Duplicate invoice error

Hi,
What are the possibilities for duplicate invoice error.
When the user is entering the reference no, PO no, in the MR01, he is getting duplicate invoice or credit memo exist with reference number - Posting can't be made.
Regards,
Aditya

Hi,
When checking duplicate invoices, the system compares the following attributes in the standard system:
Vendor
Currency Company code
Gross invoice amount
Reference document number
Invoice date
and throws an error messgae it this is activated for a company code in transaction SM30 view V_169P_DC
Regards
Dheeraj

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A/P Invoice Entry - Duplicate Invoice Error vs. Warning Message Control

In configuration, the duplicate invoice message has been defined as an error instead of a warning. This affects all invoice entry dialog transactions. Is there a method or approach to change only transaction F-63 Park Document so the message is a warning intead of an error? Thxs.

Hi
we have to activate certain setting in MM.
Step - 1
SPRO - MM - Logistic Invoice Verification - Incoming Invoice - Set Check for Duplicate Invoices - Activate Check box for reference field.
Step - 2
In Vendor Master XK02/FK02 goto Payment Transaction & click on check box - Check double Inv
Step - 3
There is also a Std Report for checking the invoices for which same reference feild was given
S_ALR_87012340
Hope its useful, give if found useful
Regards,
ram

Duplicate invoice error during MIRO

Hi Friends,
Can anyone tell me if its possible to set an error message when I try to park vendor invoice with same reference no.
I am not going to post first I will park and then post them at a later stage. So its during this parking time that the sytem should give an error message if I try to park an invoice with same reference no.
Can anyone tell me how can I achieve this.
Regards,
Wasim

Hello, Sayed,
1st -- check the customizing: Materials Management -> Logistics Invoice Verification -> Incoming Invoice -> Set Check for Duplicate Invoices
2nd -- check the vendor master: screen Payment transaction / field Chk double inv.
3rd -- set the message M8462 as error in Materials Management -> Logistics Invoice Verification -> Define Attributes of System Messages
Kind Regards
TomT

Duplicate invoice check ( MIRO)

Hi All
I have done all the settings for duplicate invoice check. And I posted an invoice with the following parameters on a limit PO
Company code:ABC
Document date:12.09.2009
Reference:INV1
Currency:USD
Vendor:102221
Amount:20
Now I am trying to post another invoice
Company code:ABC
Document date:12.09.2009
Reference:INV1
Currency:USD
Vendor:102221
Amount:100
Now I am getting duplicate check invoice Error, even though I changed the amount in the second invoice. If I change the reference no or doc date, then system is differentiating it as different invoice and it is not throwing any error. If I just change the amount, then , it is throwing duplicate invoice error. How to fix this problem.
Thanks in advance for looking into this

Double invoice check for a vendor is possible for:
1. Company Code
2. Invoice Date
3. Referece document
If in config all of these are selected, and if you enter 2 invoices with all same values for above parameters, then system will throw an error.
Amount is not checked for this.

Duplicate Invoice check in IMS SRM 5.0

Hello,
I am facing one problem in SRM IMS. I am testing duplicate invoice check and have set some parameters in the "Settings for Invoice Monitor" IN SRM ITS, on which basis the Duplicate check will be carried out.
After that i created one Invoice without purchase order reference and send it for approval. On being approved by the manager it is posted to the back end.
Now again i created one invoice with same amount for same vendor( all data is same Except Invoice number(external).
Then i again sent it for approval, After getting approved the system is posting the invoice, even though it is duplicate(acc. to the parameters settings in invoice monitor). But it is not blocking that second invoice and even not raising any exception.
Please suggest the solution.
Thanks
Robin.

Hi Robin,
I actually get the same error now when I'm trying to recreate the problem. I was quite sure that I had got the "duplicate invoice" error but I probably haven't.
In the IMG we have not set any of the messages to inactive. The two Duplicate Invoice events that are available (message 005 and 811) have the following settings:
by item = Not checked (It should check on header level)
Inactive = Not checked
Regards,
Kristoffer

Hard error for non PO duplicate invoice

Hi,
In FB60 for a non PO invoice, how can we restrict the duplicate invoice through reference number for different date and amounts. How can I create a hard error when the user posts a duplicate invoice for different amount and date. Right now the hard error is appearing for the reference num, same date and same amount.
I wanted to create a z function module and tag it to 1110 fucntion module in FIBF Tcode. But can anybody advice if any standard SAP process is available.
Thanks,
Vardhan.

