Editing a PDF file on Illustrator to maintain custom font from another computer

Hello,
I am trying to edit a PDF file on Adobe Illustrator and the file has a custom font in it that I do not have saved on my computer/Adobe does not recognize. Is there a way to save the file so that I can edit it, but so that Adobe does not replace the font with a basic font?
I have tried:
-Opening it in AcrobatPro vs. Illustrator
-Saving the PDF (2 pages) as 2 separate JPEG files and placing them into Illustrator... That just lowers the resolution of the images and they are much lower quality/more pixelated
-Placing the PDF file in Illustrator rather than opening it in Illustrator
None of those worked, and now I am not sure what to do.
Please advice ASAP- Your help is much appreciated as I am on a time crunch!
Thank you!

You can do it with Acrobat. Not Acrobat reader.
It is also possible with Preview.
Open the file in Preview and export it say to the Desktop.
Than open the second pdf and import the file.
Than you can delete tha parts you so not need and leave only one page.
It can be used if the pages are not too many or it will take a long time and I am not sure if it will work with big files.

Similar Messages

Awesome Tip for editing a PDF when you don't have the fonts

Needed to do this yesterday and looked online and found out how to edit a PDF file in Illustrator when you don't have the fonts. This is a godsend and thought others might benefit from it if they don't know about it.
Problem: You get a PDF file from somebody and when you try to open it in Illustrator, the PDF is using fonts that you don't have so it substitutes the fonts and screws everything up.
Solution: Create a new Illustrator document the size of the PDF.
Place the PDF into the Illustrator document.
While the PDF is selected, go to Object menu / Flatten Transparency
In there, make sure"Convert All Test to Outlines" IS checked.
Click OK and there you go, everything is converted to outlines, including the fonts and you can do with it what you want.
Enjoy!

It's an excellent tip. This can also be done within Acrobat: Flatten transparency with Convert Type to Outlines toggled on, then Save As a new PDF, then Embed-Place the new PDF in Illustrator. It's a functionally identical process, although yours is superior because it requires fewer steps.
While Tom is right that you can't edit the text (because it isn't live), you certainly can, for example, include artwork from another party that would otherwise lose its typographic appearance.

"Placing" linked PDF File in Illustrator for Markup Edits?

When I highlight text in a PDF file that is linked to an Illustrator file (PDF is "Placed" in the Illustrator file as a linked object), text highlights in the PDF file do not show up in Illustrator when I update the link. Does anybody know why, or is there some setting or workaround to force the PDF markups to show up in Illustrator?
Reason for Question
I often use Illustrator as a PDF editor because it is much more flexible than Acrobat's clunky editing tools. There are some significant problems however. If you open a PDF page in Illustrator, you lose some stuff like paragraph formatting, which Illustrator wants to left justify (same problem when opening an AutoCAD file in Illustrator). You can also have trouble with missing fonts like Helvetica, which isn't a default system font because it is licensed and expensive. Illustrator will swap the missing font out with a substitute so it can edit the text. (Acrobat will do the same thing if you try to edit a font that isn't loaded in your system).
A workaround to maintain exact registration if I just want to mark up a PDF file (rather than changing the text) is to "Place" the PDF file in Illustrator. When Placed, the file behaves like an object the isn't editable in Illustrator (you can edit a Placed object from Illustrator, but Illustrator will use the authoring application to do the edits, in this case, Acrobat). I you are interested doing the same thing,... when I use Illustrator to mark up another file like PSD, JPG or PDF, I initially open the file in Illustrator to capture the dimensions, and then delete everything, and then "Place" the file back into Illustrator. You can optionally link or embed the Placed object. After Placing, I use the transform tool to move the Placed Object's upper left corner to 0,0 (XY Coordinates) to acquire registration, lock the layer, and do my markups on separate layers.
This procedure is a bit clunky and requires multiple construction files but Illustrator's vector tools are much better than the most of the markup tools (but not all) in Photoshop or Acrobat. A Photoshop file will link to Illustrator, and you can export it back to Photoshop, but the Illustrator construction file will not be "linked" into Photoshop, so if you need to make changes with Illustrator you have a couple of options. You can open the Illustrator smart object from Photoshop (Photoshop will launch Illustrator to do the edits), or you can delete the smart object and work on the Illustrator construction file directly and re-import.
Since you can't select the text of a Placed PDF file object in Illustrator to highlight text, I'd like to do some of the text highlighting in the linked Acrobat file upstream of Illustrator. I should be able to bounce back and forth with both files open, the Illustrator construction file and the linked PDF file. Problem is that when I add a highlight to the PDF file, it does not show up in the Illustrator placed object that is linked to the PDF file.
So back to my original question. Does anybody know why PDF text highlights do not show up in Illustrator when the PDF file is placed as an object in Illustrator? Is there a workaround to force the PDF text highlights to display in Illustrator?
FYI, I working on a business presentation and need to mark up a few pages of IRS publication 463, which is a 58 page PDF document with a bunch of "destination" links (10 to 20 links per page). I can extract a page, do my markup edits, and then "replace" the page back into the original Acrobat file and all the links and bookmarks will still work, but registration is critical.
I'm using CS6
Thanks in advance for your insight.

