Editing InCopy stories in InDesign layout- InCopy file gets huge

Lately, I am experiencing file size issue. When I go into my layout to check out an InCopy story; check it back in after I do my edits- the file size suddenly gets much larger. It would start of 160k and then becomes 2MB file. Could this be an update issue or am i using "x" amount of conditional text? My editor uses InCopy on a PC and I use a mac.
thanks!

Hello, I did try your suggestion and the InCopy file still got larger. I even re-created the layout into a new document. It started out to be okay but I still got the same issue when i check in/out the incopy story.
It is puzzling because I have another layout with about the same amount of layers/conditional text, images and i have no problems so far with that InCopy file getting large.

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Why did my file get huge?

I'm working on a long document in CS5.5 that's mostly text; there are only 4 linked BW images in ~140 pages. I needed to export it for someone who is working in CS4, so following the instructions, I updated to 7.5.2, then exported the IDML. I then saved the document and the file size grew from about 19MB to 103MB.
What's more, the exported IDML file is only 535KB. The raw text file that I placed, which makes up 98% of the InDesign document is 1.1 MB.
Now here's something I find really interesting... I opened the IDML file in CS5.5 and saved the results (which seem to be identical to the original ID document) and it weighs in at only 9MB.
Any thoughts? (Besides WTF?)
Thanks.
[Mac OS X 10.7.3]

It worked for me, too, and the file that had grown to 1,766,796 KB went back down to a very reasonable 35,872 KB.
The only (very slight) problem I encountered is that when I re-opened the file, the page numbering had shifted so that page 1 was page 302 (previously the last page in my file), so I had to adjust that.
Everything else seems fine, and I am very grateful.
The only thing I can find for why this happens is that "somehow" the file gets corrupted and that doing the IDML export fixes it.

Copying multiple objects-file getting huge

Hello,
First of all im new to Illustrator. Im working on a project for print that has become rather huge. Im creating map of a disc golf course and decided to try it out in Illustrator instead of photoshop thinking I can always increase the print size without losing quality if need be. I started with a few basic items on multiple layers for grass, lakes, buildings, etc. and then began to create a graphic that I could copy multiple times throughout the image to represent trees. Everything went well at first but the file size has become so huge and my computer reduced to a crawl. Im only about halfway done now and dont know what I can do to finish the project. Questions:
- Is there a more efficient way to copy and paste a vector graphic? Or maybe reduce the load of each of these trees? Right now they are made with the pen tool and some shading with paintbrush.
- My other thought is maybe break my drawing into 4 tiles and work or each seperate and maybe join in photoshop later. Is there any way to select and save portions of the image and preserve the layers so I can continue working with the image as 4 seperate files?
- If I do seperate them what would be the best method to rejoin for print. There may be a need to print this at 2x3 feet. Im sure if I did it in Photoshop I may run into a huge filesize again just to get a good quality image for a 2x3.
heres a shot from early on to give you an idea
Thanks,
Brad

If you are bringing artwork from Photoshop into Illustrator, save the artwork as a PSD and use File > Place to import it, making sure that Link is checked in the File dialogue.
If you intend to use an object or image several times, consider making it a Symbol. Just click the New Symbol button at the bottom of the Symbols panel. If you are using a placed image, fist click on Embed in the Control panel at the top of the screen before making the symbol. Artwork used for symbols is stored only once in the Illustrator file.
If you don’t need to import the Illustrator file into another program later, such as InDesign, then do a Save As and turn off the Create PDF Compatible File. With the option on Illustrator saves both the editable Illustrator file and a high resolution PDF with all artwork embedded. With the option off files can be dramatically smaller.

Pdf file gets huge when attached to an e-mail

A very strange problem. Yesterday, I received an e-mail with a pdf attachment that was 10MB. When I saved the attachement to a fold, it became 9.6kb. I created a new e-mail and attched the smaller saved version of the pdf. It showed as 10MB in the e-mail. The same thing happened to another e-mail pdf attachment that I received this morning. I even inserted an older pdf file from my computer into a new e-mail. Same thing. This is making it very difficult to send e-mails with pdf attachment, as they are too large for some to receive. the sender of the original e-mail is also seeing it in the sent e-mail as 10 MB.
I have windows XP Professional Version 2002 SP 3; Acrobat reader 9.3

First of all: what e-mail client are you using?
Do you use Adobe Reader to send the PDF file, or you simply attach the PDF to a message you are composing? That message, what format is it - plain text, HTML, RTF?
Anyway, I have a very hard time to understand how a file of 9.6KB can show up more than a 1000 times larger (10MB) as a PDF attachment! Does your e-mail client give the exact size of the attachment, additionally to the total size of the message?

