Electronic signature while approving documents

Dear experts,
I have a client who is validating its SAP B1 implemented system in compliance with FDA 21 CFR part 11 (electronic records and electronic signatures).
Can any one please describe how SAP business one treats electronic signature while approving documents? because in FDA 21 CFR part 11, it requires electronic signature on approval of certain documents which must contain 'the name of the signer, 'time and date stamp' and the 'meaning (such as approve, review, verify) associated with the signature' plus the traceable record of electronic signatures.
Furthermore, it also require a 'password' or user id of the signer' at the time of signing the document. In B1, it does not ask for user id / password at the time of approval and simply rely on login id / password. If user is already logged in, B1 simply allow the approver to approve a document and does not prompt for user id / password again.
Can we fulfill the signing requirement in SAP Business one? and modify or customize B1 in such a way that it starts prompting for user id / password at the time of approving the document too?
Any help is highly appreciated>
Thanks in advance,
Farhan

Closing it

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How do I add an electronic signature to a document?

Hello and thanks in advance for your help. How do I add an electronic signature to a document?

Sergio
Glad you stepped in and elucidated my inadequate explanation.
Step by Step explanations of the problem will get Step by Step instructions, but its been a week and the O.P. hasn't elaborated on what they actually want.
You may consider it a horrible answer, what was your opinion of the question?
Peter
PS I looked hard but couldn't find a reference to Preview in my post.

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Hello Experts,
Does OIM support electronic signature based approval?
Instead of simply cliking "Approve" button , the approver has also to verify his electronic signature to approve a resource request.
Thanks
INIYA

Nothing out of the box. This would require quite substantial modifications to the jsps and action classes.
It looks like you could use javascript on the approval page to execute the signature (http://bozhobg.wordpress.com/2009/04/16/how-to-create-a-digital-signing-solution-with-only-javascript/)
You should be able to store the signed hash attached to the approval somewhere and then validate it.
Should be doable but definitely will require a bit of work.
Best regards
/Martin

Electronic signature in merged documents?

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A digital signature applies to an entire document. If you somehow combine documents that contain digital signatures, any signatures cannot be verified since the document to which they apply has been changed.
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Validating signatures is the normal and most important thing about them. That is how they work. This is fundamental stuff which you must explain to the users of the document as surely as they need to know how to use a pen for paper signatures.
Consider: if you come upon a PDF that is signed by your boss, how do you know it is signed by your boss? Because the signature has his name on it? Hardly the proof needed to fire a man or release a million dollars.
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I cannot place an electronic signature in a document with form fields?!

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I'm an idiot and so are the people that I need to send this to. I just want to easily fill the necessary fields out, draw my signature and forward it to the next guy to do the same so that it can be printed and turned in. Digital signatures are severe overkill for this (and i'm not going to be able to teach everyone how to create one) and I need to know how to re-enable the ability to electronically sign and keep the form fields.

re: "Digital signatures are severe overkill for this"
Yep, I discovered that as well.
I rolled my own "signature" for a client...I just added a 3 character "initials" field and a "Certify" button.
The initials act as the signature and once they hit the certify button, all form fields are set to read-only....via custom javascript.
The only problem is that I am unable to SAVE the document via javascript because of Acrobat trusted functions....
which I don't have.
So I just prompt the user to Save the document at that time.
It's a little ugly, but it works..

Digital Signature while approving a document in KM

Dear all,
We have a an approval enabled folder in KM. My question is, can we enable digital signature for documents in that folder?
Scenario will be like this. I'm an approver. When I approve I should be allowed to digitally sign on the document.
Is this possible in KM?
We are on EP 7.0 Ehp1 SP04.
Best Regards
Aparnna Prasad

Hi GLM,
Thank you for your view on this.
I've come across the following docupaedia link
[https://cw.sdn.sap.com/docs/DOC-44165]
I'm not sure how do I integrate 3rd party solutions?
Best Regards,
Aparnna Prasad

