E-mail merge with Word and Outlook problem

I'm trying to do an e-mail merge with Office 2011: Word, Excel, and Outlook.
Before you start typing, I've already searched the web, searched the Apple forums, and posted to the Microsoft forum, with no success.
Anyway: I have outlook configured to send and receive mail from a single Gmail account.
Outlook works otherwise to send and receive mail.
Outlook is set, in both Mail and Outlook, to be the default e-mail program.
Everything seems to work fine until the final step, clicking the generate e-mail merge button that should send the mail merge to Outlook. The mail merge emails are supposed to appear in Outlook, but they don't.
If you have figured out how to do this, please let me know.
I would prefer to do this with Mail and Numbers, or Excel and Mail, but that functionality does not exist. I'm sure it would probably work if it did.
I have a standalone mail merge app (MaxBulk Mailer) but I'd prefer to use the database I already have, which is in Excel, rather than have to create two databases, one in Excel, and another in MaxBulk. MaxBulk has some other problems as well and is not a great solution.
Thanks.

Not sure if this is entirely the same issue but.... we just saw a very similar issue resolved here by my recommending that one of our mail merge-using faculty run the Outlook 2011 database rebuild utility (holding down option while starting Outlook 2011 for OSX). Mail Merging from Excel 2011 mailing lists to Outlook 2011 starting working like a charm after that.
The differences with our setup were that we were sending a mail merge via an Exchange Server, not GMail, and that this issue started after upgrading from 10.6 to 10.9 via the App Store. Mail Merging had been working fine in 10.6.
Worth a try? Guard your backups and good luck!

Similar Messages

Office 2010 mail merge with section breaks printing problem

Afternoon all,
We have an issue and I was wondering if anyelse has come across this and has a solution
Our office staff do many mail merges and once the merge is complete they then can print the whole document with no problems or select one page and do print current page. The problem occurs when trying to print a range i.e. pages 5-7. Once you click print nothing happens, no errors and nothing comes out the printer.
What I have found is that the mail merge is putting in section breaks between each page to seperate them but if I change these to page breaks in the document then I can select pages 5-7 and it prints with no problems.
So the only solution I have found so far is to do a find/replace and find all ^b (section break) and replace with ^m (page break). This is obvioulsy takes more time and is a pain if we have to do this for every mail merge.
I can't find any setting in the mail merge to tell it to use page breaks instead of sections breaks
Has anyone else come across this probem, is it a office bug ???
Any help would be great
Darren

John,
Replying to your posts works just fine. You can choose to reply to either of the other posts & address both in your comments just as you did. I see quite a few threads where the OP (original poster) posts a reply to each & every one who has replied. I think it makes it very difficult to find the actual answers.

How to I email merge using word and outlook on my macbook pro?

The 'generate email messages' option is greyed out - help!!

Log out of your Cloud account... Restart your computer... Log in to your paid Cloud account
-Sign in help http://helpx.adobe.com/x-productkb/policy-pricing/account-password-sign-faq.html
http://www.adobe.com/products/creativecloud/faq.html
http://helpx.adobe.com/creative-cloud/help/install-apps.html to install or uninstall
http://forums.adobe.com/community/download_install_setup/creative_cloud_faq
What it is http://helpx.adobe.com/creative-cloud/help/creative-cloud-desktop.html
Cloud Getting Started https://helpx.adobe.com/creative-cloud.html
-Install, update or UNinstall, and launch after installing

How do i mail merge with the new Pages and Numbers?

How do I mail merge with the new Pages and Numbers?
On Pages 09 I have a document that draws variable data from a spreadsheet created in Numbers.
With the new Pages and Numbers program update, my links are lost and I am unable to see how to correct this.

