Duplicate Invoice Reference Number

Dear All
I have a requirement that while Parking an Invoice system should tell me for Duplicate Invoice Number exists, when I am enetring it in Reference filed MIR7.
Regards
Manoj

Hi,
TRy activating SPROMM-lnvoice verificationIncoming Invoice--Set Check for Duplicate Invoices
system can check duplicate for a combination of
Reference document number, Invoice date, Company code
Hope this helps
Rgds
Dheeraj

Similar Messages

Invoice Reference Number "V" + Blank Payment Terms field

Hi Experts
Need your validation on one point. I have credit memos with invoice reference number field filled with "V" but payment terms in document is blank.
Payment terms in Vendor Master Data is XXXX (Net due 30 days). But when I run the Payment Program within 30 days for this vendor, the credit memo is picked up and adjusted.
Is my understanding correct that it is because of the following reasons -
By putting V in invoice reference number, the system will overlook the payment terms mentioned in Vendor Master Data and follows whatever is mentioned in the document.
And because the payment term field is empty in the document, it is taking baseline date as payment due date and thus picks the document in F110 program.
Points will be rewarded to replies with explanations.
Regards
Arjun

Arjun,
please check my comments:
By putting V in invoice reference number, the system will overlook the payment terms mentioned in Vendor Master Data and follows whatever is mentioned in the document.
In all cases the document entry overlook the master data entry. The vendor works as default values during document entry.
And because the payment term field is empty in the document, it is taking baseline date as payment due date and thus picks the document in F110 program.
Don't change the document defaul entry if you want the vendor assignment. If it's blank you have to assign same Payment terms from you vendor otherwise you will have only the baseline date.
Best Regards

Invoice reference number to be displayed in PO history

Hello All, We have a requirement to display the invoice reference number in the Po history. Can anyone please provide me with some tips if already worked on this, likewise how to find the Internet Service , HTML template. and whether Badi's are required for this or any FM
Thanks in advance
Rgds
Saj

Hi Saj,
I think you need to add a customer field to the PO history screen so that you can fill the value of invoice reference number there and display it.
For Adding the customer field to Po history you need to follow the below given OSS Note:
Note 672960 - User-defined fields 2
You have to add this cutom field in the following structures:
INCL_EEW_PD_HISTORY_CSF
If you have defined document-specific fields on header and/or item level, you also have to define them in structures INCL_EEW_PD_HEADER_CSF (for the fields of the header) and INCL_EEW_PD_ITEM_CSF IF THEY HAVE NOT BEEN DEFINED THERE YET. Consequently, these structures contain the combination of header or item fields of all document-specific fields.
Once the field is available in the history screen you need to map the value of the field using the the
BAdI: BBP_DOC_CHANGE_BADI.
Method: BBP_PO_CHANGE.
This must get you started.
Thanks,
Pradeep

Invoice Reference Number in Line item of Credit Memo

Hi Experts
I tried getting a specific and relevant answer to why we enter "V" in invoice reference field of a Credit Memo?
On going through the SAP Help text - A special rule applies to credit memos which have a "V" in this field. The due date is determined in the same way as for an invoice. If the field is empty (containing neither a document number nor a "V") the due date is the baseline date for payment.
I understand this relates the credit memo to an invoice but how SAP determines the invoice from which it will pull the payment terms for this credit memo?
Is this V concept applicable only in case of MIRO Invoices or otherwise too?
Thanks in advance.
Arjun

Arjun,
We have 3 ways of credit memo use for REBZG field:
1 - REBZG = Invoice -> You credit document will fetch payment term, payment method and due date from invoice.
2 - REBZG = "V" -> The credit document works as individual invoice. The due date is calculated by Bseline date + Payment terms.
3 - REBZG = " " -> The credit memo is opened to be used in any other invoice as discount. Baseline date is the due date as default.
Your questions:
* There are no reference for invoices in cases number 2 and 3.
* This is apliccable for invoices from all transactions.
Best Regards

Blocking of Duplicate Customer Ref Number in AR Invoice

Good Morning Experts,
Just want to know how to block duplicate customer reference number in AR Invoice Entry. System is currently give message that "Customer ref number already exists in this document type..".
My set up for Document Remarks Include in Document Settings is BP Reference Number. Is there any additional set up that needs to be done so that system will block duplicate reference number?
Version SAP 2007A
PL 30
Localisation Australia/New Zealand
Thanks
Sandra

