EasyDMS and Archive Link

Hi,
any idea, if it is possible to Checkin documents to Archive Link via easyDMS?
Thanks for any answer!
best regards
Dieter

Hi Dieter,
as I know there are no restrictions for a specific storage type. Each storage type which is available in the backend system should also work with EasyDMS too.
However I would recommend you to use the Content Server for storing DMS originals.
Best regards,
Christoph

Similar Messages

Queries related to DMS and Archive link

Hi Experts,
1. Is it possible to link documents in MIGO or FB03 through Archive link with documents already stored via OAWD or CV01N.
2. Can we use any single transaction code for reporting purpose where we can find all the documents stored via DMS and Archive link.
Kind Regards,
Vikas

Hi,
Christoph already answered that question in regard to document info records.
Regarding documents from OAWD, your question is a bit surprising. The main idea of OAWD is to trigger a workflow for linking an external document to a SAP object (document in FB03 or whatever). This is done via ArchiveLink, so all documents linked via OAWD will appear in transactions like MIGO or FB03. Once more, please refer to the documentation:
[Storage Scenarios with Integration of SAP Business Workflow|http://help.sap.com/saphelp_nw73/helpdata/en/4c/f3ee755e21458ae10000000a42189b/frameset.htm]
regards,
Juan

Problem viewing .xlsx and .xlsm file in DMS using Display from Archive Link

Hello All,
We are using IXOS as a content server for storing the documents through SAP Archive Link.
We are not storing any documents in SAP DMS.
The client has an requirement to manage .xlsx and .xlsm documents.
1. xlsx - We defined a new document class xlsx under SAP NetWeaver ..-> ArchvieLink and made the required mime and sheet settings. This allows to upload a .xlsx file to IXOS server succesfully (using Check in Archive) link.
But whenever we try to view the file using "Display from Archive", the browser gives a warning message that the file is in different format than xls. Do you want to still open (Standard Excel application message). On clicking yes, the file opens in .xls format instead of .xlsx.
The client doesn't want to change the format to .xls. What can be done to preserve the .xlsx files.
2. xlsm - Any clue as to does SAP ECC 6.0 support this file type for DMS? And if how the config settings are to be done?
I will be grateful any help.
Thanks.
Ketki

Hi Ketki,
based on your description I think that maybe SAP note 1289314 could help here and made sure that the local copy also has extension XLSX or XLSM.
Best regards,
Christoph

Archive Link and external URL Link

Hi,
we use Archive Link, NO own documents (like CV01N,..). We want to define different document types (oac2) and link them to via url to an external webserver, the user should see the doc in the normal attachment list.
Doc Typ    url
DOC1        http://www.xsfd.wer/show?...
DOC2        http://www.ssdfs.ver/show?
In oac0 (definition content rep) there is an subtyp called "URL", looks like it could be this kind of rep? All solutions and hints I found where based on DMS/KPRO not ArchiveLink. I don't want to use link to external Document via GOS.
Regards,
Christian

Dear all,
no, I found no solution to access automatically! And I was not able to find a definition of the "URL" Repository.
Best regards,
christian

How to extract attachment from ABAP proxy and store in archive link....

Hi Experts,
I need to consume an incoming email attachment in the ABAP Proxy program (POP Mail --> PI --> ABAP Proxy) and then store this file in the IBM content management server through the Archvie Link connection.
Any idea how to implement this piece of code in ABAP?
Regards,
Shobhit

Hi Shobhit
You can get the files from Sender Mail adapter. In proxy implement the method of protocol IF_WSPROTOCOL_ATTACHMENTS as said above.
Archive Link supports HTTP, RFC etc depends on the system you are going to use for archiving. For your case you have IBM server i think you have to do HTTP synchronous. This will be like an interface again for you.
Why are you using ERP system in middle. I think you can directly dump data to IBM server.
Thanks
Gaurav

Content Server / Content Repository / Archive Link and co.

