Electronic Bank Reconciliation

Dears,
We are on our way to implement electronic bank reconciliation in our SAP system.
However, there are certain points I am not very clear. Could you please offer your valuable comments:
WE understand that we can download the data from the Bank in approved data format such as (BAI, MT*, etc.) and directly upload into the system.
But what is the difference between these:
- What is MT100 & MT940 format ?
- Do they serve the same purpose ?
We are planning to use MT940 Statement uploading.

Hello Nikitha,
Please refer below mentioned links and documents it will help you to understand.
What is a swift message mt940 - 1Q5A
http://www.sdn.sap.com/irj/sdn/go/portal/prtroot/docs/library/uuid/20d2f203-4959-2e10-239f-bce48eef858d?overridelayout=t…
Regards,
Basappa

Similar Messages

  • Automatic clearing in Electronic Bank Reconciliation

    Hi All,
    I have a scenario here where my client is using an Electronic Bank Statement to do bank reconciliation. The format used is MultiCash. Our setting for Bank GL account are using one Uncleared account - all payment or transfer will be posted here, and one cleared account - after bank reconciliation has been done, it will clear the line item in Uncleared account and post it in Cleared Account.
    And one of the conifg we do for bank reconciliation is to automatically clear the Payment Document in Uncleared Account and post it to Cleared Account by searching and matching the Document number. So in the bank statement files given by the bank (DB), it will provide the document number in "Note to payees"
    But we have a problem here with few market in Korea and Taiwan. They have limits for every transaction. For example, for Taiwan, each transaction is limit to TWD 20,000,000 only. Thus, if I got a payment paid out to vendor amounted 61,000,000 TWD, when the payment order is sent to the DB bank, the bank will automatically split it into 4 different payments transactions. Three transaction with amount TWD 20,000,000 and one transaction with amount 1,000,000.
    So when the bank provide us with the bank statement file, the system will fail to do the clearing as its impossible to clear 20,000,000 TWD with the payment document TWD 61,000,000 in SAP. Currently they are using FEBAN to manually post partially and clear it off.
    So my question will be, is it possible for SAP to detect all this 4 documents (20,000,000, 20,000,000, 20,000,000, 1,000,000) and clear it off with my payment document in the Uncleared Account amounted 61,000,000? The bank provided same SAP document number in every transaction for the Notes to payee field.
    Please advice. Thanks.

    Please check the algorithm you have mentioned against the posting rule for the transaction that is not getting cleared.  Please use the criteria (like document number or cheque number or bank key etc.) in the reference field in the posting transaction to help the system to find out the matching item from the uncleared items for enabling to clear it off automatically.
    Regards

  • Electronic bank reconciliation -Rejected  transaction

    hi SAP expert
    I would like to ensure proper automatic accounting entries of rejected Bank transfer -RTGS, NEFT etc. . However through bank reconciliation i am not able to do so . Furhter bank passes both debit and credit entry with same amount and in my view 1st debit will be treated as successful transaction and accounting entry will be passed . i donot know how to handle rejected RTGS , NEFT transaction automatically
    thanks
    s ap

    check that when you have assigned ext transcation code to posting rule that you have added it for correct signage eg  a + is a credit to bank account.

  • Electronic Bank Reconciliation statement problem

    Hi
    I am executing ff_5 t.code  some transaction has been posted  and some of the tranactions are showing  followoing error.
    Error: (F5 263) The difference is too large for clearing 
    Regards
    Venki

    Hello,
    There are various reason why this error could come
    Try to post the Electronic Bank Statement in batch mode (SM35). You can then post the batch in foreground.
    then you will see the exact error.
    meanwhile, search for relevant notes also in service market place.
    Regards,
    Ravi

  • Electronic Bank Reconciliation  - Automatic Clearing

    We are uploading MT940 files for doing EBRS.
    The statement are uploaded through Tcode FF.5.
    As soon as it is uplaoded, the following two scenario will come
    1. It clears Bank sub control account automatically &  Post to main bank Account. ( Automatic)
    2. It unable to clears sub control account & shows as " To be posted in FEBA".
    I want to understand that on what basis/ criteria system clears it automatically.
    Where we can see those criteria in the configuration.

