Efficient Commenting in Acrobat

I merged comments from a copy of a PDF but wound up with duplicates of comments that already existed. Is there a way of specifying which comments to import? Now that I have duplicate comments, is there a way to batch delete the duplicates?
Thanks
Nadeem

In Acrobat X, when I first define a server location (in my case, a network folder), I can specify a file name for the "enabled for shared review" PDF (as I was used to doing in Acrobat 8), and save it where I like. And the name of the folder (containing the review comments) in that server location reflects the name of that PDF file.
However, I've just gone to create a new shared review PDF using the same server location, and it seems I no longer have the ability to specify the name of the "enabled for shared review" PDF file, and hence, the name of the folder that will contain the review comments. Acrobat X appends "_review" to the original PDF file name, saves that "..._review" file to the same folder as the original PDF, and uses that "..._review" name as the basis for naming the folder that will contain the review comments.
So, where I had (in Acrobat 8) a server location containing folders with a consistent naming convention, such as:
xyzug-review-2009-04-15.pdf__86704b66732be749b500b92b4378d49c
with Acrobat X, the best I can do is to rename the original PDF to, say,
xyzug-2012-09-06.pdf
before creating the shared review, so that I end up with:
xyzug-2012-09-06_review.pdf...
as the folder name.
In this regard, Acrobat X is more restrictive than Acrobat 8.
Or am I missing something?
An Acrobat 9 user made the very same gripe back in 2010 (http://forums.adobe.com/message/3057533), without receiving any response.

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Select multiple comments in Acrobat 9

Hi, is there a special way to select multiple comments in Acrobat 9.4.5 Pro? I can't just cmd-click like it should be. Half of my team is on this version and the other half is on X. X does not have this issue. Is this a bug in 9?
Thanks

Hello Sara,
Yes, command+click will work to select multiple comments. However, I'm working with some PDFs that have a substantial number of comments and this is taking quite some time to select them all. Additionally, it is tricky to click some of them, and if I mis-click, all the selection work is undone and everything becomes deselected. I'd like to know if there is a simpler way to select many multiple comments, such as a simple drag selection in Adobe Acrobat Pro 9.

How do I use bold face or italics in Comments in Acrobat X?

How do i use bold face or italics when adding comments in Acrobat X?

Press Ctrl+E to open the Properties toolbar and you'll be able to set the font style of the text in the comment pop-ups.

Enabling comments for Acrobat Reader

My reviewers are running Reader 9 (we have tried 8 also) and are unable to see the comment bar and therefore cannot review my pdf I sent( via email). In the document properties, when viewed from Reader, it shows commenting is not allowed. I am running Acrobat 9 and I understand that I have to use the Enable analysis and Review for Reader from the Comments menu. Problem is, that option is not in the menu. How do I enable the menu option for my reviewers to be able to make comments?
thanks,
Kelly

You can find the option in Comments menu (Acrobat->Comments menu->Enable for commenting and Analysis in Adobe Reader) after opening the PDF file.

Print comments with Acrobat Pro

I want to print comments using Acrobat Pro on one shhet rather than sequenced on seperate pages. How can I do this?

Anybody?

Comment avoir acrobat DC SANS les barres latérales à l'ouverture d'un fichier?

comment avoir Acrobat DC SANS les barres latérales à l'ouverture d'un fichier?
lorsque j'ouvre un document pour le lire, je n'ai absolument pas besoin des 2 barres latérales qui ne servent radicalement à RIEN.
Rien n'est prévu dans les préférences.
Merci pour votre aide

Hi Aadesh,
when I want to read a pdf, I don't need the 2 laterals bars. Before you don't have this problem and add a menu only if I need it, and I'm surprise the prereleases members don't say it or don't ask as feature.
when you're like me on a laptop, and you open a pdf, you have the laterals bars, you can't read your document, it is too small, and in this case, you uninstall Acrobat and use an other soft.
I understand you need to find new features for each year but sometime take the place of the user, please

