EBP-SUS - Purchase Order Response (POR) with attachments

Hi,
I am working on EBP-SUS scenario with EBP in Extended classic scenario.
I have couple of questions regarding Purchase Order Response in SUS with attachments. I appreciate your response to these questions.
1. From SUS, when the Supplier responds to a PO with attachment, does the attachment get copied over to SRM PO?
2. If so, in case of extended classic scenario, does the attachment get sent to MM?
Thanks,
Surendra

Khan,
Thanks for your reply.
So, in case of EBP-SUS scenario, if the supplier sends attachment, the attachment gets copied over to PO when the POResponse is copied over? I tried this scenario and the attachment is appearing on PO Response record. However, does not seem to get copied over to PO when the "Copy" button was pressed. Am I missing any configuration?
Thanks,
Surendra

Similar Messages

Purchase order response(POR) in SRM

Hello SRM Experts,
We would like to implement Purchase order response(POR) functionality of SRM 5.0. The client requirement is to set POR flag at PO item level, expect POR from the vendor and no GR/IV should be allowed either in SRM or ECC until POR is provided by the vendor.
We have the following questions.
1. If POR flag is set, does it stop GR/IV either in SRM or ECC?
2. When POR is posted in SRM does POR flag is re-set in SRM?
3. When POR is created in SRM, does it create any follow-on docs in ECC.
Looking forward to hear from you all soon.
Regards,
Sasikala

Hi Sasikala.
Referring to your questions:
PO Response is just an acknowledgement document by the vendor to state that he is in agreement with the conditions set in the Purchase Order.
1) No GR/IV will not be stopped in SRM or ECC. If the client wants it that ways then I believe custom code needs to be written.
2) No...reason being you can create as many PO Responses as want for a given PO...the latest will be active and all the responses created before that are obsolete.
3) No follow on documents are created in ECC while creation of PO Response as after the PO Response changes are accepted in PO, only then the PO is replicated to ECC again with change version.
Regards,
Abhilash

SRM-SUS Purchase Order Response always "In Status"

Hi Gurus,
When a buyer confirms a PO response without any change, the system generates a new PO response with status "In process". And so, when the buyer views the new PO response, the "Confirm Response" and "Reject Response" buttons are still active and the buyer can still confirm the response. When the buyer confirms the new PO response, the system will again generate a new PO response with status "In process".
We are on SRM 7.0 SP05. We did not activate the following workflows:
WS14500001 Auto Transfer of PCO
WS14500019 Transfer PCO Data to PO
Would really appreciate any help.
Regards,
Kezia

Hi
XI Seems to be good as the XML message is getting processed in SRM and is creating a POR Document. Here are the steps for configuring POR:
1. Define NUmber Ranges
2. Activate Event Linkages and Start Conditions for WS14500001.(this is predelivered in standard system)
3. Configurations for Tolerances for qty and date...
Did you process the POR from PO?
You need to go to Process Purchase Order Response , searched for PORs and then take action on the PORs in pending statuses.....
POR functionality is pretty much straightforward feature which works smoothly.....If you are not able to sort it out using this forum, write detaisl to SAP, they can look into your system
Regards
Virender Singh

SRM-SUS - Extended Classic - Purchase Order Response

Hi folks,
We are using SRM-SUS in an Extended Classic scenario in SRM 5.0. When the Vendor creates a Purchase Order Response (POR) we want the Requisitioner of the Shopping Cart (not the Purchaser from the Purchase Order) to process the POR in EBP.
We will add the transaction Process Purchase Reponse to the Requisitioner role. We want to ensure that the Requisitioner can only see PORs related to Purchase Orders created from the Requisitioner's individual Shopping Carts.
Has anybody any suggestions and/or see obstacles in our way?
Cheers,
Pat

Hi Pat,
This is certainly not standard. I see the following challenges:
a. From the system perspective, your Shoppers will need to be assigned to purchasing group(s) in Org Structure to see the related PORs. That's very unusual, and consequences can be unpredictable.
b. From the internal controls / business process / security perspective, you may be creating some SOD (segregation of duties) issues.
IMHO, your business requirement needs to be re-visited. My two cents...
Cheers,
Serguei

Process button in purchase order response SUS not present

Hi all.
We have SRM 7 and ECC 6.4. Scenario MM-SUS Purchase Order Response.
We can transfer purchase orders from MM to SUS. Purchase Order SUS are generate correctly In SUS system.
However. When a Vendor user enters in the SUS system to create the POR, we can not create it because the Process button is not present.
The user was create by process of Creating Buyer Data (BBP_SUS_BP_ADM) and rols SAP_EC_SUS_BIDDER and SAP_EC_SUS_ORDER_PROCESSOR in trx SU01
I appreciate a tip to solve this issue.
Regards
Raul.

