Electronic Bank Reconciliation - Automatic Clearing

We are uploading MT940 files for doing EBRS.
The statement are uploaded through Tcode FF.5.
As soon as it is uplaoded, the following two scenario will come
1. It clears Bank sub control account automatically & Post to main bank Account. ( Automatic)
2. It unable to clears sub control account & shows as " To be posted in FEBA".
I want to understand that on what basis/ criteria system clears it automatically.
Where we can see those criteria in the configuration.

We have uploaded MT940 file through /nff.5 .
The posting which has happened after MT940 was uploaded is
Dr Main bank account ( 190220) 500 INR
Cr. Bank Sub Control Account (190228) 500 INR
The entry which is their is sub control bank account posted on
Dr. Bank Sub control Account (190228) 500 INR
Cr. Customer Account 500 INR
Their is no other posting also with 500 in sub control account
But these are not cleared automatically & reflecting in FEBA as to be posted.
Now out 100 trnsaction the success rate of automatic clearing is 30%.
What could be the reason? Is it to do with date etc.
I undertand that clearing against ( two document ) is against some criteria.
then what those criteria are.

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Electronic Bank Statement - automatic clearing via Assignment number

Dear all,
when posting our outgoing cheques, the cheque number is copied to the assignment field (via an automatic job). Our cheque numbers have 6 digits.
When we are getting in the bank statement file the cheque number is populated in the 'Note to payee' (same number in "Reference" field), but instead of 6 digits, the bank adds additional 6 digits / zeros infront of the cheque number. Meaning that instead of 005217 we get 000000005217.
We want to use the automatic clearing with the link between 'Note to payee' and 'Assignment field'.
The following settings were done in the system:
1. Posting rules: "4 Clear debit G/L acct"
2. Search string definition:
1. 0 > ' ', 2. 0 > ' ', 3. 0 > ' ', 4. 0 > ' ', 5. 0 > ' ', 6. 0 > ' ', 7. # > #, 8. # > #, 9. # > #, 10. # > #, 11. # > #, 12. # > #
3. Search string use:
- Algorithm 015: Clearing Transaction: Selection Using Assignment
- Target field: Payment Notes
With those settings the system does not find the items to clear.
Does anybody know what is missing?
Thanks!
R, Katharina

We have uploaded MT940 file through /nff.5 .
The posting which has happened after MT940 was uploaded is
Dr Main bank account ( 190220) 500 INR
Cr. Bank Sub Control Account (190228) 500 INR
The entry which is their is sub control bank account posted on
Dr. Bank Sub control Account (190228) 500 INR
Cr. Customer Account 500 INR
Their is no other posting also with 500 in sub control account
But these are not cleared automatically & reflecting in FEBA as to be posted.
Now out 100 trnsaction the success rate of automatic clearing is 30%.
What could be the reason? Is it to do with date etc.
I undertand that clearing against ( two document ) is against some criteria.
then what those criteria are.

Electronic Bank Reconciliation

Dears,
We are on our way to implement electronic bank reconciliation in our SAP system.
However, there are certain points I am not very clear. Could you please offer your valuable comments:
WE understand that we can download the data from the Bank in approved data format such as (BAI, MT*, etc.) and directly upload into the system.
But what is the difference between these:
- What is MT100 & MT940 format ?
- Do they serve the same purpose ?
We are planning to use MT940 Statement uploading.

Hello Nikitha,
Please refer below mentioned links and documents it will help you to understand.
What is a swift message mt940 - 1Q5A
http://www.sdn.sap.com/irj/sdn/go/portal/prtroot/docs/library/uuid/20d2f203-4959-2e10-239f-bce48eef858d?overridelayout=t…
Regards,
Basappa