Thanks Peter,
very disappointing.
My Pages 09 keeps opening in the new one.
I dont think they want me to be a loyal customer anymore.
They changed Final Cut Pro, so now I use Premier Pro
Aperture 3 has been left behind so now I moved to Lightroom 4.
And now Pages 5 does not have a vital component, so back to Word.
Sad day
Thanks again

Help needed...Mail Merge in Word converting to PDF and saving

Hello,
I often have to and often will be required to in the future to produce loan documents via a mail merge in word, convert to PDF, lock and save individually with each individual investor's details recorded in the name of the saved file in PDF.
I have scoured the net and read forums and have tried installing macros but have had no success.
I would appreciate any help.
Thank you so much in advance.
Kind regards
Jess

30 people have viewed my question; no reply yet Pleaseeeeeeee!!!!

When Apple solve problems with new iTunes calendar sync with windows and outlook?

When Apple solve problems with new iTunes calendar sync with windows and outlook?

Anything Downloaded with a Particular Apple ID is tied to that Apple ID and Cannot be Merged or Transferred to a Different Apple ID
More Info here...
Apple ID FAQs > http://support.apple.com/kb/HT5622
If necessary...
Contact iTunes Customer Service and request assistance
Use this Link > Apple Support iTunes Store Contact

I want to email a Pages document as a Word doc. I used to be able to do this by clicking on share then send via mail then on Word and an email would appear with my word doc attached. Now the email does not come up. Why?

I want to email a Pages document as a Word doc. I used to be able to do this by clicking on 'share' then 'send via mail' then on 'Word' and an email would appear with my word doc attached. Now the email does not come up. Why?

It's difficult to do more than guess when you don't say what version of OS X or Pages you're running, but if you're on the latest, have you tried the Share menu -> Send via Mail command?
If that doesn't help, you may have better luck if you ask in the Pages forum:
Pages
When you repost, be sure to include full details about your versions so that people know what it is you're working with.
Regards.

Mail merge in word using 10g

hi !
does anyone know how to use mail merge in word in web environment ? I did it using the 9i but i'm not able to do it with 10g...
Thank you..

Well, it looks like I have found another "work around", this time to solve the email account problem (I was also able to solve the attachment problem in another thread). To use a different email account than the main one, create a new profile
(using the preferred email address)from Control Panel, Mail, then choose the selection to prompt for profile. Close Outlook and reopen, when it asks which profile, choose the preferred one, then click on the Send/Receive tab and choose "Work Offline".
Next, import the email list into contacts, and do the mail merge. For me, I also needed to include an attachment, so I used the Outlook Mail Merge Attachment (http://omma.sourceforge.net/)
tool, and it edits all the email in the outbox to attach the item desired. Once done, click on Send/Receive again and choose "Work Online". Now click the Send/Receive All Folders button and you're done.
This was a huge undertaking for me, and I have been researching this for TWO days. Nobody was able to offer any suggestions from any of the forums I went to, so perhaps these solutions should be disseminated through the forums for others to benefit.

How to use "Mail Merge for Word" to include only Account fields?

We're attempting to use the Mail Merge for Word template to create a document containing several fields from the Account object. We do not need any fields from the Contact object, and there are many contacts linked to each account.
When choosing "Get On Demand Data > Accounts", removing all the [Contacts] fields, selecting the necessary [Accounts] fields, then clicking "OK", a "List Download in Progress" window appears, followed by one that says "Microsoft Word - Subscript out of range". None of the [Accounts] fields are available in the downloaded data.
Can anyone tell me how to include the appropriate Account fields without any Contact fields (which pulls a separate Merge record for every Contact linked with the selected Account)?
Thanks.

Thanks for trying to help with this.
So far, we've been unable to pull even a SINGLE account record. So the problem is not related to data volume limitations. The tool seems to require that Contacts are selected, but for this application we only want a single merge document per Account.
If anyone else has had success using the Mail Merge for Word tool to pull only Account data, please give us your guidance. Thanks.

Mail Merge for Word - Limitations?

I have been searching for information on the Mail Merge for Word in the help files and tutorials. I am trying to verify the limitations, such as
Can Lotus Notes be used to send the email? (I am 90% sure we have to use Outlook, however I would like to clarify)
How many emails can you send?
Are there any other limitations I should be aware of?