Error while approving documents in KM

Hi All,
We have various approval processes set up for various folders. The proper groups and steps are defined. When the user creates a piece of content in the folder, they can click on the command menu or details and submit it for approval. The super content administrator can submit it for approval or skip the approval.
After some time, we are receiving a NullPointerException whenever we try to submit something for approval or skip the approval process. It never gets to UWL. When we look in the logs we see the error below. When we restart the server, we are able to submit for approval and skip with approval without any issues. After some time however, this issue arises again.
The log file shows the following -
#1.5#0014C26354620055000006DA00000B4000040A8ECD7C2BBE#1137508356007#com.sapportals.wcm.rendering.property.PropertyRendererFactory#sap.com/irj#com.sapportals.wcm.rendering.property.PropertyRendererFactory#bkumm24#7737##ptdwas00_EPD_4495551#bkumm24#97718e30876111da89f60014c2635462#SAPEngine_Application_Thread[impl:3]_8##0#0#Warning##Plain###Reloading all classes, because CRT Class Loader was modified.#\par
#1.5#0014C263546200540000088800000B4000040A8ECFDE6BB6#1137508396008#com.sapportals.wcm.rendering.uicommand.UIConfiguration#sap.com/irj#com.sapportals.wcm.rendering.uicommand.UIConfiguration#bkumm24#7737##ptdwas00_EPD_4495551#bkumm24#97718e30876111da89f60014c2635462#SAPEngine_Application_Thread[impl:3]_24##0#0#Warning##Plain###Reloading all classes, because CRT Class Loader was modified.#\par
#1.5#0014C263546200400000090E00000B4000040A8ED190AEC1#1137508424461#com.sapportals.wcm.rendering.uicommand.UIMenuFactory#sap.com/irj#com.sapportals.wcm.rendering.uicommand.UIMenuFactory#bkumm24#7864##ptdwas00_EPD_4495551#bkumm24#7b541bc0876411da96bf0014c2635462#SAPEngine_Application_Thread[impl:3]_20##0#0#Warning##Plain### No group command found for rendering menu HoverMenu for resource ..........
Please help.
Thanks,
vivek
I promise to reward points for helpfull answers

Resubmitting .....
We have various approval processes set up for various
folders. The proper groups and steps are defined.
When the user creates a piece of content in the folder
they can click on the command menu or details and submit
it for approval.
After some time, we are receiving a NullPointerException
whenever we try to submit something for approval or skip
the approval process. It never gets to UWL. When we
look in the logs we see the error below. When we
restart the server, we are able to submit for approval
and skip with approval without any issues. After some
time however, this issue arises again.
The log file shows the following -
#1.5#0014C26354620055000006DA00000B4000040A8ECD7C2BBE#113
7508356007#com.sapportals.wcm.rendering.property.Property
RendererFactory#sap.com/irj#com.sapportals.wcm.rendering.
property.PropertyRendererFactory#bkumm24#7737##ptdwas00_E
PD_4495551#bkumm24#97718e30876111da89f60014c2635462#SAPEn
gine_Application_Thread[impl:3]
_8##0#0#Warning##Plain###Reloading all classes, because
CRT Class Loader was modified.#\par
#1.5#0014C263546200540000088800000B4000040A8ECFDE6BB6#113
7508396008#com.sapportals.wcm.rendering.uicommand.UIConfi
guration#sap.com/irj#com.sapportals.wcm.rendering.uicomma
nd.UIConfiguration#bkumm24#7737##ptdwas00_EPD_4495551#bku
mm24#97718e30876111da89f60014c2635462#SAPEngine_Applicati
on_Thread[impl:3]_24##0#0#Warning##Plain###Reloading all
classes, because CRT Class Loader was modified.#\par
#1.5#0014C263546200400000090E00000B4000040A8ED190AEC1#113
7508424461#com.sapportals.wcm.rendering.uicommand.UIMenuF
actory#sap.com/irj#com.sapportals.wcm.rendering.uicommand
.UIMenuFactory#bkumm24#7864##ptdwas00_EPD_4495551#bkumm24
#7b541bc0876411da96bf0014c2635462#SAPEngine_Application_T
hread[impl:3]_20##0#0#Warning##Plain### No group command
found for rendering menu HoverMenu for resource ..........
Please help.
Thanks,
vivek
I promise to reward points for helpfull answers

Can I open a Reader 9 Document with electronic signatures in Reader 10?

I currently have an Adobe Reader 9 document with fields filled out and also with several electronic signatures.
I need to be able to edit this document.
My understanding is that I can only edit or add the typewritter tool only when using Reader 10.
So couple of questions. First, will I be able to open this Reader 9 document using Reader 10?
Second, will I be able to add the typewritter tool once I download Reader 10?
Third, will I be able to make changes to existing form field data, once I add the typewritter tool?
Fourth, will this process invalidate the digital signatures already authenticated?

The "Typewriter tool" is only available in Acrobat Pro. Reader 11 DOES have the ability to "Add text comments" to a PDF but it isn't exactly the same thing. I'm unsure if "comments" will print or not.

Two signatures required on a document-one person applies both signatures and approves the document

Does anyone know how to disallow someone from putting two digital signatures on a document when one signature is for the employee and the other is for the supervisor's approval? We have never allowed digital signatures because someone raised this question because they were able to create a digital signature in their supervisor's name and affix it on the document in the approval space. Is there any way to tell that both signatures were created by the same person? I only have LiveCycle Designer 9.0 and Adobe Acrobat Pro X. It seems that there should be some code in the signature details that shows that they were both created at the same source. I've checked the certificates details on multiple names that I created and they were different every time I affixed a signature (even one for my dog) so there was no way that I could see, that we could prove that the signatures were or weren't both affixed by the same person. Until I have a way to stop this from happening, we cannot use digital signatures on our documents. There needs to be a way to trace the signature back to the source.