Hi,
You can do what Sam has suggested in vendor master too so that everytime a PO for that vendor is issued, you do not have to manually maintain these settings in the PO.
Regards,
Nikhil

SUS Purchase Order Confirmation notification (or alert) is possible ?

Hello,
We work on a SRM 5 release with a classic scenario.
We use the EBP-SUS supplier collaboration scenario (clients are different for SRM and SUS).
The purchasing document flow is describe below:
1- SRM Shopping Cart
2- R/3 Purchase Request (then, SRM SC history is updated with the PR number)
3- R/3 Purchase Order (then, an IDoc is sent to XI which generates a XML document sent to EBP-SUS in order to create the corresponding sales order - SRM SC history is updated with the PO number).
4- Then, supplier can confirm or reject the PO received. So, the SUS Purchase Order Confirmation is generated and sent back to R/3 ( via XI)
5- R/3 PO is updated with the posted PO confirmation (you can see the confirmation control key AB in the 'Confirmation' tab of the PO item concerned).
My request is to send a notification to the requester's mail client in order to inform him that supplier confirmed or rejected the PO.
I noticed that notification receivers definition is possible in SPRO, but only for "Process Purchase Order Response". I guess this notification is for BUS2209 (SRM POR) and not for BUS2232 (PO confirmation for SUS).
That's why i cannot use it: can anyone confirm this ?
As alternative, i tried to use alert management in SPRO (in the SUS client) for BUS2232 with sub-category of event SRM_SUS_PO_CONF in ALRTCATDEF transaction for SRM Alerts, but it does not work (even if i schedule report RSALERTPROC ).
Does anyone have a suggestion regarding my customizing ?
Finally, when PO confirmation is posted in R/3 (step 5 seen above), the SRM SC history is not updated with the PO confirmation number: is this the standard way ?
If yes and that the described notification (alert) customizing i indicated above are not possible, does it seem i will have to develop a specific notification process in R/3 when R/3 PO is updated with its PO confirmation coming from SRM-SUS ?
Thank you for your help.
Regards.
Laurent.

Hello Nagarajan,
>
> Looks like your intent is to notify the Shopping Cart requestor about the PO response that happens in the Back end system!
> This looks strange but then it is really required if you have a common buyer in SRM and MM.
>(...)
Requester being the initiator of purchasing document flow, custumer request is to alert him about supplier POR.
If i send my notification from R/3, i will get Requester name at R/3 PO item. Then, by a RFC call to SRM, i will get his data to generate my e-mail.
>
> The following approach can be adopted:
> 1.Purchase Oder Response Message can be pulled out of the XI thro a technical routing into the SRM which will post the Purchase Oder response in the SRM ( SRM PO will be updated)..There could be some issues with the variance POR and the status of the POR but that can be handled..
>(...)
I cannot do this: PO does not exist in SRM as we are in classic scenario.
>
> I am unsure of the Alert Management.. but I heard there should be a way for that also..
> (...)
I carry on checking this solution
>
> You can raise an OSS Message for the same pls.
>(...)
Don't have time for this and SAP will answer that this is consulting and not support
I will also verify if i can find a BAdI dedicated to SUS Purchase Order Response and use it to generate my e-mail from SUS client (or maybe some enhancements).
Regards.
Laurent.

SRM 7.0 Purchase Order Response always in status "In process" after confirm

Hello experts,
this problem is similar to the thread [SRM-SUS Purchase Order Response always "In Status"; which has been not finally responded.
My problem exists in an environment without SUS.
When a buyer confirms a PO response (POR) without any change, the system generates a new PO response with status "In process". This new POR has also to be confirmed or rejected but the system generates again a new PO response with status "In process".
So we have a very nice loop for the purchaser without escape!
We are on SRM 7.0 SP07. The other thread mentioned that SAP will create some OSS notes, but I found nothing about this problem.
Any ideas?
Regards
Joe

Hi Gurus.
I want to share my experience with this case.
We have the same scenario, Confirm PO, the result is PO confirmed, but we receive a response from ECC and this Confirmed PO changes its status to "In Process" / "En Tratamiento".
The new relevant information is that we added 2 new fields to the item PO, these fields are filled ok and sent to ECC.
In a first time these new fields were lost due to the response from ECC. To avoid this situation I implemented the BADI BBP_DOC_CHANGE_BADI for BUS2230, and method BBP_SUSPO_CHANGE to copy from the BBP_PDISC (Object BUS2230) rows the values to the new rows in the same table BBP_PDISC (Object BUS2201).
With this change the new documents are confirmed directly and not changed to "In Process"/ "En tratamiento".
That was my experience, now I have a question...
In the correct business process for SAP SRM SUS when you confirm full a PO...
* this will be blocked or no?
* Can be modified the confirmed items?
* This depends of customizing?

