E-mail all responsible persons

Hi, how does a manager send email to lower level units from web interface. There is an option " New E-Mail to All Responsible Persons: " but it doesn't send the link for planning. In top down planning, how does a boss send an email to his staff after getting an e-mail for forecasting from his manager. Do we have to set up sub-plans for individual hierarchies? Thanks in advance.
Venkat

Hi,
Try STS (Status and Tracking).
Thanks

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Mail to Responsible Person

Hello Experts,
I am PS consultant. I have some queries regarding DMS as i have not used it before.
My client wants that wherever we attach a document to an activity, that document should be mailed to responsible person and
also wherever there is change in that document then also responsible person should get a mail regarding the change in document.
Can anybody tell me how to do that ?
Thanks
Kushal

Hi Kushal,
Document Distribution & Workflow processes will help you achieve your clients requirement. read below for an overview of these concepts.
Document Distribution: Consider that while tracking a production order, you notice that a number of CAD drawings need to accompany the PO. That means someone will have to manually print the CAD drawings and individually attach them to the order. This creates a high margin for error: What if you send the wrong drawing? What if itu2019s an outdated design or even one that is still a work in progress? These kinds of errors cost organizations time and money.Hence,its prudent to ensure that these documents are distributed(manually/automated) by the system and a log of the same is maitained for reference.
Workflow: It is more about getting the right information to many people at the right time.It is process oriented.Some example processes where workflow can be adopted is:
-Document reviews
-Requesting a new material number
-ECM process
-BoM review et-al...
The below link will provide you with more details on configuring Document Distribution
http://wiki.sdn.sap.com/wiki/display/PLM/DocumentManagement(CA-DMS)
For workflow configuration, reach out to your ABAP workflow consultant.
P.S. Browse through te below thread for further details on Document distribution and workflow concepts.
Document Distribution
Regards,
Pradeepkumar Haragoldavar

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How to map the user to Responsible Person for Proj/ Capital Investment Prog

Hi All,
Could you please help me in mapping the user to Responsible Person for Proj/ Capital Investment Prog.
Here is the scenario. I am trying to restrict the user to access only WBS under a cost center but not to have complete access to the Cost Center. I in my way to do, I found out that we can create a user name using OPS6 tcode and use the reference number of the user we created in CJ20N, so as only the person who was added in the Responsible Person for Proj/ Capital Investment Prog list will be able to access particular WBS.
Now my question is, How to map the user which I created using OPS6 tcode to user in user master record. I am not able to map the user, as its taking any random name to add in the list. Could some one please help me in mapping the user created in the list with the user master record.
Hope I managed to put the question clearly. If you have any queries, please feel free to ask. Appreciate your time and thanks in advance.
Farooq.

Hi Stephan,
Thanks for your time and finding SAP note for me. I got the problem fixed. The solution for the above problem is, When we create a responsible person for the project through OPS6 tcode, we have a column called "Offer User", next to the person responsible. We must add the user name next to it. And we can add only the user name which is present in the user master record.
It solved my problem, but when I pressed F1 for help in this column, there is nothing mentioned about its mapping or anything.
Thanks again for the help, Cheers,
Regards,
Farooq.

Workflow change to get cost responsible person

Need help from workflow experts.
One standard workflow 14000089 (One-Step Approval of Purchase Orders) is used to approve the PO.
It is going to Head of purchasing org all the time for approval.
The requirement is to change the workflow so that it will go to individual cost centre responsible person for each article rather than going to one person all the time.
Please help me what needs to be done.

Hi Arun,
Check table DPR_ENTITY_LINK with:
- ENTITY_GUID = the task GUID
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--> in PARTICIPANT_GUID, you get the concrete (resource) or abstract role (project role) that is responsible for the task.
BR
Matthias

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I am using JavaMail to parse mails from the imap server.The application gets new mails from inbox and parses it as required.however i need to modify this to get new mails from a personal folder(.pst)file instead of the inbox on the server.
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Trigger mail(sending mail to respective person)when budget is release in PS

Dear Sir,
I want to trigger mail ( sending mail to respective person ) when budget is release in PS.
Please help for following :
Option 1 : User exit
Option 2: Workflow.
Regards
Vinu

Hi Vinod,
You can acheive this using a Workflow. What you need to do is set an user status as Rbud-release budget, and when ever you project is set to this status a workflow will trigger to the concerned aggest assigned to workflow task. Here you can provide a user decision as 1. Approve 2. Reject. When ever workflow triggers, approver can see in his inbox the project budget in Cj30 by clicking object link to cj30 and if he feels it is ok then he can click Approve button this will take him to CJ32 screen where he can release the budget. IF the user feels Budget need to be revised then he will click reject this will send an email to the person responsible to revise the budget and at the same time user status will be reset back to previous user status.
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regards
kishore

STS responsible persons and substitutes have disappeared

Hello STS Experts,
one of our users is facing a big problem.
For a certain subplan and planing rounds the the responsible persons and substitute have dissappeared 2 days ago.
Beside this disturbing situation we also don't know how that could happen? So we are not sure for the future.
What I have discovered so far is that the considered hierachy of infoObject "company" was modified in that time. I see a new company by visible inspection. The hierarchy is active.
Table "UPS_TP_HIERARCHY" shows a modification of the user in the the time. But we don't know what kind of action the user did that time.
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Harry

Thanks Stephen,
the root cause is still not clear.
A further analysis is difficult because I don't know what the user exactely did.
We have a sandbox-system where the old situation is stored from 2 weeks ago. Because I don't know a simple and safe way to transfer it automatically from one system to another the users do that manually.
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I also discovered that not only one subplan is affected by the loss. All subplans with connection to the HR department are involved.
Best regards Harry

Question only Sony developers or responsible person

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Kind regards and best wishes to everyone.

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Please help how do I fix it?

Send Apple feedback. They won't answer, but at least will know there is a problem. If enough people send feedback, it may get the problem solved sooner.
Feedback

Please, can you confirm that after erase the phone using the find my iphone all my personal data will be unavailable? Someone stole my iphone 6 on the street

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Hey Joangil,
Yes! If you have received an email from Apple stating and confirming that it is erased then you should trust this message. It would have all been removed.
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WBS Account assigned to Incorrect Responsible Person

Hi All,
I have an Issue related to WBS account assignment to incorrect responsible person. For Example, WBSA is WBS Account, it is apparently assigned to wrong person WPER.
When PO is created and email is generated to the wrong person when it exceeded budget.
What should i do to make it to assign correct responsible person.
Aprecitate your time!!!!!!!.
Thanks
Sree

Hi Sree,
Aren't you talking about Person responsible in WBS element master data? If so go to CJ02 mention your WBS element number. Hit enter. On subsequent screen goto tab 'Responsibilities' there you will see responsible person. You may change the assignment to correct responsible person.
Regards
Subodh

E-mail all responsible persons

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