Hi
You can try this sp_transaction notification : Copy the given code to store procedure sp_transaction notification where it says --add code here
if (@object_type = '13' or @object_type = '15')
and (@transaction_type= 'A' or @transaction_type= 'U')
begin
declare @venno as varchar(100)
if @object_type = '15'
begin
select @venno = NumAtCard
from opdn
where docentry =@list_of_cols_val_tab_del
if 1 != (select count(docentry) from ODLN with(nolock) where NumAtCard = @venno)
begin
select @error = 1
select @error_message = 'Duplicate Customer ref no in SO Receipts. ! '
end
end
else
if @object_type = '13'
begin
select @venno = NumAtCard
from opch
where docentry =@list_of_cols_val_tab_del
if 1 != (select count(docentry) from OINV with(nolock) where NumAtCard = @venno)
begin
select @error = 2
select @error_message = 'Duplicate vendor ref no in AR Invoices. ! '
end
end
end
This will block the transaction when you have duplicate customer reference . It will let you put same customer reference in Sales order but it will block from delivery
<b>Please test it in test environment </b>
Thank you
Bishal

Duplicate BP Reference Numbers for same document type -need check on orders

Version: (2007A)
Description of requirements:
The user is allowed to create two sales orders for the same customer that have exactly the same BP Reference. When the user invoices one of them and then tries to invoice another, they are warned that there is already a document of the same type with this reference number. The problem is, they ship the goods out physically before they actually create the invoice document, so that by the time they are entering the invoice in the system, the goods have already been shipped twice, when they should only have been shipped once, If they were warned when they were adding or updating the order, then this could be prevented from happening. Same thing for vendors. Our customers would like to have the check for duplicate BP references on the purchase order as well as on the AP Invoices.
Business needs: Our Clientsu2019 customers are receiving duplicate shipments and this has a negative impact on their business relationship as it creates costly extra work and inconvenience for all.
Examples: Would like the same check that is currently on AR and AP Invoices for the same BP reference number existing already on the same document type implemented on the sales order and purchase order. When the user is adding an invoice for a BP and there is already an invoice for the BP with the same BP reference number, the user is warned and asked if they want to continue.
Current Workaround: None. As our customers often physically ship the goods before creating an invoice from the order, there are duplicate shipments and this is most inconvenient and costly to our customers as well as their customers.
Proposed solution: see above. This is a high priority item for our customers.
Sally Weinrauch,
Senior Support Analyst
Coastal Range Systems Inc.
Recipients of: SAP's Partner of the Year 2007 & 2005,
North America's Top Ten 2008, 2007 & 2006.
200 - 6400 Roberts Street, Burnaby, BC, V5G 4C9

hi,
Use SP_TransactionNotification to block sales order & purchase order from adding having duplicate bp reference number.
SAP Note 1258097 - Can the Suppliers Reference number be
made unique? activated approval procedure also for ar invoice.
It may solve problem.
Jeyakanthan

Duplicate Invoices alert

Hi All,
I have a requirement for report development for Invoice processing purpose.Let say in one month i have total invoice processed in SAP 1000.out of it 25 invoices are duplicate.means it has already processed by unknowingly.
I want to display in report as that 25 invoices should be highlighted.
Criterias for Dupliacte invoices
Vendor Code,Invoice Reference Number,Invoice date,Invoice amount and PO number should be same
1 invoices is duplicate for one vendor(means 2 invoice invoice are posted through upeer criteria)
same for another invice also with different vendor.
So i need to display in alert position in report all invoices which are duplicate invoice for different different vendor .
Thanks in advance

It is highly unusual that a same Invoice number is used again unless you have a recurring number range.. Moreover you could have teh same reference info and company code and create a new document... The Invoice # is not the same and hence would let it go. the check is performed on the accounting documents first not the accounting document # and then the LIV document
check this note for further clarification
LINK: [https://websmp130.sap-ag.de/sap(bD1lbiZjPTAwMQ==)/bc/bsp/spn/sapnotes/index2.htm?numm=305201]

