Editing pdf metadata

is there a practical guide on how to edit pdf metadata in acrobat X pro? last time i checked there was some issue with this and i need to do this.
i have pdf's that i created and would like to put them out in the world with some identifying information.
if this is not possible in acrobat or if there is a good tutorial or instructions somewhere would someone be kind enough to help me find out?
THANKS

hi. sorry i wasn't clear.
if i go to File > Document Properties > Description i see about five tabs and i would like to read up on these to make sure i understand them. on the bottom left of each is a HELP icon that seems to take me to an online help document and on the top right it seems to let me download a pdf help document.
i can't figure out how to print the information in the online help document (the one that first comes up) and when i go to the downloadable pdf i can't figure out how to search for the topic that the HELP icon shows me...
i really want to just print the information that first comes up but even my Snagit screencapture sofware can't capture it so i would have to do a series of scrolled screenshots which is a real pain.
TIA

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Exploring and editing pdf metadata

Adobe FOrm
Looking for either an Adobe or third party solution such that I can explore and edit my pdf metadata. I have hundreds of technical and journal documents 9somewhat organized). But search for a particular article can be a daunting experience. I've seen a number of third party application which will allow me to visually explore my pdfs files but was wondering if there is an Adobe solution or a recommended third party solution some of you might use.
Jeff

Adobe Bridge can edit/search/display the XMP metadata in lots of different file types, but it's only available as part of a collection (e.g. a Creative Cloud subscription).

When will we be able to open and edit PDF documents in Indesign?

Hi
It would be nice if Indesign could open PDF files.
When will this happen (without a plugin)?
Today I need to open the files in Illustrator. The customer prefers to use Indesign, so even though Indesign can export pdf documents I will have to tell the customer and the program can not open pdf files. This I find really weird.
Hopefully opening and editing pdf files in Indesign will happen real soon.
Have a great day!

Paal, I'm sorry for that little out-lash. There is nothing wrong with inquiring the feasability of a new feature. The problem is that PDF has been an "output intended format" from the very beginning.
An Illustrator file (from a fairly modern version) also is a PDF file, for all intents and purposes. You can rename an .AI file to .PDF and use it anywhere, with any software that supports PDF (so that's excepting Apple's Preview, probably ;-) ). Moreover, you can still open and edit this PDF with Illustrator and get all of your objects, symbols, layers, paragraph styles, and guides back!
That's because in fact this file *contains* all this extra information in a data block marked "For Private Use Only". Other software, if adhering to Adobe's PDF specs, will simply ignore this (and thus my little jab at Apple's Preview). Does that mean you can edit such a PDF with *any* software? No -- the Illustrator data is "proprietary", and the details are not published to use by other software developers. Similarly, one could envisage InDesign to do the same. Yes, it would lead to *huge* files -- but hey, you would be able to open THAT file into InDesign and edit it. But not with any other software!
The meta-problem is that an extremely large amount of this private data would be *extremely* dependant on the software that was used to create it with. What would an Illustrator file do with InDesign's GREP styles? What would InDesign do with Illlustrator's brush styles, or symbols? Illustrator allows slanted guides, InDesign does not.
And let's not focus purely on a combo of ID and Illy; Photoshop *also* outputs PDFs, and its graphic data has yet another set of requirements.
So all of Adobe's software would need to be able to parse *every others' data* to some degree. Well, it's still not "unconceivable" as all of this would need to be done in one office (note that in that single office there are still vast differences in something as straightforward as a User Interface across the CS suite). But there are lots of other software developers out there, and they *all* want to write out PDFs, all with their own internal data! (Think of the different requirements between an architectural app and one for graph plotting.)
A *possible* solution would be to add "more" metadata to a PDF without crossing into the realm of "every single bit". Article tagging is an example of this -- it tells software that wants to know in which order *plain text* is to appear, and as such it serves as meta-data for plain text content. But the mind reels thinking of what more to add -- a list of used GREP styles per paragraph would probably be useless to anyone else.
But such an idea will not solve the problem, as 1. this meta-data is optional (lazy programmers would be allowed to say "nothing to see here, move along"), and 2. this data would only get added to *newly created* files, and it would not retroactively make older PDFs editable ...
(Now that's just the *short* version :-) h

Add/Update/Delete XMP (PDF) metadata?