Mylenium, Thank you for your on-point explanation of why the markups don't import into Illustrator. Based on your input, I did some digging and discovered:
I can export the Acrobat "Comments" (text highlights, but not markups?) to a FDF file
http://help.adobe.com/en_US/acrobat/pro/using/WS40A4853E-0D48-46a6-8AB6-6B9A27A22D83.html
and then optionally re-import them to another PDF, including a blank document (with the same dimensions to maintain registration) or the final output file. I can then open the PDF (that contains the comments only) using Photoshop and save as a PSD file. Photoshop captures the text highlight color graphic without the white background or text so I am able to achieve transparency. I can then "Place" the Photoshop file as an object on its own layer in the Illustrator construction file as either an embed object or a linked object, but I tend to link for a number of workflow reasons.
Quite clunky, but it seems to maintain exact registration (although for some reason, whenever I place an object in either Illustrator or Photoshop I need to move (transform) the object corner to 0,0 because it is typically off by a pixel or 2). Not sure if there is a way to also export PDF "Markups", but my objective was to use Acrobat's highlighting tools combined with Illustrator's vector graphic tools for markups, so even if I can only export the Acrobat text highlights and not the "Markups", I can still achieve my objective.
From a work flow perspective, I may optionally choose to use the text highlights only as a reference in the Illustrator construction file and turn them off when saving back to PDF. I would then import the text highlights (FDF file) into the final PDF so they are actual Acrobat highlights rather than raster objects, but I do have the option.
I have also noted that I can print an Acrobat file to PDF to capture the text highlights, but that method introduces problems with registration and transparency (the white paper background). I'll often print my final output to PDF rather than saving to achieve a small flat file that will render consistently on different computers, but in this case registration is important so it is better to save to PDF and live with the larger files size.
Why all the fuss? Acrobat is good at highlighting text and Illustrator is good at drawing stuff like curvy paths with variable strokes. Illustrator also has layers and stacking order control. (Acrobat has clunky wannabe layers that are good for limited stuff like multiple versions, but not much help with graphic composition or stacking order). I need workflows that can merge tools from multiple programs (Acrobat, Photoshop, Illustrator, Autocad, and Solidworks). I could do my vector markups in Illustrator, then save to PDF and do the highlights in the final Acrobat file, but if I need to change the vector graphics later I would lose the highlights. Doing the highlights in a separate PDF file and then exporting to a FDF file lets me make changes in Illustrator without having to recreate the highlights from scratch.
Thank you for your assistance. If you have any additional suggestions I am always striving to improve my workflows. btw, I've experimented with some of the 3rd party PDF editor's, but not the expensive ones (less than a few hundred dollars). Most of them do a few things better than Acrobat, but they all have their shortcomings and I'm leery of investing my time in applications that might be obsolete in few years. Perhaps this discussion is better suited to the Acrobat Forum, but I do a lot of PDF editing with Illustrator despite its limitations.

I can't edit multi page PDF file in Illustrator at once.

I made 30-page PDF file in Illustrator last week.
Yesterday my co-woker eited and sent to me.
but i can't open 30-pages all in once
instead of this window pops up and only 1 page of all open it.
How do I open all the page and edit it once without any script?
Last week I Could open it without asking.