Hi,
i have installed a content server on an external Windows 2003 Server Plattform using MAXDB. The Server is now running and working properly. The test of the content repositories were positive too. Now im a bit confused about all the actions which are required to make a content rep known to SAP System via Archive Link. Is it correct to start the content server service in the SCIF transaction? Do i need to perform the Archive Link Workflow and Costumizing wizard. Which tables have to be altered?
I would be very greatful if anyone could tell me the steps which need to be done in order to succeed.
Thanks in advance Christian

Hi,
Is it correct to start the content server service in the SCIF transaction?
Not required
the actions which are required to make a content rep known to SAP System via Archive Link.
Create a content repository in OAC0 using document area Archivelink and storage type HTTP Content Server.
To use full functionality of Archlink, other set of Archivelink configurations required one of them e.g.OAC3 to use this repository to be used by business objects.
Anirudh,

Archive Link and SBO

Hi all,
do you know if its possible to use archive link with SAP Buisness One?
We want to connect SAP Business One and the document management system from hyperdoc.
Thanks for help.
Best Regards,
Thilo

Hi Thilo,
If you want to link SBO with other system, SDK might be the only option. Post you message to SDK forum, someone may already done so.
Regards,
Gordon

Using a single Content server for DMS and also for Archive link documents

Hi,
We have Planned for a single content server for managing the documents in DMS, parallelly as DMS Standard SAP objects are not available for all SAP transactions, i have proposed for making use of SAP Archivelink funtionality to maintain the documentations where Std SAP DMS does not provide a Solution.
so here the question is
can a single content server be used as a content repository for Both DMS and archivelink,
can any one having done this pls state if it is possible to create different or Many Content repositories for DMS, Archive link in the same server,
is this a virtual creation or can we assign each repository a specific storage space which it should not exceed.
Thanks and regards
Sathish

Hi sathish,
-- Through the ArchiveLink docuemnt Management interface, an SAP sytem can use various content servers as storage media. similarly, one contnent server can be used by multiple SAP systems.
-- A Content server always has a single database assigned to it. A database can therefore be used by only one content server.
-- A databse is split into as many repositories as necessary. The design of the repository is mapped in the SAP system.A repository contains documents.
Depending on your requirements,(if u have limited documents or with low requirements) you can use the same content server for both DMS and Archivelink.
The number of documents stored on the content server is limited only by the size of the database.
Its better to have an external content server for archiving purpose, if your database size is increasing. Since the archiving systems storage is not dependent on the database.
U can also refer to the below thread :
How to Archive SAP DMS Data?
hope this helps....
regards
kavitha

SAP Archive Link and DMS integration configuration

Hi SAP Gurus,
I have always come across that SAP DMS is very well integrated with SAP Archive link, is that means SAP Archive link can be used as an storage location for storing original application files, in normal DMS check in original CV01N transaction.
does this Archive link appear as an option to be selected to store the original application file at CV01N Transaction, just like we get DMS_C1_ST (default SAP) or any ZDMS_SC01/02 (customised Storage catagories for checking in originals.)
another side iam also comming across SAP Archive link is an entierly different Module and involves different transactions to store documents and original.and no where related to DMS.
iam not able to draw at any conclusion weather to suggest Archive link as an storage medium for DMS check in originals, as i have not used it earlier in DMS.
Can this SAP Archive Link server be used as an sole and single original applicaion file storing system for DMS?
if so will it support all the DMS funtionalities, if not what is this fully integrated means, is it limited to make an copy / transfer of excess DMS files in SAP Archive server from existing DMS server? iam confused
please clarify.
Points awaiting for clarification.
Thanks and regards,
Shanti

Dear Hill,
Thanks for your response,
but my confusion is not yet solved.
let me put it in a better way,
1) You can store a document against a DIR with the GOS icon instead of in the originals area (called Document Archiving), i did not understand this solution please eloborate. where is this GOS icon in DIR,
2) There is one thing in menu path: Environment / check in archive.
so can we store originals in a Archive server directly by going in to the CV01N transaction.(iam not speaking about transferring Original already stored in a content server)
3) we are having a single archive server to Archive SAP data, can This SAP Archive server be used as an sole and single original file storing system for DMS Also?
4) if so will it support all the DMS funtionalities, if not what is this fully integrated means, is it limited to make an copy / transfer of excess DMS files in SAP Archive server from existing DMS server? iam confused to suggest this solution, as the client is not kneen on buying a separate server to store DMS files.
please clarify.
Thanks and regards
Shanti