Shared Reviews and Commenting in Acrobat X | Acrobat Community TV | Adobe TV

In this on-demand e-seminar from the Acrobat User Community, we'll be talking about shared reviews and commenting in Acrobat X. How do you review PDF files? When a colleague asks for your notes, what's the best way to add them to the PDF file he sends you? Find out with this month's overview of review workflows!
http://adobe.ly/wQWsTm

In Acrobat X, when I first define a server location (in my case, a network folder), I can specify a file name for the "enabled for shared review" PDF (as I was used to doing in Acrobat 8), and save it where I like. And the name of the folder (containing the review comments) in that server location reflects the name of that PDF file.
However, I've just gone to create a new shared review PDF using the same server location, and it seems I no longer have the ability to specify the name of the "enabled for shared review" PDF file, and hence, the name of the folder that will contain the review comments. Acrobat X appends "_review" to the original PDF file name, saves that "..._review" file to the same folder as the original PDF, and uses that "..._review" name as the basis for naming the folder that will contain the review comments.
So, where I had (in Acrobat 8) a server location containing folders with a consistent naming convention, such as:
xyzug-review-2009-04-15.pdf__86704b66732be749b500b92b4378d49c
with Acrobat X, the best I can do is to rename the original PDF to, say,
xyzug-2012-09-06.pdf
before creating the shared review, so that I end up with:
xyzug-2012-09-06_review.pdf...
as the folder name.
In this regard, Acrobat X is more restrictive than Acrobat 8.
Or am I missing something?
An Acrobat 9 user made the very same gripe back in 2010 (http://forums.adobe.com/message/3057533), without receiving any response.

How do I search and replace in comments in Acrobat XI?

I use a Mac and just downloaded Acrobat Pro XI specifically to search and replace phrases in comments in a large PDF. According to this Adobe Help page, I should be able to do this: https://helpx.adobe.com/acrobat/using/searching-pdfs.html I copied the relevant section below and marked with ***. However, I don't see I don't see an arrow for the options that would allow me to include comments. I understand how to include the comments with advanced search, but I want to also replace text. I also checked in preferences and searched the forums. Could someone please advise and maybe include a screenshot, if possible. Thanks!
Choose Edit > Find (Ctrl/Command+F).
Type the text you want to search for in the text box on the Find toolbar.
To replace text, click Replace With to expand the toolbar, then type the replacement text in theReplace With text box.
(Optional) Click ***the arrow ***next to the text box and choose one or more of the following:
Whole Words Only
Finds only occurrences of the complete word you type in the text box. For example, if you search for the word stick, the words tick and sticky aren’t found.
Case-Sensitive
Finds only occurrences of the words that match the capitalization you type. For example, if you search for the word Web, the words web and WEB aren’t found.
Include Bookmarks
Also searches the text in the Bookmarks panel.
***Include Comments***
Also searches the text of any comments.

Here are screenshot of my attempts to make reducing double returns to one. First up selection of a double return:
Copy to the clipboard. Do a Command-F. Here's the resulting dialogue:
I paste in the contents of the clipboard:
Note the Search field no longer has an empty slot selected. Something is clearly in there, but no instance of whatever is has been found. Nevertheless, I proceed to set up the Replace field by selecting a single return:
Copy that to the clipboard and paste into the Replace field:
Nothing to search for and therefore nothing to replace. Am now wondering what that little scoop to the right of the eyeglass icon might indicate. Clicking on it reveals this:
Definitely not "a solution that just works."

Delete Comments - Adobe Acrobat 9.0 - Problems.