No standard feature.
You can use the mentioned BTE in FIBF or a validation in GGB0/ OB28
Regards,
Gaurav

Duplicate AP Invoices Error Setting

Hi,
How do I set duplicate AP invoices error in SAP?
Thanks,
Teo

Hi
If you have to do this, you need to check the field "Chk Double Inv" in the vendor master.
What happens?(please read the help for this field in SAP)
Checking Logistics documents
Firstly, the system checks whether the invoice documents have already been entered in the Logistics invoice verification; the system checks invoices that are incorrect, or invoices that were entered for invoice verification in the background.
Checking FI documents
The system then checks whether there are FI or Accounting documents that were created with the original invoice verification or the Logistics verification, and where the relevant criteria are the same.
Checking Logistics documents
In checking for duplicate invoices, the system compares the following characteristics by default:
Vendor
Currency
Company code
Gross amount of the invoice
Reference document number
Invoice document date
If all of these characteristics are the same, the system issues a message that you can customize.
When you enter credit memos or subsequent adjustments, the system does not check for duplicate invoices.
Exception: Country-specific solution for Argentina, where invoices and credit memos are checked for duplicate documents.

Custom Table for Verifying Duplicate Invoice against Legacy Invoice Data

Hi All,
We are trying to upload legacy invoice data in a custom table. Then we want to use SAP duplicate invoice check functionality to look for the potential duplicate invoice from this custom table as well apart from the standard SAP tables.
If you know of some user exit or any function module which I can use to link this custom table with the standard SAP duplicate invoice check functionality then it would be of great help.
Regards,
Sanjay

Hi Jurgan!
Thanks for the reply,
We are using ECC6,
Support pack : SAPKH60013
Settings for Duplicate Invoice Check In Vendor Master is correct
Customization setting OMRDC transaction, tick mark for invoice reference no. only
If all the cited characteristics match, the system displays a
customizable message. M8462 (if logistics invoice documents are found) or M8108 (if accounting documents are found).
I have ensured that message M8108 (if accounting documents are found) is maintained as an error message in OMRM.
Still system is allowing duplicate invoices for the reference nos. 00082 and 00072.
For other reference Nos. which are previously used for other documents, system issues error message successfully.
I dont want to delete archived accounting doc. and if I maintaind BKPF entris of this archived doc manually it will create probelm in FI.
is this happen due to life span of secondory index of archived accounting doc. is completed ?.
Please Help
Many Thanks
Vikas

Duplicate invoice check on MIRO/Logistics invoice verification.

Hi SAP Gurus,
I am stuck with a small issue here. I am trying to post an invoice through FB60 with same vendor, same comp code, same GL and same reference and I am aware there are two settings to do the duplicate invoice check one is through vendor master (payment transaction screen) and the other is OMRDC transaction where we check certain fields to validate invoices based upon same values. now when I take a vendor without that vendor master config for duplicate invoice check and checking all the fields in OMRDC transaction the system doesn't validate or throw any error while posting FB60 with all the same values. so is there any other configuration available apart from these two configuration settings?
My requirement is the configuration already exists which checks duplicate invoice based upon same invoice date for all the vendors of a company code and I need to change the configuration setting back where it ignores checking invoice date. it doesn't show any kind of error in my test whether I make change in OMRDC transaction or not.
Regards,
Bob

Hi,
Try check link below:-
http://help.sap.com/saphelp_afs30b/helpdata/en/ce/4f3e39ea3aee02e10000000a114084/content.htm
Regards,
Fauzi

Duplicate invoice

Hi ,
i have an issue where an invoice is getting posted to times
first invoice was in 2005 for say $100, ref 1234, vendor xyz, PO 123456
second invoice was in 2007 same $100, ref 1234, vendor xyz, PO 123456
I have a check the vendor master for the duplicate invoice and also in the MM side.
Only thing i feel this is happening is b'cos the first invoice is archived. Please share your thoughts
Thanks

in FI following fields must be identical for error duplicate invoice msg to occur:
     Company code                    (BUKRS)
     Vendor number                   (LIFNR)
     Currency                        (WAERS)
     Reference number                (XBLNR)
     Amount in document currency     (WRBTR)
     Document date                   (BLDAT)
Where as Transaction OMRDC, is an MM customsing transaction this will not apply to FI
Regards
Siva

Duplicate Invoice Check for Transaction MIR7

Hi Experts,
My client requirment is .
Currenty system checks the BUKRS,LIFNR,WAERS,XBLNR,WRBTR,BLDAT for duplicate invoice this is a standard SAP functionality for T.code MIR7.
Logic needs to be changed
Duplicate Check in SAP for Vendor invoices to only check Vendor number (LIFNR) and Reference number (XBLNR).
I have found a function module which is used to through the error message CUSTOM_MESSAGE is the FM under MRM_FI_DOCUMENT_CHECK. advise what can be done for this.
Thanks,
vikas

Hi Nabheet,
BSIP is the table which is used for the Vendor Duplicate invoice check.I can do the validation based on xblnr and lifnr for my requirement but i am not sure where i have to do the validations. Please suggest.
Thanks,
Vikas