    We have uploaded MT940 file through /nff.5 .
    The posting which has happened after MT940 was uploaded is
    Dr  Main bank account ( 190220)  500 INR
    Cr. Bank Sub Control Account (190228)  500 INR
    The entry which is their is sub control bank account posted on
    Dr. Bank Sub control Account (190228)      500 INR
    Cr. Customer Account                               500 INR
    Their is no other posting also with 500 in sub control account
    But these are not cleared automatically & reflecting in FEBA as to be posted.
    Now out 100 trnsaction the success rate of automatic clearing is 30%.
    What could be the reason?  Is it to do with date etc.
    I undertand that clearing against ( two document ) is against some criteria.
    then what those criteria are.

  • Error in Electronic Bank Reconciliation

    Dear Expert,
    When i am doing EBRS, i am getting below error in clearing incoming payment while working fine and clearing outgoing transactions and also it's working fine for Manual BRS. Can anyone please suggest me why i am getting this error or what step i am missing ?
    Internal trans. CHDP : Account symbol in account assignment not replaceable
    Configuration screenshots are attached for your reference.
    Thanks in Advance

    This is resolved now

  • Configuring the manual bank reconciliation and the electronic bank reconcil

    Configuring the manual bank reconciliation and the electronic bank reconciliation
    can anybody help me on this
    thanks
    raju

    hi,
    Manual Bank Statement.
    1. Create Account Symbols
    2. Assign Accounts to Account Symbols.
    3. Create keys for posting rules.
    4. Define posting rules
    5. Create and assign business transactions.
    6. Create manual bank statement variant.
    Electronic Bank Statement.
    1. Create Account Symbols
    2. Assign Accounts to Account Symbols.
    3. Create keys for posting rules.
    4. Define posting rules
    5. Create and assign business transactions.
    6. Create manual bank statement variant.
    7. Assign External transaction type to posting rules.
    8. Assign Bank Accounts to transaction types.

  • EBS - Electronic Bank Statement Multiple Posting Rule for One External Transaction Type NTRF

    hello SAP Gurus,
    I'm configuring EBS - Electronic Bank Statement. My requirement is for Bank External Transaction Type NTRF <for Incoming Payment> I want to assign 2 posting rules for Posting Area 2 that is Sub-Ledger posting viz. <1> For the payments received from Customer which should clear the Customer Open item since it is bill to bill exactly matching the open line item and <2> For the payments which should not clear the Customer Open item since i know that they are not bill to bill and only partial against the original line item
    Is this possible? if yes then how?
    Currently, SAP allows only one assignment like one external transaction type NTRF => one Posting Rule <either clear the sub-ledger-system picks FB05 or just post on Sub-ledger so that not to clear - system uses FB01 >
    Journal for Posting Area 2:
    Bank Clearing Account Dr
       To Customer Account Cr  <either set this to clear with original invoice / or just post on customer so as to clear/handle it manually later on once paid fully>
    So, what is the solution; how can i differentiate my incoming whether fully payment or partial payment; since bank statement always tag it to external transaction type NTRF always for any incoming payments !
    regards,
    `raj. 

    Hi,
    You cannot create separate rule with sub ledger postings while executing electronic bank reconciliation.The reason is your bill to bill transfers should posted to bank sub ledger account first and then you can write a BDC to clear sub ledger account.Otherwise use F.13 to clear the sub ledger account.
    Regards
    Chrishantha