Get photo from archive link and link into WDA Image UI

Hi guys,
I have employee photos stored in archive link under PREL HRICOLFOTO object.
The question is: how can I get the image and link it on an image UI element on WDA?
I have read some posts but, to be honest, I don't understand very well.
I'm trying use ARCHIV_GET_CONNECTIONS function module to obtain ARC_DOC_ID field, but I don't know which is the following step.
Can anyone help me?
Thank you.

More info about the issue...
In fact, I can see the temporary file created on ICM cache, but when I try to open the file is not appearing the photo, it is appearing the string. I put my source code:
<pre>
<code>
* Get ARC_DOC_ID string from archive link for the employee 10002 
CALL FUNCTION 'ARCHIV_GET_CONNECTIONS'
 EXPORTING
 objecttype = 'PREL'
 object_id = '10002'
 until_ar_date = sy-datum
 TABLES
 connections = lt_connections
PARAMETER =
 EXCEPTIONS
 nothing_found = 1
 OTHERS = 2.
DATA: gx_mimetype TYPE string VALUE 'image/jpeg'.
DATA: l_image TYPE xstring.
DATA: converter TYPE REF TO cl_abap_conv_out_ce.
****Create the cached response object that we will insert our content into
DATA: cached_response TYPE REF TO if_http_response.
CREATE OBJECT cached_response
 TYPE
 cl_http_response
 EXPORTING
 add_c_msg = 1.
TRY. " ignore, if compression can not be switched on
 CALL METHOD cached_response->set_compression
 EXPORTING
 OPTIONS = cached_response->co_compress_based_on_mime_type
 EXCEPTIONS
 OTHERS = 1.
 CATCH cx_root.
ENDTRY.
****set the data and the headers
DATA: l_app_type TYPE string.
DATA: l_xstring TYPE xstring,
 i_cache_timeout TYPE i VALUE '60'.
READ TABLE lt_connections INTO ls_connections INDEX 1.
* On this part I try to convert STRING (ARC_DOC_ID) into XSTRING, I don't know if it is correct or not!!!!
*-- Convert
converter = cl_abap_conv_out_ce=>create( encoding = 'DEFAULT' ).
converter->reset( ).
CALL METHOD converter->write
 EXPORTING
 data = ls_connections-arc_doc_id.
* Store on l_image xstring converted!!!!!!
l_image = converter->get_buffer( ).
cached_response->set_data( l_image ).
l_app_type = gx_mimetype.
cached_response->set_header_field( name = if_http_header_fields=>content_type
 value = l_app_type ).
****Set the Response Status
cached_response->set_status( code = 200 reason = 'OK' ).
****Set the Cache Timeout - 60 seconds - we only need this in the cache
****long enough to build the page and allow the Image on the Client to request it.
cached_response->server_cache_expire_rel( expires_rel = i_cache_timeout ).
DATA: r_url TYPE string.
DATA: i_path TYPE string VALUE '/sap/public/bc/webdynpro',
 i_format TYPE string VALUE 'JPG'.
****Create a unique URL for the object
DATA: guid TYPE guid_32.
CALL FUNCTION 'GUID_CREATE'
 IMPORTING
 ev_guid_32 = guid.
CONCATENATE i_path '/' guid '.' i_format INTO r_url.
****Cache the URL
cl_http_server=>server_cache_upload( url = r_url
 response = cached_response ).
" bind the generated url with the image uielement attribute
DATA lo_el_context TYPE REF TO if_wd_context_element.
DATA ls_context TYPE wd_this->element_context.
DATA lv_url LIKE ls_context-foto.
get element via lead selection
lo_el_context = wd_context->get_element( ).
set single attribute
lo_el_context->set_attribute(
 EXPORTING
 name = `FOTO`
 value = r_url ).</code></pre>
Thank you
Edited by: vanbelal on Apr 22, 2010 9:39 AM