I'm new to working with PDF. What I would like to do is add/update/delete XMP metadata to PDF documents. These documents will be indexed by our search engine, which I'm told can index this metadata. It's indexing Dublin Core so don't see why it could not index custom schema. Anyway, I've been researching this and as a non-programmer I'm confused.
1) Can PDF metadata be added, updated and deleted?
2) Can this be done via a template? (ie. get the PDF file, fill out a metadata form, and submit it or in the case of update/delete change or remove the data).
3) Are there any developed applications (client or server based) that can do this or must they be developed? If they exist please tell me what and where they are ...
4) Has anyone used the Java XMP parser?
5) Anyone know of any online demos of adding/updating/deleting PDF XMP metadata?
6) Can XML or XMP data be imported into a PDF file?
Any help will be very much appreciated.
Thank you

1) Can PDF metadata be added, updated and deleted?
PDF metadata is tricky - it consists of legacy doc info within the PDF structure and newer XMP metadata - Adobe is making the transition to supporting XMP across all its applications but we have to ensure not to break older workflows.
Additionally, PDFs have the property of storing successive edits - meaning, changes are stored as add ons on top of the orginal when Saved - they are cleaned up when the PDF is Save As-ed.
This has the added implication that XMP packets are duplicated - so scanning for the XMP maker will bring up multiple 'hits' even if one object is there. I've believe there are some heuristics that can be applied to find the 'right' packet using mod dates.
In most cases it helps to have the PDFL to assist in the process.
2) Can this be done via a template? (ie. get the PDF file, fill out a metadata form, and submit it or in the case of update/delete change or remove the data).
Yes, within the application - under Advanced > Document Metadata...
Outside of the application you will need to build your own workflow.
3) Are there any developed applications (client or server based) that can do this or must they be developed? If they exist please tell me what and where they are ...
PDF can be updated very easily using the Photoshop CS File Browser - multiple files can be selected and metadata templates applied. Additionally the File Info dialog in the File Browser can be customized - adobe.com/xmp for docs.
Also, check out poundhill.com - they have plugins for customization and integration with FileMaker, AppleScript & PHP
4) Has anyone used the Java XMP parser?
I'd like to know the answer to this too!
Check out:
http://www.java-channel.org/query.jsp?cids=c_10807
Looks like some there are XMP and PDF related java code.
5) Anyone know of any online demos of adding/updating/deleting PDF XMP metadata?
What would you like to see? Using the Acrobat application or from a developer perspective?
6) Can XML or XMP data be imported into a PDF file?
What were you looking to do? Again, this can be done using templates and the PS CS File Browser.
Pound Hill may be able to provide the connectors that you could piece together.

Editing managed metadata with Office 2003 client

Hi,
does anyone know, if editing managed metadata of documents is supported with Office 2003 clients in the final realease of SPS2010?
With the Beta 1, Word 2003 shows the File Metadata dialog box with all column types but not managed metadata columns.
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MetaClean is a graphical tool for managing the Metadata from Microsoft Office, OpenOffice and PDF files to Windows, Linux, Unix and Mac platforms.
MetaClean is specially designed to efficiently support and manage very large files and to batch process many files at the same time.
Supports versions of Microsoft Office 97, 2003, 2007, 2010 and 2013.
Download URL:
http://www.adarsus.com/en/metaclean.html

How to create multiple editable PDFs from data merged Indesign file

Hi
This is quite complicated but I'm hoping someone can help me and hoping I can explain it too!
I am working on a project for a client. She wants to send 150 people a 6 page PDF with fields to complete and return to her.
She has an Excel spreadsheet with some of the fields completed already so these will be Data Merged into InDesign CS6.
The short version of the question goes like this:
Can you automate the process so that once all the data is in the InDesign file, it can then create a PDF every 6 pages all in one go?
For those still interested, the long version of the question goes like this:
I have created 3 pages in InDesign with fields to complete and used the 'Data Merge' facility to add the Excel info.
I have created 3 more pages with blank fields to fill in.
Then I have made all fields editable using the 'Buttons and Forms' facility in the Interactive menu.
Then I have created an interactive PDF. Then I have opened that PDF in Adobe Acrobat X Pro and saved it as 'Reader Extended PDF' and 'Enable Additional Features'
I now have an Editable PDF with half the fields filled in and half blank to be filled in and this can be saved and returned.
Now, this would be great if it was only one or two. But I need to create 150 different versions and this is just for the Pilot study. If all goes well, this will go to 5,000 people and I can't be creating 5,000 seperate PDFS!!
At this stage, I am just focussing on the 150. So again, going back to the original question, is there a script that could be written either to break up the 1st PDF every 6 pages into 150 different PDFS? Is there even a way of extending that script to Save as Reader Extended etc? Is there a simple idea that I'm missing? Are there any ways to do this? I can use 'Created Merged Documents' to make 150 x 6 pages in Indesign so can anything be done from there?
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G

Hi Akash,
1) Pass the three header data in header table. 2) Pass all the item data in item table. here explain where you struck.
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Unable to edit PDF files in Adobe Acrobat DC

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Hi imadb,
Since you have the Acrobat Pro DC 30-day trial, please try opening that to edit your PDFs (rather than opening them in Reader, and clicking the Edit PDF button).
If you search your computer, you should have both an Adobe Acrobat Reader DC and and Adobe Acrobat Pro application. They can coexist, but it does make things a little confusing.
If you want to evaluate Acrobat Pro DC, it's best that you open it directly. That way, you can get the real "lay of the land" with Acrobat before making any purchase decisions.
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Acrobat 9.5 - use Touchup text Tool to edit PDF. Updates do not display. But, if I "save as" Word doc, the edits appear in Word. This feature worked in earlier versions of 9.x patches.

