Effect of Customer Sensitive Fields

Hi All,
I have read the help from SAP regarding the Sensitive Fields for Customer and Vendor Master. The description says that whenever the sensitive fields have been changed, the Master will be blocked for automatic transactions. For vendor I know that this is the auto payment using F110, but as for customer may I ask what is the effect? What are these auto transactions on the Customer side? Thanks.
Thanks again

In FD08/FD09 you can list the customers that need to be approved before continuing.
Keep in mind that this functionality only works on client level. In some circumstances this can become problematic.

Similar Messages

Vendor/Customer Sensitive Field

HI all,
Vendor/Customer master some fields already setup for Sensitive field.
Business would like to BLOCK all transactions if Vendor/Customer haven't confirm (t-code : FD08/FK08)
is this possible ? I just know by default it will only block for auto payment.
But we would like even post a doc (vendor/customer invoice) related to this non-confirm vendor/customer.
Any user exit for this ?
Thanks a lot
Murphy

close

Customer / Vendor Master Dual Control - Sensitive Fields

Dear SAP Experts,
I have configured a business requirement to extend the Senstive Field functionality towards customer master. I have defined the new Customer group and also assigned the fields. Every time a change to the Customer master record (KNA1 and KNB1) fields are changed, the message pops for the confirmation to be done thru FD08/FD09.
The only question I have is the relevance behind this control as even after the changes not yet to be confirmed, the system is allowing me to bill the customer (Sd billing) and pass the entry to FI accounting? On the other hand the Vendor functionality does not allow a billing run unless and until the changes are confirmed. My question is what is the relevance of the customer master. Can anyone who has an idea about this provide some insight about the dual functionality of this sub module.
Rgds,
Abhai

hello, friend.
i wish to understand your situation better. if the sensitive fields restrictions are working for vendor, then there should be similar features for customer. the, my question is "are you -
1. "working in a DEV environment where you have consultant's (unlimited) authorization or
2. "working in a QAS/PROD environment where you have specific authorization?"
perhaps you have already checked this, but please indicate if you the authorization groups and transaction codes authorization have been set for the users.
many thanks.

Making Customer Credit Limit (FD32) a sensitive field

I am wondering if it is possible to mark customer credit limit (field KNKK-KLIMK) which you enter by using T-Code FD32 a sensitive field for dual control? If so, I request for detailed steps as I have been trying to do so but could not succeed. Please guide me.
Thanks in advance.
Moazzam

Moazzam,
you can have sensitive field only for Vendor and Customers Master Data (FK09 and FD09). If you want define FD32 fields for another user approbation you must create a User Exit or install a workflow.
regards

Dual control on sensitive fields change

Dear Expert
i would like to understand the implementation steps for dual control function. is there any complete guidance that able to share?
i have the following questions too:
based on my study, i don't see where is the control on this dual control function? because we still can post invoice and payment except blocking in payment run only.
in the standard functionality, is there any notification can be sent to authorised person whenever there is a change of sensitive field?
if the change is rejected, any notification can be sent to the person in charge, and how to do this?
so when a change is being rejected, but the change is remains effective, meaning that user needs to change back to old value manually?
is there a field named "One Time Account" in vendor master data? this was one of the sensitive fields that highlighted by IT auditor.
thanks in advance for any feedback.
Rgds
Joslyn Tan

Hi,
Please go through the following path for configuration :
Point No. 1
1> Customer
IMG --> Financial Accounting (New) --> Accounts Receivable and Accounts Payable --> Customer Accounts --> Master Data --> Preparations for Creating Customer Master Data --> Define Sensitive Fields for Dual Control (Customers)
2> Vendor
IMG --> Financial Accounting (New) --> Accounts Receivable and Accounts Payable --> Vendor Accounts --> Master Data --> Preparations for Creating Vendor Master Data --> Define Sensitive Fields for Dual Control (Vendors)
Point No. 2
You can execute transaction code FD08 in background with a periodic job for each User ID who has authorization and tick on Accounts to be confirmed by me and send the output via mail through distribution list or each user can view output by viewing spool by going to transaction code SP01.
Point No. 3
Same as point 2 only need to select option Accounts refused.
Point No. 4
Yes
Point No. 5
Same as point 1
Hope your issue gets resolved.
Regards,
Tejas

