Email alerts in process chain
Hi
I am trying to send email alerts (messages (sucess/Failure) thru my process chain , I gave the correct email -id a , but I'm not getting an email, after I schedule it, to I have to make any settings with Basis team?? Can some one share what are the initial steps , which have to be taken ??.
Thanks
Praveen
Hi Praveen,
Please follow the below steps
Would like to share this information regarding email alerts whenerrors occur in Process Chains.Step by step process to follow:
1. go to ALRTCATDEF
2. select classification "Process Chains"
3. click on display/change
4. double-click on "error in a process of a process chain"
5. click on "fixed recipients"
6. write in your username (you have to maintain your e-mail address in SU01 for that to work)
7. save
8. go to your process chain (rspc)
9. go into edit mode
10. from the menu, select Process chain -> attributes -> alerting
11. check "send alerts if errors occur"
Regards!
Mallikarjuna Reddy
Similar Messages
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Email Alert for Process Chain for ABAP Process Type
Hi BW Experts,
I created a process chain based on ABAP Process Type ( for Broadcasting rsrd_broadcast_starter). I want to add alert message for each ABAP process if it is failed. But I cant see any option showing Successfull or Error or Always when I select create message option on the process type. How ever I can see for other process chain which is loading data (Process Type is Info Package ) from SAP into BW.
Please some one tell me why it is not showing alert message for ABAP Process Type.
Thanks
Ganesh Reddy.
Edited by: Ganesh Reddy on Jul 13, 2009 10:16 PMI dont have the exact answer for your question, But as a work around i can suggest you that.
If these ABAP programs are included in a chain and this local chain is a part of meta chain then you can create a message on the local chain.By right clicking on the local chain >Create Message>Success
--->Failure
>Always
Hope this resolves the problem tempervorly.I will get back to you once i have
Or the permanent solution is
Its big and also easy method to perform, by this you will be able to get all the options for a ABAP Program also.If you have any questions please let me know.
https://www.sdn.sap.com/irj/servlet/prt/portal/prtroot/com.sap.km.cm.docs/library/business-intelligence/a-c/creating%20an%20abap%20process%20type%20for%20process%20chains%20in%20bi.pdf -
How to Handle Long running alerts in process chain...Urgent!!!
Hi All,
I am trying to find ways for handling long running alerts in process chains.
I need to be sending out mails if the processes are running for longer than a threshold value.
I did check this post:
Re: email notification in process chain
Appreciate if anyone can forward the code from this post or suggest me other ways of handling these long running alerts.
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Pavana.Hi Ravi,
Thanks for your reply. I do know that i will need a custom program.
I need to be sending out mails when there is a failure and also when process are running longer than a threshold.
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Message was edited by:
pav ana -
Using Alert Framework to send email notifications when Process Chain fails
Hi Everyone,
I've configured ALRTCATDEF in Solution Manager, selected the alerting option for Process Chains in - RSPC > Attributes > Alerting, but it looks like whenever any process chain fails, an email notification will be sent to the same recipients.
Is there anyway to have an ALRCATDEF - alert category for different process chains, so that different recipients receive notifications for different Process Chains.
Thanks,
KenInteresting....I was actually hoping for different recipients for different process chains.
E.g. for our
CRM process chain - Support Team 1
FI process chain - Support Team 2
and so on and so on.
I think the only way may be creating a custom process type and implementing a class for this process type that calls function SALRT_CREATE_API. Then adding this process type to the process chain, with a different variant for each.
However if anyone knows a way to do this in a SAP standard way using the Alert Framework, that would be great.
Cheers,
Ken -
External Email address in process chain alerting not fully displayed
Friends,
I have this weird problem and not sure if its a real issue.
I am maintaining messages for process chain failure alerting. I am using an external address and receipant type as "via Internet".
When I enter email id (ex: abc.123.xyz at mycompany.xxx) save it and come back, and If I re enter that screen the entered email is not fully displayed, few chars are truncated, (ex : abc.123.xyz@mycompan).
Can you guys please help me figure out what the issue is?
Is there any restriction on the length?
Thanks
vijayplease dont bother...
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How to send an email/sms in process chain
Hi,
I would like to send an email/SMS in a process chain with same key figures. I get the key figures from a query. But I need a program to send these key figures to email. Is there any programs to send an email like the transaction sbwp?