Acrobat 9.5 - use Touchup text Tool to edit PDF. Updates do not display. But, if I "save as" Word doc, the edits appear in Word. This feature worked in earlier versions of 9.x patches.

I have a suspicion you're working with a scanned document that has had OCR run to recognize the text. The recognized text may be stored on an invisible layer above the image of the text, and that is what you're toucing up. It's invisible, so you don't see it, but retains the changes, so exporting produces the new edits.
When you run OCR to recognize scanned text,, try using the ClearScan option, instead of Searchable Text. See this help page on Acrobat (this is for version X, but still applies):
Adobe Acrobat X Pro * Recognize Text - General Settings dialog box
mh++

How do I download a free version of Adobe Acrobat in order to edit pdf files?

How do I download a free version of Adobe Acrobat in order to edit pdf files?

You can download a 30 day trial for Windows at https://www.adobe.com/cfusion/tdrc/index.cfm?product=acrobat_pro&loc=en.

Standard 9, missing EDIT PDF PORTFOLIO side bar after recent update

I can't find the place to enable the view of the "EDIT PDF PORTFOLIO" sidebar.
I've always had it, but Acrobat updated recently, and it's gone.

That can't be correct.
I've had the function all along until a recent update.
In addition, I currently can still create and manipulate files within a portfolio.
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I just started a free trial of the Adobe XI product that allows me to create an editable PDF. I'm done creating the form and ready to export it. When I click Export PDF from the File menu, it says Adobe encountered an unexpected error. What am I doing wro

I just started a free trial of the Adobe XI product that allows me to create an editable PDF. I'm done creating the form and ready to export it. When I click Export PDF from the File menu, it says Adobe encountered an unexpected error. What am I doing wrong?

Good to know — there is no such application as "Adobe XI".
"Adobe" is the name of the company.
"XI" is indicative of the use of either Acrobat XI or Reader XI.
Neither Acrobat XI Pro (for which Adobe provides a free, fully functional 30-day trial) nor Adobe Reader XI (the free to download and use PDF viewer that Adobe provides) have an "Export PDF" entry under "File".
"Export PDF" only is present in Adobe Reader XI over on the right on the "Tools" panel.
The "Tools" panel provides a way for a user of Adobe Reader XI to connect to various By Subscription online services (gotta pay eh).
Export PDF is one of these. A subscription lets you send a PDF file to the online internet service (aka "cloud" service). The service then exports to a supported file format (Word / Excel / ...) and the user selects / directs where the output file is to be saved on the user's local machine.
Of course to use any of the online subscription services one must have an active (paid up in full) subscription to the service.
So ---- As described the puzzle pieces don't fit eh.
What specific Adobe (the company) applications are you using?
Acrobat XI Pro? Adobe Reader XI? Both?
Be well....

Editing XMP metadata in Bridge for checked-out files?

Our custom connector does not implement the WRITE_XMP_METADATA Capability because we do not want to change the XMP of a file in our DAM system without checking in a new file version.
However, when a file is checked out through Adobe Drive, we would expect to be able to edit its XMP metadata in Bridge just like we can for local files.
It looks like this is still not possible with Adobe Drive 3, i.e. if your connector does not implement the WRITE_XMP_METADATA Capability you cannot edit XMP for checked out files either.
It seems weird that you can edit XMP metadata for checked out files with regular CS applications but not with Bridge. Is this something that is expected to be fixed in a future version?
Thanks

In our design, editing XMP data in Bridge and in regular CS applications is different, the former one will be routed to SetXMPHandler in you connector, in the latter case, CS applications take the normal file writting ways to embed XMP data in the file content.
The purpose of this design is to offer similar user experience for normal users when they edit XMP data for AD assets and local file assets, they don't need to check-out files first.
To address your issue, I think you can add some codes in SetXMPHandler to auto check-out files before real XMP operation, and check-in them before exiting the handler
We will consider to make some enhancements for this part, that's, to allow editng XMP data for the checked-out files in Br, in the next release, thanks for this advice.