Automatic clearing in Electronic Bank Reconciliation

Hi All,
I have a scenario here where my client is using an Electronic Bank Statement to do bank reconciliation. The format used is MultiCash. Our setting for Bank GL account are using one Uncleared account - all payment or transfer will be posted here, and one cleared account - after bank reconciliation has been done, it will clear the line item in Uncleared account and post it in Cleared Account.
And one of the conifg we do for bank reconciliation is to automatically clear the Payment Document in Uncleared Account and post it to Cleared Account by searching and matching the Document number. So in the bank statement files given by the bank (DB), it will provide the document number in "Note to payees"
But we have a problem here with few market in Korea and Taiwan. They have limits for every transaction. For example, for Taiwan, each transaction is limit to TWD 20,000,000 only. Thus, if I got a payment paid out to vendor amounted 61,000,000 TWD, when the payment order is sent to the DB bank, the bank will automatically split it into 4 different payments transactions. Three transaction with amount TWD 20,000,000 and one transaction with amount 1,000,000.
So when the bank provide us with the bank statement file, the system will fail to do the clearing as its impossible to clear 20,000,000 TWD with the payment document TWD 61,000,000 in SAP. Currently they are using FEBAN to manually post partially and clear it off.
So my question will be, is it possible for SAP to detect all this 4 documents (20,000,000, 20,000,000, 20,000,000, 1,000,000) and clear it off with my payment document in the Uncleared Account amounted 61,000,000? The bank provided same SAP document number in every transaction for the Notes to payee field.
Please advice. Thanks.

Please check the algorithm you have mentioned against the posting rule for the transaction that is not getting cleared. Please use the criteria (like document number or cheque number or bank key etc.) in the reference field in the posting transaction to help the system to find out the matching item from the uncleared items for enabling to clear it off automatically.
Regards

Electronic bank reconciliation -Rejected transaction

hi SAP expert
I would like to ensure proper automatic accounting entries of rejected Bank transfer -RTGS, NEFT etc. . However through bank reconciliation i am not able to do so . Furhter bank passes both debit and credit entry with same amount and in my view 1st debit will be treated as successful transaction and accounting entry will be passed . i donot know how to handle rejected RTGS , NEFT transaction automatically
thanks
s ap

check that when you have assigned ext transcation code to posting rule that you have added it for correct signage eg a + is a credit to bank account.

Bank Reconciliation Report (Cleared and Uncleared Checks)

Dear Team,
     I am looking for an advice on our reports in Bank Reconciliation. First there is a report Under u201CBanking -> Banking Report -> External Reconciliation -> Locate Reconciliation in Bank Statement By Row Numberu201D, when I run the report I am asked for u201CVisual Orderu201D. What is this? And in the Account query how to add more accounts as I can see only around 4 accounts. Please advice. Please Refer link below:
http://www.megaupload.com/?d=SXA3A2BY                (Locate Reconciliation in Bank Statement)
Secondly I am simultaneously work on the same report in Crystal Reports. And I am stuck with how to differentiate between Cleared and Un cleared Check as Seen Under Bank Statements and External Reconciliation -> Manual Reconciliation -> Cleared (Field). Please Refer link below:
http://www.megaupload.com/?d=F96DXTUB                 (Manual Reconciliation)
    Waiting for your response.

Hello, I am trying to create the same report in Crystal Reports and was wondering if someone could tell us how to distinguish between the Cleared and Uncleared checks so I can complete the reports for my clients?
Thanks in advance,
Jason Grandmaison

Electronic Bank Reconciliation statement problem

Hi
I am executing ff_5 t.code some transaction has been posted and some of the tranactions are showing followoing error.
Error: (F5 263) The difference is too large for clearing
Regards
Venki

Hello,
There are various reason why this error could come
Try to post the Electronic Bank Statement in batch mode (SM35). You can then post the batch in foreground.
then you will see the exact error.
meanwhile, search for relevant notes also in service market place.
Regards,
Ravi

Error in Electronic Bank Reconciliation

Dear Expert,
When i am doing EBRS, i am getting below error in clearing incoming payment while working fine and clearing outgoing transactions and also it's working fine for Manual BRS. Can anyone please suggest me why i am getting this error or what step i am missing ?
Internal trans. CHDP : Account symbol in account assignment not replaceable
Configuration screenshots are attached for your reference.
Thanks in Advance

This is resolved now

Automatic bank reconciliation with Electronic bank statement

Deal All,
As mentioned in the subject of this mail, this is to request for your inputs to advice the configuration steps with process for Configuration of Electronic Bank Statment in R3 to eneble the user for automatic bank reconciliation with clearing customer/vendor open items.Please send confi doc.
Request you to provide documentation if possible along with your valuble advices.
cvs