I have confirmed on the Lotus Notes question.
I installed the Mail Merge for Word Template on a machine that only had Lotus Notes as an email client. When I choose to send an email, it gave only the option to "Merge to Document".
So The answer would be that Outlook is required to send emails with Mail Merge for Word.

Does anyone know the best way to create a form that you can do a mail merge with?

I have been asked to create a form that can be used to do a mail merge. At first I thought I could create it in indesign and then pdf the file and do form fields right in the pdf, but I'm not sure if you can do a mail merge with data in an excel file and a pdf file containing form fields.
The other option I know I could use is a Word file and excel, but I don't think the functionality is as good as in a pdf (like addition of percentages, or error messages, radio buttons, etc.). And I do need to be able to do a mail merge. Anybody have any suggestions?

There is not built-in feature for this, but it can be done with scripting. The problem is it can be a bit complicated, and it more complicated to decribe in much detail in a forum posting. It involves creating the base form and making the pages templates. You can export from Excel to a tab delimited text file. You can then either programmatically create a template-based FDF that when loaded into Acrobat populates the PDF form, creating as many individual forms as needed, or using JavaScript in Acrobat to read the data file and generate as many individual forms as needed. Both approaches involve a similar amount of programming, but they're quite different.
You might want to look into this product, which apparently is no longer available but may be come back soon: http://www.debenu.com/products/eol/arts-pdf-variform-lite/

Mail merge from Word to Excel locks the excel document

Previously, a friend of mine would run his business like this:
Open a client database (excel file), open N number of word docs that were mail merge docs to the excel file. He could then make changes to the excel file and see those changes reflected in real time in the opened word mail merge documents. He
could also save the excel document while the word docs were open without problem.
Now, changes to excel are not shown in word, and saving the excel doc while the word mail merge documents are open produces a sharing violation (winword has a handle on the excel file).
I've reproduced his problems. We are both using Office 2010, and Windows 7.
I've tested turning off indexing on the files, and also tried disabling my anti virus.
If I save the excel file as a 97-2003 file (.xls), then I don't have most of these issues.
Is there anyway to avoid the file lock when using the excel document as a 2010 xlsx? Why would it work fine if I connect to an old document, but not work with the 2010 version?

I have a similar problem, which might be related. I use an Excel 2010 spreadsheet (.xlsx) as a data source to mail merge with document templates (.dotx) in Word 2010. I can save changes to the Excel spreadsheet without any problems until open a Word template
and try to use the Excel spreadsheet as the data source (Mailings -> Select Recipients -> Using Existing List). Two problems occur when I run that merge. First, any recent changes to the spreadsheet don't appear in the document templates. Second, Excel
throws error messages when I try to save the spreadsheet. Specifically:
1. Excel tells me that "Your changes could not be saved to '[FILENAME].xlsx' because of a sharing violation. Try saving to a different file."
2. When I click OK, it tries to save the spreadsheet to a randomly-named file without an extension, and tells me "The file you are trying to open, '53F11100' (or some other seemingly-random file name) is in a different format than specified by the file extension.
Verify that the file is not corrupted and is from a trusted source before opening the file. Do you want to open the file now?" Excel gives me a yes/no option, either requires me to resave the file under a different name.
At this point, I can only save the spreadsheet under a different file name unless I close out of MS Office 2010 entirely, make a duplicate of the spreadsheet using Windows, and begin using the new copy instead of the old. I'm using Windows Vista SP2, and don't
recall any specific action on my part prompting this change, but it began happening in the last few weeks. Any guidance would be a huge help.
Thanks in advance,
Prescott

Mail Merge for Word

Hi!
I want to sent a massive mailing to a siebel onDemand list of contacts.
I read one help document that tell about "Mail Merge for Word" that have one option "Connect to siebel" but... Where can i download it?
I have in word the toolbar of mailmerge but not have the option of connect to siebel.
Any idea?
Thanks in advance

Thanks!
It's work fine but we have 2 problems:
1. - I can connect, select list of contacts, etc... all ok but when i press to send email no errors but any mail sended. The automation of create task work fine.
2. - I have 3 different CRMonDemand and only connect with one of them. With other installations of CRMonDemmand tell me that the user or password is not correct. I don't know if I have to set any special configuration in the CRM to let do it.
Ivan.

