E-Recruiting - Created users in R/3 with a determinated prefix?

Question

Can I config E-Recruting to create the external candidate users in R/3 with a determinated prefix username (like user: ZERXXXXX). And can I set the roles that the new user have?
Thx.

Answer 1

Hello Pablo,
there is no setting for defining the algorithm to generate the username for an external candidate. In standard sap generates the user as MD5 hash from the alias. As the external candidate logs in by using the alias sap thinks this is enough, although having a pattern for these users is quite handy in some situations e.g. for administration. A workaround here could be a usergroup. Since a note from 2009 SAP hands the usergroup assignment of the reference user to the user of the external candidate which can be very helpful. If you really want to influence the username the easiest option would be an enhancement to class CL_HRRCF_CANDIDATE_REGISTER method GENERATE_USERNAME. But be aware that the standard generates 11 letter/digit usernames to ensure uniqueness. If you add a prefix longer than 1 letter you should add some lines to check it.
The roles for exernal candidates are much easier. As the whole authorization assignment to the external candidate is done through the reference user you are free to choose how you name the role(s) you assign to it. Two additional hints here. In spite of the reference user mechanism the authorization checks for role assignment are still in place so if you change the name of the roles for the external candidate be sure to adapt the role of the unregistered user accordingly. Furthermore DO NOT USE THE SAP STANDARD ROLES. The standard roles for the unregistered candidate and the recruiter allow the assignment of SAP_ALL to users!
Best regards
Roman