Thanks in advance!
kind regards
TobiasHi,
you may try this one,
Tcode: ALRTCATDEF
1. select classification "Process Chains"
2. click on display/change
3. double-click on "error in a process of a process chain"
4. click on "fixed recipients"
5. write in your username (you have to maintain your e-mail address in SU01 for that to work)
6. save
Tcode: RSPC
1. go to your process chain (rspc)
2. go into edit mode
3. from the menu, select Process chain -> attributes -> alerting
4. check "send alerts if errors occur" (select as per your requirement )
Hope this helps
Sukhi -
Hi,
While adding alerts (sending an email) in case of process chain failure, what is the recipient type if it is an internal company emails?
Also, is it possible to send an alert if the process chain didn't run as scheduled?
Edited by: P R on Jan 7, 2011 5:14 PMHi ,
1. You need to select the Recepient type as "Internet address".
2. Yes, we can get the alerts when the Process chain did not trigger as scheduled. This could be done only when the Process chain step parameters are configured on BPM tool.
We need to maintain some thershold values, so that if that crosses the time limits we will get a mail alert that it was not run.
Hope this helps.
Thank you.
NGR. -
Email notification in Process chain
Hi Gurus,
Can any one tell me if job fails or update the records immediately user should get notified with email.How to achieve this in Process Chain.I searched in forms but I could not get relevant answer.Please any one can tell me the step by step process.
Looking forwar for valuable answers.
Thanks,
SriniDear srini rao ,
You can send messages to an application process of the chain, depending on the success or failure of the process.
1. To do this, using the context menu for a process, create another process variant of type Send Message.
2. If you maintain a message, first specify whether you want the message to be sent when the process has been completed successfully or unsuccessfully. Then choose Next.
3. A dialog box appears, in which you can select an existing process variant or create a new one.
4. If you create a new process variant, edit the document that is going to be sent and maintain a list of recipients.
5. Save your process variant and go back.
The message process variant is now assigned to your application process. When the message is sent, the status information and the process log are also sent.
Note, you must configure SAPconnect in order to ensure that your system can send email - use transaction SCOT if this has not been configured.
It's set as a property for an individual process in the chain. You would have to set on each process where you want notification.
One technique you might consider, is that tou can create a "meta-chain" made up of local chains, and you can set a message on each of the "local chain" processes in the meta-chain
Also go through these links
How to Trigger an Alert from a Process Chain (NW7.0)
https://www.sdn.sap.com/irj/sdn/go/portal/prtroot/docs/library/uuid/c0f4e952-e46e-2910-1f9e-cae187cd16d1
SAP Network Blog: Information Broadcaster Triggered by a Process Chain
/people/anil.bavaraju/blog/2008/02/07/information-broadcaster-triggered-by-a-process-chain
Hope it helps you,Revert me back if you have any queries
Regards
Bala -
Email notification for Process Chain Status
Hi Experts
Can any one suggest me how to setup Email Notification for the Process Chain status
For eg If there is any error in the process chain is there any way that we get an Email notifications.
Thankshttp://wiki.sdn.sap.com/wiki/pages/viewpage.action?pageId=64389689
This can be perfectely done using Tcode ALRTCATDEF.
1. go to ALRTCATDEF
2. select classification "Process Chains"
3. click on display/change
4. double-click on "error in a process of a process chain"
5. click on "fixed recipients"
6. write in your username (you have to maintain your e-mail address in SU01 for that to work)
7. save
8. go to your process chain (rspc)
9. go into edit mode
10. from the menu, select Process chain -> attributes -> alerting
11. check "send alerts if errors occur". -
Alerts from Process chain to mobile
Hi Experts,
Can any one explain the pre-requisites for getting alerts to mobile from a process chain? We are working in a production environment BW3.5 where we are getting mails for failure or success from Process chain. Now we want to implement the SMS to mobile from Process chain.
Please give the pre-requisites. Surely points will be awarded.
Advance Thanks.
Regards
SiddhardhHi
Sending the SMS alerts are not supported with 3.5 as far my knowledge goes. But can try with WAS
Read 51 page.
https://www.sdn.sap.com/irj/scn/go/portal/prtroot/docs/library/uuid/b3b9b990-0201-0010-6d8f-e55f09e63bf7
Try this PDF also
https://www.sdn.sap.com/irj/scn/go/portal/prtroot/docs/library/uuid/b6d59590-0201-0010-5f9d-adb9f6b14d80
Hope it helps
Edited by: Aduri on Jan 15, 2009 10:56 AM -
Process chain email alert issue
Hi,
I'm working with BASIS to get the email alert for Process chains working.
