Easy DMS | storage category
Dear experts,
is it possible to create a dependency between document types and storage categories in EDMS?
EDMS has to select a storage category by default or inherited it from root folders?
e.g.
project documents => StorCat 01
office documents => StorCat 02
System: ECC 6.0 and EDMS 7.0
Thanks in advance...
HI,
Check: Z_EASYDMS_GETNEWFILEDATA or BADI method - EASYDMS_MAIN01~GETNEWFILEDATA. You can change the storage category.
check note: 830773
Regards
Surjit
Similar Messages
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Hi Friends,
While designing Storage system we have the following option. We have much space in our DEV / QA server. So we don't want to make one more server for this DMS storage category.
In this case we want to do the settings in the following way while creating content repository in T.code: OAC0.
Storage type - 03 SAP system data base
Rep. Sub type - Normal
Version no : 0045
Contents table: DMS_CONT1_CD1
While creating doc. type in the field Use KPro- we will tick the check box.
We want to use KPro of SAP server itself. If after some time we will add space if required by adding more hard disk.
Is it OK. Pls. suggest.
Regards,
Sai KrishnaHi Sai Krishna,
There are a two 'storage types' option available. Each one has specific advantage over the other. The storage category is selected on the basis of how the document in question is intended to be used:
1. 'DMS Storage' option(may store in SAP DB,Vault,RFC Archive), you can store upto 2 originals/documents and 99 additional files.
2. 'kPro Storage' option(may store in SAP DB,HTTP Content Server), you can store 'n' originals/documents and 'n' additional files
NOTE:
HTTP content server
Either the SAP Content Server or a third-party content server can be used.
SAP database
If you want to store your documents in the SAP database, you need a content table. All your documents are stored in this table in the SAP database. The content table can be cross-client or client-specific.
RFC storage system
RFC is used for storing documents in the context of SAP ArchiveLink, the Archive Development Kit (ADK), or an application that uses SAP ArchiveLink or the ADK.
Logical repository
This storage type allows access to different physical repositories, independently of the client and the system ID.
Structure repository
The structure repository is only used in the SAP Knowledge Warehouse environment.
In summary, suggest you decide upon your storage category once the rationale behind the usage of the document is agreed upon by all the stakeholders.
P.S. Regarding your question specifically, what you intend to do also holds good.
Regards,
Pradeepkumar Haragoldavar
Edited by: Pradeepkumar Haragoldavar on May 10, 2010 6:54 AM -
Dms : Error using SAP-SYSTEM Storage Category
hi guys ,
i have some issue related to checkin document .
while i am checkin a document using storage category KPRO ,the document is getting stored but when i use SAP-SYSTEM the Document is not getting stored
I have used the BAPI CVAPI_DOC_CHECKIN
CALL FUNCTION 'CVAPI_DOC_CHECKIN'
EXPORTING
pf_dokar = lv_doc_type
pf_doknr = lv_doc_num
pf_dokvr = lv_doc_ver
pf_doktl = lv_doc_part
pf_content_provide = 'TBL'
IMPORTING
psx_message = ls_message
TABLES
pt_files_x = lt_files
pt_content = lt_drao.
for checkin the document
Please let me know ASAP
Regards
ParinDear Parin,
based on your description I'm quite sure that in the customizing of your used document type (transaction DC10) the flag
'Use KPRO' is set. If this flag is maintained then the originals could only be stored in the content server storage category which is not SAP-SYSTEM.
SAP-SYSTEM is a non-KPRO storage alternative and I would recommend you to use the KPRO storage concept in DMS.
Best regards,
Christoph -
Storage category not defaulted during DMS doc. creation
Hi Experts
We are manually creating DMS Document info record with transaction CV03N and we are attaching some business document to it. As the "Storage category" is not defaulted with any value, the document attached is stored in the local PC memory instead of the content server.
It seems the configurations are in place.
1) Profile key created
2) Profile key assigned to role
3) Role assigned to User
4) Storage Cat. Assigned for the profile key and application key
Can you please let me know if I am missing anything?
Regards
Gobinathan GDear Gobinathan Govindarajan ,
Follow the steps as mentioned.
1. Create a storage category. I think you must haave alrady created for Exp say "ZHRW".
2. Go to "Define Profile"
3. Define profile say "ZREJP" give description "TEST"
4. Select profile "ZREJP" and double click "Assign groups/user to the profiles"
5. Enter Profile "ZREJP" and role or User ID to which the profile key is to be ssigned. Assign Profile key to only ROle or to user only.
6.Go Back.
7. Select profile "ZREJP" and double click "Determine definitions for applications".
8. Enter Profile "ZREJP" and against it enter " Worstation application say"xls" and storage category "ZHRW". and tick all check boxes.
