EDI SD invoices in electronic format - Technical options

Hello Experts,
Lately we have received a request by several key customers for sending them our sales invoices in an electronic format by EDI. My company currently has release 4.6C and we may have a version up project to 6.0, but we still donu2019t know the date. We know that in 4.6C release there is the option of output determination with medium u20186u2019 for generating idocs for the billing documents. We donu2019t know if there is other option or which one is better. Taking into account that we will version up to 6.0, we need as well to know SAP options for electronic invoice in 6.0.
We would like to know also if SAP provides a tool for mapping the files to the format expected by the customer (that is not always the same), for managing files in folders (for tracking of errors, re-sending and consulting of documents), distributing the extracted files to customers (in the way required by the customer, attached in a mail, posted into the customer network boxu2026), and for the digital signature. In that way we wonu2019t need an external tool.
We need as well to tell the customers a due date for the project. How long can it take taking into account that itu2019s for 4 customers?
Many many thanks for your support,
Nacho

I'd recommend to start with reading the IDoc Cookbook (Google it) and SD General forum. There are already lots of posts regarding EDI and IDocs. Also Google might help:
http://www.google.com/search?hl=en&q=SAPEDI810
Not sure about the digital signature but, to my knowledge, there are no mapping tools, unless you have the XI module. Many companies use some middleware to facilutate the EDI process, you might want to look into that option. In my last job we used Sterling software.
The project will probably take a couple of months at least, depending on what kind of talent you have at your disposal.

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Sukumar

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[email protected]