Block Sensitive field basd on Company Code

Dear Experts ,
We are blocking sensitive fields using the Customizing Setting in SPRO
SPRO > REF IMG > Financial Accounting > Accounts Receivable and Accounts Payable > Vendors Accounts > Mast*er Data > Preparations for Creating Vendor Master Data > Define Sensitive Fields for Dual Control (Vendors)
Currently its is blokcing for all the Company Codes
Can we include a Check that it will block only a specific Company Code ...
We had cheked all the forums but unable to get the satisfactorily answers for the same.
Regards,
Saurabh Goel

Hi,
Sensitive fields effects at company code level and cannot be separated.
You have two options; one is to use user-exit ZXF05U01 in order to block some vendors another one is to customize sensitive fields and approve those vendors which you don’t want to be blocked by coding.
Best regards
Melih

Define sensitive fields for vendor master record

Hello,
Wer are on SAP ECC 6.0 Customer wants to define sensitive fields for dual control. I have defined the bankaccount number as a sensitive field but I do not know how I need to define the other settings. Can anybody helpe me with that ? Where f.i do I define the persons who will confirm the changes ? n short which customzing steps do I need to follow to implment the sensitive fields for dual control.
Thanks as ever!!

Hi,
You should not allow any user, whatever may be his or her position in the Organization with SAP_ALL and SAP_NEW profiles. It is totally against the Segregation of Duties and there is every possibility for making financial fradulent activities. Proper security approach is very much necessary in order give them the authorization on "NEED TO KNOW" Basis.
Regarding your question of sending mail, there is no functionality as such in Standard SAP. However, by taking help from ABAPer and schedule in the non-peak hours (night time) to generate mails for the approvals of today.
For your other question, which fields are to be kept Sensitive field, normally you can keep PAYMENT TERMS and PAYMENT METHODS as sensitive fields. You can also select other fields based on your business requirement.
Please let me know if you need further information.
Regards,
Ravi
Edited by: Ravi Sankar Venna on Jan 27, 2009 8:40 PM

Retrieve a list of different values of custom metadata field of an UCM connection

Hi
I am planning to create a custom search document functionality for my UCM and Portal integration. Basically, I am planing to create CMIS queries dynamically. In order to create the CMIS query, I need the possible values of custom metadata for the user to select from and through a backing bean construct the cmis query based on this selection.
I have created a custom metadata field (lets say, 'KindOf'). So I want to show the user a list of all possible 'KindOf' values, so user selects the values he wants and I use those values to build the cmis query and show the results.
What is the easiest, best practices, how would you do it, way of achieving this?
I have little experience with UCM.
Regards

Hi,
As rightly pointed out by jiri machotka, you want that option list .
if you create a option list metadata, you have to publish schema to get the values. You can do it by two ways:
1) Wait for the event which publish the schema automatically.
2)Select "Publish schema" in the options menu of the Configuration Manager.
Some good implementation info about searching can be found at - Students at Oracle: UCM: Creating search and check-in profiles with custom metadata
and http://www.slideshare.net/heikim/effective-strategies-for-searching-oracle-ucm
Otherwise if you want faceted search or something near to enterprise searching capabilities, then go for enterprise search engines.
I have recently worked on Enterprise Search Engines on various CMS products for better,intuitive and relevant search results.
Hope, above information can help you out.
Regards,
Hoque

SD credit management - credit sensitive fields

Hello,
I understand that there are three credit sensitive fields:
Terms of payment
Fixed value dates
Additional value days
We have created a customized field in the Additional Data B in the sales order header. User made a change in this field and it triggered the automatic credit check and the order is put on credit hold.
In our OVA8, the 'Critical fields' is not checked.
Strange thing is when we tested in the test/QA environment, the change in the customized field did not trigger the credit check. It happened only in production.
To me, only fields like ordered qty, pricing condition should trigger the check because the net value of the order is changed and the order should be subject to a credit revision.
Any idea? Would appreciate your input. Thanks in advance.

