Easy DMS Roles

Hi Everybody,
I need the roles for accessing the DMS through Easy DMS.
Thanks,
Rajesh

Thanks Everybody,
I have rights to access the DMS through SAP GUI, where as i am not able to logon through the Easy DMS. The error i am getting is
Logon failed (RFC_ERROR_LOGON_FAILURE).
Name or password is incorrect (repeat logon)
But my login is correct and working well through the SAP GUI. If i logon using my administartor login it is allowing me to enter into Easy DMS.
Thanks,
Rajesh.

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Authorization in Easy DMS

Dear Easy DMS Expert.
I have complete installation of Easy DMS in my desktop. I have create different folder and documents through document type "DRW". Now I want to authorize the different Folder to different users. Kindly guide me how can I control the authorization of different user.
Need your value able inputs.

HI Umar,
I understand that you have created folders for different dept using single document type DRW, you may need to use document status each for each dept and create different roles for different dept(Give the document status as key for roles) then assign the roles to dept users.
Hope this info may be helpful for you.
Rgds,
Nayeem.

Error message in SAP Easy DMS

Hi there,
Is there anyone who has come across the error message "Classification data can only be maintained using a change number" in SAP Easy DMS. How can one resolve this issue?
Patrick

Dear Patrick,
please see my suggestion in thread http://forums.sdn.sap.com/thread.jspa?threadID=1911999&tstart=0.
Best regards,
Christoph

How to delete the folder from easy DMS

Hi..
How to delete the Folder once it is created in easy DMS? As i have all the access
Also how to restrict user from deleting the document from DMS? (Delete document option restriction)
I want all folder to be gets created with internal number range only.i have define the same for Doc type FOL.
But when i first log-in into easy dms system ask me do i need to create the folder i clicked on yes and while saving it shows an error that only internal number range is possible.But actually number EDIPUBLICROOTFOLDER is selected by default and unedited format

Hi,
How to delete the Folder once it is created in easy DMS? As i have all the access
First delete all the DIR's inside the folder using delete button. Later you can delete the Folder.
Also how to restrict user from deleting the document from DMS? (Delete document option restriction)
You can control this using authorization objects in DMS.
Hope this helps.
Regards,
Deepak Kori

Disable or Deactivate Delete Button in SAP Easy DMS.

Dear All,
My client is using Easy DMS and is working fine. Now the issue is as soon as files become more in Private or Public folder he is Deleting Documents using DELETE Button which is available on the Tool Bar. Whereas if he uses Delete Document from Context Menu it shows Authorization is not given to delete the Document.
Is there any way to overcome this by Disabling or Deactivating Delete Button on the Toolbar.
rgds,
Dayanand

Dear Anubhav,
I have already tried this option. It shows this can not be implemented.
Please let me know any other option is there to overcome this issue.
rgds,

SAP Easy DMS Error in Searching a Document.

Hello Guru,
A user can log in in SAP Easy DMS, but when doing the search on it he gots error pop-up message "The parameters is incorrect" how can we solve this he cannot search any document in his easy DMS.

Hi,
Refer below mentioned links to properly use search functionality in Easy DMS
https://help.sap.com/saphelp_edm71/helpdata/en/48/db51333aa369cae10000000a42189b/content.htm
https://help.sap.com/saphelp_edm71/helpdata/en/48/d8f373e5975430e10000000a42189b/content.htm
Regards,
Deepak Kori

Viewing document characteristics in Easy DMS public and private folders

We have classified our documents in SAP Document Management System. We are viewing the DIRs in Easy DMS. In the public and private folders, the classification characteristics columns can be added to the screen report, however the values for the characteristics do not appear in the columns. If we use the search function and view those same documents in the search screen, the characteristic values do appear. How can we get these values to appear in the public and private folder views? There does not seem to be an OSS notes which address this discrepancy. In advance, any assistance is most appreciated.