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I have few questions regarding the inbound processof invoice:
1. What is the difference between 110 ( air freight details& invoice) and 820 ( billing) ?
2. I'm in 4.6C, For inbound 110 what is the IDoc type/ Process Code and Message Types to be used?
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Hi
110 and 810 are different types of invoices based on their functionality with different doc type
you can use the same Basic Idoc type message type for the,
see the EDMSG for message types and
EDBAS for Idoc Types and take the correct one and use
Data Creation in Idoc
IDocs are text encoded documents with a rigid structure that are used to exchange data between R/3 and a foreign system. Instead of calling a program in the destination system directly, the data is first packed into an IDoc and then sent to the receiving system, where it is analyzed and properly processed. Therefore an IDoc data exchange is always an
asynchronous process. The significant difference between simple RFC-calls and IDoc data exchange is the fact, that every action performed on IDocs are protocolled by R/3 and IDocs can be reprocessed if an error occurred in one of the message steps.
While IDocs have to be understood as a data exchange protocol, EDI and ALE are typical use cases for IDocs. R/3 uses IDocs for both EDI and ALE to deliver data to the receiving system. ALE is basically the scheduling mechanism that defines when and between which partners and what kind of data will be exchanged on a regular or event triggered basis. Such a set-up is called an ALE-scenario.
IDoc is a intermediate document to exchange data between two SAP Systems.
*IDocs are structured ASCII files (or a virtual equivalent).
*Electronic Interchange Document
*They are the file format used by SAP R/3 to exchange data with foreign systems.
*Data Is transmitted in ASCII format, i.e. human readable form
*IDocs exchange messages
*IDocs are used like classical interface files
IDOC types are templates for specific message types depending on what is the business document, you want to exchange.
WE30 - you can create a IDOC type.
An IDOC with data, will have to be triggered by the application that is trying to send out the data.
FOr testing you can use WE19.
How to create idoc?
*WE30 - you can create a IDOC type
For more information in details on the same along with the examples can be viewed on:
http://www.netweaverguru.com/EDI/HTML/IDocBook.htm#_Toc8400404
http://help.sap.com/saphelp_erp2005/helpdata/en/0b/2a6620507d11d18ee90000e8366fc2/frameset.htm
http://www.sappoint.com/presentation.html
http://www.allsaplinks.com/idoc_search.html
http://www.sapgenie.com/sapedi/idoc_abap.htm
http://www.erpgenie.com/sapedi/idoc_abap.htm
To Create Idoc we need to follow these steps:
Create Segment ( WE31)
Create Idoc Type ( WE30 )
Create Message Type ( WE81 )
Assign Idoc Type to Message Type ( WE82 )
Creating a Segment
Go to transaction code WE31
Enter the name for your segment type and click on the Create icon
Type the short text
Enter the variable names and data elements
Save it and go back
Go to Edit -> Set Release
Follow steps to create more number of segments
Create IDOC Type
Go to transaction code WE30
Enter the Object Name, select Basic type and click Create icon
Select the create new option and enter a description for your basic IDOC type and press enter
Select the IDOC Name and click Create icon
The system prompts us to enter a segment type and its attributes
Choose the appropriate values and press Enter
The system transfers the name of the segment type to the IDOC editor.
Follow these steps to add more number of segments to Parent or as Parent-child relation
Save it and go back
Go to Edit -> Set release
Create Message Type
Go to transaction code WE81
Change the details from Display mode to Change mode
After selection, the system will give this message The table is cross-client (see Help for further info). Press Enter
Click New Entries to create new Message Type
Fill details
Save it and go back
Assign Message Type to IDoc Type
Go to transaction code WE82
Change the details from Display mode to Change mode
After selection, the system will give this message The table is cross-client (see Help for further info). Press Enter.
Click New Entries to create new Message Type.
Fill details
Save it and go back
Check these out..
Re: How to create IDOC
Check below link. It will give the step by step procedure for IDOC creation.
http://www.supinfo-projects.com/cn/2005/idocs_en/2/
ALE/ IDOC
http://help.sap.com/saphelp_erp2004/helpdata/en/dc/6b835943d711d1893e0000e8323c4f/content.htm
http://www.sapgenie.com/sapgenie/docs/ale_scenario_development_procedure.doc
http://edocs.bea.com/elink/adapter/r3/userhtm/ale.htm#1008419
http://www.netweaverguru.com/EDI/HTML/IDocBook.htm
http://www.sapgenie.com/sapedi/index.htm
http://www.sappoint.com/abap/ale.pdf
http://www.sappoint.com/abap/ale2.pdf
http://www.sapgenie.com/sapedi/idoc_abap.htm
http://help.sap.com/saphelp_erp2005/helpdata/en/0b/2a60bb507d11d18ee90000e8366fc2/frameset.htm
http://help.sap.com/saphelp_erp2005/helpdata/en/78/217da751ce11d189570000e829fbbd/frameset.htm
http://www.allsaplinks.com/idoc_sample.html
http://www.sappoint.com/abap.html
http://help.sap.com/saphelp_erp2004/helpdata/en/dc/6b835943d711d1893e0000e8323c4f/content.htm
http://www.sapgenie.com/sapgenie/docs/ale_scenario_development_procedure.doc
http://edocs.bea.com/elink/adapter/r3/userhtm/ale.htm#1008419
http://www.netweaverguru.com/EDI/HTML/IDocBook.htm
http://www.sapgenie.com/sapedi/index.htm
http://www.allsaplinks.com/idoc_sample.html
http://www.sapgenie.com/sapgenie/docs/ale_scenario_development_procedure.docs
go trough these links.
http://help.sap.com/saphelp_erp2004/helpdata/en/dc/6b835943d711d1893e0000e8323c4f/content.htm
http://www.sapgenie.com/sapgenie/docs/ale_scenario_development_procedure.doc
http://edocs.bea.com/elink/adapter/r3/userhtm/ale.htm#1008419
http://www.netweaverguru.com/EDI/HTML/IDocBook.htm
http://www.sapgenie.com/sapedi/index.htm
http://www.sappoint.com/abap/ale.pdf
http://www.sappoint.com/abap/ale2.pdf
http://www.sapgenie.com/sapedi/idoc_abap.htm
http://help.sap.com/saphelp_erp2005/helpdata/en/0b/2a60bb507d11d18ee90000e8366fc2/frameset.htm
http://help.sap.com/saphelp_erp2005/helpdata/en/78/217da751ce11d189570000e829fbbd/frameset.htm
http://www.allsaplinks.com/idoc_sample.html
http://www.sappoint.com/abap.html
http://help.sap.com/saphelp_erp2004/helpdata/en/dc/6b835943d711d1893e0000e8323c4f/content.htm
http://www.sapgenie.com/sapgenie/docs/ale_scenario_development_procedure.doc
http://edocs.bea.com/elink/adapter/r3/userhtm/ale.htm#1008419
http://www.netweaverguru.com/EDI/HTML/IDocBook.htm
http://www.sapgenie.com/sapedi/index.htm
http://www.allsaplinks.com/idoc_sample.html
http://http://help.sap.com/saphelp_erp2004/helpdata/en/dc/6b835943d711d1893e0000e8323c4f/content.htm
An IDoc is simply a data container that is used to exchange information between any two processes that can understand the syntax and semantics of the data...
1.IDOCs are stored in the database. In the SAP system, IDOCs are stored in database tables.
2.IDOCs are independent of the sending and receiving systems.
3.IDOCs are independent of the direction of data exchange.
The two available process for IDOCs are
Outbound Process
Inbound Process
AND There are basically two types of IDOCs.
Basic IDOCs
Basic IDOC type defines the structure and format of the business document that is to be exchanged between two systems.
Extended IDOCs
Extending the functionality by adding more segments to existing Basic IDOCs.
To Create Idoc we need to follow these steps:
Create Segment ( WE31)
Create Idoc Type ( WE30)
Create Message Type ( WE81)
Assign Idoc Type to Message Type ( WE82)
imp links
http://www.allsaplinks.com/idoc_sample.html
http://www.sapgenie.com/sapedi/idoc_abap.htm
www.sappoint.com
--here u can find the ppts and basic seetings for ALE
http://sappoint.com/presentation.html
www.sapgenie.com
http://www.sapgenie.com/ale/index.htm
Create Message Type (WE81)
Create Segment type (WE31)
Create IDOC Type (WE30)
Assign Segment type to Idoc Type (WE30)
Assign Idoc Type to Message Type (WE82)
Assign Function Module Mtype Idoc Type (WE57)
Create a Process Code (WE41-outbound, WE42-Inbound)
Enable Customized FM to ALE (BD51)
Assign these to Partner Profile (WE20)
check the following thread:
/message/2222912#2222912 [original link is broken]
http://help.sap.com/saphelp_erp2005vp/helpdata/en/e6/04c03e7856b300e10000000a114084/frameset.htm
<REMOVED BY MODERATOR>
Regards
Anji
Edited by: Alvaro Tejada Galindo on Apr 29, 2008 3:30 PM