Access 2013 crashes after mail merge in Word 2013

We have several Word templates that query an Access database to populate themselves. After the mail merge is complete, when we close Word then Access immediately crashes every time. This started after upgrading from Office 2003 to 2013. We tried updating
the Word Doc to 2013 but then it would not connect to the data source at all. Last, we also tried to Compact and Repair the database with no luck.
We searched for an Access Hot Fix but could not find anything that matches our issue. Any assistance would be greatly appreciated.

Use a table or query as the data source
Open the source database, and in the Navigation Pane, select the table or query that you want use as the mail merge data source.
On the External Data tab, in the Export group, click
More , and then click Merge it with Microsoft Office Word .
The Microsoft Word Mail Merge Wizard starts.
Select whether you want to create the link in an existing document or in a new document, and then click
OK.
If you chose to link to an existing document, in the Select Microsoft Word Document dialog box, locate and select the file, and then click
Open.
Word starts. Depending on your choice, Word opens either the document you specified or a new document.
In the Mail Merge pane, under Select document type, click
Letters and then click Next: Starting document to continue to step 2.
In step 2, click Next: Select recipients.
In step 3, you create the link between the data source in Access and the Word document. Because you started the wizard from Access, this link is created automatically. Under
Select recipients, note that Use an existing list is selected, and the name of your data source is displayed under
Use an existing list.
Click Edit recipient list if you want to customize the contents of the table or query.
You can filter, sort, and validate the data. Click OK to continue.
Click Next: Write your letter to continue. Follow the remaining instructions in the
Mail Merge pane, and in step 5, click Next: Complete the merge.
Other ways to use a table or query as the data source
You can specify a table or query as a data source in additional ways. For example, you can export the table or query from Access to an ODBC database, a Microsoft Office Excel 2013 file, a text file, or any other file format that is compatible with Word,
and then link to the resulting file by using the Word Mail Merge Wizard.
If you have not already exported the table or query , do so. In Access, in the Navigation Pane, select the table or query that you want to use, and on the
External Data tab, in the Export group, click the format you want to export to, and then follow the instructions.
In Word, if the Mail Merge pane is not displayed, on the
Mailings tab, in the Start Mail Merge group, click the arrow under
Start Mail Merge, and then click Step by Step Mail Merge Wizard. The
Mail Merge pane appears.
In step 3 of the Mail Merge pane, under Use an existing list, click
Browse or Edit recipient list.
In the Select Data Source dialog box, specify the data file that you created in Access, and then click
Open.
Follow the instructions in any dialog boxes that follow. In the Mail Merge Recipients dialog box, review and customize the contents of the file. You can filter, sort, and validate the contents before you continue.
Click OK, and then click Next: Write your letter in the
Mail Merge pane. For more instructions on customizing your mail merge, see Word Help.

I use a Win7 PC with iCloud and Outlook 2010 for syncing my calendar and contacts. I can enter data in my Outlook Calendar and it will appear in iCloud, but data entered in iCloud does not sync back to Outlook. ICloud syncs to my iphone fine both ways.

I use Win 7 PC with iCloud and Outlook 2010 for syncing my Contacts and Calendar. They have stopped syncing...mostly.
Now, appointments I enter on my local Outlook (iCloud) Calendar goes up to iCloud fine. But, data I enter on iCloud directly does not come down to my local Outlook iCloud Calendar. If I reboot the computer, the iCloud data shows up.
Also, Contacts I try to enter on my Outlook (iCloud) Contacts goes up to iCloud fine, but does not show up in my local iCloud Contacts.
All syncing works with my iPhone.
I have signed out of iCloud on PC. I have stopped syncing and re-started. No change.
I have an .aplzod folder for iCloud. I have a separate Earthlink.net.pst email account in Outlook and a me.com.pst Outlook email account (which I don't actually use) listed under Data Files.
Any help would be appreciated. Curious that Outlook will upload to iCloud but not receive downloads unless I reboot. However, rebooting does not download the missing Contacts.
Jim Robbins