Keep a backup of the .ai file. Your coworker should not be making edits to pdfs, only commenting tools. Tell your coworker not to do that again, unless they know what they are doing (eg: are creating from scripts). If they persist, or this is your boss, lock the PDF with security protection.
This script may help you. Keep in mind the popular pdf preset smallest file size converts to RGB, so your color will change and l;ayers possibly flattentin if Illustrator editing capabilites is lost.
https://www.adobe.com/cfusion/exchange/index.cfm?event=extensionDetail&extid=1698047

How to edit a pdf file?

I downloaded the free Adobe and i want to edit a pdf file and it wont allow me. asking me to subscribe.

You want to go to the source program you first edited and authored the file in and create a fresh new PDF from that file. You should always save a current copy of the program file which you authored the PDF file in. Acrobat is not really intended for creating content as such. You can do quick edits in Acrobat by setting up the Touch-up preferences, Preferences>General>Touch up, These should point to the programs you use to edit PDF content, in my case the Object editor is Illustrator and Image editor is Photoshop. Now if you select the touch up object tool and the click on the object(s) you want to edit selecting them, then right click to get the contextual menu and select, Edit Object, Acrobat will create a temp file and open it in the program which you selected in preferences. Do the edit and close the temp file, Acrobat uses the temp file to update the open Acrobat PDF file you were working on.
Hope this helps

Open a PDF file in illustrator with multiple pages CS6

Hi all,
Maybe someone could tell me if this feature is already available...
I really need to use this feature... maybe someone has a Idea? i need to translate and edit a PDF file that was original designed by our factory... they had hired a company to make the documentation but the company did go bankrupt so we can't get the original files en need the edit the compressed PDF File...
I Hope someone could help me...
Greetz
Leroy

hi,
16 PDF Files with 4 pages Each..
don’t know what kind of text it is…
about image quality… if there is a method to editing of the PDF .. then I could Replace the Images …
Van: Monika Gause [email protected]
Verzonden: woensdag 22 augustus 2012 13:31
Aan: AcidusW01
Onderwerp: Open a PDF file in illustrator with multiple pages CS6
Re: Open a PDF file in illustrator with multiple pages CS6
created by Monika Gause <http://forums.adobe.com/people/Monika+Gause> in Illustrator - View the full discussion <http://forums.adobe.com/message/4639138#4639138

Intermittent Bug when saving pdf files in Illustrator CS6

I save a pdf file in Illustrator CS6 with a specific art board size. When I open it in Acrobat the size is off. When our print's RIP's the file, it is off the same amount. I will re-open it in Illustrator and re-save it and just change the name, the artboard is then correct. This is very intermittent. It has happened on two copies of CS6. Both prograns are current with the updates. I am on a iMac running OS 10.6.8.

Document size is: 36.01 x 98.12
I can open up both documents in Illustrator and they are identical.
We have been using these presets for a couple of years without issue. The problem started happening about 3 weeks ago on 2 seperate computers. We have not seen the problem with CS5.5 and earlier.
Below are the preset settings summary:
Warnings
Adobe PDF Preset: CCC High Res PDF
Compatibility: Acrobat 6 (PDF 1.5)
Standard: None
Description
          [Based on 'CCC High Res PDF'] [Based on 'CCC High Res PDF
          04-28-08'] PDF Workflow For Custom Color Corporation Output
General
          Preserve Illustrator Editing Capabilities: On
          Embed Page Thumbnails: On
          View PDF File after Saving: Off
          Optimize for Fast Web View: Off
          Create Acrobat Layers from Top-Level Layers: Off
Compression
          Color Bitmap Images:
                    No Sampling Change
                    Compression: None
          Grayscale Bitmap Images:
                    No Sampling Change
                    Compression: None
          Monochrome Bitmap Images:
                    No Sampling Change
                    Compression: None
          Compress Text and Line Art: Off
Marks and Bleeds
          Trim Marks: Off
          Registration Marks: Off
          Color Bars: Off
          Page Information: Off
          Printer Mark Type: Roman
          Trim Mark Weight: 0.25 pt
          Offset from Artboard: 0.083 in
          Use Document Bleed: On
Output
          Color:
                    Color Conversion: No Conversion
                    Profile Inclusion Policy: Include Tagged Source Profiles
Advanced
          Subset embedded fonts below: 100 %
Security
          Document Open Password: Off
          Permissions Password: Off
          Encryption Level: High (128-bit RC4) - Acrobat 5 and later
on: Off
          Printer Mark Type: Roman
          Trim Mark Weight: 0.25 pt
          Offset from Artboard: 0.083 in
          Bleed Left: 0 in
          Bleed Right: 0 in
          Bleed Top: 0 in
          Bleed Bottom: 0 in
Output
          Color:
                    Color Conversion: No Conversion
                    Profile Inclusion Policy: Include Tagged Source Profiles
Advanced
          Subset embedded fonts below: 100 %
Security
          Document Open Password: Off
          Permissions Password: Off
          Encryption Level: High (128-bit RC4) - Acrobat 5 and later