Dear Friend
I think the document in which user has made changes was already released for credit using VKM3/VKM1.
As per standard system if the you make any changes in the document after the date of released date then system triggers credit check again.
For Ex. If you release document today 04.05.2011 then you can make any changes in the document till todays date EXCEPT increase of order value than released value(if order value increases than released value then system triggers credit check again even on same day).
But if you release on 04.05.2011 and make any small change in document on 05.05.2011(If you are not maintaining Number of Days in OVA8) then system will trigger credit check again.
This is the reason when you tested in quality system didnt blocked the document cause you were trying to change on same day.
Hope this explains your issue.
Regards
Mayank

Dual Control for Sensitive fields Transaction FD08?

Hi all,
When configuring the dual control for sensitive fields, Transaction i have a few questions:
a) Is there a way (work around) by which I can add the sales area data fields to the catalogue of fields.
b) More importantly, system allows to create the sales order even if the changes have not been confirmed by the respective approving authority, this alone beats the logic of configuring the sensitive fields.
Is there some more setting or user exit which needs to be put in to prevent the user from creating the sales order unless the changes to the sensitive fields have been confirmed.
Userfull answers will be rewarded!
Thanks
Kind Regards

Hi,
Please go through the following path for configuration :
Point No. 1
1> Customer
IMG --> Financial Accounting (New) --> Accounts Receivable and Accounts Payable --> Customer Accounts --> Master Data --> Preparations for Creating Customer Master Data --> Define Sensitive Fields for Dual Control (Customers)
2> Vendor
IMG --> Financial Accounting (New) --> Accounts Receivable and Accounts Payable --> Vendor Accounts --> Master Data --> Preparations for Creating Vendor Master Data --> Define Sensitive Fields for Dual Control (Vendors)
Point No. 2
You can execute transaction code FD08 in background with a periodic job for each User ID who has authorization and tick on Accounts to be confirmed by me and send the output via mail through distribution list or each user can view output by viewing spool by going to transaction code SP01.
Point No. 3
Same as point 2 only need to select option Accounts refused.
Point No. 4
Yes
Point No. 5
Same as point 1
Hope your issue gets resolved.
Regards,
Tejas

User wise change of sensitive fields

Hi guys,
We are having trouble with fields like payment term, payment block and baseline date. All user can change them as and when they want. Is there any possiblity of restricting of the change of these fields to users. I mean here,some users should be able to do the change and other can not.
Br
Samiti Chakri

Dear Samiti Chakri ,
You could create a profile by transaction PFCG to link to Your user, where You give them only the option to see the fields but not to change them. Please run SU24 and insert the transaction (fd02/fk02) to check the authorization objects linked to them.
Or:
you can go to SPRO > Financial Accounting(New) > Accounts Receivable and
Accounts payable > Customer Accounts > Master Data > Preparations for
creating Customer Master Data > Define sensitive fields for Dual Control
You can see all the fields that are available for Sensitive Fields here in order to build up a dual cotrol.
I hope this can help.
Mauri

HR Master Record Replication to FI with Dual Control for Sensitive Fields

Dear Experts,
We have an issue on our project whereby employee records are maintained in HR, but replicated to FI on a regular basis via tcode PRAA, creating employee vendors.
We wish to activate the "Dual Control for Sensitive Fields" for the vendor master, however all employee vendors created via PRAA are also blocked and require confirmation.
Have any of you encountered a similar issue, and how do you resolve it?
Many thanks,
Mark

Hi,
Please go through the following path for configuration :
Point No. 1
1> Customer
IMG --> Financial Accounting (New) --> Accounts Receivable and Accounts Payable --> Customer Accounts --> Master Data --> Preparations for Creating Customer Master Data --> Define Sensitive Fields for Dual Control (Customers)
2> Vendor
IMG --> Financial Accounting (New) --> Accounts Receivable and Accounts Payable --> Vendor Accounts --> Master Data --> Preparations for Creating Vendor Master Data --> Define Sensitive Fields for Dual Control (Vendors)
Point No. 2
You can execute transaction code FD08 in background with a periodic job for each User ID who has authorization and tick on Accounts to be confirmed by me and send the output via mail through distribution list or each user can view output by viewing spool by going to transaction code SP01.
Point No. 3
Same as point 2 only need to select option Accounts refused.
Point No. 4
Yes
Point No. 5
Same as point 1
Hope your issue gets resolved.
Regards,
Tejas