Hi
I implemented the EBS in my company 4 month ago and here are some advises on the problems i experienced in the setup process. As for the setup process it is straightforward just read the manual at help.sap.com.
We used the MT940 format for importing bank statements from our bank.
The first thing i would advice you to do is make a list of all the possible transactions that are to be handled by the EBS application.
Then make estimation of how many payments that are recieved in constant structured way which the EBS can handle. (invoice number in the text)
The people in our accounting department complained alot about the output format in the EBS not being userfreindly compared to the advises they recieved in e-mail form from the bank so if not the bulk of your payments can be processed automatically it might not be worth the trouble to implement it. (i still think they uses the the email to postprocess the transactions that was not automatically cleraed)
Make sure you havent got any other applications handling some of the transactions that are contained in the bank statement because this wont work. eg. we had a program automatically placing fx trades on customer and bank account which meant that when we recieved the fx trade on the statement it was already placed and therefore had to be placed on a interims account for later reversal.
We get alot of bankcharges on our payments and we set up the EBS to place them automatically on a bankcharge account if the difference between the recieved amount on the invoice was less that 30 dollars.(we just assume that a difference is a bank charge) This means that a customer if he wants to always can pay x dollars under the invoice amount because it will be automatically processed and therefore go unnoticed.
Establish a contact in your bank who knows how their MT940 format has been structured.
Then contact your bank and get them to provide some test statements of old bank statements.
Make sure that you are not the first customer for using the MT940 format or else you will end up being ginny pig for the banks possible mistakes.
As i learned the way banks interpret the MT940 format guidelines can varry quite alot eg. the ocmt field our bank interpreted as the original payed amount in its original currency. SAP inprets this field as the recieved amount in its original currency and therefore it always try to clear the OCMT amount if availleble which meant it always tried to clear the original amount even though there had been taken som bankcharges underways.
I also found out that our bank didnt really bother to specify the type of transaction (interest, fx contract, bank charges, check and so on) which meant we only had two external transaction codes availleble s103 for incomming payments and ntrf for outgoing payments. This gave alot of trouble as i had to identify the type of transaction through seach algorithms.
Our bank also had trouble creating the MT940 file because it has a limited number of characters availleble which meant in the initial file that it only gave the first x characters of each line and then left out the rest. This meant that the text was broken into alot of pieces and you hardly ever had a complete invoice number to clear on. We had the bank altering their format so they now leave out text at the end of the transaction instead.
In the implementation process we experienced that the EBS application created a payment advice each time the amount of the payment didnt match the invoice in the system. We implemented a note from service.sap which disabled this and just assigned the difference to a bankcharge account.
I dont know if you can use these advices but just felt i would try to warn you about the potential problems that i experienced in the process. .
If you have concrete questions to the EBS setup feel free to contact me and i will see if i can help you.

Need to clear openitems for Bank Reconciliation without useing Algorithms

Dear All,
As per configuration of Manual Bank Reconciliation, for clearing cheque deposit & cheque issue we are useing Algorithms 15 & 13 respectively. while uploading Bank statement we used to give SIX digit cheque number as a reference to clear the open items (i.e the same cheque Number is used to enter by the user in Allocation field of GL Account)
But as a special case the user has entered more than SIX digit cheque Number in Gl Account. Now am unable to clear those open items, since bank statement is having six digit cheque Numbers only.
My question is if i want to clear the open items of cheque deposit, cheque issue, others without useing Algorithms... let me know the configuration with various specification parameters.
Regards,
Swathi

HI
My Requirement is only one..... can we clear without useing Algorithms..... let me know the process.... on what parameters/specifications can do
Rgds,
Swathi
Edited by: swathi fico on Aug 27, 2009 10:08 AM
Edited by: swathi fico on Aug 27, 2009 12:55 PM

Configuring the manual bank reconciliation and the electronic bank reconcil

Configuring the manual bank reconciliation and the electronic bank reconciliation
can anybody help me on this
thanks
raju

hi,
Manual Bank Statement.
1. Create Account Symbols
2. Assign Accounts to Account Symbols.
3. Create keys for posting rules.
4. Define posting rules
5. Create and assign business transactions.
6. Create manual bank statement variant.
Electronic Bank Statement.
1. Create Account Symbols
2. Assign Accounts to Account Symbols.
3. Create keys for posting rules.
4. Define posting rules
5. Create and assign business transactions.
6. Create manual bank statement variant.
7. Assign External transaction type to posting rules.
8. Assign Bank Accounts to transaction types.