Hi Jim!
You've started off with some good troubleshooting steps, so let's see if we can take this a little further and figure out what the issue is with your iCloud contacts and calendars. I have two articles here that will help you troubleshoot this issue a little further, but the troubleshooting steps for both articles are exactly the same, so I will lay those out for you here:
Note: When using iCloud Control Panel 2.0 and later, iCloud Calendar event descriptions in Outlook 2010 do not support text formatting (bold, italics, or underline), HTML, images, or attachments. The contextual (right-click) menu has also been disabled.
If you are having trouble with a PC (with Outlook 2007 or 2010) and iCloud Calendar, try each of these steps, testing after each to see if the issue is resolved:
Verify that you are using a Windows configuration that is supported by iCloud. For more information, see iCloud system requirements.
When enabling Calendars in the iCloud Control Panel, part of the setup process is to copy your Calendars data from the default Outlook ".pst" file to iCloud, and then remove the Calendars from the ".pst" file by placing them in the Deleted Items folder in Outlook. The Calendars data is then stored in the iCloud data set within Outlook so that changes can be pushed to and from Outlook by iCloud. Be sure you are looking for your data within the iCloud dataset within Outlook after enabling Calendars in the iCloud Control Panel. The deleted files can be seen by viewing Deleted Items within your Outlook Folder List. This is not iCloud removing your data; iCloud simply copies your data into the iCloud data set and then removes the local Calendars data by placing it in the Deleted Items folder.
Make sure your computer is online. Attempt to view www.apple.com and iCloud.com. If you can't connect to the Internet, your iCloud calendars and events will not update in Outlook. Click here for more information about troubleshooting your Internet connection.
Open a secure website to test if you are online as is necessary for iCloud Calendar. This also tests if the ports 80 and 443 are accessible. Outlook requires port 443 access to iCloud in order to push and pull updates to and from the iCloud Calendar servers.
Verify that your iCloud member name is entered into the iCloud Control Panel pane. See iCloud Setup for more information about setting up iCloud on Windows.
Completely close and reopen the iCloud Control Panel.
If you recently made changes in Outlook and they are not moving to your other devices or vice-versa, click the Refresh button in Outlook.
Turn iCloud Calendar off and back on:
Close Outlook.
Open the Windows Control Panel:
In Windows 8, move the pointer to the upper-right corner of the screen to show the Charms bar, click the Search charm, and then click the iCloud Control Panel on the left.
In Windows 7 and Vista, choose Start menu > All Programs > iCloud > iCloud.
Remove the checkmark in the checkbox next to Mail, Contacts, Calendars & Tasks, and click Apply. Wait a few seconds, then replace the checkmark, and click Apply.
Open Outlook and test to see if the issue has been resolved.
Ensure the iCloud Outlook Add-in is active within Outlook.
Outlook 2010:
Open Outlook 2010.
Click the File menu.
Click Options in the left panel of the Outlook window.
Click Add-Ins in the left panel of the Outlook Options window.
Look at the list of add-ins beneath "Active Application Add-Ins" and verify that the "iCloud Outlook Add-in" is listed.
For Outlook 2007, follow these steps to verify the iCloud Outlook Add-in is active
Open Outlook 2007.
From the Tools menu, choose Trust Center.
Select Add-ins from the left column.
Look at the list of add-ins beneath "Active Application Add-Ins" and verify that the "iCloud Outlook Add-in" is listed.
For additional information about managing Add-ins with Microsoft Outlook, see this Microsoft support document.
Restart your computer. This may sound simple, but it does reinitialize your network and application settings and can frequently resolve issues.
iCloud: Troubleshooting iCloud Contacts
http://support.apple.com/kb/ts3998
iCloud: Troubleshooting iCloud Calendar
http://support.apple.com/kb/ts3999
Thanks for using the Apple Support Communities!
Cheers,
Braden

E-mail merge with Word and Outlook problem

Similar Messages

Maybe you are looking for