Daily.out file getting huge, help

Hoping to get your help on a space/hard drive issue.
Recently I've developed some space problems on my current macbook pro. When I scan my hard drive it looks like the daily.out log file is now taking up over 4.6GB of space. Wondering why this file is so big and what I can do about it. Any suggestions?
Thanks a bunch-
~greg

/private/var/log/daily.out, is that?
You can just delete it, but it woul be best to take a look into it first to find out what's causing it to be so huge. Mine goes back three months and is only 180k, so something on your machine is writing waaaay too much to the logfile.
Open Applications/Utilities/Console, and pick daily.out from the list on the left. Press "show log list" if you don't have a list. It may take a little while due to the size.
Have a skim through looking for what's doing most of the logs.

InCopy vs. Indesign

I am currently considering whether to purchase the Indesign program or merely "settle" with the InCopy version.
Might anyone give some input as regards to when it would be beneficial to choose IC i/o ID?
Could I change pictures, text and to some extent layout in IC if I have some templates created in ID?
Hope you can help me out!
Thanks & brgds
Betinna Holm

InCopy is a companion program for the purpose of editing content in an
InDesign layout. From the very brief description you just gave you'll
need InDesign.
InCopy is really aimed at writers and editors who are working with
designers that are using InDesign.
Bob

Hyperlink destination names disappear when incopy stories returned to designer

in indesign cs3 i made a bunch of links in a catalog i'm working on, within chapters, between chapters and to urls. incopy stories were packaged and sent to the editor. when the package was returned after edits, and stories in indesign were updated, the hyperlink destination names all disappeared and became generic. this is a major impact on meeting my deadline. did i mess up? is this a bug? any and all suggestions are welcome.
thanks!

is there some way i can send a pdf to show you what happens? not sure that would help, but it's maybe worth a try.

Can links from InDesign or InCopy Articles use non-file: URLs?

I am trying to determine if InDesign CS6 or newer provides any way for links to be to URLs that are not file: URLs. For example, I am using a CMS that provides HTTP access to images. I would like to do something like:
 <Link
 Self="uf3"
 AssetURL="$ID/"
 AssetID="$ID/"
 LinkResourceURI="htp://myrepository.com/resource/binary/myimage.jpg"
 />
My experiments suggest that this will not work but I'm hoping I've overlooked something.
Another wrinkle is authentication: for access to the CMS the URLs need to be authenticated, which means InDesign would need to get then authentication information on at least first resolution.
Is there a way to do this out of the box? If not, what would be required in terms of plugin implementation or library deployment to enable it? Back in CS3 days we were able to use some unsupported libraries to get URL resolution working but it would be nice if it worked out of the box.
Thanks,
Eliot

As far as I know there is nothing new in CS5 (or CS4 for that matter) regarding which styles are retained when exporting frames to InCopy. If you're exporting an individual story (text frame) from ID to IC, the only styles in that ICML file will be the ones used by the text in the story. If there's no text in the story -- you're exporting an empty frame -- then the ICML file won't have any styles.
It's been this way as long as I can remember.
What you need to do in InDesign is keep some fake text in the text frame to which you've applied the styles you want the InCopy users to use. Export that, then in InCopy, open it up, delete the text, and the styles will remain. Now you can save it as an actual InCopy template file (ICTD? something like that) from the Save As menu, and when IC users open it, it'll create an untitled, empty copy of the starter InCopy document with all the styles.
In a non-Woodwing workflow, InCopy users open the actual INDD file and so have access to all the styles, even if the story frame they want to work on in that layout is initially empty. Or, they can import (Load) all the styles from an InDesign doc into their standalone InCopy file from the InCopy Paragraph Style panel menu (Load All Styles).Not sure if you can do the latter w/Woodwing.
I was pretty sure that Woodwing had a different way of creating InCopy templates, something like InCopy article templates? Not sure.
AM

InDesign to InCopy problems

I am working on a 64 page document in InDesign CS4 (on the Mac) with 7 editors all on PC using InCopy CS4. The InDesign file resides on my desktop and the assignments and stories are on the server. Through lots of trial and error I have figured out how to at least to that.
Tonight as I am on my final draft all of a sudden I got the dreaded red question mark circle on all my assignments (InDesign). Today was the last day for editors to update their information of course. So everyone has been in there. Anyway, I was able to update all the stories associated with the assignments at least I think so, but the assignments all still have the question mark. I checked the server and the assignments seem to be there. I tried to save over them (change assignment location from my mac, )and even rename the assignments but the red question mark remains.
When I try to update all assignments I get a message that "One or more assignments could not be updated, please check the path for these assignments and try again.
My server may have dropped me for a short while tonight but it is up and running now. Any ideas?
I don't really want to unlink all the assignments in case anyone was tracking changes as they are supposed to. We are less than a week from press time. What do you suggest, I do?
Thank you in advance.
Holly