We use Acrobat 9.0 for shared reviews using Lotus Notes. Recently on a shared review we have been getting messages after publishing comments and trying to exit the review. The first one reads.
"There are unpublished comments in the file.
You can publish them so that all reviewer can see them, save these comments as a private draft, or delete them."
With these buttons:
[Publish Comments] [Save Draft] [Delete Comments] [Cancel]
To be on the safe side I select [Publish Comments]to be on the safe side.
Then when I try to exit the following dialog pops up in a box.
"The shared review document contains several comments from other reviewers that have not yet been published to the server. You can take ownership of the comments and publish them on behalf of the reviewers. Your name appears in the title bar of the comments and the original reviewer name appears in the body of the comment.
Do you want to publish these comments."
This dialog has these buttons
[Yes] [No]
I select [No] and so far there hasn't been a problem.
Other times this scenario goes on. This dialog box pops up with the following message.
"You have previously saved this file with unpublished comments. Click Publish Comments to automatically share these comments with other reviewers. Click save draft to keep them unpublished."
With these buttons:
[Publish Comments] [Save Draft] [Cancel]
I select [Publish Comments]. Which brings up the next dialog box with the following text.
"The document could not be saved. The file maybe read-only or another user may have it open. Please save the document with a different name or in a different folder."
This dialog box has just an [OK] button, which I choose which brings up
this dialog box again.
"You have previously saved this file with unpublished comments. Click Publish Comments to automatically share these comments with other reviewers. Click save draft to keep them unpublished."
With these buttons:
[Publish Comments] [Save Draft] [Cancel]
The only way to close the document and get out of Acrobat is to choose [Save Draft.
My understanding on how this all is supposed to work is:
Create a document for reveiw.
Invite Reviewers to review.
Reviews post their own comments and publish them separately, without disturbing other reviewers and their comments or commenting.
When reviewers do not know what to do with all the above messages, my phone rings off the hook with what should I do questions, th
at I don't even know the answer to, much less why this is happening.
Then they are able to exit Acrobat.
I am running XP Pro, with three gig of memory on an IBM Think Centere, printing to a Toshiba printer.

I'm having a similar problem with comments posted "on behalf of" (on another post), but I did learn something that may help your problem about saving the file. Before closing the file try publishing comments and then do File > Save first. Then close Acrobat. When I do this, Acrobat does not prompt to save and then force a Save As.
Acrobat does not seem to work as one would expect, and messages presented to the user are not informative enough. Also, I have not been able to find documentation on the various messages that appear, and good troubleshooting instructions.
I hope this is an easy software fix. The concept for shared reviews is great, and I want to use it. But with a 500 page document, 3,500 comments, and dozens of reviewers, little problems waste a lot of time, money and energy.
Phil

Batch Process for "Enable for commenting in Acrobat 9 pro/Acrobat 8.0 Professional

We had set up a process that every generated PDF through distiller should have "comments enabled" PDF. We have many PDF like this.
Now I'm doing one by one. We just wanted the same to be in Batch Mode.
I just wanted to know that how to do by using "Batch Processing". Much appreciated if any help me out to do this successfully through Acrobat Javascript.

If you are using an Apple computer you can download an Automator service script that I made. It will enable you to select as many, or as few PDFs as you would like to enable comenting in and will automatically enable each PDF to "enable commenting". You can view the tutorial and download the Automator Script here:
http://www.youtube.com/watch?v=azRq6vRSVbs
Hope this helps.

Why can't I password-protect a PDF that's been Enabled for Commenting in Acrobat Reader?

What is the point of not being able to password-protect a PDF you have enabled Commenting in for Acrobat Reader users?
We are testing out the option of using the "commented" PDF from the user's end (who just has Acrobat Reader). These PDFs we'll be sending are highly sensitive and need to be password-protected.
We're using Acrobat Pro 9 from CS4, on new Intel iMacs running the latest updated Leopard.
Help?

You need to passsword protect the file before enabling commenting in
Reader. Just don't save in between the two steps.
Mike

Problems publishing shared review comments in Acrobat 8.0

I created a shared review in Acrobat 8.0 and posted it to a Sharepoint workspace. A reviewer published comments but I was not able to see them. He double-checked, and he was able to see his comments but I was still unable to see them. He checked again, and was not able to see his comments.
I can see comments the reviewer published on a different date, but the reviewer is no longer able to see those comments either. Has anyone had a similar experience?