Automatic Clearing - Open Item GL Account

Dear Friends,
We have created the Bank Clearing Account as an open item management account. The account would be credited while making the payment to the vendor thru automatic payment run and debited once the payment has been cleared from the Bank. We would like to do the automatic clearing of the open items like GRIR account. Could you please advise what maintenance is to be done on the Config side and which T Code is to be used.
Thanks for the help!
Regards

Dear Raj,
Bank clearing accounts is used to for Bank Reconciliation purpose . If you like to automate this process you have to configure Electronic Bank Statement process. You can check the below links
http://wiki.sdn.sap.com/wiki/display/ERPFI/ElectronicBankStatement
http://www.sap-img.com/financial/customizing-an-electronic-bank-reconciliation-statement.htm
Note: There are so many posts with regards to Electronic Bank Statement process, you can search from the forum also.
Thanks and regards
Praveen.J

Settings for Automatic clearing open item in BRS

Hi Gurus,
When i am running automatic brs clearing,for this any settings is there for clearing open item automatically.
Pls very urgent.
Raju.

Dear Raj,
Bank clearing accounts is used to for Bank Reconciliation purpose . If you like to automate this process you have to configure Electronic Bank Statement process. You can check the below links
http://wiki.sdn.sap.com/wiki/display/ERPFI/ElectronicBankStatement
http://www.sap-img.com/financial/customizing-an-electronic-bank-reconciliation-statement.htm
Note: There are so many posts with regards to Electronic Bank Statement process, you can search from the forum also.
Thanks and regards
Praveen.J

EBS - Electronic Bank Statement Multiple Posting Rule for One External Transaction Type NTRF

hello SAP Gurus,
I'm configuring EBS - Electronic Bank Statement. My requirement is for Bank External Transaction Type NTRF <for Incoming Payment> I want to assign 2 posting rules for Posting Area 2 that is Sub-Ledger posting viz. <1> For the payments received from Customer which should clear the Customer Open item since it is bill to bill exactly matching the open line item and <2> For the payments which should not clear the Customer Open item since i know that they are not bill to bill and only partial against the original line item
Is this possible? if yes then how?
Currently, SAP allows only one assignment like one external transaction type NTRF => one Posting Rule <either clear the sub-ledger-system picks FB05 or just post on Sub-ledger so that not to clear - system uses FB01 >
Journal for Posting Area 2:
Bank Clearing Account Dr
To Customer Account Cr <either set this to clear with original invoice / or just post on customer so as to clear/handle it manually later on once paid fully>
So, what is the solution; how can i differentiate my incoming whether fully payment or partial payment; since bank statement always tag it to external transaction type NTRF always for any incoming payments !
regards,
`raj.

Hi,
You cannot create separate rule with sub ledger postings while executing electronic bank reconciliation.The reason is your bill to bill transfers should posted to bank sub ledger account first and then you can write a BDC to clear sub ledger account.Otherwise use F.13 to clear the sub ledger account.
Regards
Chrishantha

Electronic Bank Reconcilation

Dear Guru's
Right now i am using manual bank reconcilation trough FF67.
I want to configur Electronic Bank Reconcilation in the system.
Pls specify the process step by step.
Thanks in advance
Vijay

hi
Step-by-Step Procedure for Customizing an Electronic Bank Reconciliation Statement
1. Create House Bank and Account ID (FI12)
2. Setup EDI Partner Profile for FINSTA Message Type (WE20)
3. Configure Global Settings for EBS (IMG)
     - Create Account Symbols
     - Assign Accounts to Account Symbols
     - Create Keys for Posting Rules
     - Define Posting Rules
     - Create Transaction Types
     - Assign External Transaction Types to Posting Rules
     - Assign Bank Accounts to Transaction Types
4. Define Search String for EBS(Optional)
    - Search String Definition
    - Search String Use
5. Define Program and Variant Selection
Additional information is also available in the SAP Library under:
Financial Accounting > Bank Accounting (FI-BL) > Electronic Bank Statement >
Electronic Account Statement Customizing.
nagesh

Electronic Bank Reconciliation - Automatic Clearing

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