Palm Desktop V6.2.2 - Custom Address Fields

I have information in the custom address fields, which I have renamed to be more meaningful for my purposes. I want them to display in the Address view, but when I right click and select 'Show Columns' they are not listed.
Does anyone know how I can get to select these columns for display?
Also is there any way to get the prefix to display with the contacts name?
Thank you in advance for any and all suggestions.
Regards,
Graham Shauffenburg
Post relates to: Palm TX

I had closed out of the Palm Desktop several times, thinking that it might be a refresh issue, but that had no effect. You are right about the scroll bar not displaying until you close the applicatation and restart it.
My issue is that the column I want to show is not listed, and therefore cannot be selected for display. It only shows on the custom tab when entering contact information, not on the show columns list.
Regards,
Graham

Sensitive field

Hi,
what is mean by
Add field Vendor category as sensitive fields and add it for dual control(vendors)
Regard
Babu

Hello babu,
Hi Babu,
You can use dual control to provide more security when changes are made to sensitive data in your customer and vendor master records.
Integration:This function can be used for changing customer master records (FI-AR) and vendor master records (FI-AP).
Prerequisites: You must define the required sensitive fields in the customer or vendor master record in Customizing (IMG) for Financial Accounting. To do so, choose Financial Accounting->Accounts Receivable and Accounts Payable-> Customer Accounts->Master Records->Preparations for Creating Customer Master Records->Define Sensitive Fields for Dual Control.
You must be authorized to change master records. You also define authorizations in Customizing (IMG) for Financial Accounting. To do so, choose Financial Accounting->Financial Accounting Global Settings-> Maintain Profiles. The person who makes the changes is never allowed to confirm his or her own changes.
Features:You can define the required master data fields as sensitive in Customizing.
When an authorized accounting clerk changes a sensitive field in the customer or vendor master record (such as Alternative payee), the relevant account is automatically blocked for the payment run.
The account remains blocked until a second authorized person confirms the master data changes. However, it is still possible to make a further change to an account that is already blocked.
The second authorized person is informed of the changes by mail or by other means, and then uses the function Master records->Confirmation of change->Single (or ® List) to edit the changes.
If the second authorized person cannot confirm the change to the master data, the master data object is returned to the clerk. Where this happens, the reply contains an explanatory text requesting that the clerk alters his or her change, or resets the master data.
Hope I had been able to help you. Please assign points.
Rgds
Manish

Unable to capture data from drop down list in custom added field in migo tcode at item level

Hi guys,
need bit help in resolving query related to custom added field in Tcode migo.
i have added a field in migo at item level ,in this i have used drop down list
to get data but unable to capture data from drop down list.gown through
many blogs in scn but unable to resolve.
Please help me out in this.
Thanks,
Umakant.

Hi,
U can use following code to fill the list box
write this code in PBO
In layout editor please select listbox in dropdown attribute of input field and put some fctcode attribute
TYPE-POOLS vrm.
DATA values TYPE vrm_values WITH HEADER LINE.
TABLES: <ur custom Database table>.
clear values, values[].
SELECT * FROM <ur custom Database table>.
    values-text = <TABLE FIELD TO DISPLAY IN DROPDOWN> .
    values-key = <TABLE KEY FIELD TO DISPLAY IN DROPDOWN>.
    APPEND values.
ENDSELECT.
CALL FUNCTION 'VRM_SET_VALUES'
    EXPORTING
      id              = '<SCREEN INPUT FIELD NAME>'
      values          = values[]
    EXCEPTIONS
      id_illegal_name = 1
      OTHERS          = 2.
Also please define the following before accessing the listbox value
data: <listbox input field name> type <table field name>,
        <inputfield name where text to display> type string in top include
In PAI, select the text from the table into <inputfield name where text to display> depending on value selected which will be called when enter key is pressed or any vale is selected

Effect of Customer Sensitive Fields

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