Purchase Order Response Not able to do by the Supplier from SUS

Hi Experts,
During sometimes, the supplier is not in a position to make POR from SUS.
After selecting the PO from Supplier side, when they are trying to do POR they are not able to either select Confirm (tick mark) or reject (X mark) from their screen which means always those buttons are in greyed mode or no action like Green or Red respectively. What could be the reason ? However, they can see the Send button.
Please provide me the input to do investigation.
Thanks
Rajesh K

Hi Rajesh,
   If you are not able to respond for PO from SUS then you have to activate the workflow WS14500001.. Here some more workflows you can check for POR
Workflows
You can configure the following workflows for the purchase order response:
·        (WS14500001)
Automatic transfer of purchase order response data into the purchase order. The system carries out a comparison during the data transfer (background processing). If the quantity, price, and delivery date variances transmitted by the vendor are within the tolerance limits set in Customizing, and no other variances are transmitted, then the data transfer of the first inbound POR occurs automatically.
This workflow is relevant for XML receipt or manual entry with subsequent approval.
·        (WS14500019)
If POR data differs from that in the purchase order, you can be informed of this via a work item. As a purchaser, you can decide for each item whether you wish to transfer the data into the purchase order or not.
·        (WS14500007)
If POR data differs from that in the purchase order, you can be informed of this via e-mail (with the number of the purchase order).
·        (WS14500017)
Monitoring receipt of the purchase order response:
If the flag Purchase order response expected is set in the purchase order, and if by a certain time a purchase order response has not been received for all items in a purchase order, then you can be informed of this via a work item.
SAP WON'T DELIVER ANY WF TEMPLATE WITH NUMBER RANGE OF '9' BECAUSE 99% CUSTOMER USE NUMBER RANGE 9' FOR CUSTOM WORKFLOW..
Saravanan

POR: Changes on Purchase Order Response after saving

Hi SRM Gurus,
I'm currently working with SRM_SERVER 500(SAPKIBKS09) release, I'm not able to change(or delete) an POR once it has been saved. Normaly as an Purchaser I should be able to do that. Is that a std system behavior.
FYI - The following POR has been created without any variances (that means PO and POR data are identical.)
Thx
Raf

if the purchase order response has come from SUS , then it means that it has come from the supplier system.
this means that buyer will be able to compare purchase order and purchase order response , to see wether there are any differences..
system will not allow you to change purchase order response as this has come from different system and this is the system standard behaviour..

External number range for purchase order response?

Hi all,
is it possible to use an external number range when creating purchase order responses (BUS2209, PCO, POR) manually?
If I transfer the POR from an external system like SUS via XML, can I use an external number range?
I'm using SRM 4.0 (EBP 5.0) in standalone scenario with Business Connector 4.7 as XML interface.
Any help is appreciated,
Karsten

Hi
No need to maintian Internal number range.. Yes you need to use an external number range
Only the PO, RQ & RS are sync and therefore must correspond with the R/3 number ranges.
The rest, Shop Cart (SC), Local PO (EBP), Confirmation, Invoice, Bid Inv and Bid, aren't synced and can be assigned to any number range. (FYI- using ECS)
Re: Extended Classic - Purchase Order Number Ranges
http://help.sap.com/saphelp_srm50/helpdata/en/87/7cc73cee4fb55be10000000a114084/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/6d/0f343e47fd6b2ee10000000a114084/frameset.htm
Re: Number range config
Re: config for Number Ranges ? :-(
Re: PO Creation with external PO number
Purchase Order Response BUS2232
PO number range Issue
Re: Defining the number range
Regards
- Atul

Purchase Order Response in Classic Scenario

Hi Experts,
Implementation Scenario- CLASSIC
SRM Server - 5.0
Question-
1) Within Classic Scenario, is it possible for to create Purchase Order Response in SRM for a PO which is already created in backend? This PO is generated by a shopping cart in SRM.
Best Regards,
Amit

Hi Amit,
You can create POR for a PO which is already created in backend, no matter if its created with reference to SC in SRM. This POR would be done by the supplier in SUS scenario.
It possible in both, classic and ECS scenario's.
Regards,
Prashant

Status codes in Purchase Order Response screen

Hello,
I still relatively new to SRM and have a question on how the status codes on the purchase order response screen works.
Specifically what is the logic / selection criteria for "Variance in Purchase order Response"? My initial analysis is that this displays variance against the Original PO values rather than the current PO values if they have been updated to matched the POR.
Thanks
Gary

Thanks Ravi but I belive that we do not use SUS. Suppliers interface with SRM via a web portal.
Any suggestions where I can find detailed user / functional documentation on what each of the search parameters mean ?
Thanks again
Gary

Create a SUS purchase order locally in SRM

Hi guys
we run a SRM 5.0 with SUS installed.
I tried to create a PO locally as Purchaser with transaction type "SUPO SUS Purchase Order".
It now says that "transaction type SUPO must not be used for object type BUS2201".
Does my error belong to
(1) I cannot create a SUPO order in EBP as a purchaser, but I would have to create this in MM?
(2) I made a mistake in customizing?
if (1): Is there any trick to locally create a PO to show the custome how it looks like?
if (2): What was my mistake?
Tanks for an answer
Mario
PS: I will for sure award points for help...

