EFFECT OF CANCELLING INVOICE ALREADY CLEARED IN ACCOUNTING

Hi Expert
I want to know the effect of cancelling an invoice already cleared in accounting. Please note that I did not reset the cleared document before cancelling the invoice. what is the effect and how do i resolve this.
Thanks in advance
Eki

Hello,
In a normal scenario, once the accounting document is cleared, the invoice should not be cancelled. Because the customer has already paid for the same and all the relevent G/Ls are updated. But when you try to reverse the inovice, it will not update the cleared payment, but it will just make the invocie open and reverse the accountign document. We can't pervent this using standard sap. As the earlier reply suggested, you need to develop a routine.
The best way is to issue a credit memo.
Regards,
SAM

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Customer cancel invoice as Cleared item in FBL5N

Hi, All
My client has requirement When a customer invoice is canceled in VF11 is there is any way to customer account to automatically clear in FBL5N after cancellation of invoice in VF11 System should be show as a cancel invoice as Cleared item in FBL5N can any one guide me
Thanks
Rajesh

Hi Rajesh
When you are cancelling the billing document and as you are getting error of (No automatic clearing) , so check wheather you have assigned account determination procedure to the cancellation billing doc type also.If you have not assigned then assign the account determination procedure to the cancellation billing doc type also and then do the complete cycle and then cancel the billing document (VF11) and then check wheather you are getting error message or not
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Srinath

MIRO - Check if invoice already entered under accounting doc. no. &&

Hi Gurus,
I am facing a problem while posting invoice verification(MIRO). An error has been thrown while doing MIRO. It states "Check if invoice already entered under accounting doc. no. xxxxxx xx" (Error message M8 108). I tried to check with the given accounting document xxxxxx xx using MIR4, but it is saying "invoice document xxxxxx xx does not exist".
Please help why this error message is throwing.
Note: I am not posting any duplicate documents.
Thanks in advance
Yeswanth

Hi,
Please check the following link..Hope this will help you..
http://sap.ittoolbox.com/groups/technical-functional/sap-log-mm/check-if-invoice-already-entered-under-accounting-doc-no-000000000-errors-3057863
Error message in MIRO
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Bhuban

Message as "check if invoice already entered under accounting doc in FB01

Hi all,
our requirement is to set a message when the user try to post vendor invoice duplicate in FB01.
Message should be displayed if the refence no, amount matches with already posted invoices.
Please hepl us.
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Amar

Hi,
According to me, you need to not to create the error message for the same, instead you can control the duplicate invoicing from Vendor Master Data level. Go to FK02 and in payment transaction tab, just tick the indicator for Double Inv. Check and also you can control the double invoicing from
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jigar

Unable to post the cancellation invoice into accounting doc

Hi Gurus,
I have posted it in SD forums due to no response there, I am posting it again here.
In STO scenario, the intercompany billing document has been created with the freight value as 500 USD, then with reference to this invoice the cancellation invoice has created,but in cancellation invoice the system has considered the freight value wrongly as 1500 usd instead of 500 USD and it is not posting the accounting document due to excess of 1000 USD.but we want to clear this cancellation invoice by posting into accounting.Is there any way to rectify this error.
Regards,
Hari Challa.

Dear Kumar,
I would suggest to check in transaction QVM2. If inspection lot exists with quantities lying in quality inspection, it will display the same. Select that lot and go to UD, and post inspection tab. Carry out stock posting.
As I read the system status of inspection lot given by you, I think this may not be lot which you are looking for. It must contain either SPST or SPRQ.
If you donu2019t find anything in QVM2, try to do 321 movement through MB1B.
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Auto clearing of cancelled invoice (VF11)

Hello ,
I have a requirement wherein once the cancelled invoice is created, the orginal invoice for which the cancelled invoice was created should be cleared automatically .
Thanks

Hello Mark
The issue is for some invoices the cancelled invoice get clear but for some invoices cancelled invoice is not clear where the price and date are same . As i observed that the invoices which are not cleared have posting keys as 11 and 50 rather than 12 and 50.
Not able to identify why cancelled invoice is taking posting key 11 and not 12 when the invoice is cancelled .
Kindly guide me in this
Thanks