We've done the following so far:
1. Created a mail exchange group "SAP BW" with all required email addresses
2. In the Process chain, created a message variant and assigned the above private distribution list
3. BASIS configured SMTP in SCOT to reference the correct port and mail path
4. In SU01, Security added email addresses which were missing earlier for everyone in the distribution list
5. BASIS scheduled a job to run every 5 minutes to collect and send emails
I just ran a test process chain and failed a few loads. However, none of us are getting emails in our inbox. What step are we missing? Is there anything else we should be looking at?
Thanks,
Pooja.few more things to check
1. Is the mail sent from SO01 working correctly?
2. Are the mails sent getting accumulated and seen in SCOT transaction queue?
3. Did you try using Individual addresses instead of distribution list?
These might help in boiling down to the actual problem though may not solve it. good luck!
Regards,
Sree -
Adding mail ids & Removing mail ids from the last step of process chain
Hi
Can you please guied me how to do this.
Adding mail ids & Removing mail ids from the last step of process chain.
Thanks
SubbuYou can refer the following thread.
email alert for process chain
Still I would suggest to search the forum. There will be many threads and articles on this which can help you out. -
Change the subject in email alert
Hi,
I have created an email alert when process chains finished.
The subject in the email that the reciepents get, contain many details.
The reciepents want to get in the subject only, "Succeeded" or "Failed".
How can I change th esubject in the email?
thanks,Dear Moshe..
1.Go to the Variant..and right click to go to MAINTAIN MESSAGE.
2.Then it does ask for the action,,Successful or Errors..
3. Click on the Required Selection.
4.Then u will find Edit Document List.
5.Click on it..and u will find the Title and Description ..
6.Change it to ur modifications..and
Save the Message..
Hope this helps u..
Assign points if helpful..
Best Regards,
VVenkat.. -
Email to be sent on execution of Process chain
Hi,
I have a requirement as follows.
On successful execution of process chain an email must be sent to a group of users.
I have made a distribution list using Tcode SO23 and included the message in the last step of process chain. But no messsge is being sent even on successful execution of process chain.
Can anyone throw light on this?
Regards,
ManishaHi Manisha,
You can create the Message alert for process chain as follows.
1. Goto change mode of Process Chain
2. Right click on the particular Process step/Process chain and choose Create Message.
3. Choose the Actions (Sucessful / Failure/Always) for which you want to aler the users
4. Choose the New variant and define the Variant Name and Message header and enter
5. Create the message and the save the variant and activate the process chain.
Once you triggere the process chain, according the message typr, the users will be alerted.
Regards,
Gowrisankar Nk -
Hi Friends,
I need your valuable suggestions for a problem we are currently facing regarding emails in process chains.
An explanation of the issue is as follows:
The users who load data (present at different geographical locations Ex. A, B, C) use a custom ABAP program to load and this program only triggers the process chain. The final status of the load is to be communicated back to the users.
If the email feature of process chain is used and the users list from locations A, B and C is maintained, then users from B and C get emails regarding loads abt C and so on. In other words users from A, B and C have irrelevant emails in their mailbox.
Also the users have no technical knowledge of BW and hence cannot interpret the Process chain log. So there is another technical team which will receive the detailed email messages.
All the users need to know is whether the load was successful or not.
---Accessing the Monitor using RSMON is not an option
---Maintaining email groups is not an option.
Has anyone faced a similar problem before? If so, how did you resolve it?You have now 1 chain that is triggered by A, B and C and they all get e-mail when the chain is finished?
Create 3 meta-chains C1, C2 and C3. Users A, B and C trigger their respective chain. The actual chain that is doing the work is C4. C4 is a subchain of C1, C2 and C3 so you need to model it only once. At the end of C1, C2 and C3 you can send email to your users.
C1
- C1 trigger
- C4
- C1 finish & email A
C2
- C2 trigger
- C4
- C2 finish & email B
C3
- C3 trigger
- C4
- C3 finish & email C
You could optionally connect the technical e-mail to the last process in C4. and the user e-mail to C1, C2 and C3.
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