard....no don't do that one, etc.+ Its one thing for the data algorithm of the OS to be on the outs but when the UI elements won't operate correctly, as in your case, it sounds serious to me. Sorry I can't give you anything more specific.
pw

Moved User Home Folder to External - What to do with iTunes settings?

I used these instructions to move my User Home Folder off Mac hard drive and onto an external hard drive http://mac.tutsplus.com/tutorials/os-x/relocate-your-home-folder-to-another-driv e-or-volume. Do I need to go into advanced settings of iTunes and change the location to the external or do I just keep the location the same as before the move via these instructions?

turingtest2 wrote:
OK. The following should clear up your particular scenario. I strongly recommend you backup the whole iTunes folder to another drive first. When you're happy everything is tidy and working properly you can make a backup of the "clean" library before deleting the backup of the "duplicated" one.
In iTunes > Preferences > Advanced turn off both the Keep... & Copy... options.
Use File > Add Folder to Library... to add in the media folder, this ensures iTunes is connected to both copies of the files.
Create a new smart playlist with the rule Location is on this computer.
3a. Select the new smart playlist
Hold down Option and then click View > Display Exact Duplicate items.
Sort the list by Date Added
Select everything that you've just added with today's date, then press Option-Delete to remove from the library, send to the trash when asked
Use View > Show All Items and then Option > View > Show Exact Duplicate Items to reveal any remaining duplicates.
If needed, sort by Name and keep one of each repeat group, using Option-Delete to remove any dupes
In iTunes > Preferences > Advanced turn on both the Keep... & Copy... options to clean up all the trailing " 1"s
tt2

Enhancement request; Address book unfiled Smart folder, like iPhoto

I could not seem to create a Smart Folder to contain any address cards not filed in another folder, just like iPhoto.
Can this be done? If not, please consider this an enhancement request for the Leapord Address book. It should be an easy addition.
Thank you!

Just for clarity, this is a user-to-user forum, so there is no point in asking Apple for anything here. If you want to make suggestions to Apple use OS X Feedback.
I don't use iPhoto, so can't comment on the comparison, but in Address Book all contacts are stored in the AddressBook.data file. For convenience you can put contacts into groups (which I think is what you mean by folders) but it doesn't in any way change where (or how) the contact is stored. Indeed, a single contact can be a member of many groups - you can see which groups a contact is assigned to by selecting it and pressing the alt key.
To come to your particular issue, there is no handy way of in Address book of seeing which contacts are not assigned to groups, but it can be easily done with Applescript - there is one posted in this thread.
AK

How do you search Smart Folder?

I created a Smart Folder for my PDFs but can't search it with Spotlight. When I enter a search string my PDF Folder does a new search instead of filtering my PDFs. Is there a way to search the contents of a Smart Folder or are Smart Folders dumb?

Take a look at the information I put together about the new version of Spotlight:
http://www.pinkmutant.com/articles/Leopard/leospot.html
Scroll to about the middle of the page for detailed instructions, with a picture even, on doing further searches in a Smart Folder to refine the results.
Francine
Francine
Schwieder

Smart folder library

I am wondering if you can use a smart folder as the itunes library. I ask because I am trying to remove the need for 2 itunes library, because I have an external hard drive which i sometimes connect to directly, and sometimes connect through another computer. I created a smart folder for these different locations which should return the connected library. however this doesn't appear to be working. Any advise?

Interesting. It isn't on my Mac.
The thing is, if you add the user Library folder into the Spotlight Privacy list in System Preferences, it stops things like search working inside apps like Mail.
All I want to do is exclude the user Library folder from one Smart Folder in the Finder. Basically, I want to make a "Created Today" Smart Folder that doesn't show me files received or sent via Mail.

Why can't smart folder search by aperture or fnumber?

I have tried to use smart folder to locate some of my images by using some attributes such as aperture and fnumber . But the smart folder returned none.
However I can use it to search by iso speed and exposure time.