  • Electronic Bank Reconcilation

    Dear Guru's
    Right now i am using manual bank reconcilation trough FF67.
    I want to configur Electronic Bank Reconcilation in the system.
    Pls specify the process step by step.
    Thanks in advance
    Vijay

    hi
    Step-by-Step Procedure for Customizing an Electronic Bank Reconciliation Statement
    1. Create House Bank and Account ID (FI12) 
    2. Setup EDI Partner Profile for FINSTA Message Type (WE20) 
    3. Configure Global Settings for EBS (IMG) 
         - Create Account Symbols 
         - Assign Accounts to Account Symbols 
         - Create Keys for Posting Rules 
         - Define Posting Rules 
         - Create Transaction Types 
         - Assign External Transaction Types to Posting Rules 
         - Assign Bank Accounts to Transaction Types 
    4. Define Search String for EBS(Optional) 
        - Search String Definition 
        - Search String Use 
    5. Define Program and Variant Selection 
    Additional information is also available in the SAP Library under:
    Financial Accounting > Bank Accounting (FI-BL) > Electronic Bank Statement > 
    Electronic Account Statement Customizing.
    nagesh

  • Electronic Bank Reconcialiation

    Hi Gurus,
    Can anyone send the  config steps for electronic bank reconcialiation statement.
    Also what is the difference between Manual Bank reconcialiation statement and Electronic Bank reconcialiation?
    Regards,

    hi
    Step-by-Step Procedure for Customizing an Electronic Bank Reconciliation Statement
    To set up Electronic Bank Statements (EBS) 
    1. Create House Bank and Account ID (FI12) 
    2. Setup EDI Partner Profile for FINSTA Message Type (WE20) 
    3. Configure Global Settings for EBS (IMG) 
         - Create Account Symbols 
         - Assign Accounts to Account Symbols 
         - Create Keys for Posting Rules 
         - Define Posting Rules 
         - Create Transaction Types 
         - Assign External Transaction Types to Posting Rules 
         - Assign Bank Accounts to Transaction Types 
    4. Define Search String for EBS(Optional) 
        - Search String Definition 
        - Search String Use 
    5. Define Program and Variant Selection 
    Additional information is also available in the SAP Library under:
    Financial Accounting > Bank Accounting (FI-BL) > Electronic Bank Statement > 
    Electronic Account Statement Customizing.
    Bank Reconcilliation Statement
    The following are the steps for BRS:
    Create Bank Master Data - This can be created through T.Code FI01 or you can also create the house bank through IMG/FA/Bank accounting/Bank account
    2. Define House Bank
    3. Set up Bank selection payment programe-  IMG/FA/ARAP/BT/AUTOIP/PM/Bank selection for payment prg.
       a. setup all co codes for payment transaction - Customer and vendors
       b.setup paying co codes for payment transactions
       c.setup payment method per country
       d.setup payment method per co code for payment transaction
       e.setup bank determination for payment transaction
    Please go for Cheque mangement using T code FCHI     (IMG/FA/ARAP/BT/OP/AutoOp/PaymentMedia/CheckManagement) and for void reasons FCHV. You can create Bank Reconcilliation statement by TC FF67 (SAP/AC/Treasury/CashManagement/Incomings/ManualBankStatement) . Don't forget to keep the opening Balance as zero. Use FBEA for post process.
    All the steps together will lead to (FF67) Bank reconciliation statement.
    for furthur notes
    http://help.sap.com/erp2005_ehp_03/helpdata/EN/8f/a88c2210c111d289720000e8215862/frameset.htm
    http://help.sap.com/erp2005_ehp_03/helpdata/EN/98/c6914026489920e10000000a1550b0/frameset.htm
    http://help.sap.com/search/search.jsp
    nagesh

  • Automatic bank reconciliation with Electronic bank statement

    Deal All,
    As mentioned in the subject of this mail, this is to request for your inputs to advice the configuration steps with process for Configuration of Electronic Bank Statment in R3 to eneble the user for automatic bank reconciliation with clearing customer/vendor open items.Please send confi doc.
    Request you to provide documentation if possible along with your valuble advices.
    cvs