EDI Incoming Invoices

we will be using EDI invoice processing for LIV.
invoice Type INVOIC01
Process Code INVL
Message Variant MM
we will receive inbound invoices from 150 Vendors through EDI.
I understand that in order to process IDOCs, i have to configure LIV
with EDI.
My question: in order to configure the parameters for EDI LIV i need to
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In DEV golden client ( no data should exist), in order for
me to configure the parameters for EDI i have to create EDI Vendor master
( 150), and partner profiles for those Vendor master (150) and 150 for
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request.
The client wants a confirmation in order to allow us to create
data in the Golden Client? The other alternative is to open QA and PRD
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Hi,
I NEVER like having config open in the "live" client, but there are definitely situations where this is actually the only sensible option (however risky).
To have to create a whole range of master data in one client JUST so that you can transport config to another client does sound like it is crazy.
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Steve B

EDI Inbound Invoice : Currency handling

Hi ,
In our system we receive Invoices from Vendors via EDI. The process is working fine.
However today we came across a situation where PO currency was GBP, Idoc received with currency EUR and it got posted without any coversion/failure.
Just for sake of example, PO net value was 1000 GBP, for which we got IDOC with currency EUR and value 1030. Which got posted in system to create invoice with value 1030 GBP.
Does anyone know how SAP handles this currency mismatch, is there any config setting where in we can control this.
We would ideally like to stop this posting or want an automatic conversion of currecny based on rate maintained in system.
MESSAGE : INVOIC
Processing code: INVL
Regards,
Pawan.
Edited by: Pawan Kesari on Sep 8, 2009 3:49 PM

Hi,
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If you open the accounting document using FB03 T.Code and click on display currency,then the currency will be displayed in the original one.
And the value will be exchanged as the given currency from the exchange table.
In this billing document,you can copy the exchange rate same as order or as per the date you create the invoice etc..These changes can be maintained in VTFL(if delivery related billing)/VTFA(if order related billing) in the item details.The field is "PricingExchRate type".Press F4 and check for all the options available there.
Regards,
Krishna.

EDI vendor invoices do not get posted before GRN is posted

Hello All,
The requirement is our vendor sends EDI invoices and they get parked in SAP as IDOCs. IDOC gets posted if GRN exist for a PO.
In purchase order it is GR based IV. If vendor parks invoice and there is no GRN for purchase order then IDOC fails and it goes in status 51 (Error).
Our requirement is, IDOC should get posted even if there is no GRN for a purchase order and client do not want to remove GR based IV tick from PO. After through verification of the parked invoice it gets posted in the system.
We have done the config change in MM>>LIV>>EDI>Enter program parameters, we have maintained value "1" for field "Processing". Inspite of this change system does not process inbound ICOCs and they go in error (51) status.
Please provide solution for this.
Thanks & regards.
Sanjay

Hello Jurgen,
The change in piece of code suggested in SAP note no. 501524 was already implemented in our syste, However still invoice IDOC fails and it goes in error "status 51" as there is no GRN for that purchase order. However if material GRN is made for 1 qty then the invoice gets parked with the full amount even if the GRN is for 1 no.
Please suggest a suitable solution.
Thanks.
Sanjay

EDI SD invoices in electronic format - Technical options

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