Problem with Archive Link and User ID

Dear Experts,
Currently we are attaching documents to business object using archive link feature through T code OAWD.
when user uploaded documents & when we try to search documents with Tr. code OAAD, we are not able to find from whcih User id documents got uploaded.
As per client requirement, we had to find from which user id documents got uploaded as around 10 user id's got authorization of uploading documents against same business object.
Even in individual Tcodes other than tr. code OAAD of business objects where documents are seen, we don't find User Id/Creator name.
any suggestions will be much useful...
Thanks in advance...

The standard archivelink tables (TOA*) do not gather this data. If this is a must have requirement then using single step workflow may give you the ability to capture this data within the workflow logs.
To create this scenario you would enable only the storage scenario "storing for subsequent entry" within the document presettings via OAWS. Then when a document was uploaded it would create a "workitem" that is sent to the agent id. Default will be user if no setting was created in OAWS.
The user would then have to go to their SAP workplace inbox to execute the work item and "link" the document to the transaction.
This scenario is sometimes referred to as "early archiving" by old timers like myself.
It is most often used in Accounts Payable scenarios where a central shared scanner is passing out many work items to a larger group.
From TAO* Tables we can use SAP_OBJECT to Identify Invoices with PO by object BUS2081 or invoices without PO by object FIPP. From the field OBJECT_ID we can match a specific invoice number. BUS2081 shows invoice number + fiscal year as the Object id. FIPP shows Company code + invoice number + fiscal year. The ARC_DOC_ID field gives us the unique document identification string for the scanned image. AR_DATE = the date the work item is completed. This is when the invoice document is “parked”.
A selection from table SWWLOGHIST searching for METHOD SWW_WI_STATUS_TO_COMPLETED and METH_EDATE = to AR_DATE from TOA* Table (26.06.2012) and PARA_VAL_1 = *ARC_DOC_ID* (*aaaakkjdx1ce6yn3e3aacaerb12zi*) will provide output from which you can gather the work item ID.
Select WI_ID then query table SWWWIHEAD for overview status of item.
From table SWWWIHEAD you can gather such information on the work item as the work item creator WI_CREATOR, the work item status WI_STAT, creation date WI_CD, completion date WI_AED, and work item agent WI_AAGENT.
The WI_CREATOR will be the user who "created the workflow item" for your report.
This a the "long way around" to overcome this lack of data being gathered by ArchiveLink documents.
I hope this late answer is helpful for someone.

Content Transfer Archive Link and sap viewer

Hello,
I configured archive link to view attached documents with the sap viewer via HTTP. The document is stored in a external Content management system. When I try to retrieve a document, the sap system genereates a request to my external archive server. The server sends a response back to sap. But will the content directly go from the archive server to the sap viewer application or will the content travel to the sap server and then to the client pc? For example: the sap server is in australia, the client PC in the USA and also the repository and archive server is in the USA. Will the content travel to australia and then back to the client PC in the usa?
Thanks,
Nicole

Hi Nicole,
As far as i know when you create a document in you Content server SAP creates a link to that document, When your frontend request a document, SAP forward you to that link and SAPviewer retrieve the info directly from the Content server to the frontend.
Hope this help!
Juan Reyes

Archive Link and toa01

Hi everyone.
I would like ask if somebody could help me with this one.
I would like to now how many of the billing documents we have produced are stored in our Content Manager solution. Therefore I made a program which takes the billing doc number plus 4 zeroes and the billing date. These I compare with the the firste 10 digits in the DOC ID field and Archived DATE in table toa01.
This works fine mostly but I found some examples where the billing doc has an copy of it in the Content Manager and when I search for this Doc. through transaction OAAD I found nothing. I entered the billing doc number 10 digits in the SAP OBJECT ID and found nothing like my program says. But when I take the DOC ID from the found billing doc and entered this one in the field I find the document and actually I found the DOC ID to which was unknown befor.
Does anyone has a solution for this one?
Thanks.