Urgent !!!! Duplicate invoice entry

Hello Experts,
I have a meeting tomorrow with business people to discuss the problems of "Double Entry Invoice" and how to control that.
Here is what I was told by Business Unit head:
I have observed that we sometimes make duplicate payments, usually through the AP check payments then again via wire transfer, but also could be duplicate invoice entry. I need to understand how this could happen and what we can be done to prevent (or minimize) the possibility of this occurring. Are there any SAP configuration settings we can use that we are not currently using?
I joined very recently in this project and didnt know much about the configuration settings of the System.
How should I deal this situation? Please advise me on what points should I prepare.
Any help in this regard is highly appreciated and duly rewarded.
Regards,
Sriram

HI Sriram,
In vendor master data you need to check " check double invoice"
In the vendor master, set whether the system should check for duplicate invoices.
The check for duplication of invoice entry aims to avoid invoices being accidentally created and paid twice.
When you enter invoices, the system first checks whether the accounting documents in Financial Accounting and then documents in Logistics Invoice Verification only those that contain errors or that were entered for verification in the background match up according to the following criteria.
Vendor
Currency
Company code
Gross invoice amount
Reference document number
Invoice doc. date
The system only checks invoices. It does not check credit memos or subsequent credits/debits. When you create a duplicate invoice, the system displays a warning or error message, depending on your settings in Customizing.
Exception
For the Argentina country version and for documents in Financial Accounting, both invoices and credit memos are checked for duplicate entries.
If a previously created document is canceled and then created again, the system does not display a message.
Integration with Financial Accounting
One of the following checks is performed in Financial Accounting, depending on the entry in the Reference field:
If you enter a reference document number in the current invoice or credit memo, then the system checks for previously posted invoices or credit memos in Financial Accounting that match the following attributes:
Company code
Vendor
Currency
Document date
Reference document number
If you do not enter a reference document number in the current invoice or credit memo, then the system checks for previously posted invoices or credit memos in Financial Accounting that match the following attributes:
Company code
Vendor
Currency
Document date
Amount in document currency
Your system settings determine whether the system sends a warning or error message when it finds an invoice or a credit memo that matches all the relevant attributes.
Prerequisites
In the vendor master record, select the Chk double inv. (check for duplicate invoice) on the Payments in Accounting screen.
The system only checks for duplicate invoices in Logistics Invoice Verification if you enter the reference document number when entering the invoice.
In the Implementation Guide (IMG) for Logistics Invoice Verification, you can define that the following characteristics are not checked:
(Logistics Invoice Verification ® Incoming Invoice ® Set Check for Duplicate Invoices)
Reference document number
Invoice date
Company code
The result of this is that the system is more likely to find a duplicate invoice, as it checks fewer characteristics.
Note, that if you deselect the Company Code field this can have a negative effect on system performance. This is because the system then checks numerous documents from existing company codes.
Features
During the check for duplicate invoices, the system compares the following entered attributes in the standard system in Logistics Invoice Verification:
Reference document number
Invoice date
Gross invoice amount
Currency
Vendor
Company code
Best Regards
Ashish Jain

Duplicate vendor reference no - GRPO

Hi all,
This is issue with client, when they try to add grpo with vendor reference no
it shows error message "duplicate vendor reference number" eventhough
vendor reference number is same with created grpo, grpo that was added
for a different vendor,grpo no and date.
In document settings we checked the option blocked when duplicate
vendor reference number occurs.
How to solve this problem ?
Thanks,
With regards,
A.Jeyakanthan

Hello,
I tried to use same vendor reference no. to different vendor and it works well in SAP B1 2005A SP 01 PL 34. What version do you use ? in my SAP B1, I can't see the check box
blocked when duplicate vendor reference number. try to use this query :
select t0.cardcode, t0.numatcard from OPOR t0 inner join OPDN t1 on t1.docentry = t0.docentry
If problem still persists, you could look for sap notes and/or escalate it to SAP support
Rgds,
JM

FV60 - validate duplicate invoices by reference and vendor number

Hi,
How to configure the system to validate duplicated invoice by REFERENCE AND VENDOR NUMBER irrespective of dates? This validation need in FV60.