Hi Barry - As Daniel explained, sometimes system behaves if the Default box is not checked but I want you to check the EasyDMS version/patch you are using. Below is the screenshot of latest version/patch.
If you have old verison/patch, please implement the latest version/patch and check.
/Tilak

Document in Easy DMS and SAP DMS is lock cannot be accessed

Hello Guru,
Document in Easy DMS and SAP DMS is lock cannot be accessed. when check in Easy DMS the document 123 excel file is not accessible cannot be open, it has an icon on pencil with red circle sign.
when check in SAP GUi, the padlock is unlock, file cannot be open as well with error (File C:\EasyDMS\SAP_400\PRE1234567890 could not be accessed.
how can we fixed this and unlock the document excel so that we can open it. Please advise. Thanks

Hi,
based on your description it seems to me that this original file is currently checked out for editing. So maybe another user is
editing this file and so you cannot access it.
If no other user edits the file you can try to use the function 'Exit Edit mode' in the context menu of EasyDMS. This will checkin the file again and restore the last checked in version.
Best regards,
Christoph

Easy DMS document type issue

Hi Gurus,
DMS configuration done in SAP R/3 and able to see all configured document types in sap easy dms as well. But document description wrongly showing under document types.
SAP R/3                                                       EASY DMS
Eg:1   ZSD sales document                          Eg 1 : ZSD    material document
Eg 2 ZMM material document                      Eg2:   ZMM    sales document.
Please help me on this.
Regards,
Nithal.

Hi Chandu,
Everything fine.
In SAP r/3 , document type & document description correctly given but while in EasyDMS document type picking incorrect document description. Remains no issue in easyDMS.
Please help.
Regards,
Nithal.

DIR, Folders not visible in Easy DMS

Hi All,
In Easy DMS 7, both public and private folders are visible but when I create any DIR or Folder within these public/private folders nothing is visible but in ECC its visible in document structure.
how to make this visible in Easy DMS?
Thank You,
Manoj

Hello,
Pass the private or public document keys to BAPI_DOCUMENT_GETLATEST2 and check if docstructure and documentdata tables are filled correctly.
Regards
Surjit

Easy dms multiple document number search

Dear experts,
We have installed easy dms 6.0 successfully. We have a problem in
usage. In selection screen we need to search "document number" field
with multiple search criteria, however the system permits only 1
entrance.
Thanks for your help.

Dear Ahmet,
based on your description I have to inform you that the mentioned behavior means to be the current standard of EasyDMS. If you want to search for documents in EasyDMS you can only enter one document type and here multiple values are not possible. So I can only recommend you to use other fields like 'description' for searching document info records of different document types.
As EasyDMS is programm in C++ no individual screens could be customizing here. This behavior is also the same in EasyDMS 7.0.
Best regards,
Christoph

Easy DMS - where does it store available systems list

Hello,
We have Easy DMS installed. If the client has a saplogon.ini file, this seems to be picked up in the list of Available Systems. If there is no other SAP software installed, systems can be input via the [.] button.
Does anyone know where this information is stored? I would like to investigate copying it between PC's. It does not seem to create a saplogon.ini
Thanks,
Philip.

It is stored in registry.
path: - HKEY_CURRENT_USER\Software\SAP\EasyDMS\RfcCache\AAA
where AAA is system name.
Hope this helps.
EasyDMS also reads the saplogon.ini file alonmg with this data.
Note:
If you are using SAp GUI 720 release you may have to use the environment variable posted in this thread for easydms to read the correct saplogon.ini file.

Document upload and view problem in easy dms

Dear Friend
When i upload or view documnet in easy dms it is show ftp erro and when right click on document only one time open this document thru sap and all opration is done from easy dms please guide us where is proble
Nainesh

Dear Nainesh,
as far as I know you raised also an OSS message on this question and I provided you the following reply based on your attachments:
based on your latest screenshot I think that the information at
http://wiki.sdn.sap.com/wiki/display/PLM/I001Win32error2+
could help to get this issue solved.
Best regards,
Christoph

Authorization Group (BEGRU) search help required in Easy DMS

Hi all,
I had defined some value in authorization group (BEGRU) in SAP. When i opened the Document using CV01N/ CV02N transaction, then F4 help is available to me.
but when i opened the same document via SAP Easy DMS 7.0, Search help functionality is not there.
How could i activate this.
Pls.. Suggest.
Regards,
S Anand

Hello Sheo,
EasyDMS does not provide search help for Authorization object as of the latest release. The search help achieved by customization of the domain BEGRU does not reflect in EasyDMS.
To achieve this, you can enhance easydms interface by using either easydms plugins or EasyDMS custom tab.
refer:
http://wiki.sdn.sap.com/wiki/display/PLM/EasyDMSPlugin%28Addin%29-Advanced+Development
note: 1355293
Regards
Surjit

DIR Not display in easy DMS

Dear All,
i ahave created new user ID I am able to create /search the document (DIR) in easy DMS but that document has not display in public folder.
why ?
Kindly help
rgds

Hi,
If you have created the new Document over the normal Gui the document is not automatically shown in easyDMS. Are you using the same access rights for the new user as for the old user?
Regards
Thomas

Easy DMS Roles

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