9. Carry out step 8 for application you will be using.
10. Save and then try for the User whether the original is getting checked in default storage category "ZHRW"
11. If you want to ensure checkin should happen when DIR is saved go to DC10 and in Doc type status configuration for each status you have defined click the check box "Checkin required. so when user save DIR without checkin of files , the system will checkin the file in default storage category automaticall.
Hope it works for you.
With Warm Regards -
DMS Profile not selecting proper storage category
We have defined two different profiles in DMS with two different security roles with the applications for each profile pointing to different storage categories. If a user has only one of the security roles when they store an original it automatically selects the correct storage category. If the user has both security roles it automatically selects one of the storage categories that may or may not be the correct storage category.
Is there a way to have the list of available storage categories pop up when the user has both security roles?Dear Parin,
based on your description I'm quite sure that in the customizing of your used document type (transaction DC10) the flag
'Use KPRO' is set. If this flag is maintained then the originals could only be stored in the content server storage category which is not SAP-SYSTEM.
SAP-SYSTEM is a non-KPRO storage alternative and I would recommend you to use the KPRO storage concept in DMS.
Best regards,
Christoph -
Link between DMS DIR's and Storage Category
Hello Experts,
How can i link DMS Document type to Storage category?
I have a requirement of storing different DIR document type in different storage category so can you please inform me in which transaction i need to assign Document types with content category.
-Thanks,
AjayHi Christoph,
To understand more on the Storage category configuration -
At present there are 10 Document type which is having common Storage category and it will be selected as default when user create DIR's and attach documents to it.
My question is - Is it hardcoded in program of use common storage category? OR is there any place for configuration (Transaction code)?
-Thanks,
Ajay -
DMS: Relocation of storage category/documents to another content server
Our DMS content server was implemented with a 3-tier environment (dev-test-production). There are several SAP instances storing documents to a shared storage category in the global DMS server.
I found recently that one of the production instances on 4.6C was inadvertently configured to store documents on the DMS development server in this same storage category name.
I have found programs to relocate documents from one storage category to another, which could be used if I configured a new storage category pointing to the production content server. However, for business reasons the name of the storage category should not be changed.
Note 445057 and document "Operational Guide - SAP Content Server" provide information on relocation of documents using programs RSCMSEX (export) and RSCSMIM (import). I would like to use these reports to export the documents stored incorrectly on the development server, change the configuration of the content server to the production server address, and import the documents back into the existing storage category.
The documentation does not state whether RSCMSIM will add the imported documents to existing content or will delete all other documents. I would like to insure that I will not lose existing documents in the production server.
I would appreciate advice or feedback from anyone familiar with these programs or relocating documents in DMS.
Thank you,
KathieHi Aby,
if setting up a profile does not help, another proposal would be to use the BADI DOCUMENT_STORAGE01 with method BEFORE_LIST_STORAGECAT. Because here you will be able to influence which storage categories are displayed at "Check in to Kpro and Selecting the storage category". If only one category is handed back by the BADI method the pop-up should be avoided and the selected category should be choosen.
Maybe this could be a solution.
Best regards,
Christoph -
DMS- Profile - Assigning Storage Category to Users
Hi All
I want the storage categories of the Content Servers to be mapped to User Profiles, so that while checking in the step "Check in to Kpro and Selecting the storage category" can be avoided.
I tried with the "Define Profile" node in spro, in that we have to select each Work station application and map the storage category. I read in one thread that using * in place of work station application selects all, but it isnt wrking..
Has anyone tried any method for this??.. I want all workstaion applications to be mapped to one storage category for a user - in a single step, not by adding all workstation applications....
Regards
AbyHi Aby,
if setting up a profile does not help, another proposal would be to use the BADI DOCUMENT_STORAGE01 with method BEFORE_LIST_STORAGECAT. Because here you will be able to influence which storage categories are displayed at "Check in to Kpro and Selecting the storage category". If only one category is handed back by the BADI method the pop-up should be avoided and the selected category should be choosen.
Maybe this could be a solution.
Best regards,
Christoph -
Error while checking in and storing document in storage category
Dear Consultants,
When i am trying to save a document in storage category thru tcode cv02n, its giving me error:-
Error while checking in and storing document "c:/desktop/content.doc",
while there is no error in csadmin and OAC0 tcode repository is in running status
even output of
dbmcli db_enum
OK
SDB /sapdb/SDB/db 7.6.03.09 fast running
SDB /sapdb/SDB/db 7.6.03.09 quick offline
SDB /sapdb/SDB/db 7.6.03.09 slow offline
SDB /sapdb/SDB/db 7.6.03.09 test offline
URL "http://192.168.2.11:1090/ContentServer/ContentServer.dll?serverInfo"
output :-
serverType="SAP HTTP Content Server";serverVendorId="SAP AG";serverVersion="640";serverPatch="7";serverBuild="23";pVersion="0046";serverStatus="running";serverDate="2011-12-14";serverTime="10:01:44";startUpDate="2011-12-14";startUpTime="06:36:18";lastAccessDate="2011-12-14";lastAccessTime="09:57:59";
contRep="ZCONT_TEST";contRepStatus="data(0%) log(191655552%)";pVersion="0046";storageVersion="17";storage="SAPDB";buildLevel="1";contentStorageName="SDB";contentStorageHost="localhost";security="1";contRepDescription="test content repositry";driver="MaxDB";defaultDocProt="";
contRep="ZDMS_C1";contRepStatus="data(0%) log(191655552%)";pVersion="0046";storageVersion="17";storage="SAPDB";buildLevel="1";contentStorageName="SDB";contentStorageHost="hpsebdev1";security="1";contRepDescription="Database storage documents";driver="MaxDB";
Please Help regading the issue
Regards
Gagan Sharma
Basis ConsultantHi,
Please revisit your DMS configuration. May be something is missing out in the configuration.