Hi Paul,
if you want a duplicate invoice check from the FI side, then you may have to activate BTE 1110 by creating your own Z function module (by copying FM SAMPLE_PROCESS_00001110).
In FI,when checking for duplicated invoices, the system compares the following : Vendor, currency, company code, gross amount of the invoice,reference document number and Invoice document date.
Also refer to SAP Note 305201. It clarifies this in more details.The following fields must be identical for Duplicate invoice check
Company code (BUKRS)
Vendor number (LIFNR)
Currency (WAERS)
Reference number (XBLNR)
Amount in document currency (WRBTR)
Document date (BLDAT)
If the document is having any one of the above filed different then the system does not consider it as a duplicate invoice.
In OB41, also check whether the Posting Key is defined as Sales-related. You have to flag this field if the duplicate invoice check is to work.
Regards,
SAPFICO

Duplicate Invoice Number

A invoice has already posted with the No.ABC1234 (Ref Field in Header Text) through Vendor Invoice (Doc Type KR) in the last year to a Vendor.
As we have developed new xxxxInvoice Interface.
New Document Type "XX" has been created and configured to identify the xxxInvoice.
As per this process Vendor Invoices has uploaded online and the receiving server is receiving
the data everyday. The uploaded Invoices will be parked and the concerned xxxxxxxstaff has
to check and clear the Parked invoices.
The System is allowing the same Invoice No.ABC1234 with the same Vendor during these transactions.
As per our observation the system is allowing due to different document type KR & XX is used.
Is it correct? Can any one give some guidelines on this!
SAP SUCCESS

Checking for duplicate invoice, the system compares the following characeteristics by default
Vendor
Currency
Company Code
Gross Amount of the Invoice
Reference Document number
Invoice document date
Due to two different dates are used with same Invoice Number and system allows posting.
Tried with same Invoice Date and system shows warning message.
SAP

MIRO: two invoices were posted with same Reference Number?

Hi all!
Using the MIRO user posted two invoices with the same Reference number without any warning.
Is it normal?
Invoices looks exactly identical, the only difference is "Specl G/L assgt" which one of them has and another doesn't.
Regards.

Hi Harish,
I checked:
1) "Duplicate invoice number" : SPRO/Materials Management/Logistics Invoice Verification/Incoming Invoice/Set Check for Duplicate Invoices - set up for Company Code correctly
2) "Duplicate invoice number" setup for Vendor (FK03) (tick is set up)
3) OBMSG M8 108 set up as IE (not 100% sure it's exactly the same message I'm looking for)
Seems everything is fine.
But I posted 2 invoices in MIRO with the same reference - no warning or error.
Any advices?

Duplicate check invoice-vendor number

If we select the duplicate invoice check ,will it check only if it is for same vendor.Doesnt it check for other vendors with same invoice number.

Hi
It is not possible to have invoice having same number but 2 different vendors as per SAP standard. As invoice is a unique document created with respect to vendor.
Hope it helps.
Edited by: ppkk on Oct 29, 2008 10:54 AM

AP Invoice Date_Paid & Payment reference Number (Check Number or DM Number)

Hi,
I need to add 2 columns for AP Trial Balance report in R12.
1.Invoice Date_Paid
2.Payment reference Number (Check Number or DM Number)
Could you let me from which table i can get this information.
Thanks
pravin

You can get all the payment related details in the below tables.
1. AP_INVOICE_PAYMENTS_ALL
2. AP_CHECKS_ALL
3. AP_PAYMENT_HISTORY_ALL
Thanks
Tarun

Vendor Invoice with Same Reference Number in two fiscal years.

Vendor Invoice entered in SAP.
DocumentNum 1600000612 Reference "47026723WA" Vendor Number "637278" Year "2008"
DocumentNum 1600000667 Reference "47026723WA" Vendor Number "637278" Year "2009"
We are thinking SAP will not allow/generate invoice with same Reference number. How can we restrict from entering Vendor invoices with Same Reference Number from same Vendor.
Thanks
Raghuram

Restrict it through message control
Transaction code OBA5
Message NO.121
Make it error for batch and online.
Thanks,
Ravi

Duplicate Invoice Reference Number

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