Problems loading PDF files in Illustrator

Hi,
When I try loading a PDF file in Illustrator I get two errors. Firstly, it complains that the fonts are missing and will be substituted. This occurs even when the font is embedded in the PDF file, and even when the font is installed on the system. Is there something I need to do to make Illustrator recognise the font?
More seriously, an accented character (à, latin small letter a with grave accent) is mangled and shows up as a lone caret instead. Why is this?
In both cases the attached PDF file displays perfectly in Adobe Reader.
Any tips would be greatly appreciated!
Best regards,
Michael

I think you are misunderstanding something here/ not understanding how PDF text embedding works. If PDF files contain embedded fonts, those take precedence over local system fonts. Each font or sub-set of a font (if "only embed used glyphs" is chosen) is assigned a unique identifier number to reference it. Names are only stored based on how the file was created. It is up to the program opening the PDF file to read that info and make sense of it. This may allow to re-create an editable document, but as I already wrote, based on what priorities apply, it may not. The only way to make sure a document remains editable is to attach the source in a separate chunk, which is what Retain Illustrator Editing Capabilities does. The rest is far out and far inbetweeen, as they say...
Mylenium

How To Edit a .pdf file - Please Help!

When I Googled the above question, I was told to download the Adobe Acrobat XI.
I tried downloading the trial version. I was then told to download the Creative Cloud to be able to download Acrobat XI.
I downloaded Creative Cloud, then I was taken to the Adobe Applications Manager Page which show a bunch of apps to download.
I don't know which app I will need for the editing. I was looking for Acrobat XI, but it's not showing anywhere.
I tried downloading Photoshop. This took more than 2 hours. After the download was complete, I tried launching it, but nothing happened.
I went back & double-checked the instructions, & I'm directed & got stumped at the Applications Manager page once more.
I find this very frustrating. I wish it were not this complicated.
I just want to edit a .pdf file, and nothing else. I'm not sure if I want to go through all these maze, or just use FIVVER, pay $5.00 & AVOID all these hassles.@nikoledeon.
PLEASE HELP!

Downloads available:
Suites and Programs: CC 2014 | CC | CS6 | CS5.5 | CS5 | CS4 | CS3
Acrobat: XI, X | 9,8 | 9 standard
Premiere Elements: 12 | 11, 10 | 9, 8, 7
Photoshop Elements: 12 | 11, 10 | 9,8,7
Lightroom: 5.5 (win), 5.5 (mac) | 5.4 (win), 5.4 (mac) | 5 | 4 | 3
Captivate: 8 | 7 | 6 | 5
Contribute: CS5 | CS4, CS3
Download and installation help for Adobe links
Download and installation help for Prodesigntools links are listed on most linked pages. They are critical; especially steps 1, 2 and 3. If you click a link that does not have those steps listed, open a second window using the Lightroom 3 link to see those 'Important Instructions'.

Trying to edit a .pdf file. Please help.

I just downloaded the Adobe Acrobat 30-day free trial, which comes up as "Adobe Assistant" on my machine, and I've been trying to use it for editing a .pdf file, but it doesn't do anything but want to download an entire folder of documents. I don't want it to do that, but can't seem to do anything else. When I load Acrobat separately from a .pdf I already have saved, (even logging in to Acrobat), and try editing the .pdf document, it keeps launching to the website page saying that it needs to be paid for to use. I'm confused. How can I try the editor to see if I like it? Isn't it all one program or is the Assistant different from the Editor?