    Hi
    I implemented the EBS in my company 4 month ago and here are some advises on the problems i experienced in the setup process. As for the setup process it is straightforward just read the manual at help.sap.com.
    We used the MT940 format for importing bank statements from our bank.
    The first thing i would advice you to do is make a list of all the possible transactions that are to be handled by the EBS application.
    Then make estimation of how many payments that are recieved in constant structured way which the EBS can handle. (invoice number in the text)
    The people in our accounting department complained alot about the output format in the EBS not being userfreindly compared to the advises they recieved in e-mail form from the bank so if not the bulk of your payments can be processed automatically it might not be worth the trouble to implement it. (i still think they uses the the email to postprocess the transactions that was not automatically cleraed)
    Make sure you havent got any other applications handling some of the transactions that are contained in the bank statement because this wont work. eg. we had a program automatically placing fx trades on customer and bank account which meant that when we recieved the fx trade on the statement it was already placed and therefore had to be placed on a interims account for later reversal.
    We get alot of bankcharges on our payments and we set up the EBS to place them automatically on a bankcharge account if the difference between the recieved amount on the invoice was less that 30 dollars.(we just assume that a difference is a bank charge) This means that a customer if he wants to always can pay x dollars under the invoice amount because it will be automatically processed and therefore go unnoticed.
    Establish a contact in your bank who knows how their MT940 format has been structured. 
    Then contact your bank and get them to provide some test statements of old bank statements.
    Make sure that you are not the first customer for using the MT940 format or else you will end up being ginny pig for the banks possible mistakes.
    As i learned the way banks interpret the MT940 format guidelines can varry quite alot eg. the ocmt field our bank interpreted as the original payed amount in its original currency. SAP inprets this field as the recieved amount in its original currency and therefore it always try to clear the OCMT amount if availleble which meant it always tried to clear the original amount even though there had been taken som bankcharges underways.
    I also found out that our bank didnt really bother to specify the type of transaction (interest, fx contract, bank charges, check and so on) which meant we only had two external transaction codes availleble s103 for incomming payments and ntrf for outgoing payments. This gave alot of trouble as i had to identify the type of transaction through seach algorithms.
    Our bank also had trouble creating the MT940 file because it has a limited number of characters availleble which meant in the initial file that it only gave the first x characters of each line and then left out the rest. This meant that the text was broken into alot of pieces and you hardly ever had a complete invoice number to clear on. We had the bank altering their format so they now leave out text at the end of the transaction instead.
    In the implementation process we experienced that the EBS application created a payment advice each time the amount of the payment didnt match the invoice in the system. We implemented a note from service.sap which disabled this and just assigned the difference to a bankcharge account.
    I dont know if you can use these advices but just felt i would try to warn you about the potential problems that i experienced in the process. .
    If you have concrete questions to the EBS setup feel free to contact me and i will see if i can help you.

  • Electronic Bank Statement for Bank Reconciliation

    Hello FI Experts,
    Could you please advice if Electronic Bank Statement is possible to be configured.
    if yes, how does it differ from Manual Bank Statement, I mean, is there any particular format provided by SAP so that the Bank data could be uploaded in the system & then go ahead with making reconciliation.
    please help, how do i configure this??

    Hello,
    You will find the following thread is useful:
    bank reconciliation statement
    Regards,
    Ravi

  • Electronic Bank Statement Reconciliation

    Hi,
    I'm currently implementing Electronic Bank Statement Reconciliation in SAP 6.0. I'm using the Elect. bank statement format I (SWIFT MT940 international format (field 86 unstructured)).
    The bank specification for this format has several operations, like NDEB (Debit) and NLEV (take cash from account), for instance. If I have two open items, of the same value for each line in the statement using these operations, when I run FF_5 (for importing the statement), the system will not clear those items and post the document.
    Is there any way to define which external operations we assign to which internal documents?
    Any help would be appreciated.