Hi Neha,
I'm sorry I don't have answer to your question but I wonder if you could help me.
I'm looking at OSS note 530792 to configure GOS 'create attachment' option to copy the attachments to the archive server. currently, these are written to the SAP office tables SOC3, SOFFCONT1, etc and I want to use the archivelink and SAPHTTP and copy to the archive storage.
Have you successfully managed to configure your system since you mentioned TOA01?
In the same GOS menu I've activated the 'Business document' option and can copy these to the archive server by correctly configuring OAC2 and OAC3.
I'll really appreciate of you could please share your knowledge.
Thanks.
Soyab

Can Archive Link be used to store the docs from SAP R/3 to KM Repository

Hi All,
Could you please advice whether archive link can be used to store documents from SAP R/3 enviroment to KM Repository. I have verified the storage types that archive link can support (Like HTTP Content Server) . But i couldn't see any storage type out there which is compatible with KM Content storage.
If it is not possible, Could you please advice is there any way to store the documents from SAP R/3 environment to KM Repository.
Thanks,
Sudheer.

Hi Vivek,
until now I haven't found a solution in detail, but some ways to verify the connection.
I wrote about a tool that export the pdf to the filesystem, this wont be able at this time, it must developed, because a function will place the data in a sap table and from this point there we can export it on the filesystem after we've develop some abap code.
I thought that was already available, but that what i found was the Report RSTXPDFT4 in the sap system, with this you can transfer spool to pdf and store the file in dialog on a filesystem, there will webdav be able to use, but it must be batch.
So I search to a new way, I try to set the repository for rooms from persitence from db to fsdb, this works, but with our patch sp9 there are some errors, so i must patch it to sp 15/16 first.
I'm able to make the netshare on windows, so the repository is reachable with an unc Path. If the report, that must be written can access such unc path (normaly thats works in the same domain) we can store the Files in the room workspace document folder an the portal synch job can make the rest. >IN the sap system there must be a table to map the rooms to the responsable folder.
This way should be work, but it isn't fine for productive, I heard from a way to transfer the data with java. In CRm System there should be a fnction from sap CRM_ISA_ORDER_CONVERT_TO_PDF and the isa use the java-stream to transform it in pdf, but this is nothing for me, that must be checked from a java developer, a colleague of my will check this.
Best regards
Thorsten

Archive link : user defined document name in attachment list

Hi
I have created a content repository (OAC0), document type and had linked the doc n content rep with an SAP business object.
I am able to attach documents to business object using archive link feature.
If I attach more than one documents to an SAP business object, for same document type, all the documents are displayed with same name in the attachment list.
Is there any way by which I can show the original document name as selected by user?
Thanks in advance.
Regards
Ruhi Hira

hi i have this problem myself all I know is that the original names are used for the following document types
HRIBENEFIT PREL FAX 0053 -
HRIBESCHKI PREL FAX 0021 2
HRICERTIFI PREL FAX 0024 -
HRICOLFOTO PREL FAX 0002 -
HRICONTRAC PREL FAX 0016 -
HRICONTRAD PREL FAX 0016 -
HRIDATASEC PREL FAX 0002 -
HRIDATES PREL FAX 0019 10
HRIDIPLOMA PREL FAX 0022 +
HRIEMPFOTO PREL FAX 0002 -
HRIEVALUAT PREL FAX 0025 -
HRIHEALTHI PREL FAX 0013 -
HRIMASTERD PREL FAX 0002 -
HRIPERAPPR PREL FAX 0019 10
HRIREFEREN PREL FAX 0023 -
HRIRESUME PREL FAX * -
HRISOCIALS PREL FAX 0013 -
HRISTUDID PREL FAX 0013 -
HRITAXCARD PREL FAX 0012 -
HRIVL PREL FAX 0010 +
HRIWORKPER PREL FAX 0016 -
read this thread:
Link:[A couple of things regarding GOS and ArchiveLink for attaching Business Doc;
i hope this wiil help you a least a little bit

EasyDMS and Archive Link

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