Additionally you can retry to chekin by changing the following parameter
security = 0.
Hope this is useful.
Regards,
Deepak Kori -
How to find out the storage category
Hi all,
I am currently working on archiving some of our DMS documents. We are doing this by moving the docs that meet the criteria to a different storage category on a different server.
I would like to quickly establish how many docs we have archived so far by seeing how many docs are in the "Archive" storage category. Is there a back end table that has this information? I just want to do a quick count of all docs where storage category is "Archive".
Thanks in advance!
KathyHi,
You have DOKAR, DOKNR, DOKVR and DOKTL fields in DMS_DOC2LOIO table, based on that value get LO_OBJID from table DMS_DOC2LOIO. Then pass the LO_OBJID into DMS_PH_CD1-LOIO_ID to get the required details.
Thanks & Regards
Bala Krishna -
Dear all,
In easy DMS , find or search document screen some of field are in grey ex. full text search
wht is a reson and how i can remove it?
KIndly helphi,
SPRO, Document management-->Document Search on the Internet (Internet Transaction Server)
u get tree option, 1. Maintain Search Server Relation, 2.Set Up Search Engine Index, 3. Start Processing for Documents
u need to configure for search.
Also, full text serch,
General Data>Settings for Storage Systems>Create MIME Types for Full-Text Search.
Benakaraja
??P -
SAP Easy DMS - Link between Document Area and Document Types
Deat Friends,
Is there a transaction code or a customizing available to link the Document Area and Document Types??
For example: Document Area (DMS) is linked with Document Type (DRW)
Thank you,
SriHello Chandu,
We are trying to create a documents via TCODE: CVO1N
One of the entry we need to populate is the "DOCUMENT TYPE" to create a document. If, we enter the Document Type = DRW, we are not able to see our custom Storage Category while attaching/Check-in a document.
Where as, If, we enter the Document Type = DMO, we are able to see our custom Storage Category while attaching/Check-in a document.
I see that the Document Type = DRW is linked to Document Area = DMS
Similarly, the Document Type = DMO is linked to Document Area = FILESYSTEM
My question is, Is there a transaction code or a customizing option available to link the Document Area and Document Type?
Thank you,
Sri -
Default Storage Category for easyDMS
Hello Everyone,
I currently assigned default storage category (using KPRO) for my user on,
easyDMS -> Organize -> Preferences -> System (Tab)
How can I make this storage category defaulted for all the users using easyDMS?
Regards,
MohanHello Chandu,
I already have above mentioned settings available in SPRO, these settings works for GUI and NWBC.
What that means is, there is no pop up window with Storage Categories to select while performing Document Check-In.
In easyDMS, system still asks user to manually select the Storage Category, I added Storage category for my user profile on easy preferences and I believe this needs to be done for all the users using easyDMS.
I would like to know how can I apply this change to all the users from configuration/system point of view.
Thank you
Mohan -
Regarding storage category in Document creation
Hi DMS Guru, i am not getting the storage category in cv01n. Please guide me where i am wrong.
IAlso i am unable to define the data carrires
Please help meHi,
To view your storage category in CV01n,You need to check the button "use KPRO" in DC10 for your DOC type.
Sandhya.. -
Linking Custom Storage Category to STandard Document Types
We have created Custom Storage Category ZSRM pointing to Content server.
We would like to link it with SRM document type defined in ECC in DMS.
Really appreciate if you can direct us where we can link the above two.
Additionally would be great to know , why for SRM DMS we have to set it up in ECC and why it is not available in SRM server.
Thanks In Advance.Hi Sotage Catogories are defined and maintained in t-code OAC0 and OACT. Here you need to define certain parameter like area as document management then only these repositories are getting assigned to DMS.
Understood , so dms is having it's own classification (017) area without which we can not store dms document into any other servers or repositories. If you want to store in other module repositories, then you need to define this repository first in DMS.
I hope this will resolve the query.
Regards,
Ravindra
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