Effects of Purchasing Documents Archeiving

Dear Experts,
Can anybody please explain the effects of Purchasing documents Archiving on system?
How purchase order will be numbered internally while creation after purchasing document archiving?
Can the same number range for the purchasing documents assigned?
If yes please explain the procedure to reset the Purchasing documents number range ?
Thanks in Advance

In general only closed business cases are archived.
I have not seen a system yet, that was that clean, that one could archive any single purchase order in a given date range.
I would never re-use old number ranges for two reasons:
- even you have archived all documents, you cannot really be sure that SAP deleted all single entries from any table.
- When you archive the documents with the reused number some day in future, then you will have 2 times the same number in the archive

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Hellow Experts,
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We want to know the effect on all of the above documents (Purchase Requisitions, Purchase Orders,Outline Agreements and materail stock) by replacing the profit center with new one in material master.
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We will give the good number of points.
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Have a look on to the below link....
Profitcenter change in Material Master

Holiday effect on Purchase orders

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There is a situation where holiday for 12th may 2008 is declared, this holiday is not considered in factory calendar. What can be the possible effects on Purchasing documents in this case.
Amit

Hi,
Let me add one point here. The Factory calendar initially did'nt have this holiday and it got added recently. Right now there are some POs with delivery date 12th May 2008. Will this be a problem as there are some Sales orders as well that have material availabilty date 12th May '08.
Amit

Rmceneua - statistical setup of info structures from purchasing documents

Hi all,
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hi,
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Hi,
I am using user exit MM06E005 - Customer fields in purchasing document to validate the line items in PO and display the value at header level.
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I the field that i had added at header shows the value during the save but once we come out and enter again,it is not displaying the same.
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Manoj

Hi,
Indeed the exit which you have specified MM06E005 comprises the enhancement for customizing fields and screens associated with it. may be you might not have activated the screen associated with the exit. the screen might have been created but missed while activating.
Regards,
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MM06E005 - Customer fields in purchasing document

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I am using user exit MM06E005 - Customer fields in purchasing document to validate the line items in PO and display the value at header level.
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likewise for each and every line items the value should keep on changing.
And
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got my solution...

Report for MRP controller and relevant purchasing document

HI
My requirement :We have MRP controller for different diciplines(mech, electrical, Instrumentation.......ect).
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Hi Mangalraj
Thanks for your answer, but my question is not yet answered.
As you told i did follow accordingly.
When i enter the T.code: ME5A ( i can not find the scope of list ALV but did find the entried as below)
A     3-line + n special
B     2-line + n special
B1     2-line + 2 MRP list
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B3     2-line + 2 purch.dt.
C     1-line
C1     1-line + stock/rqts.
D
F     Collective release
G     3-line loop
H     2-line loop
I     1-line loop
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Mujeeb

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Hi Gurus,
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Hi,
Check table EKBE.

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Hi All,
While executing a report RFITEMAP (Transaction FBL1N), Purchasing Document field is blank while I can see the corresponding Purchasing Document in BSEG table. I have a requirement to show the same in the output. Do we have some settings or ABAP code changes to achieve it?
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Khanshi

Hi,
Please read note 152335
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http://wiki.sdn.sap.com/wiki/x/fg3cCw
regards
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Error while creating purchasing documents

Hi,
Iam a new user to Material Management unable to create any Purchasing docments (PR,RFQ,P.o..etc).
As Iam trying to procure a material for stock, selected the Accountassignment as Unknown.
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1.Unknown account assignment not defined for use here
2.Source not included in list despite sorce list requirement
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Thanks

Hi,
I got some clue ,
1. As I have specified it is a stock material, It should not ask for any account assignment.
It is asking because I have not updated the material quantity,value updations in IMG settings for the material type
2.The issue was I have checked the source list for plant in the sorce list configuration settings (SPRO> Materials management>Purchasing>Sourcelist>Define source list requirement at plant level)
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If you check the above setting, you need to maintain source list for the material
As you specified I have checked the configuration for combination item category-account assignment for item category that was used when creating purchasing document.
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Thanks

Error "Account assignment 00 for purchase document does not exist " when u

Hai,
I am encountering the following problem when posting a PO based Invoice using BAPI_INCOMINGINVOICE_CREATE.
The error says " account assignment 00 for purchasing document does not exist".
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Invoice_indicator ( as 'X'),company code,doc date , posting date, gross amount (107, currency USD, calc tax indicator as 'X'.
At line item i am passing Invoice document item 000001, po number , po item number, tax code(U2) item amount (100),
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Regards,
Upender

Hi Upender,
In some cases, depending on the type of PO / Posting,
you might have to populate the accounting data itab and pass in the BAPI parameter.
you can select the accounting data from EKKN for the PO.
Again it depends on the PO category, wether you need to populate Qty & Unit in accounting data.
Further, the accounting data should be exactly the same as there in EKKN ( all the fields except Qty & Unit ).
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My client asked me to block the one of the purchase order documents for certain period.In what way i can do it? and also it shouldn't be displayed in the purchase documents list when we do me21n?
Advanced thanks,
Sateesh

Hi Sateesh,
Here u cann't block the Document type,
U can do this,only the way to delete that document type for certain peroid.
Thanks & Regards
Suresh
> My client asked me to block the one of the purchase
> order documents for certain period.In what way i can
> do it? and also it shouldn't be displayed in the
> purchase documents list when we do me21n?
>
> Advanced thanks,
> Sateesh

PR Mandatory in creation of Purchasing Document

Hi All,
I need your help in order to create purchasing document is mandatory with PR reference . I have done in config "Define Function Authorizations for Buyers" for all Purchasing Document such as PO, Contract and RFQ then assign them in SU01 for parameter EFB, however, only PO works others do not affect. Is there any parameters besides EFB shold be set in parameter? Thanks.
Best regards,
Mahnansa

Hi,
GOTO Authorization Buyer... tcode OMET(Function Authorization)
then New entry
give any name say 11 & PO from PR only
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NBF
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save
then
T code SU3, or system-> user profile-> Own data
click parameter
in parameter ID, give EFb, then
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save.
Now me21n
try to create manually, it will throw error, as not possible to create PO
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Regards
KK

Unable to change gl account in purchasing document rows of item type(8.8 ve

Hi all,
In previous sap b1 version ,in purchase document rows of item type -- system allows to change the gl account in rows.
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Regards,
Naresh K

Hi Chandra,
In some older version this was possible. This was changed as this is the stock account to avoid usage of incorrect account and valuation report issues.
If you want a specific stock account for the item change you can define that on the item master data. Set it to Item Level and then change the GL account.
Hope it helps,
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Item Category in the Purchasing Document

Hi,
Please help me in finding the Menu Path in the IMG for the Item Category for the Purchasing Document.
     --- > Standard
B   --- > Limit
K   --- > Consignment
L   --- > Subcontracting
M   --- > Material Unknown
S   --- > Third Party
T   --- > Text
U   --- > Stock Transfer
W   --- > Material Group
D   --- > Service
I know this is related to MM but it is needed for SD for the Third Party Sales Configuration. I want the Menu Path in IMG.
Thanks
Jans

Hi Mahesh,
Thank you so much. I have awarded points.
Jans

Effects of Purchasing Documents Archeiving

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