Problem with Bridge CS4 reading/editing XMP metadata added in Bridge CS6

Please excuse me if this is a dumb/obvious question. I did try searching the forums for similar problems and didn't find anything that seemed to speak to my issue.
I'm having a problem where Bridge CS4 won't read/edit xmp metadata (specifically, keywords and descriptions in the IPTC panel) that I have entered using CS6. it will read some files, not others. The files are all .mp4s. Of these files, I can read/edit IPTC panel metadata for some of them in Bridge CS4; I can add metadata for all of them in CS6. I see no particular pattern in these files to explain what is and isn't read/editable in CS4.
My question is whether this is a compatibility issue between different versions of CS (in this instance, CS4 and CS6). i know it's a tired refrain to blame software when it could easily be user error, in which case I'd be frankly delighted to know what i'm doing wrong. Please bear with me as I give a few more details.
I'm using macs. I've tried this on multiple systems - for instance, on a mac pro 3 which for some reason has both CS4 and CS6 installed, i can add and edit keywords using CS6, but not when using CS4. Again, in CS4, some .mp4 files read/edit, others do not.
Bridge CS4 blames the files and tells me that the selected file cannot store xmp metadata, and that the properties cannot be modified. To be specific, in the metadata panel it says "this property cannot be modified"; in the keyword panel, it says, "This file (zzz.mp4) cannot store xmp metadata. No changes will occur." This seems odd, because I'm able to add xmp metadata for the same files in CS6 on the same computer, and other computers. I know this problem would disappear if all our computers were using CS6 (or CC), but unfortunately that's not a possibility at the moment. Some of them only have CS4.
Computer details (not an exhaustive list, but two instances): mac pro 3.1 running snow leopard, 16GB memory; macbook pro 4.1 running snow leopard, 4GB memory; adobe bridge cs6 (5.0.0.399) and cs4 (3.0.0.464).
Things I have tried:
Permissions - the files are set to read/write for everyone. Given that I can add/edit metadata in CS6, it doesn't seem to be a permission issue.
Purging the cache - other users seem to have had problems adding metadata in Bridge CS4 where purging the cache for affected files solved the problem. Didn't work in this instance.
Upgrading all affected computers to CS6/CC is beyond my control. I need to figure out why CS4 won't let me read/add/edit xmp metadata, if only for the sake of understanding the broader implications for interoperability.
Any helpful suggestions would be much appreciated.
Thanks,
Kevin

adobe bridge cs6 (5.0.0.399) and cs4 (3.0.0.464).
Without having experience with mp4 files and metadata my observation is that you certainly have not updated Bridge CS6 ( should be 5.0.2.4) and I believe also not the latest version of CS4, can't imaging this also stayed at .0.0 so first try to update both.
And if CS4 can read the data of some files it should be capable of reading them all. Be sure to have the files completely cached first, can take a while.
Other things to try in CS4 is refresh preferences (hold down option key while restarting Bridge and choose reset prefs).
And also check for hidden cache files using menu view/show hidden files. Sometimes those cache files can be troublesome between versions.
If purge cache did not work and reset prefs also failed consider to also delete Bridge plist file and Bridge cache file manual (from user library)

Can you save editable pdf as read only

I have a client who's using an editable pdf that I set up in the full version of Acrobat 8.0. They would like to edit the doc in Acrobat Reader and then do a save as and make the doc "read Only" so that their viewers can't edit the document after they have made their changes. Is this possible or am I the only one who can make it readable or not readable with the full version of Acrobat?

You can do it. They can't.
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As the title says, whenever I click "Edit PDF form" in Acrobat Pro 11, it displays the message "Adobe Acrobat has stopped working" and then when I click OK it closes.
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Any help would be appreciated.
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Thanks!
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While I was writing this I had an epiphany, so I checked the Windows application logs which logged the following error every time Acrobat crashed...
Faulting application name: Acrobat.exe, version: 11.0.10.32, time stamp: 0x547e97af
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Here's a screenshot...
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We created forms in acrobat 9 pro and now with XI pro cannot edit them. Error message states that livecycle designer is required to edit forms previously created in acrobat. Called tech support and waited for over an hour before being told that another product needed to be purchased for $300 more than the upgrade cost for acrobat pro XI!!! From the XI FAQ - The web site states:
The following customers are eligible for a free upgrade:
Customers who purchased a prior license to Acrobat and have purchased an upgrade to Acrobat XI Pro
Customers who have an Adobe Maintenance and Support contract or purchased Upgrade Plan eligible for an Acrobat XI Pro upgrade
Active Creative Cloud Complete members whose memberships started before October 15, 2012
The one-time LiveCycle Designer upgrade is available in English, French, German, or Japanese. Eligible customers can choose which language they would like to receive. Visit the Customer Support Portal to request an upgrade.
After entering in the needed info on the support portal was told that adobe will Not honor the sales rep & web site which both said we are eligible for the free upgrade. We asked for a full refund and will not longer be using any new adobe products. We went back to 9 pro forms work fine and adobe lost $. Nice work adobe - lie to customers and then act surprised that the customers want their $ back! They told us to just toss their software DVD in the trash where IT belongs, so we did!
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Editing pdf metadata

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