There are many ways to generate a digital certificate (digital ID) that can be used to sign a document. In your post you are describing what are referred to as "self-signed" certificates. This means that any user can create their own identity (as you have discovered) and sign a document with it. Acrobat and many other utilities are available that can be used to generate self-signed certificates. Using self-signed certificates can be useful in a scenario where you have established some level of trust with the signer. Usually this involves a relationship with the signer where you have explicitly trusted their digital certificate by importing the public key portion of their digital id. This use of signatures is not suited for non-repudiation, but it does allow you to determine if the document was modified or tampered with after it was signed.
When you need signatures to also guarantee the identity of the signer, then you must implement some type of Public Key Infrastructure (PKI). A PKI handles the creation, issuing and revocation of digital certificates (digital ids), typically a user must prove they are who they say they are for the system to generate them a digital certificate. VeriSign and Entrust are two examples of PKI vendors. Trust of the signer can then be implicit, you "trust" the issuer (or Certificate Authority (CA)), therefore you trust the signatures generate with certificate that came from the Certificate Authority. When a certificate is created by a CA, there is a "certificate chain" so you can determine who (which CA) issued the certificate.
I hope this helps clear things up a bit.
Regards
Steve

How do I add an electronic signature to a pages document

how do I add an electronic signature to a pages document?

Sergio
Glad you stepped in and elucidated my inadequate explanation.
Step by Step explanations of the problem will get Step by Step instructions, but its been a week and the O.P. hasn't elaborated on what they actually want.
You may consider it a horrible answer, what was your opinion of the question?
Peter
PS I looked hard but couldn't find a reference to Preview in my post.

Error message "The document could not be saved. This file is already open" when trying to complete an electronic signature.

Running Adobe Acrobat Professional 10.1.0. I cannot upgrade to newer version because several applications were already tested on this version.
When trying to complete an electronic signature, my users receive the error message ""The document could not be saved. This file is already open". When they close and open the file again to try to sign again they find a corrupted electronic signature. Instead of a clean signature with the box colored in light blue they see their signature with the embedeed message Click Here to Verify & Sign with the box colored in grey.
We turned off antivirus in the Sharefolder where the forms are stored and nothing. We turned off the antivirus on the client and nothing. We stored the files in another server and nothing. One workaround is saving the file in the desktop, signing it, and then back to the Sharefolder. Another is saving the file with a different file name.
I've searched and the only similar thing was caused by the Windows Preview Pane. See Information Transmogrification: Adobe Acrobat saving a file does not work, displays “File may be read-only”. No luck with this one too.
Is definitively an intermittent problem. The users that experience the problem experience it intermittently.
This started to happen when we move our computers to Windows 7.
Any ideas?

Correction on Question:
This is a web application and the users need to be able to load the editable .pdf form from the website, edit it and submit it back to the website from within Internet Explorer.
Users began getting the error message:
'The document could not be saved. This file is already open.'
last Friday after having no problems prior to this. Some users can edit the editable .pdf forms on the website and save the file with the same name to the website. Some get the error mentioned in the subject.
We really need help getting this resolved.
Sandy Martin

In Adobe X Pro, how do I create a digital signature in my document so that my receiver is able to sign it electronically.

In Adobe X Pro, how do I create a digital signature in my document so that my receiver is able to sign it electronically.

If the other person will be using Reader, you should first add a digital signature field and then Reader enable the form. In Acrobat 10 you'd select: Tools > Forms > Edit
to get into form editing mode. You'd then select the signature field tool to add a signature field.
Once you have the document finalized, Reader-enable the document by selecting: File > Save As > Reader-Extended PDF > Enable Additional Features
being sure to save to a new file so you don't overwrite the original. If you don't Reader-enable, Reader users won't be able to digitally sign.

Electronic signature in about 100 documents at a single blow?

In our company we are not using Acrobat yet (except the reader), but thinking of buying it as we need to implement electronic signature for future processes. Now I need to know if it is possible to sign a large amount of documents electronically in one go e.g. maybe by using actions? Or is it necessary to open each single document to sign it.
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Any idea to get this done efficiently?
THX.

It's possible to automate the process. You can use a batch process (aka Action) that adds a digital signature field to each document in a collection and then signs it. The JavaScript methods you'd use include doc.addField and field.signatureSign:
http://livedocs.adobe.com/acrobat_sdk/9.1/Acrobat9_1_HTMLHelp/JS_API_AcroJS.88.435.html
http://livedocs.adobe.com/acrobat_sdk/9.1/Acrobat9_1_HTMLHelp/JS_API_AcroJS.88.758.html

Electronic signatures and Lock the document

Dear All.
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please let me know them.
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Dear CallMeReV.
I couldn't find Digital signature part in the following video tutorial.
and I guess the following url is about Flex materials.
the digital signature must be used by flex?
http://www.adobe.com/devnet/flex/videotraining.html?sdid=IANVT
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Electronic signature while approving documents

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