I would not worry .. .editors don't actually edit the *assignments* (the ICMA files), they edit the *stories* (the ICML files/InCopy files) that the ICMA files show them. So tossing out or changing the assignments themselves will not affect the edits they've made to the stories.
It's similar to deleting an InDesign file that had placed Photoshop files. Tossing out the INDD file doesn't delete or change the original image files you had placed there. You can always recreate the InDesign file and re-Place the image files, and you'll see the edits made in Photoshop to these will still be there.
To fix your missing assignment problem, you need to use the Change Location feature. In InDesign, double-click the missing assignments in your Assignments panel and click the Change Location button, but save the assignment in the same location on the server. It won't "relink" to the ones it finds there (assignments aren't linked to layouts, they're more like attributes of the layout .... it's weird) but it will create a new assignment. The linked story files will remain associated with that assignment.
AM
PS to answer your question Bob, about why she's set it up this way .... it's a way for designers who can't work off the server for some reason to still use the IC/ID workflow. They export assigments/stories to the server, where the editors can access them. But the stories are still linked to the designer's ID layout on their local computer.

The Best Way to engage InDesign with InCopy

Hello Mr./Ms.
I have some question about collaborating between InDesign with InCopy. My question is which one the best way to engage InDesign with InCopy, the way number one or number two?
Usually, I make assignment first in InDesign, and I put that file (.inca) on a server. So the editor can open the inca file from server. Instead of Editor, I take the incx file from server.
The Editor directly open Indd File from server, so I'm not necessary to create assignment file.
I hope someone can help to solve this my problem. Thank you very much for attention.
note: What server and network requirement for best result InDesign and InCopy workflow?
Best Regards,
Bambang Damayanto
[email protected]

I respectfully disagree; I think assignments are in most cases (not all) more trouble that they're worth. For your local work, continue w/INDD files only. It just makes things simpler.
When an editor wants to work on something off-site, the designer can make an assignment on the fly for them. It could even be the entire document as one large assignment. Since the stories are already exported, you just need to make the assignment (Create New Assignment from the Assignment panel menu) and the drag/drop the linked stories to that assignment. Other people can still open the INDD file but they won't be able to edit the stories that were packaged for the remote editor.
AM

InCopy CS4 (PC) / InDesign CS4 (mac) not working

My client and I are trying to establish an InCopy CS4 (PC) / InDesign CS4 (Mac) workflow. Neither of us has ever used InCopy and we are all getting frustrated now that our first production cycle has come and gone and the client is not recouping the money they invested on this software. Our trial system was successful for awhile and then it just stopped. The client says she can't open the icma/icml files and they need the indd file. So I send a new batch of files with the indd included and still no luck.
I'm saving the assigments like I've been saving in our initial trial run. In ID I go to Incopy > Export > Add all Stories to Assignment. That creates the content folder and the .icma files. I zip everything and send it off via email attachment.
Is there something I am doing wrong? Something my client needs to do? I prefer not to have to send the indd file. Should I have to do that for them to edit in Incopy? I appreciate any advice. Thank you. Lynn

Don't zip the files, that won't work.ID/IC is meant to work on a local server w/local staff. For a remote workflow you have to use a special technique.
After you create the assignment, use the Package for InCopy command in the Assignments panel.That creates an ICAP file that you send to the client.
When the double-click the ICAP file, it unpacks (it's like a zip file) on their computer and the assignment opens in InCopy. They work on the stories, and when they're done, they use the Return for InDesign command in *their* Assignments panel menu. That creates an IDAP file that they send to you.
When you open the IDAP file, it unpacks, looks for the INDD file (be sure not to rename or move it in the meantime), and updates the stories w/the editors changes.
Those are the broad strokes. It's covered more thoroughly in the online help file of both ID and IC ... you *and* your client should read up on it. And I cover it very thoroughly (4 videos ... Chapter 15) in my online Lynda.com tutorial on the CS4 workflow:
http://www.lynda.com/home/DisplayCourse.aspx?lpk2=651
(Chapter 15 isn't one of the freebie chapters, but you (or anyone) can use my 24-hour free pass for full access to their entire training library: http://lynda.com/freepass/amconcepcion)
AM