Duplicate invoice check in FV60/65

Hi
I am trying to set up a custom error message for duplicate invoice based on Vendor number (LIFNR) and Reference number (XBLNR) alone. The system presently considers a bigger set of fields to check for duplicate invoices which are
Company code
Vendor number
Currency
Reference number
Amount in Document currency and
Document date
I need to override this setting and have duplicate invoice check based on vendor and reference no. combination.
I have seen some threads which talk about BTEs where an FI interface - SAMPLE_PROCESS_00001110 can be customized by copying the sample function module and make customizations in the BTE.
Can somebody throw more light on how to approach this.
Any kind of approach solution would be appreciated
Thanks
Nag

There are two steps to be followed for the duplicate invoice check in FV60/65:
Step 1:
I guess you know how to access the sample function module. Go to tcode BERP and select the business process 01110.
Click on the button Sample function module and you would be taken to SE37 and the sample function SAMPLE_PROCESS_00001110 would be displayed. Make a copy of this function module in to ZSAMPLE_PROCESS_00001110 or something like that.
Write your custom code required for the duplicate invoice check as per your requirements.
Step 2:
This involves configuration where the custom function module created in the earlier step should be made active in the BTE process.
Go to tcode FIBF and create a product through the menu path: SETTINGS -> PRODUCTS -> .of a customer
First create a product by clicking on NEW ENTRIES button and save the product.
Next, you have to attach the Z function created in the first step to this product. For this, follow the menu path SETTINGS -> PROCESS MODULES -> .of a customer.
Attach your z function to the product as shown in the first line and you are all set.
Test the tcodes FV60/65 and see if they hit your custom code in the z function to verify the results.
Hope this helps.
Note: Here is the custom code that I have written in the function module for my purpose.
SELECT COUNT(*) FROM bkpf
                  JOIN vbsegk
                  ON    bkpfbelnr = vbsegkbelnr
                  WHERE bkpf~xblnr   = i_xblnr
                    AND bkpf~blart   = i_blart
                    AND vbsegk~lifnr = i_lifnr.
IF sy-subrc = 0.
    MESSAGE e000(za) WITH 'Document already exists for given Vendor:' i_lifnr '& invoice ref:' i_xblnr.
ENDIF.
Thanks
Nag
P.S: Please reward points if solution is useful...thanks

In FB60, duplicate invoice check does not work if invoice date is different

In FB60, duplicate invoice check does not work if invoice date is different
This issue is in FB60 and not MIRO.
Duplicate invoice check is activated in vendor master.
I posted an invoice for a vendor with amount $ 100, Reference 1234 Invoice date Nov 01, 2011
I tried posting for same vendor (and also Co Code) with amount $ 100, Reference 1234 Invoice date Nov 01, 2011. System does not allow. This is fine.
Now I change only date, from Nov 01 to Nov 02, and system allow posting.
Why I don't get the error message when date is different ? It should not be treated as a different invoice since invoice reference, amount, Vendor and Co Codes are same.
SAP documentation says that it checks document date during duplicate invoice check even for FI invoices, then why does it allows in this case.
Is this a bug ?
I already tried changing settings in SPRO under LIV, this does not impact FB60 invoice booking.
Thanks
Sandeep

Hi,
Use BTE - 1110 - (Check on Invoice Duplication) for FB60. Take the help of your ABAPer to make a coding in Function module mentioned in BTE.
Need to make a copy of the FM and then you can do relevant coding.
refer the link.
[http://www.thesapconsultant.com/2006/10/sap-business-transaction-events.html]
Regards,
Shridhar

Duplicate Invoice check

Hi,
We have made the settings for duplicate Invoice check. In one scenario, when we use same reference number for different vendor also, system is throwing duplicate invoice check. Could anyone of you clarify why system is throwing error for same reference even it is a different vendor also.
Regards
Uma

Hi Kumar,
Standard SAP always checks duplicate invoice check at FI document level BSEG-XBLNR, not at Vendor level. If this situation occurs we always input XXXXa inorder to avoid this type of situation. Hope this helps.
Thanks
Raghuram

Duplicate invoices check

hi all
i have set up the necessary checks to catch duplicate invoices under path MM-LIV- incoming invoice-set check for duplicate invoices. and in vendor master i flagged the "chk double inv" and in PO ticked "GR-Bsd IV". but the duplicate check doesn't seem to work, i can still enter an invoice which already been booked previously. i couldn't figure it out! anyone can help me on this issue? thanks.

hi,
i've done these settings, not working either! do i need to config Error or warning msg? i 've tested the IDES, i found company code 7500 is set up with duplicate invoice check. and when i tried to enter invoice 2nd time in MIRO, system generated error msg: Another relevant document exists with the same official document number
Message no. 8A332
The official document number that was entered in the reference document field was checked against other documents that have the same business partner and are assigned to the same document class.
The result of the check was that another document with the same official document number already exists in the system.
Please check your entry of the official document number.
If the you are not able to change the entry in the reference document number on the current screen, please choose 'Document overview' and change your entry on the following screen.
where to config this msg?

Duplicate invoice error

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