Hi
we have a separate SRM Server running. Plan ist to transfer MM POs via PI to SUS.
As we have a mapping problem that requires some more work to be done I tried to manually create a PO in EBP just to be able to show the look and feel of SUS to the customer.
You don´t think this would work? Do you know any function that would make it able to simulate a PO?
regards
Mario

SRM Purchase Order Response

Hi Friends,
I am working on a scenario where I am sending Local PO from SRM Srever(EBP) to Vendor R/3 through XI. In Vendor system I am creating Sales Order. Now I want to send Purchase Order Response to SRM Server, which should be automatically inserted in the SRM.
I am sending ORDRSP Idoc from Vendor R/3 to XI Server. This Idoc is Received Successfully in XI. I am mapping this Idoc to PurchaseOrderConfirmation_In Interface. This XML msg.is then sent to SRM using XI Receiver Adapter communication channel. This msg is received in SRM, but with error as follows:-
<b> <?xml version="1.0" encoding="UTF-8" standalone="yes" ?>
- 
- <SAP:Error xmlns:SAP="http://sap.com/xi/XI/Message/30" xmlns:SOAP="http://schemas.xmlsoap.org/soap/envelope/" SOAP:mustUnderstand="">
<SAP:Category>XIProxy</SAP:Category>
<SAP:Code area="ABAP">PARSE_APPLICATION_DATA</SAP:Code>
<SAP:P1 />
<SAP:P2 />
<SAP:P3 />
<SAP:P4 />
<SAP:AdditionalText />
<SAP:ApplicationFaultMessage namespace="" />
<SAP:Stack>Error during XML => ABAP conversion (; error ID: ; ( )) PARSE_APPLICATION_DATA Error during XML => ABAP conversion (Request Message; error ID: CX_ST_DESERIALIZATION_ERROR; (/1SAI/TXS00000000000000000004 XML Bytepos.: 902 XML Path: nr1:PurchaseOrderConfirmation(1)PurchaseOrder(1)Item(6)ActionCode(3) Error Text: Data loss occurred when converting 0010000274nfotech Kernel ErrorId: CONVT_DATA_LOSS)) Error during XML => ABAP conversion (Request Message; error ID: CX_ST_DESERIALIZATION_ERROR; (/1SAI/TXS00000000000000000004 XML Bytepos.: 902 XML Path: nr1:PurchaseOrderConfirmation(1)PurchaseOrder(1)Item(6)ActionCode(3) Error Text: Data loss occurred when converting 0010000274nfotech Kernel ErrorId: CONVT_DATA_LOSS)) An error occurred when deserializing in the simple transformation program /1SAI/TXS00000000000000000004 Data loss occurred when converting 0010000274nfotech</SAP:Stack>
<SAP:Retry>M</SAP:Retry>
</SAP:Error></b>
Here out of <b>0010000274</b>, 001 is the Action code at Item level which is mapped with E1EDP01-> Action, and 274 is the Sales Order No. (Seller Id) which is mapped with E1EDK01-> BELNR.
Can any one please suggest me some solution to come out of this.
Thanking you in Advance.
Waiting for your valuable Reply............
Regards,
Nitin Sawant

Dear Poster,
As no response has been provided to the thread in some time I must assume the issue is resolved, if the question is still valid please create a new thread rephrasing the query and providing as much data as possible to promote response from the community.
Best Regards,
SDN SRM Moderation Team

What is inbound XML message type and idoc type in Purchase Order response

Hi ,
We are on SRM 7 ECS , support pack SAPKIBKV08.
We have a process in which vendor will send a Purchase Order response which will be
converted to XML format by a middleware. This XML message will come to
SRM and post a POR. I want to do the EDI mapping for this XML message,
but there is no message type and idoc type in SRM for Purchase Order
response. How do I map my message type in SRM to the vendor sent fields
in middleware .
Please advise
Rgds
Sumendra

Hi,
You can process with XML without IDoc.
Vendor-> (XML) -> PI -> (XML) -> SRM.
Please check PurchaseOrderConfirmation_In in namespace "http://sap.com/xi/SRM/Procurement/Global".
http://esworkplace.sap.com
Regards,
Masa

EBP-SUS - Purchase Order Response (POR) with attachments

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