E-Recruitment 6.0-Distribute postings to external organizations

Question

Team,
We plan to implement E-recruit ver 6 via distributed model, where our
SAP-HR(ECC5.) system will feed info to E-Recruit(ver 6) on a seperate box (ALE). We are in the initial set up phase so my knowledge of the eRec functionality is minimal.
1. The business has a need to electronically distribute postings to external organizations via eRecruiting module. Currently we have a manual process where we print postings and then fax them to several external organizations, who then in turn post (the hardcopy) on their bulletin boards. Is there an option within eRecruiting to do this by for e.g. selecting the postings and then emailing them to a distribution list ?
2. If the above is possible, how do you manage your distribution list ? Do you have one or multiple lists for different purposes ?
3. There is a need to treat internal applicants differently than external applicants (e.g. some postings are first posted internally before they are made available for external applicants). However if we decide not to use portals, but an external facing eRecruiting box, how would we be able to distinguish internal applicants vs external applicants ?
Thank you for your info in advance
Nash Tejani
City of vancouver

Answer 1

Hello Nash,
so far I see nothing in your requirements which is far away from a usual e-recruiting rollout project. I am confident you will be able to solve the mentioned things.
Now to the points in detail:
1) Transfere posting information to external entities
This is not working out of the box as the requirement is a diferent for each rollout, but the infrastructure supports this. You create individual posting channels for the jobboards, agencies, etc. and develop a customer own publisher.
Depending on your needs you can send the publication as email attachment, send the information as plain text in the email body or often used for job board integration you can create an XML file and put it on a share where the job board is reading it from periodically. Of course there is also an XI publishng service but IMHO if you do not have a running XI infrastructure and a bored XI developer that is a bit oversized. What is the best for you depends on you needs. We also offer an tool for customers and I think there is another solution from aspire hr. If it is better to buy or just built during rollout depends on the comnlexity of your needs. An easy mail publisher sending the publication should take an e-recruiting specialist not more than 2 or 3 days.
2) distribution to different receivers
In addition to the things said above you can define different channels which have there own receivers to manage who get a certain publication. Of course if you have 15 different entities which get the publications you might need to add some more management in coding to reduce the work for the user.
3) internal vs. external candidates
It is not necessary to use EP for running E-Recruiting. You can directly link the pages for external and internal candidates anywhere on you internet / intranet pages.
As you already mentioned you will set up an ALE so you will create inernal candidates for all employees in the system. The system is able to differ between internal and external candidates on application. To achieve your requirement you would created an requisition with 1 or 2 postings (depending on if you use the same texts for internal and external) and you create 2 publications. One for the internal channel starting at the 1st of the month and the external starting at the 15th of the month. That way the position would appear in the internal job market 2 weeks before it appears on the external so these first 2 weeks only internl candidate would be able to apply.
Best regards
Roman Weise
Btw.: if you are still looking for consulting support a colleague of mine liked his vacation in vancouver and would be surely interested :o)