Different cameras, at different settings, record different things to the metadata of the file. For instance, my Canon, old Nikon, and a Kodak all have the focal length in their metadata, none have the fnumber, and the Canon and Kodak both have the aperture, but the Nikon doesn't, while the Nikon and Kodak show the ISO while the Canon doesn't. To find out what is available to search with your camera's files, you'll need to either have an mdls utility, or use the mdls command in Terminal. To use it in Terminal:
1. Launch Terminal (it is in your Utilities folder)
2. Type:
mdls
a space, then drag and drop a sample file into the Terminal window and hit return.
3. The result will look something like this:
-bash:~francine$ mdls /Users/francine/Pictures/Summer06/Mustang/IMG_2521.JPG
/Users/francine/Pictures/ Summer06/Mustang/IMG_2521.JPG -------------
kMDItemAcquisitionMake = "Canon"
kMDItemAcquisitionModel = "Canon PowerShot S50"
kMDItemAperture = 2.96875
kMDItemAttributeChangeDate = 2006-08-09 14:22:34 -0700
kMDItemBitsPerSample = 32
kMDItemColorSpace = "RGB"
kMDItemContentCreationDate = 2006-07-26 15:28:47 -0700
kMDItemContentModificationDate = 2006-07-26 15:28:47 -0700
kMDItemContentType = "public.jpeg"
kMDItemContentTypeTree = ("public.jpeg", "public.image", "public.data", "public.item", "public.content")
kMDItemDisplayName = "IMG_2521.JPG"
kMDItemEXIFVersion = "2.2"
kMDItemExposureMode = 0
kMDItemExposureTimeSeconds = 0.00125
kMDItemFinderComment = "width/height: 1600 x 1200 resolution: 180 dpi Canon PowerShot S50"
kMDItemFlashOnOff = 0
kMDItemFocalLength = 7.09375
kMDItemFSContentChangeDate = 2006-07-26 15:28:47 -0700
kMDItemFSCreationDate = 2006-07-26 15:28:47 -0700
kMDItemFSCreatorCode = 0
kMDItemFSFinderFlags = 1024
kMDItemFSInvisible = 0
kMDItemFSIsExtensionHidden = 0
kMDItemFSLabel = 0
kMDItemFSName = "IMG_2521.JPG"
kMDItemFSNodeCount = 0
kMDItemFSOwnerGroupID = 501
kMDItemFSOwnerUserID = 501
kMDItemFSSize = 732201
kMDItemFSTypeCode = 0
kMDItemHasAlphaChannel = 0
kMDItemID = 394378
kMDItemKind = "JPEG Image"
kMDItemLastUsedDate = 2006-08-09 14:22:34 -0700
kMDItemOrientation = 0
kMDItemPixelHeight = 1200
kMDItemPixelWidth = 1600
kMDItemProfileName = "Camera RGB Profile"
kMDItemRedEyeOnOff = 0
kMDItemResolutionHeightDPI = 180
kMDItemResolutionWidthDPI = 180
kMDItemUsedDates = (2006-08-08 22:32:49 -0700, 2006-08-08 17:00:00 -0700)
kMDItemWhiteBalance = 0
You can do a Spotlight search on any of the items listed. Thus, I could search and find this file with aperture and focal length, but not fnumber nor ISO.
Francine
Francine
Schwieder

How to create Smart Folder that limits search to a specific folder or drive

I've been playing with Smart Folders in Leopard 10.5.5. I would like to create a smart folder that limit the search to only a specific folder where I keep all of my work related files. I cannot figure a way how to do this.
Any suggestions?
Thanks.
Bud James

1.) Performed Archive and Install. This did not correct the problem.
2.) Performed clean install to new hard drive. This corrected the problem.
3.) Performed a user migration (to the fresh new OS and new HD) using the migration utility and the problem returned.
So it seems pretty clear that there is something related to my user identity that is causing the problem. I called Apple tech support but they were not able to resolve the problem.
Sure, I can just create a new user and spend the next week or so reinstalling a bunch of software...but certainly based on the description of the problem (and the trouble shooting that I have already performed) someone at Apple should be able to pinpoint what files I need to delete or replace to correct this problem.

Dumb User - Smart Folder

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