    Hi,
    Go to t-code: SE38 and give Program name RFEBKA00 and select Variant radio button andd display and type the Variant name and necessary fields and click create button and save.
    If you go to FF_5 and select the Variants you can see the variant created.
    Hope this helps.
    Regards,
    Ashok

  • Automatic clearing in electronic banking

    Hi all,
    I'm working with the electronic banking program to import statements and want to clear items from sub ledger accounts automatically.
    From the tests I have done so far, it seems that SAP always tries to locate the business partner via the bank details FIRST. In other words:
    IF business partner bank details are provided in the electronic bank statement
    THEN SAP takes this as leading in order to determine the business partner
    I do not want SAP to start the search via the bank account details. I have been using interpretation algorithm 020 (doc.number) and 031 (doc.number and customer from document) but still SAP always starts searching for the business partner based on the bank details.
    My test case is as follows:
    - I have a customer A without bank details maintained
    - I have a vendor B with bank details maintained
    - Customer A is in fact the SAME business parter as vendor B although they are not linked in their master data
    Now Customer A makes a payment to me and the bank provides the bank details of the customer AS WELL AS the invoice number. SAP then starts matching and finds vendor B because the customer bank details are maintained in the vendor master. Clearing from the vendor does -of course- not take place because the invoice exists on the customer, not the vendor. So a payment advice is created which holds the vendor account AND the invoice number.
    I cannot get SAP to avoid finding the vendor, and instead, find the customer with help of the document number that is also in the bank statement file.
    Hope the case is clear, any suggestions would be highly appreciated.
    Rene

    Hi Jay,
    Open items for G/L Accounts, Vendors and Customers can be cleared automatically by running the Clearing Program
    Set up predefined criteria for automatic clearing (Configuration)
    Program groups those items from an account that have the same
    u2022 Trading Partner ID
    u2022 Reconciliation Number
    u2022 Currency in which the General Ledger is updated
    u2022 Four freely definable criteria
    The program groups together items from an account that have the same reconciliation account number, currency, and Special G/L indicator, as well as pre-defined criteria from the document header or item such as the allocation field, reference number and amount.
    If the balance, in local currency, of the items within a group is zero, the system automatically clears them and creates clearing documents.
    Prerequisites for using the automatic clearing program:
    u2022 Accounts must be managed on an open item basis.
    u2022 Accounts to be cleared must be defined in customizing.
    The automatic payment program does not clear noted items, statistical posting, down payments, bills of exchange and items with withholding tax entries.
    When clearing open items in a foreign currency, differences may occur due to fluctuations in exchange rates. The system automatically posts these differences as realized gains or losses.
    Config: IMG>FA>GL. Accounting>Business  transactions>Open item clearing>Prepare automatic clearing.
    AS well see the notes for better understanding.
    Hope it gives better understanding.
    Respectfully,
    Vyas

  • Deriving the profit center / segment during Bank Reconciliation

    Hi SDN,
    One of our requirements is to generate a Financial Statement by Segments.
    For this reason, we also need to derive / tag our Bank Reconciliation documents (Manual and Electronic) to the corresponding profit centers or segments. The problem though is that during FF67 or FF_5, there's no way we can enter these data.
    At the same time, we can't set a default profit center via FAGL3KEH since these bank accounts may be used for multiple profit centers and not defaulted to one only.
    My question now is, can we use the document splitting functionality so that we can "inherit" the profit center / segment from the payment document during bank recon?
    To give you an idea here's a sample flow of what we wanted.
    Customer Invoice (GL view)      - OK in the system
    Dr  Accounts Receivable  (profit center 1) *inherited
    Cr  Revenue Account (profit center 1)
    Incoming Payment (GL view)     - OK in the system
    Dr Incoming Clearing (profit center 1)
    Cr Accounts Receivable (profit center 1)
    Bank Reconciliation        
    Dr Main Bank             (profit center 1)
    Cr Incoming Clearing (profit center 1)
    Currently, system does not inherit the bank reconciliation document to the right profit center. Is there any way we can do this in the system?
    Thanks

    Dear,
    During bank Reco system inherit the Profit Center from the document which it is clearing. There is no need to maintain Default the same in FAGL3KEH.
    Please activate splitting at Profit Center level.
    Hope this helps!!
    Br,Vivek

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