I may be wrong, but I think you are not using Adobe Acrobat at all. It sounds as if you are still running Adobe Reader, for some reason, rather than Adobe Acrobat, which looks similar but has many more options. If you are not sure, tell us what you see under TOOLS - main headings - or look at the title bar.

Editing a PDF file with Acrobat XI pro... some "text" is not selectable and vanishes upon saving

Hi folks.
I've googled around for a few hours, but I'm completely stumped with this one.
I'm trying to edit a .pdf file that was generated from Word 2007. Mostly it edits fine, but for reason some of what appears to be text isn't selectable with the text and image editor... in fact it doesn't even have a bounding box around it. When I move around the document or save it in acrobat pro, the "text" then vanishes.
I include a dropbox link to a partial screenshot image which shows what I'm talking about. You can see that the italic bold A doesn't have a box around it in some cases.
https://www.dropbox.com/s/42i8xms78lvw12b/Screenshot%202014-02-07%2011.19.07.png
Can anybody kindly shed some light on what I'm doing wrong?
Thanks!
-- gyre --

Hi Bill. Thanks for replying.
Unfortunately, I don't have the option of using the original DOCX file. The author lost it, leaving only the pdf around
I'm using AA XI 11.0.06. Upgraded this morning. That's running on Windows 7 Ultimate 64.
I get the boundary boxes by clicking on the 'edit text and images' tool, and they appear. Or don't in this case
I only need to change a few characters in the file. However, even just opening up the file in AA and then saving, the "A = " "text" gets deleted.
Could it perhaps be something to do with embedded or missing maths fonts on my machine? I mean, I don't get any warnings, just can't do anything with the A and AB italic bold text.
Thanks!
-- gyre --

How do I edit a PDF file using Acrobat 9 - Version 9.4.0

My company - [name deleted by host] purchased Acrobat 9 - Version 9.4.0. for me
How do I edit a PDF file using Acrobat 9 - Version 9.4.0
I need to edit - copy, extract text, add text, etc. from existing PDF files to SAVE my changes,
or create a new PDF file from an existing file.
This is very important for me to be able to do my job effectively.
I spent over 2 hrs the last few days, and another hour today, still can't do it.
PLEASE respond ASAP with a solution.
Thanks in advance,
- Daulton West
[signature deleted by host]

PDF is an end destination format - although Acrobat is capable of making minor changes to a file (e.g. to correct typos) it is not a word processor or DTP application. Major changes must be done in the original document, and the PDF file re-exported.
You can copy text from a file by selecting it and right-clicking, or you can save the file as plain or formatted text. To make small changes to the text on a page, use the touchup tool - see the help file for more info.

How do I edit a PDF file with Adobe PDF Pack?

How do I edit a PDF file with Adobe PDF Pack?

Well, you don't. Editing a PDF is a difficult and fraught business even with the most expensive software.
But PDF Pack lets you export to Word; then often you can edit in Word. Now you can make a new PDF. It might look like the original, or it might not. If small changes matter you might be out of luck. ON NO ACCOUNT USE THIS FOR GOVERNMENT FORMS.

How do i edit a PDF file that was sent to me in an email?

How do i edit a PDF file that was sent to me in an email?

Depends on the extent of the edits. You will need Acrobat in any case. If the edits or minor, you can use the text edit tool. For major edits, you need to request the original file be sent or see if you can Save As a DOC or related file type. PDFs are not really structured for editing and you are asking for a lot of grief if you want to do much. Exporting is the best way, or even better simply asking the author for the original (non-PDF type).

Hi I need help ..I do not know how to edit a pdf file that I scanned in,

Hi I need help ..I do not know how to edit a pdf file that I scanned in, will someone please tell me what I should do PLEASE HELP

What program are you using? If it is just Adobe Reader you can not edit.
Say thanks by clicking the Kudos Thumbs Up to the right in the post.
If my post resolved your problem, please mark it as an Accepted Solution ...
I worked for HP but now I'm retired!

Editing a PDF file on Illustrator to maintain custom font from another computer

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