InCopy Users can't open ICML files, but can open INCX files

We've just switched over to CS4 -- both for designers and editors. If the editors/writers create a file and save it as an ICML, I can open and edit it no problem. However, when I export something in ICML, they cannot access it. The writers/editors are all on PCs (running XP Professional 5.1 - service pack 3). I am also on the same type of system, but this is also happening to another designer here who is on an iMac (probably OSX).
Does anyone know if this is a known problem with an easy fix, such as a patch, plug-in, upgrade, etc.? Our tech support guys are not very good with Adobe products, especially InCopy.
I've tried to search for a previous thread about this on this forum, with no luck (maybe I'm not using the right terms), and also on Google.
At the very least, if anyone knows a way to switch the export file type default so it just does CS3 Exchange (incx) instead of the ICML files, that would also really help.
Thanks,
Cheryl

They shouldn't be opening the ICML files. They should be opening an InDesign file or an InCopy assignment file.
That said, what do you mean when you say they can't access it. That's not nearly enough to go on.
What happens when they try? Could it be a permissions issue on the server?
BTW, CS4 is now at 6.0.4 for both InDesign and InCopy.
Bob

Some confusing issues and their solution while working with InCopy stories.

Hi All, Last few months I have been working on InDesign/InCopy workFlow.I faced lot many problems and able to find solutions for some of them.I am putting down some of the problems I haved faced and the approaches I followed to get the solutions. So here I go... First I will put the issues I faced and then their common solution. Issue 1)A text frame exported as a InCopy file. InterfacePtr<IDataLinkReference> dataLinkReference(frameUIDRef, UseDefaultIID()); if(dataLinkReference == nil) break; UID linkUID = dataLinkReference->GetUID(); If(linkUID == kInvlaidID) Break; The linkUID is always equal to kInvalidUID. Issue 2)A graphics frame with image placed inside it and exported as an InCopy file. In this case the linkUID will have a valid UID. So the code ahead is UIDRef linkRef(frameUIDRef.GetDataBase(), linkUID); InterfacePtr<IDataLink> dataLink(linkRef, UseDefaultIID()); if(dataLink != nil) { PMString linkedFilePath = *(dataLink->GetFullName()); } so here the linkedFilePath will be the file path of the linked incopy file and not of that image file. Issue 3)A graphics frame with image placed inside it but without any associated InCopy file. The linkedFilePath is that of filePath of an image. The solution I found was.. The reason for this confusing behaviour is, InCopy frame has one more UIDRef associated with the InCopy story. So to get the incopy related UIDRef we have to use the following code. UIDRef incopyStoryUIDRef = Utils<IInCopyWorkFlowUtils>()->GetContainingInCopyStory(itemUIDRef); The problem with above api is in case of the graphic frame the itemUIDRef should be the UIDRef of the frame and in case of text frame the itemUIDRef should be the UIDRef of the text story i.e the text model. To get the proper UIDRef use following code //code start UIDRef storyUIDRef(frameUIDRef.GetDataBase()); InterfacePtr<IPMUnknown> unknown(frameUIDRef,IID_IUNKNOWN); if(unknown == nil) { break; } UID textFrameUID = Utils<IFrameUtils>()->GetTextFrameUID(unknown); if(textFrameUID != kInvalidUID) { isTextFrame = kTrue; UIDRef textFrameUIDRef(frameUIDRef.GetDataBase(),textFrameUID); InterfacePtr<ITextFrame> textFrame(textFrameUIDRef,UseDefaultIID()); if(textFrame == nil) { break; } ITextModel * txtMdl = textFrame->QueryTextModel(); if(txtMdl == nil) { break; } storyUIDRef = GetUIDRef(txtMdl); result = Utils<IInCopyBridgeUtils>()->IsInCopyStory(storyUIDRef); } else { isTextFrame = kFalse; result = Utils<IInCopyWorkFlowUtils>()->IsInCopyStory(frameUIDRef); storyUIDRef = frameUIDRef; } //code end. Then use UIDRef incopyStoryUIDRef = Utils<IInCopyWorkFlowUtils>()->GetContainingInCopyStory(storyUIDRef ); Once you have the proper incopyStoryUIDRef, the following code works uniformely and you will always get the incopy file irrespective of the type of frame. IDataLink * dLink = Utils<IInCopyBridgeUtils>()->QueryDataLink(incopyStoryUIDRef); if(dLink == nil) { break; } so dLink->GetFullName() will always give you the incopy file path associated with the frame. Hope this helps somebody working on InCopy stories. But I still could not find the way to find the image file path associated with the graphic incopy story.(refer issue 2 above.).Using above approach I always get the file path of associated incopy file. I will keep this thread updated as and when I encounter with some more issues and find their solutions. Thanks and Regards, Yopangjo.