Cancel invoice problem

Hi experts,
I have the following case:
- create sales order (contains 3 line item) --> status completed
- create delivery (3 line item) --> status being process
- goods issue for delivery (3 line item) --> status complete
- create billing document (3 line item) --> status completed
- accounting doc --> status cleared
Then I need to cancel the billing, by creating Invoice Cancel.
- cancel invoice (S1) --> status completed
- accounting doc --> status cleared
Somehow, the cancel invoice contains only 1 line item (I think it should be 3 line item).
But the accounting document contains all the item as in the original billing doc.
It means, the accounting doc for cancel meets the accounting doc for billing.
I want to continue to cancel the delivery through VL09, but it is not possible:
"No data available for these selection criteria
Message no. VB 610"
Kindly advise.
thanks & regards,
rob

Dear Praveen ...
I make sure, no deletion flag for the material.
Dear Vivek,
From accounting view there is no probl, fine.
But the current status, the delivery order status is being process.
I need to continue or delete the document in order to complete the sales cycle, since the billing has been canceled.
Dear Kapil,
Kindly elaborate on the Split Analysis.
I just checked in VF02 --> Environment --> Split Analysis.
Which document do I need to compare with?
Kindly advise,
Appreciate all of your response.
Thanks and regards,
rob

Accounting not cleared for cancellation invoice

Hello,
I had cancelled a Invoice whose accounting was cleared but no accounting document is generated for the cancellation invoice.
I tried resetting the accounting document of the original invoice but that also dint work.
Right now the status is the Cancellation document is in open status.
Kindly help in generating accounting for cancelled invoice.
Regards,
Apoorv

Hi Apoorv
As accounting document is not generated after cancelling the invoice,so check the revenue account determination configuration.Check wheather cancel billing document type has been assigned to the account determination procedure.
Regards
Srinath

To not allow billing cancellation when the invoice is cleared

Hello
I would like to know if there is any way to avoid the cancellation of an invoice via VF11 when the invoice has been already cleared.
Thanks in advance.

You can write a user exit by checking the status of accounting document associated with the billing document.
Pl give points if you find my answer helpful / points to correct direction / resolves.
Thanks,
Ramesh

Accounting Document not posted for Cancelled Invoice -error in FI interface

Hi,
When I create a billing document then an accounting document gets created automatically in the background and then when I cancel the billing document no accounting document gets generated and the field Posting Status in header Detail of Billing document updated as "Errors in Financials Interface.
I tried to release it for Posting via VFX3 but failed due to below error message in Log:
"Incorrect doc.no.: 4900000005. Select document number between 3000000000 and 3099999999"
I have checked the Number range assignments to the Invoice type and Accounting type.
The number range is same for both Invoice type (Y0F2) and Cancelled Invoice type (Y0S1).
The Accounting document type (RV) is also same for both the cases. But it is working fine for Y0F2 (Acounting document generated and cleared automatically). But not working fine for Cancelled Invoice (Y0S1).
Can anybody please help me find out a solution to the issue.
Thanks, Ram.

Hi,
The error message F5151 refers to the number range of the FI document.
Please have a look at the note 1259505: FAQ: New cancellation procedure in SD, which covers this issue in detail.
Question 5:
Q5. What is the FI document type, generated by the cancellation ?
In the old cancellation procedure, the FI document type is always
determined in SD, and passed to FI (the same when a normal invoice -
not a cancellation - is transferred to accounting).
In transaction VOFA there is the field 'Document type' (TVFK-BLART).
If this field is filled, then the FI document will have the document
type maintained here.
If TVFK-BLART is empty, then the FI document will get the default
document type 'RV'.
If the new cancellation procedure is performed, the FI document type is
always determined in FI, based on the document type of the FI document
to be reversed.
In transaction OBA7 the FI document type has assigned the field 'Reverse
document type' (T003-STBLA).
If it is filled, then the FI cancellation document will get the document
type maintained here.
If T003-STBLA is empty, then the FI document cancellation will get the
same document type as the cancelled FI document.
Notice that an unexpected FI document type can cause the error message
F5 151.
Example:
F2 invoice 90000001 was released, creating an accounting document with
document type 'RV'.
This F2 invoice is reversed by the S1 billing document 70000001.
In customizing of SD there is:
Billing Type    Document Type
F2              RV
S1
In customizing of FI there is:
Document Type    Number range   Reverse Document Type
RV               00             AB
AB               01             AB
The FI number ranges (object RF_BELEG) are:
No From number    To number   Ext
00 0090000000     0099999999 X
01 0100000000     0199999999
Different situations can occur, due to these customizing settings of the
FI document type, caused by the type of cancellation.
If the new cancellation is used:
The FI document type 'RV' has 'Reverse Document Type' = 'AB'.
Document type 'AB' has number range '01' set as internal.
So the FI document will have its own number included in
100000000-199999999.
There is no issue.
If the old cancellation is used:
The cancellation billing type S1 has no 'Document type' maintained, so
the FI document will get document type 'RV'. It has number range '00',
set as external number range.
So the FI document should get the same number of S1 billing document.
But the S1 billing document has number 70000001, not included in the
interval of number range '01'.
This will cause error F5 151.
I hope this information helps you.