I'm having a similar problem and didn't see a solution posted.
I'm using Acrobat 8 Professional to do shared document reviews. I created a sharepoint shared documents folder which the shared document review process verified and accepted as a destination.
I used the Review and Comment process to save the pdf document to the folder (enabling those using Reader to review and comment) and send an email inviting specific individuals to review and comment.
The problem is when they open the document (using the URL in the email) they don't see the "toolbar" that lets them Publish Comments to Server. They all have Reader 9.
Until I figure out what the problem is, I'm using a brute force technique to force publishing comments, instructing them to close the browser and then Publish Comments using the dialog box that appears after the browser has closed.
Any suggestions how to get the toolbar that lets them look for published comments and publish their comments to display ?

Unable to comment with Acrobat 9 Standard

I am having problem commenting on a PDF file that I have received. All the commenting tools are grayed out, and it looks like a security setting that is preventing it. But when I go to Document Properties, almost everything is grayed out and under Security it shows "No Security."
My question is, if it is indeed a matter of security setting, am I able to at least see that security settings has been applied? Where else can I check for possible cause for me unable to comment?
I am using Acrobat 9 Standard.
Thanks!

Ok... Never mind. The problem was how the PDF was generated. My colleague used the Create PDF from scanner feature in Acrobat, and somehow he had the Make PDF/A compliant checked. I guess that took out the advanced features like commenting from a PDF file.
All is good now... Hope this helps someone that just happens to be in the same situtaion. Cheers!

Cannot see shared comments in Acrobat Pro Extended

If I use Adobe Reader 10 to look at a shared review PDF, I can see a screen asking me to CONNECT. And when the PDF is open, I can see all the comments with the "Check for new comments" button at the top left side of the PDF file.
Now they installed Acrobat Pro Extended for me the other day. When I open the same review PDF in Pro Extended, I do not see the CONNECT screen, and I do not see any comments. What's wrong with Pro Extended? Why is it not working? Any help will be greatly appreciated.
Thanks,
Brian

Ok. Perhaps the option 'Check for updates' has been blocked by your IT department. Ask them to get the patch for you if you dont find an option.
As far as seeing the comments in the review is concerned, if it is a review file, you should be getting a yellow bar when you open it in Acrobat/Reader. If you dont see it on opening the review file, or you dont get the Connect/Welcome dialogs, probably it is no longer a shared review file. Try with some other review files and see if you can get it working.

Disappearing Sticky Note Comments in Acrobat 9 PDF Reviews

I'm using Acrobat 9 Pro (version 9.3.2) and the reviewers are using Reader 9, and all of us are on Windows XP SP3. I'm distributing PDFs for online review using a SharePoint site (SharePoint Server 2007).
We've observed the following behaviour if you Show Comments List and enter comments for a sticky note using the comment field in this list:
If your cursor is still in the comment field when you publish, you'll get a message saying that a new comment was published, but the contents of the sticky note are missing from the other reviewers' views. They can accept the new comment and the metadata for the sticky note will appear, but the comment will be missing.
If you publish again, you'll get a message saying that a comment was updated, and then the other reviewers will see the contents of the sticky note.
If you enter comments in another sticky note (and leave the cursor in the comment field) before you publish for the 2nd time, you get a message saying 1 comment has been updated and 3 new comments have been added when you hit Publish. Why 3 new instead of 1?
If your cursor is in the comment field, and you haven't published yet, and you do any other activity (such as sorting, filtering, collapsing the discussion), then whatever you had typed in the comment field disappears.
This same behaviour has been observed for replies to sticky notes.
Comments do not go missing if you type in the sticky note pop-up, or reply in the pop-up.
The obvious workarounds are to enter sticky notes in the pop-ups instead of the Comments List, or click elsewhere on the List before doing anything else, or hit Publish twice. However, I don't think we should have to work around this. So, before I ask Adobe to fix this behaviour, has anyone else seen it? Or is there something about how to use the interface that I'm missing?
Fei Min Lorente
[Signature Deleted by Host]

None listed . Here is a screenshot.
cid:[email protected]
Cheers
Hope Newman

Efficient Commenting in Acrobat

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