I cannot explain why your iMac worked ok. I too have seen situations where "lower cost" WiFi routers like Belkin and LInksys have "sort of" worked but had problems.
Back in 2004 after buying a fairly large house I purchased an off-brand WiFi gateway that featured high power output so I could mount it centrally in the house and be able to use WiFi everywhere. Even though this thing was rated well and had the high-power everyone said would help it gave me continuous problems.
One day a buddy gave me an Apple Airport (the one that looks like a apple power adapter). I plugged it in where I had the high power unit in place and suddenly I had amazing WiFi speed and coverage EVERYWHERE. I could not believe it! That day I ordered an Airport Extreme and it has been fantastic.
I then recommended this solution to a friend of mine that had an Apple MacBook and he had nothing but trouble and went back to his linksys. So it is a mixed bag.
Currently I have three WiFi devices: A TimeCapsule downstairs, an Airport Extreme upstairs and a LInkSys in a utility closet. The LinkSys is needed because my son's GF's Windows computer will not connect to anything else.
Anyway glad you figured something out.

Incopy crashes when opening large Indd-files

We are publishers of a magazine. One layouter on Indesign, and two writers on Incopy. What happens frequently is, that after a while, when the Indd-file becomes fairly big, Incopy stalls on opening the file. Sometimes it opens it in text-mode, but we can't switch to layout-mode. But mostly we don't even come that far. Right now, we are unable to open the file at all under Incopy. We have NO idea how to troubleshoot this, and it's seems independent of size, because we can open other large files. But it regularly happens with our magazine, once the file gets filled with graphics. Is there a log-file that would give us a clue what is happening?

We are having a similar issue. We have 230 some links in inDesign. When our editor opens the file in incopy it spins and then crashes if we wait long enough. We did get a crash report.
We checked and recreated all the links however incopy still fails to open. File still works fine in indesign. We to have been unable to isolate the source of the problem.
Process:         Adobe InCopy CS6 [15554]
Path: /Applications/Adobe InCopy CS6/Adobe InCopy CS6.app/Contents/MacOS/Adobe InCopy CS6
Identifier: com.adobe.InCopy
Version: 8.0.1.406 (8010)
Code Type:       X86 (Native)
Parent Process: launchd [14102]
Date/Time: 2013-04-26 10:05:00.418 -0400
OS Version:      Mac OS X 10.6.8 (10K549)
Report Version: 6
Interval Since Last Report:          121909 sec
Crashes Since Last Report:           10
Per-App Interval Since Last Report: 34426 sec
Per-App Crashes Since Last Report:   5
Anonymous UUID: 6C1B710E-D18A-4F99-9EE5-A824377A122F
Exception Type: EXC_CRASH (SIGABRT)
Exception Codes: 0x0000000000000000, 0x0000000000000000
Crashed Thread: 0 Dispatch queue: com.apple.main-thread

Unable to email InCopy packages from InDesign

This morning after creating a new InCopy Assignment, I did what I always do which is choose "Package for InCopy and Email" and it then sends the InCopy file off to be edited via the Mac Mail program. However, this time it did not shoot me over to Mail and prompt me to type in an email address and when I quit Mail it showed a draft with the words "your assignment is attached" but there was no attachement. Then back to InDesign, where it window pops up and says "error when trying to email assignment." (I'm assuming this is an InDesign problem, not a Mail problem, since I get the error message in InDesign.)
In the meantime, my work-around has been to simply choose "Package for InCopy" and then send it myself (as opposed to the automatically generate email).
Any ideas what to do? Reset preferences? Clue: In between the last successfully sent assignment and my failed attempt this morning, I did do a software update (and update to Safari [4.0] and something called "MacBook Pro SMC Firmware Update" [1.3]).
Thanks

Hi Robland,
Not sure if you are still having this problem, but just in case you are, or others like me are still looking for a solution, I thought I'd say my InDesign to InCopy system is working again. I upgraded to CS4 with no change in the package to email problem. But the other day, for a different reason, I finally installed Snow Leopard. I completed the additional system upgrade at the same time so I am now running 10.6.1. I tested it out the next time I was in InDesign and it worked. No problems!
I had long had the thought that it had fallen over after a previous system update. A few things stopped working properly, but then another system update came out and most of my problems disappeared, just not the package email problem.
So based on my experience I would say, update to Snow Leopard if you can and all your programs are compliant or have updates to get them up to speed. I haven't come across any clashes with any of my programs as yet in the past week. Now I just have to get my video card replaced and I will have my mac running at optimum speed once again.
Nykke

Editing InCopy stories in InDesign layout- InCopy file gets huge

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