Accounting document from _cancel invoice "Not cleared"

Dear All,
When we create a billing document then an accounting document gets created automatically in the background and then when we cancel the billing document then another accounting document gets generated and the entries in the previous accounting document are offset and the status of both the document becomes cleared. But in my case after the cancel billing document has been generated only the accounting document of the invoice is getting cleared but the accounting document of the cancel billing document is NOT CLEARED. Can anybody please help me find out a solution to the issue.
Flow chart:
Sales order = completed
Delivery = completed
Goods Issue = complete
Invoice = completed
Accounting Document = cleared
Cancel Invoice (S1) = Completed
Accounting Document = Not Cleared
In customer line item still showing the cancel accounting document.
When I go to VFX3 and try to release the cancel invoice i get the message-" no documents found for these selection criteria."
Please help me to find a solution.
Thanks and B/R
Bishnu

closed
Develop the courtesy to update the forum if your problem is solved so that it will be helpful to others who also faced similar issue. By doing so, you can show that you respect members who have spent time to respond to your issue.
thanks
G. Lakshmipathi

Status of Accounting Doc of Cancelled Invoice

Dear All,
Please find following doc flow.
Invoice 1
Accounting Doc 1
Cance Invoice 2 (Invoice 1 is cancelled)
Accounting Doc 2
Please let me know what shold be status of Accounting Doc 1 (Cleared/Not Cleared) with proper clarification.
Also Accounting Doc 2
Thanks & Regards,
Ganesh.

Hi Guys i have a problem regarding duplication of invoice.
Lets undestand by following Example:
Invoive F2 Generated
Accounting Document (Not Cleared)
Then
Cancellation Invoice Genrated ......( But With Future Date)
Accounting Doc ( Not Cleared)
New F2
Invoice Generated with date before the invoice date of cancellation doc(as that was scheduled in future)
Accounting doc (not Cleared)
My issue is the system is allowing to created two invoices for the time being which is wrong.
System should not allow any New F2 doc till the coresponding accouting doc of cancellation is cleared.
Can we check this..Any suggessions????

How to configure cancel invoices status to be cleared automatically

Hi Sd gurus,
created sales order,delivery and invoice and i have canceled the invoice. The document flow is like
Sales order - completed
Delivery- Being processed
invoice- completed
accounting document-not cleared.
cancel invoice(s1)-completed.
accounting document-not cleared.
but my client needs all cancel invoices should be cleared automatically, he dont want to do manually. how to configure this,
please help me urgent.
points will be awarded.
Thanks,
Reddy

I resolved this issue my self,because special general ledger assigned for this co code, so not cleared auto matically.
issue closed.
Regards,
Nooka

Unable to post cancellation invoice to accounting.

Hello Experts,
I have one scenario in which the user has done Order ->Delivery ->Invoice -> Accounting documnent is Cleared. he created Cancellation invoice and trying to post the cancellation document to accounting. but system is giving error message unable to post document because foreign trade data is missing. therefore unable to post the document to account. Document flow is as follows.
Order - Completed
Delivey -Completed
Invoice -Completed
Accounting Doc-Cleared
Cancellation Invoice - Missing export data
The invoice and cancellation was created a year before. and user didn't face any problem while posting normal (F2) invoice to accounting. system did not throw the same error message.
Now, user want to post the cancellation document to accounting. Kindly let me know what can be done in this case.

Hello
You cannot cancel a cleared invoice and post it to accounts. if it is alredy cleared then what is the use of cancellation and what would happen to the payemnt received from customer ?
you can reverse the clearing done for the invocie , then create cancellation document and post it
you would also have to open the periods one year back !!
Hope this helps
Thanks
akasha

Canceled invoice accounting documents list

Hi experts
Can anybody tell me in which transaction can we get list of all canceled invoice accounting documents.
regards
rb

Hi,
Use T.Code: MIR5
Enter Company Code and then come to "Origin & Status" and in Entry Type select Check box of "cancellation" and then exeucte.
You will have report of all Invoice's are cancelled in T.Code MR8M.
Sure helpful to you then reward and close the thread.
Regards,
Biju K
Edited by: Bijay Kumar Barik on Dec 31, 2007 5:34 AM

EFFECT OF CANCELLING INVOICE ALREADY CLEARED IN ACCOUNTING

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